REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF TEXARKANA, ARKANSAS DECEMBER 20, 1999 MEMBERS PRESENT: The Board of Directors of the City of Texarkana, Arkansas, convened in regular session at 6:00 p.m. on December 20, 1999 with the following members present: Mayor Danny Gray, Assistant Mayor Sue Johnson, and Directors Kathy Dunphy, Laney Harris, Thomas Potter, Horace Shipp and Londell Williams. Also present were City Manager Stephen Hughes, City Attorney Wren Autrey, and City Clerk Sandra Powell. City Attorney Ned Stewart was absent. INVOCATION: The invocation was given by Director Shipp. CONSENT AGENDA: Director Potter moved to approve the consent agenda. The motion was seconded by Assistant Mayor Johnson and carried unanimously. The items approved by consent were: MINUTES: The minutes approved were of the regular meeting of December 6, 1999. RESOLUTION NO. 4414: Resolution No. 4414 accepts the low bid of $157,265 submitted by Kampco, Inc., Nash, Texas, for installation of 6,500 linear feet of 12 water main and five fire hydrants along Trinity Boulevard. SP1299M2 1
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RESOLUTION NO. 4415: Resolution No. 4415 approves change order No. 1 for an amount not to exceed $2,698 to the contract with Top Concepts for replacement of the Bi-State Justice Center roof. RESOLUTION NO. 4416: Resolution No. 4416 appoints Patti Scott Grey to the Public Facilities Board to fill the unexpired term of Sandra Powell effective January 1, 2000. The term expires November 30, 2000. RESOLUTION NO. 4417: Resolution No. 4417 accepts annexation of land in the SW¼, SW¼, Section 33, Township 15 South, Range 28 West, and located in the 6500 6700 block of East 9 th Street on the north side. RESOLUTION NO. 4418: Resolution No. 4418 accepts annexation of land in Section 24, Township 15 South, Range 28 West, and located on the North side of East 9 th Street in the 6500 7600 blocks. RESOLUTION NO. 4419: Resolution No. 4419 accepts annexation of land in the SE¼, SE¼, Section 9, Township 16 South, Range 28 West, and located at the northwest corner of Union Road and Highway 237. RESOLUTION NO. 4420: Resolution No. 4420 accepts annexation of land in the NE¼, NE¼, NW¼, Section 17, Township 16 South, Range 28 West, and located approximately ¼ mile west of Line Ferry Road on Union Road. SP1299M2 3
RESOLUTION NO. 4421: Resolution No. 4421 accepts annexation of land in the W½, Section 14, Township 16 South, Range 28 West, and located in the 5700 6700 blocks of East Street on the west side. RESOLUTION NO. 4422: Resolution No. 4422 accepts annexation of land in the S½, Section 35, Township 15 South, Range 28 West, and located in the 1700 2100 blocks of Beasley Hill Road and the 6000 6500 blocks of Genoa Road. RESOLUTION NO. 4423: Resolution No. 4423 accepts annexation of land in the S½, NW¼ and the N½, SW¼, Section 14, Township 16 South, Range 28 West, and located in the 5600 6200 blocks of East Street on the east side. RESOLUTION NO. 4424: Resolution No. 4424 accepts annexation of land in the SE¼, Section 15; the E½, E½, SE¼, SE¼, Section 16; the E½, NE¼, Section 21; and Section 22; township 15 South, Range 28 West, and located in the 900 2900 block of Arkansas Highway 237. RESOLUTION NO. 4425: Resolution No. 4425 accepts annexation of land in the NW¼, Fractional Section 7, Township 16 South, Range 28 West, and located in the 4100 4600 blocks of South State Line. SP1299M2 4
RESOLUTION NO. 4426: Resolution No. 4426 accepts annexation of land in the SE¼, SE¼, Section 10, Township 15 South, Range 28 West, and located in the 3900 4200 blocks of Rondo Road on the West side. RESOLUTION NO. 4427: Resolution No. 4427 authorizes the City Manager to enter into an amended agreement with T. R. Fancis of FranCo for an amount not to exceed $1,162.32 for modifications in construction of an awning for police vehicles. REGULAR AGENDA: ORDINANCE NO. K-779: An ordinance was introduced to be entitled, "AN ORDINANCE ADOPTING THE 2000 BUDGET FOR THE CITY OF TEXARKANA, ARKANSAS; APPROPRIATING MONEY FROM VARIOUS FUNDS; FOR DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES". Director Williams moved to have the ordinance read in abbreviated form. The motion was seconded by Assistant Mayor Johnson and carried unanimously. The ordinance was read the first time. Director Williams moved that the rules be suspended and the ordinance be placed on its second reading. The motion was seconded by Director Shipp. The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Potter, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were six ayes and no nays. The ordinance was read the second time and the Mayor declared the ordinance open for discussion. SP1299M2 5
