IV. THE PRINTING & PUBLICATIONS SERVICE 52.1 Responsibilities 52. PRINTING SECTION-I The items of printing work allotted to the are as under :- 1. Gazette Notification regarding Summoning and Prorogation (English & Hindi) and in respect of Judges Inquiry Committee 2. Summons 3. Provisional Calendar of sittings (English & Hindi) 4. Attendance Register (English & Hindi) 5. List of Business (English & Hindi) 6. Revised / Supplementary List of Business (English & Hindi) 7. List of Papers to be Laid on the Table (English & Hindi) 8. Division List (English) 9. Question Chart (English & Hindi) 10. Bulletin Part-I (English & Hindi) 11. Bulletin Part-II (English & Hindi) 12. Bills:- (a) To be/as introduced in the Rajya Sabha (English & Hindi) (b) As passed by the Rajya Sabha (English & Hindi) (c) Assent copies of the Bills (English) (d) Act copies of the Bills (English) 13. Lists of Amendments to Motion of Thanks on President s Address (English & Hindi) 14. Who s Who, Rajya Sabha (Hindi 2008) 15. Who s Who Rajya Sabha (English 2010) 16. Journals of Rajya Sabha (English) 17. Indices to Debates (English) 18. Appendices to Debates (English) 19. List of Members of Rajya Sabha with Addresses & Telephone Numbers 2011 (English & Hindi) 20. Resume of Business Transacted by the House (English) 21. Desk Calendar - 2012(Bilingual) 22. Rajya Sabha and its Secretariat A Performance Profile 2010 (English & Hindi) 23. Processing of pre-receipted Bills of Government Press and Private Presses for payment 24. Annual Parking Labels 2012 for M.Ps, Ex-MPs/JD & Above and staff. 25. Annual and al Parking Labels for Media persons -2012 26. Hindi Pakhwara Puruskar Praman Patra 2011 27. Casual Entry Passes 28. E- Waste in India (English & Hindi Version) 29. Compendium of Minutes of General Purposes Committee 30. Profile and Bio-data of Hon ble Deputy Chairman 31. Praxis of Parliament Notes on Procedures in the Council Secretariat 32. Parliamentary Practices: Secretary General Rajya Sabha at Conferences (2007 2011) 33. Instructions and Observations of the S.G. (2007-2011) 34. Motion for Removal of Justice Soumitra Sen 35. Praxis of Indian Parliament: Notes on Procedures in the Council of States 36. Directions by the Chairman 37. Pamphlet on Entitlement of Various Facilities/Amenities of Ex-Members of Rajya Sabha (E/v. & H/v) 38. Members of Rajya Sabha (Declaration of Assets & Liabilities) Rules, 2008 39. Entitlement of Salary & Allowances and other facilities to M.Ps. of Rajya Sabha (English & Hindi) 270
40. The Salary, Allowances & Pension of M.Ps. Act, 1954 and the Rules made thereunder (E/v & H/v) 41. The Provision of Computer Equipment (Members of Rajya Sabha & Officers) Rules-2008 42. Table Telephone Chart 2011 43. Facilitating Newly Elected/Nominated Members 44. Sixth issue of Nutan Pratibimb - A yearly Hindi magazine of the Secretariat 45. International Practices for Approval of Parliamentary Budget 46. Public Gallery Passes 47. Chart showing dates of questions (Receiving & Answering) 48. Seating arrangement chart 49. Different types of Registers, Identity Cards, Forms, Pamphlets, Slip Pads,,file covers, baggage tags etc. 50. Various other jobs of very urgent nature e.g. Speeches of Hon ble Chairman, Deputy Chairman and Secretary General, Tour Programmes etc. 52.2 Functions The Printing I, has arranged the printing of various publications received from various s of the Secretariat. The work involved the following: 1. Editing manuscripts from printing point of view, deciding the size, layout, style, cover design, binding and quality of paper, etc. in consultation with the author/originating s. 2. Sending manuscripts to the Press, after preparing proper printing requisitions, indication of priorities and making arrangements for procuring the printed copies therefrom. 3. Maintaining record of Press Vouchers. 4. Checking the proofs, broad- checking and final compilation of publications. 5. Maintaining daily record of proofs and printed publications received from the Press for checking and of those checked. 6. Keeping liaison with the Presses for timely execution of each job, according to priorities and personal supervision in the Press, whenever required. 7. Correspondence with the Directorate of Printing and the Government of India Presses as well as Private Printers with regard to the execution of printing of jobs and other works relating thereto. 8. Arranging inter-departmental meetings in order to streamline the procedure for printing and delivery of al Papers by the Press within the scheduled time and other allied matters. 9. Taking action in regard to problems like failure of electricity, water etc., faced by the Government of India Press, Minto Road, New Delhi where al jobs and other high priority and important jobs are printed. 10. Dealing with complaints regarding late receipt of al Papers, errors in printed copies, short supply and other problems faced by the Distribution and other s. Arranging entry passes to enter the Government of India Press, Minto Road, New Delhi for the staff of Printing or of any other whose representative is required to go there for on the spot corrections, etc. 11. Preparing and making arrangements of late duty Roster of Senior Printing Assistants/Printing Assistants/Proof Readers/Jr. Proof Readers in Printing -I during period for transmitting Mss./CRC of al Papers to the Press for overnight printing and also for inter-session period, keeping liaison for the same. 12. In addition to the allotted work, the has also undertaken the following jobs:- i) Checking of Committee Reports ii) Checking of Hindi Starred and Unstarred Questions Lists (Proofs and ) iii) iv) Checking of Debates Checking of proofs of List of Business, PLOT and Bulletins Part-I & Part-II before finalising the CRC in the Translation. 271
