CITY OF SAGINAW MINUTES OF CITY COUNCIL MEETING HELD AT THE SAGINAW CITY HALL 333 WEST MCLEROY BLVD. NOVEMBER 15, 2016 Present at the meeting: Mayor Mayor Pro-Tem City Attorney City Manager Asst. City Manager City Secretary City Engineer Fire Chief Police Chief Director of Public Works Director of Recreation Operations Superintendent Police Officer Gary Brinkley David Flory Patrick Farr Todd Flippo Valerie Tankersley Chris Barngrover Bryn Meredith Nan Stanford Dolph Johnson Janice England Jeff James Doug Spears Roger Macon Mark White Keith Rinehart Randy Newsom Chad Notgrass Absent from the meeting: Jackie D. Nethery Visitors at the meeting: Robert Underwood Jennie Carpenter Crystal Lansinquot Danny Howe Jeanie Reed Dale Reed Trevor O. Wertz Christie-Jade Makayabo Stacey Carpenter Colton Carpenter Anne Leiz Betsy Swallop Catherine Butler Joe Knox Reed Stuart Shaw (1) Call to Order Mayor Brinkley called the meeting to order at 6:00 p.m. with a quorum present. Pledge of Allegiance to the United States Pledge of Allegiance to the State of Texas 1
(2) Invocation Dr. Danny Howe of the First Baptist Church gave the invocation. (3) Audience Participation This item was covered on the video screen. (4) Consent Agenda a. CC-1116-08 Action regarding Minutes, November 1, 2016 b. CC-1116-09 Action regarding Minutes, November 8, 2016 c. CC-1116-10 Action regarding purchase of 2017 GMC Sierra 3500HD Truck through HGAC Buy Purchasing Cooperative for the Fleet Services Department Summary: This item is for approval of the purchase of a mobile service vehicle for the Fleet Services Department through HGAC Buy Purchasing Cooperative in the amount of $51,365.70. A total of $50,000 for the purchase of a vehicle was included in the current fiscal year budget (Account 01-7000-12-00, Fleet Services, Capital Outlay/Special Request). The remaining $1,365.70 will be absorbed in the Fleet Maintenance budget. This vehicle will be equipped with a crane and will be used to repair vehicles and equipment in the field that are immobilized. It will replace a 1990 Chevrolet 1 Ton Truck and a 1997 Chevrolet 1 Ton Truck. d. CC-1116-11 Action regarding purchase of 2017 Ford F250 Pick Up Truck through BuyBoard Purchasing Cooperative for the Water Department Summary: This item is for approval of the purchase of a 2017 Ford F250 Pick Up Truck for the Water Department through BuyBoard Purchasing Cooperative in the amount of $27,163.50. A total of $30,000 for the purchase of a vehicle was included in the current fiscal year budget (Account 05-7000-50-00, Water and Wastewater, Capital Outlay/Special Request). This truck will replace a 2007 Ford F35 that has over 130,000 miles on it. e. CC-1116-12 Action regarding purchase of three 2017 Chevrolet Tahoe-Police Package Vehicles through Tarrant County Purchasing Cooperative Summary: This item is for approval of the purchase of three 2017 Chevrolet Tahoe-Police Package vehicles through the Tarrant County Purchasing Cooperative in the amount of $94,422.39 ($31,474.13 per vehicle). A total of $160,000 for the replacement of three patrol vehicles and necessary equipment was included in the current fiscal year budget (Account 11-7000-00-00, CCPD, Capital Outlay/Special Request). Motion was made by Barngrover with a second by Mayor Pro-Tem Flory to approve the consent agenda as presented. Motion carried unanimously. 6-0-0-2 Mayor Brinkley, Mayor Pro-Tem Flory, s Farr, s Flippo and Nethery 2
(5) CC-1116-13 Presentation of Certificates of Appreciation or Eagle Scout Service Projects Director of Recreation Rinehart explained Eagle Scout Projects recently completed by Trevor Wertz and Colton Carpenter. Trevor s project included planting shrubs; painting benches and trash cans outside the Recreation Center. Colton s project included the construction of two practice baseball backstops in Willow Creek Park. Mayor Brinkley presented certificates of appreciation to Trevor and Colton. (6) CC-1116-14 Consideration and Action regarding Award of Bid for Janitorial Services Director of Recreation Rinehart stated the quality of work provided by the current janitorial service, Bonus Building Care, has diminished over the last year and the decision was made to advertise for bids for a new service. He explained that bids were opened on November 3 rd and a total of four bids were received. The lowest bid was from Oriental Building Services. Their bid was $5,989 per month ($71,868 per year). ( Flippo arrived at this point during the meeting.) Director of Recreation Rinehart stated that Oriental Building Services provides janitorial services for the cities of Plano, Irving, and Grand Prairie so they are accustomed to working with municipalities. He recommended the bid be awarded to Oriental Building Services. Motion was made by Mayor Pro-Tem Flory with a second by Barngrover to award the bid for janitorial services to Oriental Building Services for an initial period of two years with three additional one year renewal options. Motion carried unanimously. 6-0-0-1 Mayor Brinkley, Mayor Pro-Tem Flory, s Farr, Flippo, Nethery (7) CC-1116-15 Update on Construction of Skate Park for Willow Creek Park Mr. Jonathan Reed of 201 Anderson Street updated the Council on the status of a skate park at Willow Creek Park. He stated that he checked into the possibility of obtaining a grant for some of the costs but determined the grant process is too complicated. He explained that he has received three bids for the initial concrete slab for the skate park. The bids range from $55,000 to $65,000. He stated that some of the concrete companies indicated they might be willing to participate in the cost. There was a brief discussion regarding the size of the proposed concrete slab and the location for it in the park. The Council suggested that Mr. Reed put together a proposal containing the size, proposed location, total costs, and plans to be presented at a City Council Meeting in July. 3
