Bartlett Municipal Planning Commission Minutes Monday, June 5th, 2017 City Hall Assembly Chamber -- 7:00 P.M. The Bartlett Municipal Planning Commission met at the City Hall Assembly Chamber, on Monday, June 5th, 2017 at 7:00 p.m. for their regular scheduled meeting. Mr. Jay Caughman, Chairman, presided over the meeting. Members Present: Jay Caughman Russ Abernathy Rev. Walter Peggs Ron Sandlin Jim Lamb Joe Walker Paul Kaiser Mandy Young Alderman Jack Young Members Absent: None. The following advisors were present: Kim Taylor, Deputy Director, Planning and Economic Development; Sam Harris, Planner; Jim Brown, Director, Code Enforcement; Howard McNatt, Fire Marshal; Bill Yearwood, Director, Public Works, and Ed McKenney, City Attorney. Luke Harper, Bartlett Baptist Church, opened the meeting with prayer. The Planning Commission and the audience recited the pledge of allegiance to the flag of the United States of America. Chairman Jay Caughman stated prior to starting the meeting he wanted to say a couple of things. First he stated, we have lost a great friend, Wade Towles. He was an outstanding and professional engineer as well as a great friend and had a contagious laugh. Will be greatly missed by all. Sympathy expressed to staff, family and friends. Second he stated, though he is not here at this which would be his last Planning Commission meeting, want to recognize Terry Emerick for all the help he has brought to this board. Also, we are excited for Kim Taylor who will be taking over as Director. Welcomed the new board member, Mandy Young, to her first meeting. Look forward to her helping us. Mr. Abernathy made a motion to approve the minutes of the April 3rd, 2017 regular meeting as submitted. Joe Walker seconded the motion. Roll Call Vote: Seven members voted yes, two passed. The minutes were approved as submitted. 1 JUNE 2017
NEW BUSINESS Special Use Permit Hearing 1. 3A Collision, LLC, 6420 Summer Avenue (Paul Bray, The Bray Firm) INTRODUCTION: Ms. Kim Taylor explained that Mr. Paul Bray of The Bray Firm, representing the owner of 3A Collision Center, is requesting Planning Commission approval of a Special Use Permit (SUP) for an auto body repair use for the 3A Collision Center. The subject property is located north of Elmore Road, on the west side of Summer Avenue within the C-H Highway Business Zoning District. BACKGROUND: According to Article V, Chart 1 of the Bartlett Zoning Ordinance, a Special Use Permit is required for auto body repair uses within the C-H Zoning District. Surrounding uses include: an auto body repair shop, a motorcycle repair and accessory shop, a gas station, and a retail strip center. The subject property is located on Lot 1 of the Grace Subdivision. On July 7, 2014, the Planning Commission recommended the approval of a SUP for the applicant to operate an auto body repair facility on the lot directly south of the subject property. On August 26, 2014, the Board of Mayor and Aldermen approved the SUP on Lot 2 of the Grace Subdivision. DISCUSSION: The specific request by the applicant is for the Planning Commission to recommend the approval of a SUP to the Board of Mayor and Aldermen in order for the applicant to develop a 1.47-acre site, and operate an auto body repair facility within the C-H Zoning District. The applicant intends to build a new 6,200 square feet building to operate the business. Access to the property will be from two existing driveway connections on Lot 2 of the subdivision which has an ingress/egress connection off Summer Avenue. Recommendation: Approval with conditions. Engineering Conditions: General: 1) A Site Plan Contract may be required and will be prepared by Engineering and submitted to the developer/engineer for review. This contract will address the fees and bond associated with this development. 2) All new utilities shall be underground. Plat: (Not Included) 3) The existing recorded plat includes all required notes and easements. In the event that any public utilities are added or shifted, then the plat will have to be re-recorded to reflect these changes. Sewer Plan: (Not included) 4) The existing sewer tap should be shown on a Utility Plan. Water Plan: 5) If needed, a water plan will be completed by the City of Bartlett s Utility Engineer, Tim Herndon. The Owner s Engineer shall provide to Mr. Herndon an AutoCAD drawing of 2 JUNE 2017
the proposed construction plans in order for him to complete this. This file shall be emailed to therndon@cityofbartlett.org and jhorne@cityofbartlett.org. 6) The existing water tap should be shown on a Utility Plan. Applicant must request and purchase a Water Meter. Grading and Drainage and Detention Plan: (Not Included) 7) In the event that the existing detention basin requires modification, the Applicant s engineer shall submit the stamped and signed detention calculations for the proposed detention basin and show the pre and the post runoff for the 2, 5, 10, 25 year storms. 8) Any required public drainage pipes and structures must be included and labeled in a structure table and pipe table. Erosion Control Plan: (Not Included) 9) If the disturbed area is greater than 1.0 Acres, then the Engineer shall prepare and submit a SWPPP to TDEC with a copy sent to the City of Bartlett Engineering Department. 