Stitchers Quilt Guild

Stitchers Quilt Guild A HARDIN COUNTY COOPERATIVE EXTENSION HOMEMAKER CLUB August 2018 Letter From The President Hello Friends, Wow! It s almost QUILT SHOW time!!!!! Our quilt show is next month. How the time flies! The Quilt Show meeting is August 27th at 6:00 Project Room at the Extension Office, all are welcome! I want to thank everyone that has already signed up to help during the show or has donated items or money to make the show a success. As you know it takes all of us working together! Demonstration: Thank you Christina Cooper and Patty Pruitt for such an informative demonstration and the make/take, so everyone has the opportunity to make the labels. Please be ready to discuss and pass our new By-Laws, they were emailed to everyone. It is so important to keep the By-Laws up to date. Our next monthly meeting is August 29th. Darlene Our next meeting is August 29th Time is 6:30. A review of Stitchers Bylaws have led to proposed changes. Please review the attached By-Laws and be prepared to discuss and vote on changes at the August meeting. All changes are indicated by * and are in Red. Don t forget to check out our Facebook page for pictures from the meetings, copies of newsletters, class supply list and much more. Sincerely, Dayna Parrett County Extension Agent for Family & Consumer Sciences

Workshops All classes are held at the Extension office, 201 Peterson Drive, in Elizabethtown. Classes are Friday evening and all day Saturday unless otherwise noted. If changes occur, everyone will be notified via Stitchers Email. These classes are for beginners to advanced quilters. On Saturdays - please bring your lunch, sewing machine, and supplies needed. Happy Birthday! Kathy Conway Judy Cox Jean Mindock Veronica Culberson No class is scheduled for September. Stitchers Quilt Guild Officers President Darlene Chenault 270-401-1404 1st Vice President Patty Pruitt 270-307-2226 Guild Workshop Cancellation Policy If you sign up for workshops, classes or other activity, you need to notify Kelly Pruitt if you are cancelling. Refunds are only given with a 7 day notice of cancellation. 2nd Vice President Kelly Pruitt 270-766-9732 Secretary Anne Aubrey 270-766-7644 Treasurer Newsletter Barbara Dixon 859-913-0045

Patty s Corner 1st Vice President News Big Thanks to Christina Cooper for the July make and take. Can't wait to see finished projects. In August we will have 5 demonstrations by the Mini Grant recipients. Make sure to be there as they share what they have learned at their class/workshop/event. There will be lots of door prizes that evening. Notice the change with Nov and Feb. I had many ask about doing the sewing kit so we will be doing that in November. More details to follow. If anyone has a project or technique or something to share at a meeting please let me know! Would love to for you to share with members. Aug - Mini Grant Winner(s) Demos Sep - Machine Maintenance at Home Oct - Trunk Show with Larry McKinley (beautiful landscapes) Nov - Sewing Kit Make and Take - you will need small scissors and an embroidery needle (if you have one - some will be available at meeting to use.) Dec - Christmas Party Jan - UFO Resolution Quilt Show - make sure you are working on completing your UFO! Feb - Applique - Piecing - Demo by Patty Pruitt (not what you think!!) Be there! Mar - QuiltO - lots of neat prizes to win! Coming in January - a Block of the Month that you can make in 3 different sizes - 4" - 6" or 12". There will be a total of 9 blocks that will be set on point. Fabric requirements and more information to follow.

July s Big Bag Tote Class Look at the show and tell for the Big Bag Tote class Kelly Pruitt taught in July! Everyone finished their totes and they are all lovely! Loucon is November 15-18 Don t forget to make your payment for Loucon! There are still spaces available and it s not too late to sign up!