(8) CC-1116-16 Update on Status of Mariposa Development, 451 E. McLeroy Blvd. Mr. Stuart Shaw of Bonner Carrington addressed the Council on the status of the Mariposa Development for 55+ active adults. He stated that there will be 194 total units. Some will be single story cottages and some will be apartments in three story buildings. He stated that 52 units are completed and ready for occupancy. A total of 24 of the 52 are already occupied. A total of 72 tenants have signed leases. There are 172 people on a wait list. He stated that the heavy rains earlier this year caused a delay to the project but they are hoping to be finished with the project by December 31 st. He explained that their funding is tied to this date as well. He estimated that all units would be occupied by mid January. He expressed his appreciation to the Council and Staff for allowing Mariposa to be a part of the community. (9) CC-1116-17 Consideration and Action regarding Construction and Maintenance Agreement with BNSF Railway Company Director of Public Works White explained that there are three railroad crossings that will have to be addressed in conjunction with the East Bailey Boswell Road Project. This proposed Construction and Maintenance Agreement with BNSF Railway Company is for the first crossing which is located east of Comanche Springs Drive. He explained that the crossings will have to be reconstructed due to the widening of the road. He also explained that BNSF requires the city pay for the reconstruction and that the work be completed by BNSF and its contractors. The agreement also grants the City an easement to place the widened roadway within the BNSF right-of-way. The total cost to the City is estimated to be $880,768. He added that the proposed agreement has been reviewed by the City Attorney. He recommended approval of the agreement. Motion was made by Mayor Pro-Tem Flory with a second by Flippo to approve the Construction and Maintenance Agreement with BNSF Railway Company as presented. Motion carried unanimously. 6-0-0-1 Mayor Brinkley, Mayor Pro-Tem Flory, s Farr, Flippo, Nethery (10) CC-1116-18 Consideration and Action regarding recommendation from Planning and Zoning Commission on request for approval of a Preliminary Plat for Lot 1, Block 1, Saginaw Charter School Addition, 11.903 acres of land located in the Alexander F. Albright Survey, Abstract 1849, Tract 2c2, located south of Whisperwood Estates (Silverbrook Drive), west of Dominion Addition (Scarlet Trail) and east of Old Decatur Road Director of Public Works White stated that this item is for consideration of the preliminary plat for Lot 1, Block 1, Saginaw Charter School Addition. Mr. Matt Kotter of Athos Academies briefly explained charter schools and their operation. He pointed out that a charter school is not a private school. It operates under the Texas Education Agency. He added that a lottery system is used for admittance of students. He explained the classes and programs offered to students. He stated that there will be approximately 1,400 students and 200 staff members at the proposed school. 4
They also have a school located on Heritage Trace in Fort Worth. There was a discussion regarding traffic. Director of Public Works White explained that as indicated in the Master Thoroughfare Plan, the developer will be required to build Sherwood Trail through from the Dominion Subdivision to Old Decatur Road. He also explained that a Traffic Impact Analysis was conducted and reviewed by the City Engineer. He stated that the findings suggest no major impact to the City s traffic however there will be significant internal traffic during peak times (morning and afternoon). He explained that the preliminary plat was reviewed by the Planning and Zoning Commission at their meeting on November 8, 2016 and they voted unanimously to recommend approval to the City Council. Mr. Kotter explained their system for releasing students at the end of the school day. He stated that rather than release by class or grade, their staff utilizes a computer system using IPads and students are released individually as their parents/guardians arrive. This system has been successful at their other locations. Motion was made by Mayor Pro-Tem Flory with a second by Tankersley to approve the preliminary plat for Lot 1, Block 1, Saginaw Charter School Addition, 11.903 acres of land located in the Alexander F. Albright Survey, Abstract 1849, Tract 2c2. Motion carried unanimously. 6-0-0-1 Mayor Brinkley, Mayor Pro-Tem Flory, s Farr, Flippo, Nethery (11) Executive Session 1 551.071. Texas Government Code. Consultation with Attorney. The City Council may convene in executive session to conduct a private consultation with its attorney on any legally posted agenda item, when the City Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including the following items: a. Any Posted Item (12) Adjournment Motion was made by Flippo with a second by Tankersley to adjourn the meeting. Motion carried unanimously. 6-0-0-1 Mayor Brinkley, Mayor Pro-Tem Flory, s Farr, Flippo, Nethery 5
Mayor Brinkley declared the City Council Meeting of November 15, 2016 adjourned at 7:00 p.m. ATTEST: APPROVED: City Secretary Janice England Mayor Gary Brinkley 6