10) Once TDEC has issued the Notice of Coverage (NOC), a copy shall be sent to the City of Bartlett Engineering Department. 11) Metal posts with wired backed fence are required on the proposed silt fences. Landscaping Plan: (Not Included) 12) This plan must be submitted to the DRC for review and approval. 13) Any adjustments that are required to the plans shall be addressed. 14) Landscape trees are not allowed in any public easement. Planning Conditions: 1) On-site storage of vehicles, equipment, parts and tires shall be contained and screened from public view. 2) The applicant shall obtain Planning Commission and Design Review Commission site plan approval following the granting of the SUP. 3) The owner/applicant shall be present at the meeting in order to make decisions relative to any changes that may be suggested by the Planning Commission. Chairman announced this is a Hearing for a Special Use Permit. Hearing Opened at 7:10 p.m. Chairman requested anyone wanting to speak for this application to come forward to the podium to speak. Seeing none Chairman requested anyone wanting to speak in opposition to this application to come forward to the podium to speak. Seeing None Chairman requested applicant to come forward. Mr. Paul Bray, The Bray Firm, 2950 Stage Plaza North, was present to speak for this application. He stated he was in agreement with all of the Conditions of Staff. Mr. Caughman noted in the conditions and comments there were several plans missing. Hearing Closed at 7:12 p.m. 3 JUNE 2017
No further questions or discussion of board. Motion was made to forward recommendation of approval with conditions of staff to the Board of Mayor and Aldermen. Jack Young seconded the motion. Roll Call Vote: All members voted yes. Motion was carried. Subdivision Construction Plan 2. Phase I, Village at Deer Run Subdivision, East Side of Kirby-Whitten at Jessica Drive (Paul Bray, The Bray Firm) INTRODUCTION: Ms. Kim Taylor explained that Mr. Paul Bray of The Bray Firm is requesting Planning Commission approval of the Construction Plan for the Village at Deer Run Subdivision, Phase 1. The subject property is located north of the Windsong Subdivision on the east side of Kirby-Whitten Road, west of Jessica Drive within the RS-15 Residential zoning District. BACKGROUND: On March 6, 2017, the Planning Commission approved the Master Plan for the Village at Deer Run Subdivision, Phase 1. The approved Master Plan consisted of 20 residential lots on 12.1-acres of land. The lot sizes will range in size from 15,000 square feet to 17,825 square feet. The applicant plans to develop the subdivision in three phases with the Planning Commission s approval of each phase, and may generate up to 40 more lots totaling 60- lots on 38.1-acres of land. DISCUSSION: The specific request by the applicant is for the approval of the Construction Plan for the Village at Deer Run Subdivision, Phase 1. The construction plans for the subdivision include: an area reserved for storm-water detention, a subdivision fence detail, grading and drainage plans, erosion control plan, sanitary sewer plan, tree plan, and a street plan for Wind Way Drive and Wind Way Cove. Access to the subdivision will be from Kirby-Whitten Road to the proposed Wind Way Drive. Recommendation: Approval with conditions. Engineering Conditions: General: 1) A full subdivision contract will be required. 2) All new utilities shall be underground. Plat: 3) The exact width of the Proposed Greenbelt shall be determined based on the City of Bartlett Storm water Ordinance. The Applicant s Engineer shall provide hydraulic calculations showing the drainage area of the channel basin, the resultant greenbelt width, and specify this width on the plat. Erosion Control: 4 JUNE 2017
4) The engineer shall provide a copy of the SWPPP (Storm Water Pollution Prevention Plan) that has been or will be submitted to TDEC (Tennessee Department of Conservation). 5) Prior to any work being started, an NOC (Notice of Coverage) from TDEC must be received and a copy submitted to the City of Bartlett. 6) Drainage Basins that exceed 5.0 Acres must be protected by a Sedimentation Basin. Grading and Drainage: 7) The applicant s engineer shall submit the stamped and signed detention calculations for the detention basins required for this property and show the pre and the post runoff for the 2, 5, 10, 25 year storms. Sanitary Sewer Plan: No Comments at this time. Water Plan: 8) Applicant shall provide a set of digital drawings showing the sanitary sewer lines, drainage lines, lot lines and all street improvements in AutoCAD format to therndon@cityofbartlett.org for use in the preparation of the Water Design Plan. Planning Conditions: 1) This is a regular subdivision and not a planned development. A home owners association is not typically required for a regular subdivision. However, the applicant has indicated to staff that a Home Owner s Association (HOA) will be responsible for all common features. A note shall be placed on the Final Plat listing the areas/items of maintenance that will be the responsibility of the HOA. 2) The applicant shall apply to the Planning Commission for Master Plan, Construction Plan and Final plan approval for Phase 2 of the subdivision. 3) The applicant shall apply to the Design Review Commission for the approval of subdivision fence materials, landscaping, subdivision signage, and any other common features. 