SHOW & TELL Photos courtesy of Kelly Pruitt

Minutes of Club Meeting Stitchers Quilt Guild Date of Meeting: July 25, 2018 Place: Hardin County Cooperative Extension Time of Meeting: 6:30 P.M. The meeting was called to order by President Darlene Chenault Acknowledge Visitors & New members (if any) Susan Byers granddaughter was introduced as a guest. Approval of Minutes Copies of the minutes were available for members to read. President Chenault apologized to those who expected to see them in the newsletter via email. They were posted on Facebook. Pat McMillian moved the approval of the minutes. Wendy Sheppard seconded. The minutes were approved as printed. Treasurer s report emailed to membership and copies were available. With no objection, the report will be filed for audit. President Chenault informed the membership that for personal reasons Treasurer Betty Hancock had resigned her position. Barbara Jeffries would be filling in that position until another treasurer is elected. Report of Officers and Standing Committees: 1 st Vice President Patty Pruitt no report at this time 2 nd Vice President Kelly Pruitt Linda Griffiths will be teaching a Collage Quilt class on August 11-12. She mentioned that Linda was available to answer questions on the class. Linda said participants might wish to bring a cutting mat, rotary cutter, and 6 x 12 inch ruler in addition to the supplies on the supply sheet. Kelly said she is collecting money for the November Quilt Retreat at Loucon. Secretary Anne Aubrey displayed two examples of appliqued snowmen that will be taught at a workshop in October. Old Business: The Heartland of Kentucky Quilt Show: Chairman Barbara Jeffries reported that there is just one more quilt show meeting before the actual show. She said things are going well. There is only space for one more vendor. Quilt Coordinator, Ruth Hayden, said she had extra entry forms with her and would be taking any completed forms. She also said if members brought their show quilts to the meeting, she would take pictures. All other forms should be mailed to her, as the deadline for entries is August 15. Country Store Chairman, Dawne Johnson asked members to donate extra

calendars they may have, and to please measure pieces of fabric that they wish to donate. Pat McMillian, Volunteer Coordinator, reminded members that the sign-up sheets to volunteer at the show were on the tables at the back of the room. She also asked for volunteers to sign-up to demo at the show. New Business: Treasurer: President Chenault mentioned again that the guild is in need of a new treasurer. Anyone who is interested should contact her. By-Laws Changes: Several changes to the by-laws were suggested for discussion: Article IV Section 3 Number 2 under The First Vice President include Maintains inventory of door prizes to include cost, date purchased, and date given at meeting. Article IV Section 3 Number 4 under The Secretary include Inform Newsletter Editor of all new members. Submit articles on Guild events to KHQS for publication in their newsletter. Article IV Section 3 Number 5 under The Treasurer include Shall provide the President monthly income and expense report by 15 th of each month. Article V Section 1 The slate of nominees shall be presented in March to the general membership. The election of officers must be held in April. Article V Section 2 Election will be by printed ballot with space allowed for write-ins. Article V add Section 6: A two year membership in Stitchers Guild will be required before running for office. Article V add Section 7: All newly elected officers will assume office on 1 July. STANDING RULES: WORKSHOPS: add All nonmembers attending a guild instructed workshop will be required to pay an additional $15.00 that will be paid to instructor. Under STANDING COMMITTEES delete HISTORIAN/SCRAPBOOK and GREETER and descriptions, since the club no longer has these positions. BY-LAWS: Is chaired by the Parliamentarian add or President. It was suggested that MINI GRANT committee include chaired by First Vice President. This addition should also be included in Article IV Section 3 Number 2 THE FIRST VICE PRESIDENT. It was suggested that the treasurer keep $100 petty cash available at meetings to make change. Since many members did not receive a newsletter, it was decided to discuss possible changes at the next meeting after the By-laws are reviewed again and published in the newsletter. Announcements: Member Fran Hodges was selected as the News Enterprise Wednesday Woman. Door Prize Drawing (Members only who are wearing name tag - per standing rule) Ilse Comenzind, Debbie McQueary, Teresa Jenkins, Marilyn Smith

Show and Tell Ilse Comenzind, Patty Pruitt, Martha Claycomb, Pat McMillian, Bonnie Young, Kathy Craven, Teresa Jenkins, Veronia Culberson, Rebecca Gary, Janice Conder, Anne Aubrey, Kelly Pruitt. Monthly Activity Crayon Tinting Technique presented by Christina Cooper. Next Meeting August 29th Meeting adjourned at 8:05. Anne Aubrey, Secretary