Director Wiliams then moved that the rules be further suspended and the ordinance be placed on its third and final reading. The motion was seconded by Director Shipp. The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Potter, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were six ayes and no nays. The ordinance was then read the third and final time and the Mayor declared the ordinance open for discussion. The Mayor then put the question, "Shall the Ordinance pass?" The Clerk called the roll and the following vote resulted: Directors Johnson, Potter, Shipp, Williams and Gray voted aye. Director Harris voted nay. The Mayor declared the ordinance passed as there were five ayes and one nay. ORDINANCE NO. K-780: An ordinance was introduced to be entitled, "AN ORDINANCE AMENDING ORDINANCE NO. K-286. Said ordinance zones R-1 Rural Residential, C-3 Open Display Commercial, M-1 Limited Manufacturing, or M-2 General Manufacturing the following newly annexed parcels of land: No. 32 All of Pineset Terrace in Section 24, Township 15 South, Range 28 West, lying North of the South side of Hwy. 82 East. No. 33 All of Section 24, Township 15 South, Range 28 West, lying North of the South side of Hwy. 82 East. SAVE and EXCEPT the West 100 acres of the NW¼ of Section 24, T15S, R28W and SAVE and EXCEPT Tract 1 and 2, more particularly described in Warranty Deed recorded in D-390 p. 459. SP1299M2 6
No. 31 All of the SE¼ SE¼ of Section 9, Township 16 South, Range 28 West, lying North of the South side of County Road #44 (Trinity Road), lying West of the East side of Hwy. 237 (Blackmon Ferry Road), and lying South of the North side of Pasley Road. No. 37 All of the North 411 ft. of the NE¼ NE¼ NW¼ of Section 17, Township 16 South, Range 28 West, lying South of the North side of County Road 44 and lying West of the East side of County Road No. 239. No. 38 All of the W½ of Section 14 Township 16 South, Range 28 West, lying South and West of the North and East side of Hwy. 71 South. No. 39 All of the S½ SW¼ and all of the SE¼ of Section 35, Township 15 South, Range 28 West, lying South of the North side of Hwy. 196 (Genoa). No. 40 All of the S½ NW¼ and the N½ N½ SW¼ of Section 14, Township 16 South, Range 28 West, lying East of the West side of Hwy 71 South. No. 14 All of Section 15, 16, 21, and 22, of Township 15S, Range 28W lying West of the East side of Hwy.237 (Rondo Road) and North of the South Side of Hwy. 82 East and lying North and East of the Existing Incorporated City of Texarkana, Arkansas. No. 18 All that NW¼ Frl. Section 7, Township 16 South, Range 28 West, lying South of Highway Loop 245, and East of the West Side of South State Line Avenue. No. 41 All of the SE¼ SE¼ of Section 10, Township 15 South, Range 28 West, lying West of the East side of Hwy 237 (Rondo Road) and North of the South side of County Road 137. SP1299M2 7
Director Williams moved to have the ordinance read in abbreviated form. The motion was seconded by Director Shipp and carried unanimously. The ordinance was read the first time. Director Williams moved that the rules be suspended and the ordinance be placed on its second reading. The motion was seconded by Director Shipp. The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Potter, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were seven ayes and no nays. The ordinance was read the second time and the Mayor declared the ordinance open for discussion. Director Williams then moved that the rules be further suspended and the ordinance be placed on its third and final reading. The motion was seconded by Director Shipp. The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Potter, Shipp, Williams and Gray voted aye. The Mayor declared the motion carried as there were seven ayes and no nays. The ordinance was then read the third and final time and the Mayor declared the ordinance open for discussion. The Mayor then put the question, "Shall the Ordinance pass?" The Clerk called the roll and the following vote resulted: Directors Dunphy, Harris, Johnson, Potter, Shipp, Williams and Gray voted aye. The Mayor declared the ordinance passed as there were seven ayes and no nays. OTHER BUSINESS: Director Williams commended the City Manager and staff for the work done to process the 1999 annexations. SP1299M2 8
Director Williams complimented the Fire Department for preparing Christmas food baskets for low income people. Mayor Gray commented on the year-end retirement of City Clerk Sandra Powell and thanked her for her service to the City. ADJOURNMENT: There being no further business to come before the Board, on motion duly made, seconded, and unanimously carried, the meeting adjourned. ATTEST: Danny Gray, Mayor Sandra Powell, City Clerk SP1299M2 9