Page 1 of 5 BIG LAKE CITY COUNCIL REGULAR MEETING MINUTES JULY 11, 2018 1. CALL TO ORDER Mayor Raeanne Danielowski called the meeting to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3. ROLL CALL Council Members present: Raeanne Danielowski, Dick Backlund, Seth Hansen, Duane Langsdorf, and Mike Wallen. Also present: City Administrator Clay Wilfahrt, Finance Director Deb Wegeleben, Community Development Director Hanna Klimmek, Public Works Director Mike Goebel, Police Chief Joel Scharf, City Engineer Layne Otteson, City Clerk Gina Wolbeck, City Planner Michael Healy, Code Enforcement Official Jake Griffiths, Fire Captain Mark Hedstrom, Accounting/Deputy Clerk Janette Rust, and Liquor Store Manager Greg Zurbey. 4. OPEN FORUM Mayor Danielowski opened the Open Forum at 6:01p.m. No one came forward. Mayor Danielowski closed the Open Forum at 6:01 p.m. 5. PROPOSED AGENDA Council Member Wallen motioned to adopt the proposed Agenda as presented. Seconded by Council Member Backlund, unanimous ayes, agenda adopted.
Page 2 of 5 6. CONSENT AGENDA Council Member Hansen motioned to approve the Consent Agenda as presented. Seconded by Council Member Langsdorf, unanimous ayes, consent agenda approved. The Consent Agenda consists of: 6A) Approve Regular Council Meeting Minutes of June 27, 2018, 6B) Approve Resolution No. 2018-52 approving Election Judge Appointments for the 2018 Primary and General Elections, 6C) Approve Termination of Part-time Liquor Clerk Emily Gruber, 6D) Accept Resignation of Part-time Liquor Clerk Shenessa Hanson, and 6E) Approve Payment to Park Construction for Water/Sewer Repairs on Eagle Lake Road North. 7. BUSINESS 7A. Big Lake Ambassador Program Representatives from the Big Lake Ambassador Program provided information on the program and introduced out-going and newly crowned Ambassadors. Evi Wandersee highlighted her year as a 2017/2018 Big Lake Ambassador. Mayor and the City Council thanked the out-going Ambassadors for their service over the past year and congratulated the newly crowned royalty. 7B. Conditional Use Permit 4570 Pond View Drive Jake Griffiths presented the planners report for the conditional use permit application submitted by Nathan and Jamie Marcks for the residential property located at 4570 Pond View Drive. The applicants are proposing to construct a driveway addition that would not meet the ordinance limit of 25% impervious surface for lots in the R-1 Zoning District located in the Shoreland Overlay District. The existing impervious areas total 3,383 square feet which constitutes 24.5% of the property and is currently in compliance with City Code. The proposed driveway addition is approximately 562 square feet which would bring the total impervious surface area to 28.6% which exceeds what can be approved administratively. City Code Section 1007 allows for up to 35% impervious surface with approval of a Conditional Use Permit with specific criteria. Griffiths noted that the City Engineer has recommended conditions and the DNR did not submit any comments on this application. The Planning Commission held a public hearing on June 20, 2018 and no comments were submitted. The Planning Commission recommended approval with Staff s recommended conditions and directed that the maximum impervious surface coverage for the lot be set at 30% to grant more flexibility for the Applicant in designing and installing the improvement. Council Member Wallen motioned to approve Resolution No. 2018-53 approving the Conditional Use Permit to exceed 25% impervious surface at 4570 Pond View Drive. Seconded by Council Member Hansen, unanimous ayes, motion carried.