ARTICLE I: NAME The name of this organization is the Stitchers Quilt Guild. ARTICLE II: PURPOSE The purpose of this organization is to hold meetings for the transaction of business, exchange ideas and provide discussions relative to furthering the art of quilt making; and to encourage its members to develop a high standard in the art and technique of quilt making as a contribution to the arts of our community. The Stitchers Quilt Guild is a special interest Homemakers Club and is not organized for monetary profit. Reimbursement for expenditures or reasonable compensation for services will be distributed from the income or principal. ARTICLE III: MEMBERSHIP AND DUES SECTION 1: Membership is open to anyone regardless of race, color, national origin, gender, religion, and/or handicap. SECTION 2: All Guild members are required to be members of the Hardin County Extension Homemakers Association. Members who are not a paid member of any other Homemaker club may pay the Homemaker dues to the Guild at the same time membership dues are collected. SECTION 3: The calendar year for Guild membership runs from 1 July to 30 June. Membership dues are paid annually in April and are separate from Homemaker dues. Prorated Guild dues are applicable after 30 June. (DELETE) SECTION 4: The amount of annual dues are determined by the recommendation of the Executive Board and approved by a quorum of the membership. SECTION 5: A member in good standing is any Guild member who has paid all dues; and respects the By-laws and standing rules. Members who are in good standing have the right to vote at general meetings and attend all functions. ARTICLE IV: OFFICERS SECTION 1: The officers of the Guild shall consist of the President, First Vice President, Second Vice President, Secretary and Treasurer. These officers constitute the Executive Board. SECTION 2: The Executive Board is responsible for administration, activities, programs, projects and promotion of the Guild. In the event that any Executive Board position becomes vacant, the Board may appoint a guild member to fill the position until the next regular election. SECTION 3: The duties of the officers shall be: 1. THE PRESIDENT: Presides over all monthly meetings of the Guild. Is ex-officio member of all committees except the Nominating Committee and may create other committees or select chairpersons not otherwise provided for in these By-Laws. Appoints a Parliamentarian and standing committee chairpersons as needed. Must attend or appoint someone to attend all County Homemaker Council meetings. Shall co-chair the Budget Committee along with the Treasurer and submit a proposed budget to the executive board at the June board meeting. Is an authorized signature on checks. 2. THE FIRST VICE PRESIDENT: Presides over monthly guild meetings in the absence of the President. Coordinates activities for the monthly meetings. Assumes duties of the Second Vice-President in her absence. *Maintains inventory of door prizes to include cost, date purchased and date given at meeting. *Serves as Chairman of the Mini-Grant committee.

3. SECOND VICE PRESIDENT: Second in line to preside over monthly guild meetings in the absence of the President. Secures instructors and facilities for classes and workshops. Coordinates activities outside of monthly meetings, ex: retreats, shop hops, etc. 4. THE SECRETARY: Records the minutes of the general membership and Executive Board meetings and is required to have them available at all meetings. Shall carry on the correspondence of the Guild including thank you notes, condolences, and get-well notes. Shall furnish a copy of all business sessions to the County Extension Agent. Shall maintain a membership roster and distribute it to members and the County Extension Agent. *Shall provide new members with a membership packet. *Shall inform Newsletter Editor of all new members. *Shall submit article on Guild events to KHQS for publication in their newsletter. 5. THE TREASURER: Shall be custodian of all funds and is an authorized signature on checks. Shall collect all dues and fees, forwards all Homemaker dues receipts to the County Extension Agent, and distributes membership cards and kits at the time dues are paid. (delete and kits ) Coordinates with the Secretary to update membership lists. Shall keep an itemized account of all receipts and disbursements. Shall have financial reports available at board and membership meetings. Shall submit an annual Treasurer s report to the County Extension Agent and make arrangements for an audit by the Extension Office at the end of his/her term of office. *Shall provide the President monthly income and expense report by 15 th of each month. *Ensures there is money available at monthly meetings to be used as change. * Shall co-chair the Budget Committee with the President ARTICLE V: ELECTION OF OFFICERS SECTION 1: The Nominating Committee shall consist of one member selected by the board and two members selected from the general membership. This committee shall elect its own chairperson. The slate of nominees shall be presented in March to the general membership. The election of officers must be held in April, at which time nominations from the floor will be accepted. *SECTION 2: Election will be by printed ballot with space allowed for write-ins. SECTION 3: A term of office is two (2) years with the exception of the Second Vice President who will serve one year. No person shall serve for more than two (2) consecutive terms in the same office. SECTION 4: The President and Treasurer shall be elected during odd numbered years and the First Vice President and Secretary during even numbered years. SECTION 5: A new Second Vice President will be elected every year. (deleted) *SECTION 5: A two-year membership in Stitchers Guild will be required before running for office. *SECTION 6: All newly elected officers will assume office on 1 July. ARTICLE VI: MEETINGS SECTION 1: The Guild shall hold a monthly membership meeting at 6:30 p.m., the last Wednesday of each month. If Hardin County Schools are not in session due to weather, the meeting will be cancelled. SECTION 2: Board meetings are open to all members and will be held at the discretion of the President. The Board may reschedule any meeting that conflicts with other events.

