Index of the Minutes Airport Commission Meeting November 18, 1997 CALENDAR AGENDA RESOLUTION SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 3 B. ROLL CALL: 3 C. ADOPTION OF MINUTES: Regular meeting of October 7, 1997. 97-0288 3 D. ITEMS INITIATED BY COMMISSIONERS: 3 E. ITEMS RELATING TO MASTER PLAN PROJECTS: 1. Award Cotnract 5650B - The Quick Turn-Around (QTA) at Rental Cr Facility on Lot D 97-0289 3-4 2. Modification No. 5 of Professional Service Agreement - Contract 5500 - International Terminal 97-0290 4-5 F. ITEMS RELATING TO ADMINISTRATION, OPERATIONS AND MAINTENANCE 3. Award of Agreements for Scheduled Bus Service Between SFO and Dowtown San Francisco 97-0291 5 4. Modification No. 2 to Professional Sevices Contract 5602.1 - Design of Employee Parking Facility No. 3 at Plot 7 97-0292 5-6 5. Rescind Award of First Bank National Association Automated Teller Machine (ATM) Lease and Amend Award of Wells Fargo Bank, N.A. Automated Teller Machine (ATM) Lease 97-0293 6 6. Authorization to Receive Bids - Boarding Area F Newsstand 97-0294 6 7. Authorization to Receive Bids - North Terminal Specialty (Discretionary) Store Lease 97-0295 7 8. Authorization to Receive Bids - North Terminal Minutes, November 18, 1997, Page 1
Candy Cart/Kiosk Lease 97-0296 7 9. Authorization to Receive Bids - Cellular Phone Rental Service Lease 97-0297 7 G. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: 10. Modification No. 3 to Contract 5900C - Piles, Pilecaps and Columns 97-0298 7 11. Reimbursement of Unamortized Improvements to Britist Airways Lounge 97-0299 7 12. Bid Call - Contract 5521A - Boarding Area G Apron 97-0300 7-8 13. Modification No. 15 to Legal Services Agreement with Law Firm of Morrision & Foerster 97-0301 8 14. Award Contract 3568 - North Terminal Carpet Replacement - Resource & Design, Inc. 97-0302 8 15. Aarons Concession, Inc. s North Terminal Newsstand - One-Year Extension 97-0303 8 16. Modification No. 13 of United Air Lines Lease and Use Agreement No. 82-0126 97-0304 8-9 17. Delta Air Lines, Inc. Lease No. PUC 67-0214 - Renewal of Sublease to Airport 97-0305 9 18. Authorization to Receive Bids - Garage Taxi Staging Area Mobile Catering Leases A and B 97-0306 9 19. Modification No. 4 to Legal Services Agreement - Ruiz & Sperow (formerly Ruiz & Schapiro) 97-0307 9 H. NEW BUSINESS: Contract No. 5600F -Bid Protest 9-10 I. CORRESPONDENCE: 10 J. CLOSED SESSION: Potential Litigation 10 K. ADJOURNMENT: 10 Minutes, November 18, 1997, Page 2
AIRPORT COMMISSION MINUTES November 18, 1997 A. CALL TO ORDER: The regular meeting of the Airport Commission was convened at 9:00 AM in Room 428, War Memorial Building, 401 Van Ness Avenue, San Francisco, CA. B. ROLL CALL: Present: Hon. Henry E. Berman, President Hon. Roland A. Quan, Vice President Hon. Michael S. Strunsky Hon. Larry Mazzola Hon. Linda S. Crayton C. ADOPTION OF MINUTES: The minutes of the regular meeting of October 7, 1997 were adopted unanimously. No. 97-0288 D. ITEMS INITIATED BY COMMISSIONERS: There were no items initiated by Commissioners. E. ITEMS RELATING TO MASTER PLAN PROJECTS: Item Nos. 1 and 2 were adopted unanimously. 1. Award Contract 5650B - The Quick Turn Around (QTA) at Rental Car Facility on Lot D - Dennis J. Amoroso Construction Co., Inc./Marinship Construction Services, a J.V. No. 97-0289 Resolution awarding Contract 5670B, Quick Turn Around (QTA) at Rental Car Facility on Lot D, to the lowest Minutes, November 18, 1997, Page 3
reliable, responsive and responsible bidder, Dennis J. Amoroso Contruction Co., Inc./Marinship Construction Services, a J.V., in the amount of $10,707,000. This activity is within the scope of the San Francisco International Airport Master Plan Program, which was approved by the Airport Commission on November 3, 1992. The program EIR prepared for the Master Plan adequately describes this activity and its potential environmental effects for the purposes of the California Environmental Quality Act (CEQA). Mr. Tom Kardos, Deputy Director, Bureau of Design and Construction explained that this contract is to construct the Quick Turn-Around Facilities at the Rental Car Facility on Lot D. The contract covers the RAC support building, fueling stations, car washing and stacking/staging area. Three bids were received on October 17, 1997. All three joint ventures qualified for a!0% bid preference