v) Many other small jobs received from various s like Registers, Slip Pads, Luggage Tags, File Movement Slips, Press Release Forms etc. vi) SMOP of various branches vii) Ballot Papers for Elections to the statutory Bodies & Parliamentary Committees viii) Collection of selected English speeches of HDC Expression of Thoughts ix) Collection of selected Urdu speeches of HDC Izhar-e-Khayal 52.3 Position of Publications in 2011 Regular Work Item 2010 2011 Target for 2012 Journals of Rajya Sabha Indices to Debates Appendices to Debates Resume of Business List of Members of Rajya Sabha with addresses (Permanent & Delhi) and telephone Nos. Desk Calendar Rajya Sabha and its Secretariat a Performance Profile (E/v &H/v) Parking Labels MPs, Ex. MPs, Staff and Annual & al Media Parking Labels Table Telephone Chart Rajya Sabha Annual Telephone Directory of the Rajya Sabha Secretariat Nutan Pratibimb. 211 th printed 221 st to & 223 rd from 212 th to 217 th printed from 221 st to 223 rd from 221 st to 222 nd E/V E/V & H/V For the year For the year 2012 2011 2009 E/V & H/V 2010 E/V & H/V Under print Mss/is of the desk calendar for the year 2013 received from Mss for 2011 Edn. is received from the concerned For the year For the year 2012 printed 2011 printed sample/mss is received from the concerned for the year 2012 5 th Edn. 6 th Edn. Mss of 7 th Edn. is received from the concerned 272
Ad hoc Work Item 2010 2011 Target for 2012 Who s Who - 2008 E/v H/v Under Print Who s Who -2010 - E/v. Under Print Mss of H/v is received from the concerned Who s Who 2012 - - Mss is received from 52.4 Quantum of work During the year 2011, 2455 jobs were received from various s for printing and these were sent to different Presses for printing and obtaining proofs etc. as against 2362 jobs in 2010. The volume of work handled by this for the last 2 years is as follows:- 2010 2011 Volume of work (Mss. pages sent to Presses) : 32367 27686 Volume of work printed by Presses : 29505 26408 1. Bills 266 Government/Private Members Bills (English and Hindi) in different stages were printed during the year 2011 as against 341 in 2010. 52.5 al papers All the al Papers assigned to this and relating to day-to-day business of the House i.e, Bulletins Part-I & II, List of Business, Summons, Provisional Calendars of Sittings, Question Charts, Lists of Papers Laid on the Table etc., both in English & Hindi, were printed through Camera Ready Copies. 52.6 Progressive use of Hindi during 2011 The following publications were brought out in Hindi besides their English Version: 1. List of Business 2. Revised List of Business 3. Supplementary List of Business 4. Parliamentary Bulletin Part-I 5. Parliamentary Bulletin Part-II 6. Provisional Calendar of Sittings 7. Summons 8. Alphabetical List of Members 9. Attendance Register for Members 10. Bills 11. Notice of Amendments to President s Address 12. Distribution Register of Parliamentary Publications 13. List of Council of Ministers 14. Gazette Notification regarding Summoning & Prorogation 15. List of Members 16. Who s Who 17. Rajya Sabha and Its Secretariat - A Performance Profile 18. Pamphlet on Entitlement of various facilities/amenities of Ex-Members of Rajya Sabha 273
19. Entitlement of Salary & Allowances and other facilities to MPs of Rajya Sabha 20. Desk Calendar 21. E-Waste in India While the annual magazine Nutan Pratibimb was brought out in Hindi exclusively. Proof checking/broad-checking etc. all the Hindi jobs was done in this. As such personnel of this are well conversant with Hindi. Generally, the communications from various Government Presses, Directorate of Printing, Private Presses and inter-departmental/intra-departmental were received in English and as such, the noting on files and correspondence relating thereto were done in English only. However, wherever it was possible this section tried its best to communicate in Hindi as well. The Hindi Versions of various forms used in this were also prepared with the help of E & T Service. 52.7 Total receipts In all 2455 receipts were dealt within this during the year 2011 as against 2362 receipt during 2010. 52.8 Goals & Objectives The primary aim and goal of this is to provide error-free printed materials to various s of the Secretariat within a stipulated time frame. 274