SECTION 3: Special meetings may be called as deemed necessary by the President. SECTION 4: The quorum for conducting general membership business shall consist of half the enrolled members plus one. ARTICLE VII: AMENDMENTS TO THE BY-LAWS Members may amend the by-laws by a 2/3 majority vote of a quorum of members in good standing. Changes must be presented by a motion to the floor, discussed, considered by the by-laws committee, and published in the newsletter before changes can be voted upon by the general membership. ARTICLE VIII: RULES Robert s Rules of Order shall be the parliamentary authority for all procedures not specifically covered by the by-laws. The Parliamentarian is appointed by the President and will be the chairperson of the By -Laws and Standing Rules Committees. In the absence of the Parliamentarian, the President shall preside. By-laws and Standing Rules must be available at all meetings. ARTICLE IX: DISSOLUTION In the event of the dissolution of the GUILD, all assets remaining after all liabilities and obligations have been discharged shall be transferred to the Hardin County Extension Homemakers Association Scholarship Fund.

STANDING RULES: Suggestions from the general membership for change of any standing rule must be handled in the same manner as changing by-laws rules. Changes must be presented by a motion to the floor, discussed, considered by the by-laws committee, and published in the newsletter before changes can be voted upon by the general membership. GUESTS: Must sign the register. A guest may not attend more than two (2) meetings without becoming a member. SPENDING AUTHORITY: The Executive Board has a discretionary spending limit of $200.00. The Board may secure Professional Instructors at a rate that is typical and reasonable. The Board may pay member instructors for classes $125 for full day sessions and $75 per half day session and reimburse for actual cost of supplies required for students. Exceptions to these limits must be approved by vote of the general membership. QUILTED NAME TAGS Must be worn by all members by the third month of joining the Guild. Any member not wearing a quilted name tag will be fined twenty-five (.25) cents each meeting and will not be eligible for door prizes. WORKSHOPS: Guild members will have first choice for all workshops. The Executive Board may authorize non-member attendance when space allows. Guest attendance must be cleared with the President or Second Vice-President of the Guild prior to the workshop. *All nonmembers attending a guild instructed workshop will be required to pay an additional $15.00 that will be paid to instructor. STANDING COMMITTEES: Standing committees can consist of one (1) or more persons. All committee plans must be presented to the board for approval. Standing committee chairpersons may appoint co-chairpersons and committee members as needed. Publicity Newsletter Mini-Grant Budget Homemakers Liaison Quilt Show By-Laws PUBLICITY: Contacts newspapers and other media for the purpose of publicizing the Guild s meetings and functions. *DELETE THIS. HISTORIAN/SCRAPBOOK: Keeps a scrapbook of all news clippings pertaining to the club and its members along with other items of interest. NEWSLETTER EDITOR: Will put together a monthly newsletter to be distributed to all members by the 18 th of the month on Facebook and to the Email Administrator. The newsletter will have all pertinent information regarding the upcoming meetings and anything else relevant or of interest to the Guild. The newsletter will be provided to the Hardin County Extension Office by the 12th of the month for Extension Agent to sign and Secretary to mail to members without email addresses. The Stitchers Email Administrator will email to the membership by the 18th of the month. *DELETE THIS. GREETER: Will be on hand at all monthly meetings to greet members and visitors, answer questions, and make visitors known to the general membership. HOMEMAKER S LIAISON: Attends the meetings of the Hardin County Homemakers Association and reports to the board. QUILT SHOW: The quilt show committee chair will organize and execute the quilt show with the help of a committee of volunteers. BY-LAWS: Is chaired by the Parliamentarian * or President. BUDGET: Is co-chaired by the Treasurer and President. MINI-GRANT: Is chaired by the First Vice President. This committee will consist of 4 members that will review mini-grant applications and select those eligible for award. President will sit on committee and vote only as needed. As amended. Voted on and accepted

LOUCON RETREAT THU, NOV 15th SUN, NOV 18th NAME PHONE NO. ROOMMATE CHOICE: (2 QUEEN BEDS PER ROOM) MUST BRING YOUR OWN LINENS BEDDING/PILLOWS/BLANKET/TOWELS/WASHCLOTHS, ETC. Please place a check mark next to your lodging and meal options. DATE LODGING BREAKFAST LUNCH DINNER THUR $42 7.50 8.50 FRI $25 7.50 7.50 8.50 SAT $25 7.50 7.50 8.50 SUN NONE 7.50 7.50 TOTAL NOTE: Your first night is $42.00, if your first night is Friday or Saturday change the rate from $25 to $42. TOTAL AMOUNT DUE DEPOSIT $42 BALANCE PAYMENT BALANCE PAYMENT BALANCE PAYMENT BALANCE

Stitchers Quilt Guild Hardin County Extension Office 201 Peterson Dr. Elizabethtown, KY 42701