which did not change the ranking of the bids. Lawrence Construction/West Bay Builder s bid included a subcontractor s list that listed only 5 of the 10 subcontract bid amounts rendering the bid non-responsive. The J.V. acknowledged this fact and did not submit a protest. The lowest responsive, responsible bidder is the D.J. Amoroso/Marinship J.V. whose bid contains 13.15% MBE and 5.91% WBE subcontractor participation. The Human Rights Commission and Airport staff concur that the J.V. is eligible for the award. The $10.7 million bid is within the $15 million budget. The contract duration is 238 days. 2. Modification No. 5 of Professional Service Agreement - Contract 5500 - International Terminal No. 97-0290 Resolution authorizing Modification No. 5 of Professional Service Agreement, Contract 5500 with Skidmore, Owings & Merrill/ Del Campo & Maru/Michael Willis & Associates, Joint Venture Architects in the amount of $5,496,607. This modification is needed to increase the services of SOM/DCM/MWA for concession changes, airline changes, Security and Special Systems changes, BART Link changes, Fast Track contracts, Baggage System delays, and the Resident Project Representation Services required to mitigate the impact of each change. Mr. Kardos explained that this modification covers design and field representation services necessitated by the concession space expansion in the International Terminal, the functional changes in the International Terminal initiated by the airlines, the changes associated with the Minutes, November 18, 1997, Page 4
rough-in of security and special systems conduits, the BART link building addition, and the changes associated with the delay caused by the rebidding of the baggage system contract. The total amount of the proposed modification is $5,496,607. That amount breaks down to $2,453,239 for concessions, $1,282,982 for airline changes, $856,732 for Security and Special Systems, $645,467 for the BART link and $258,187 for the baggage system. Funding for the individual task groups will be provided for concessions from non-master Plan capital improvement funds; airlines changes will be provided from Master Plan management reserve; Security and Special Special Systems from Master Plan bid underruns; the BART link from the $113 million Airport contribution to BART; and, the baggage system from Master Plan Management Reserve. The negotiated amount of this modification has been included in our program forecast at completion figure which is within the overall baseline budget with $19 million to spare. F. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: Item Nos. 3 through 11 were adopted unanimously. 3. Award of Agreements for Scheduled Bus Service Between San Francisco International Airport and Downtown San Francisco No. 97-0291 Resolution awarding agreements to SFO Airporter and Wharf Airporter for the scheduled bus service between San Francisco International Airport and downtown San Francisco. Mr. Martin explained that operational problems Wharf Airporter is currently experiencing will prevent them from operating the Civic Center/Wharf run. He asked the Commission to award the agreement to provide services to the Union Square/Financial District /Convention Center areas to SFO Airporter and to reconvene the process to re-bid the Civic Center/Wharf run. 4. Modification No. 2 to Professional Services Contract 5602.1 - Design of Employee Parking Facility No. 3 at Plot 7 No. 97-0292 Resolution approving Modification No. 2 to Professional Services Cotnract 5602.1 with Walker Parking Consultants/ Engineers, Inc. in Association with Kwan Henmi Architecture/Planning, Inc. in the amount of $61,323 for the design of the SFIA Employee Parking Facility No. 3 at Plot 7 to incorporate revisions to the final design of the facility. The modified contract amount of $1,148,543 is within the approved project budget. Minutes, November 18, 1997, Page 5