4) The owner/applicant shall be present at the meeting in order to make decisions relative to any changes that may be suggested by the Planning Commission. Mr. Paul Bray, The Bray Firm, 2950 Stage Plaza North, was present to represent this application. He stated he is in agreement with all of the conditions of staff except Engineering #2 All new utilities shall be underground. He was okay with new utilities on the lot but did not know about MLG&W. Chairman stated any objections should be taken up with Engineering staff. Mr. Bray agreed. Motion was made by Alderman Young to approve the Construction Plan with conditions of staff. Mr. Lamb seconded this motion. Roll Call Vote: All members voted yes. Motion was carried. Final Plan 3. Phase I, Village at Deer Run Subdivision, East Side of Kirby-Whitten at Jessica Drive 5 JUNE 2017
(Paul Bray, The Bray Firm) INTRODUCTION: Ms. Kim Taylor explained that Mr. Paul Bray with The Bray Firm is requesting Planning Commission approval of a Final Plan for Phase 1 of the Village at Deer Run Subdivision. The subject property is located north of the Windsong Subdivision on the east side of Kirby-Whitten Road, west of Jessica Drive within the RS-15 Residential Zoning District. BACKGROUND: On March 6, 2017, the Planning Commission approved the Master Plan for the Village at Deer Run Subdivision, Phase 1. DISCUSSION: The specific request by the applicant is for the approval of a Final Plan for 20 residential lots on 12.1-acres of land. However, the entire subdivision will have 60-lots and will be built in three phases (requiring 3 Master/Construction/Final Plan approvals) on a total of 38.1- acres. The lot sizes will range in size from 15,000 square feet to 17,825 square feet. The northernmost side of the property will have 3.34-acres of common open space area which is part of the greenbelt, and an area reserved for storm-water detention. Access to the subdivision will be from Kirby-Whitten Road to the proposed Wind Way Drive. Recommendation: Approval with conditions. Engineering Conditions: General: 1) A full subdivision contract will be required. 2) All new utilities shall be underground. Plat: 3) The exact width of the Proposed Greenbelt shall be determined based on the City of Bartlett Storm water Ordinance. The Applicant s Engineer shall provide hydraulic calculations showing the drainage area of the channel basin, the resultant greenbelt width, and specify this width on the plat. Erosion Control: 4) The engineer shall provide a copy of the SWPPP (Storm Water Pollution Prevention Plan) that has been or will be submitted to TDEC (Tennessee Department of Conservation). 5) Prior to any work being started, an NOC (Notice of Coverage) from TDEC must be received and a copy submitted to the City of Bartlett. 6) Drainage Basins that exceed 5.0 Acres must be protected by a Sedimentation Basin. Grading and Drainage: 7) The applicant s engineer shall submit the stamped and signed detention calculations for the detention basins required for this property and show the pre and the post runoff for the 2, 5, 10, 25 year storms. Sanitary Sewer Plan: No Comments at this time. Water Plan: 6 JUNE 2017
8) Applicant shall provide a set of digital drawings showing the sanitary sewer lines, drainage lines, lot lines and all street improvements in AutoCAD format to therndon@cityofbartlett.org for use in the preparation of the Water Design Plan. Planning Conditions: 1) This is a regular subdivision and not a planned development. A home owners association is not typically required for a regular subdivision. However, the applicant has indicated to staff that a Home Owner s Association (HOA) will be responsible for all common features. A note shall be placed on the Final Plat listing the areas/items of maintenance that will be the responsibility of the HOA. 2) The applicant shall apply to the Planning Commission for Master Plan, Construction Plan and Final Plan approval for Phase 2 of the subdivision. 3) The applicant shall apply to the Design Review Commission for the approval of subdivision fence materials, landscaping, subdivision signage, and any other common features. 4) The owner/applicant shall be present at the meeting in order to make decisions relative to any changes that may be suggested by the Planning Commission. Mr. Caughman requested clarification this is Phase 1 only and is 20 lots. Reply that is correct. Mr. Paul Bray, The Bray Firm, 2950 Stage Plaza North, was present to represent this application. He stated he is in agreement with all of the conditions of staff except same comment about Engineering #2 All new utilities shall be underground. He said, he had talked with Engineering and discussed this and they seemed okay. Talked about the Home Owners Association (HOA) question was this mandatory. Mr. Bray stated yes, this is to take care of the detention basin, planting screen along Kirby Whitten and sign which will have to go to the DRC for approval. Yes, it is mandatory. Motion was made by Alderman Young to approve the Final Plan with conditions of staff. Mr. Sandlin seconded this motion. Roll Call Vote: All members voted yes. Motion was carried. There being no further business, meeting adjourned at 7:20 p.m. Respectfully submitted by Kit Markham, Administrative Secretary 7 JUNE 2017