Page 3 of 5 7C. Big Lake Comprehensive Plan Update Michael Healy reviewed the draft 2018 Comprehensive Plan update. The City began the update in 2017, established a subcommittee of community and business leaders, and provided opportunity for public comment throughout the process. Two open houses were held, Staff met with Sherburne County and Big Lake Township to discuss shared goals, and the Plan was advertised through the local newspaper, the City Website, and social media outlets. The Planning Commission held a public hearing on June 20, 2018 and recommended approval with minor changes. No members of the public submitted comments at the hearing. Healy noted that after the public hearing, Staff was contacted by Sherburne County and Big Lake Township regarding a property in the township on the western edge of city limits. This 20-acre parcel has long been steered toward high-density residential in the City s comprehensive plans. Sherburne County has the property zoned for industrial development dating back to the early 1990 s. The County s comprehensive plan steers the property towards urban reserve residential. The family of the current property owner of record has reached out to Big Lake Township and Sherburne County with concerns regarding the parcel s zoning. Staff met with Sherburne County and members of the Town Board to address these concerns. It was noted that the DNR will not allow the land to be developed as industrial due to its close proximity to a natural environment lake which will require it to be rezoned to some type of residential zoning. The land owner has expressed a preference for zoning that would support a single-family development. This type of development would allow for the maximum amount of tree preservation. Healy noted that Staff believes that parcel no. 101-324-2400 should be steered toward lowdensity housing and that the four parcels identified as parcel no s. 10-516-0105, 10-324- 3203, 10-324-3202, and 10-516-0110 located immediately south of this parcel should be steered toward business instead of its current designation of medium or high-density housing. Staff recommended Council approve the 2018 Big Lake Comprehensive Plan as recommended by the Planning Commission with revisions to the land use map for the identified five parcels. Council Member Hansen motioned to approve Resolution No. 2018-54 adopting the 2018 City of Big Lake Comprehensive Plan. Seconded by Council Member Langsdorf, unanimous ayes, motion carried. 7D. Monthly Department Reports Fire Department Mark Hedstrom provided statistical information on calls for service for the month of June. Hedstrom also discussed recent training, sale of raffle tickets for the upcoming Firefighters dance, reviewed the donation drive for new extrication equipment, and reviewed the increase of motorcycle accidents this year. Hedstrom noted that the department is hiring new firefighters, encouraged citizens to attend the August 18 th firefighters dance, and informed the public that the concrete apron improvements will be starting this week and trucks will be temporarily exiting from the backside of the station.
Page 4 of 5 Police Department Joel Scharf updated Council on police statistics, arrests, and calls for service for the month of June. Scharf discussed the department s involvement with the 2018 Spud Fest event, congratulated Grace Green on being crowned as a Big Lake Ambassador, noting that the department sponsored Grace in her Ambassador candidacy, and discussed the Guns and Hoses Spud Fest softball game. Scharf also discussed changes to squad window tint, new VCS Schedule Time Management software, and reviewed community events the department is involved with. Scharf reminded the public of the upcoming Night to Unite event scheduled for August 7 th. Council expressed appreciation to the department for their community efforts. Scharf discussed speed enforcement efforts and encouraged citizens to be attentive drivers. Scharf also presented a video tribute created by Sergeant Matt Hayen, noting that department staff will be working on creating public safety videos in the future. Engineering Department Layne Otteson provided an engineering update on various projects underway in the City. Otteson reviewed improvements in the Norland Park 4 th and 5 th Additions, provided an update on the 2018 Street Improvement Project informing Council that Phase I is complete, Phase II is in progress, and Phase III will begin at the end of July or early August. Otteson also discussed staff s review of house surveys and building plans, and reviewed requirements of the MS4 Permit. Public Works Department Mike Goebel reviewed activities in the various areas of the Public Works Department. Goebel discussed park equipment improvements at Sanford Select Park. Bids are due on the project July 27, 2018 and installation of equipment is expected in the spring of 2019. 8. LIST OF CLAIMS 8A. Consider List of Claims Council Member Hansen motioned to approve the List of Claims dated June 21, 2018 through July 3, 2018 with the removal of Check No. 77335 and Check No. 77394 for separate consideration and payroll no. 12. Seconded by Council Member Langsdorf, unanimous ayes, motion carried. 8B. Consider Audio Communications Payment Council Member Hansen motioned to approve payment of Check No. 77335 in the amount of $420.00 and Check No. 77394 in the amount of $106.25 payable to Audio Communications for services rendered. Seconded by Council Member Langsdorf, vote passed with a vote of 4 to 0 with 1 abstention with Council Members Danielowski, Hansen, Langsdorf and Wallen voting aye and Council Member Backlund abstaining. Motion carried.
Page 5 of 5 9. ADMINISTRATOR S REPORT Clay Wilfahrt discussed staff s meeting with Monticello Township regarding the future bridge crossing concept and reviewed upcoming topics for the Highway 25 coalition meeting. Wilfahrt also reviewed staff s budgeting efforts and Capital Improvement Plan design, reviewed staff s recent volunteer and teamwork efforts, and thanked Michael Healy for his efforts in coordinating the City s Comprehensive Plan update. 10. MAYOR & COUNCIL REPORTS and QUESTIONS/COMMENTS Mayor Danielowski: Reviewed the July BLEDA Meeting and upcoming community events and directed interested persons to the City Website for community event information. Council Member Backlund: Discussed the July Parks Advisory Committee Meeting. Council Member Langsdorf: Reviewed the July BLCLA Meeting. Council Member Wallen: Discussed the July BLEDA Meeting. 11. OTHER No other. 12. ADJOURN Council Member Hansen motioned to adjourn at 7:08 p.m. Seconded by Council Member Langsdorf, unanimous ayes, motion carried. Clerk Gina Wolbeck Date Approved By Council 07/25/18