Mr. Kardos explained that this Professional Services Contract covers the design of the employee parking facility at Plot 7. Modification No. 1, approved by the Commission in April, 1997, increased the contract to cover services associated primarily with the addition of 148 parking spaces. This modification provides for the upgrade of the facility s emergency power and lighting standards by adding an emergency diesel generator, as well as for the modification of the facilitiy s office space. Modification No. 2 brings the amount of the contract with Walker Parking Consultants In Association with Kwan Henmi Architecture to $1,148,543. Adding the $5,689 OCIP charge to this amount brings the contract cost to $1,154,232 which is within the $1,154,000 budget for the contract. The MBE/WBE participation will be 21%/11% respectively as compared to the 17%/5% goals respectively. 5. Rescind Award of First Bank National Association Automated Teller Machine (ATM) Lease and Amend Award of Wells Fargo Bank, N.A. Automated Teller Machine (ATM) Lease No. 97-0293 Resolution approving the recission of Resolution No. 97-0242 awarding Automated Teller Machine (ATM) Lease to First Bank National Association and amendment of Resolution No. 97-0241 to add five ATM locations to award of Automated Teller Machine Lease to Wells Fargo Bank, N.A. Mr. Rhoades explained that the Airport conditionally awarded three Automated Teller Machine Leases, each providing the awardee with five ATM locations, to Bank of America, Wells Fargo and First Bank National Association. Each award was subject to a determination by the Human Rights Commission that the awardee is in compliance with Chapter 12B and 12C of the Administrative Code. Bank of America and Wells Fargo have been determined to have met the condition of the award. First Bank National subsequently informed us that it will not comply with the Administrative Code provisions. As provided under the bidding guidelines, Bank of America was offered the remaining locations but declined them. Wells Fargo was then offered the locations and accepted. This will increase their base rent from $90,480 to $180,960 for ten locations. Item Nos. 6 through 9 were called together and adopted unanimously. 6. Authorization to Receive Bids - Boarding Area F Newsstand No. 97-0294 Minutes, November 18, 1997, Page 6
7. Authorization to Receive Bids - North Terminal Speciality (Discretionary) Store Lease No. 97-0295 8. Authorization to Accept Bids - North Terminal Candy Cart/Kiosk Lease No. 97-0296 9. Authorization to Receive Bids - Cellular Phone Rental Service Lease No. 97-0297 G. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: Item Nos. 10 through 12 and 14 through 19 were adopted unanimously. Commissioner Quan was recused from voting on Item No. 13 due to a conflict of interest. Item No. 13 was adopted unanimously. 10. Modification No. 3 to Contract No. 5900C - Piles, Pilecaps and Columns No. 97-0298 Resolution approving Contract Modification No. 3 to Contract 5900C, Piles, Pilecaps and Columns of the Elevated Circulation Roadways with Condon-Johnson & Associates, Inc., to perform additional construction work tasks in the amount of $867,828. The additional work tasks include transfers of scope from other projects and Contract No. 5900C miscellaneous work tasks that are within the approved budget and scope of the Near Term Master Plan Program. 11. Reimbursement of Unamortized Improvements to British Airways Lounge No. 97-0299 Resolution authorizing reimbursement to British Airways for the remaining value of the unamortized improvements associated with construction costs and furniture acquisition for the VIP Lounge in the not to exceed amount of $260,000. The actual reimbursement will be based upon the May, 2000 opening date of the New International Terminal. 12. Bid Call - Contract No. 5521A - Boarding Area G Apron Minutes, November 18, 1997, Page 7
No. 97-0300 Resolution approving the scope, schedule and budget for Contract No. 5521A, Boarding Area G Apron, and authorizing the call for bids when ready. The project is part of the new International Terminal Complex which is covered under the Master Plan. The Master Plan was the subject of a Program Environmental Impact Report ( EIR ) which was prepared by the City and County of San Francisco Department of City Planning, Office of Environmental Review, and certified by the San Francisco Planning Commission on May 28, 1992, all in accordance with the requirements of the California Environmental Quality Act, Cal. Pub. Res. Code Sects. 21000 et seq ( CEQA ) and Chapter 31of the San Francisco Administrative Code. The purpose of this contract is to provide for construction of the Boarding Area G aircraft apron. The two-million sq. ft. apron consists of twelve jumbo/wide body aircraft parking positions, aircraft taxi lanes, three Remote Overnight (RON) aircraft parking positions, taxi lane lighting and underground utilities. 13. Modification No. 15 to Legal Services Agreement with Law Firm of Morrison & Foerster No. 97-0301 Resolution approving Modification No. 15 to legal services agreement with law firm of Morrison & Foerster relating to the Airline Lease/Master Plan Contract to increase compensation in the amount of $500,000.; all other terms and conditions to remain in full force and effect. 14. Award Contract 3568 - North Terminal Carpet Replacement - Resource and Design, Inc. No. 97-0302 Resolution awarding Contract 3568, North Terminal Carpet Replacement, to Resource and Design, Inc. in the amount of $1,461,132. 15. Aarons Concession, Inc. s North Terminal Newsstand - One-Year Extension No. 97-0303 Resolution authorizing the exercise of the one-year extension option of Aarons Concessions, Inc. s North Terminal Newsstand Lease. Minutes, November 18, 1997, Page 8
16. Modification No. 13 of United Air Lines Lease and Use Agreement No. 82-0126 No. 97-0304 Resolution modifying United Air Lines, Inc. s Lease and Use Agreement No. 82-0126 to modify the exclusive use of space in the North Terminal. 17. Delta Air Lines, Inc. Lease No. PUC 67-0214 - Renewal of Sublease to Airport No. 97-0305 Resolution approving renewal of sublease of office space to Airport from Delta Air Lines, Inc. under Lease No. PUC 67-0214 and authorize the Airport to make a one-time not-toexceed payment of $190,000 which will be returned to the Airport in the form of rent abatement. 18. Authorization to Accept Bids - Garage Taxi Staging Area Mobile Catering Leases A and B No. 97-0306 19. Modification No. 4 to Legal Services Agreement with Law Firm of Ruiz & Sperow (Formerly Known as Ruiz & Schapiro) No. 97-0307 Resolution approving Modification No. 4 to Professional Legal Services Agreement between Ruiz & Sperow (formerly known as Ruiz & Schapiro) and the Airport Commission to increase compensation by the amount of $100,000; all other terms and conditions of the contract to remain in full force and effect. H. NEW BUSINESS: This is the Public Comment section of the calendar. Individuals may address the Commission on any topic within the jurisdiction of the Airport Commission for a period of up to three (3) minutes. Please fill out a Request to Speak form located on the table inside the entrance to Room 428 and submit it to the Commission Secretary. Mr. Richard McDonald, attorney representing Schindler Elevator Corporation, asked the Commission to recalendar the award of Contract No. 5600F, Escalators and Moving Walkways for the Ground Transportation Facilities, in light of Schindler Elevator s bid protest. (See letter attached dated November 12, 1997.) Ms. Mara Rosales, Airport General Counsel, said that she spoke at length with Mr. McDonald regarding the Schindler Elevator Corporation bid protest and remains unpersuaded by his Minutes, November 18, 1997, Page 9
arguments. There is no merit to Schindler s protest. Further, this issue was discussed at length at the November 4 meeting. She recommended that the Commission not calendar this item for reconsideration. Commissioner Berman asked Ms. Rosales if she would meet with Mr. McDonald again to go over this issue. Ms. Rosales responded that she would be happy to. I. CORRESPONDENCE: There was no discussion by the Commission. J. CLOSED SESSION: Discussion and vote pursuant to Sunshine Ordinance Section 67.11 on whether to conduct a Closed Session. The Commission voted unanimously to go into closed session. The closed session was convened at 10:05 AM. The Airport Commission will go into closed session in accordance with Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation. Discussion and vote pursuant to Brown Act Section 54957.1 and Sunshine Ordinance Section 67.14 on whether to disclose action taken or discussions held in Closed Session The meeting was reconvened at 10:30 AM. The Commission determined that it was not in the public interest to disclose the nature of the closed session and voted unanimously not to disclose it. K. ADJOURNMENT: There being no further calendared business before the Commission the meeting adjourned at 10:31 AM. Jean Caramatti Commission Secretary Minutes, November 18, 1997, Page 10