BOARD OF EDUCATION Minutes Tuesday, January 15, 2013

BOARD OF EDUCATION Minutes Tuesday, January 15, 2013 1. Call to Order and Roll Call Attachment #1: Meeting Summary Attachment #2: Menu Governance Process 1.2.4 RECOMMENDATION: Presiding Board Member to call meeting to order and roll The meeting of the Board of Education of Douglas County School District Number Re1 was called to order by President Carson at 5:14 p.m. Upon the roll being called, the following were present: BOARD MEMBERS PRESENT: Benevento, Carson, Larsen, Richardson, Silverthorn (arrived late), Williams (arrived late) ABSENT: Director Gerken ALSO IN ATTENDANCE: Dr. Fagen, Superintendent, Assistant Superintendent Cutter, Assistant Superintendent McMinimee, Chief Financial Officer Betz, Chief Human Resources Officer Cesare, Chief Operations Officer Moffitt, Chief Academic Officer Secondary Education Jefferson- Jenkins, Legal Counsel Ross, Community Relations Officer Watson, Public Information Officer Barber, N. Eichelberger, Secretary. 2. Pledge of Allegiance Governance Process 1.8 Board Members Code of Conduct For Your Information (Reading File) 3. Current Events Attachment #1: Current Events 4. Board of Education: Department Budget Worksheet(s) Attachment #1: BoE Department December 2012 Worksheet

Page 2 of 10 Executive Session 5. Convene in Executive Session (a closed session) RECOMMENDATION: That the Board of Education convenes in Executive Session to discuss Real Estate matters e.g. the purchase, acquisition, lease, transfer or sale of real, personal or other property pursuant to C.R.S. 24-6-402(4)(a); to hold conference with the Board's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. 24-6-402(4)(b); to be advised on specialized details of security arrangements and investigations pursuant to C.R.S. 24-6-402(4)(d); to determine positions relative to Negotiations pursuant to C.R.S. 24-6- 402(4)(e) or Personnel Matters pursuant to C.R.S. 24-6-402(4)(f); to consider documents protected by non-disclosure provisions of Colorado Open Records Act pursuant to C.R.S. 24-6-402(4)(g); and/or to be advised on Individual Student matters pursuant to C.R.S. 24-6- 402(4)(h). AMENDED - Motion Member Carson moved, Member Richardson seconded to approve the Motion that the Board of Education convenes in Executive Session (a closed session) to discuss Real Estate pursuant to C.R.S. 24-6-402(4)(a), e.g. the purchase, lease, acquisition, lease, transfer or sale of real, personal or other property, specifically: American Academy School site Motsenbocker; Legal Issues to hold conference with the Board's attorney to receive legal advice on specific legal questions pursuant to C.R.S. 24-6-402(4)(b), specifically: Legal requirements regarding Board vacancy; Obligations under employment contracts; Security Issues pursuant to C.R.S. 24-6-402(4)(d) to be advised on specialized details of security arrangements and investigations, specifically: School security & partnership with law enforcement; and Personnel Matters pursuant to C.R.S. 24-6-402(4)(f), specifically: Superintendent evaluation. Benevento, aye; Carson, aye; Larsen, aye; Richardson, aye. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion carried 4-0. The Board of Education convened in Executive Session (a closed session) at 5:26 p.m. President Carson reconvened the Regular Session at 7:12 p.m. Student and Staff Recognitions 6. Student and Staff Recognitions The Board of Education was proud to recognize the achievements of some of our outstanding employees. Dr. Fagen acknowledged Sam Rapata who is a science teacher at Flagstone Elementary and was definitely in the right place at the right time in the cafeteria when he noticed Chase Rystrom s face starting to turn red. Chase was choking. Sam walked right over to him and performed the Heimlich maneuver to open up his airway. Chase s dad, Doug, believes Mr. Rapata saved his son s life. The family is very grateful

Page 3 of 10 for his quick action and so is the rest of the Douglas County School District. Dr. Fagen congratulated staff members from one of our Before and After School programs from Copper Mesa Elementary. The program from Copper Mesa has received accreditation from the Council on Accreditations. This is a team effort Principal Luan Ezra, Director of Child Care Programs Paula Zwemke joined BASE Director Tim Musser and his team. Tim introduced his team members - Justin Brown and Sam Gutierrez; six other members, Ms. Jo, Ms. Jessica, Ms. Jenn, Ms. Alana, Ms. Hannah and Ms. Abby, were unable to attend. Receiving accreditation is a major milestone that verifies these programs have met the highest level of standards and are committed to delivering exceptional service to students and families. Copper Mesa joins Acres Green, Meadow View and Trailblazer in being accredited and the goal is to have all 39 sites accredited in the future. Also pursuing accreditation, are four more schools, Northridge, Timber Trail, Sand Creek, and Legacy Point. 7. Presentation: Jack Arrowsmith, Douglas County Clerk and Recorder, and Sheri Davis, Election Manager, to present a check for the services of our Student Election Judges during the 2012 November Election Mr. Arrowsmith and Ms. Davis presented the Board of Education with an honorary check in the amount of $18,845.00 for the services of our Student Election Judges during the 2012 November Election. The program has not only benefited Douglas County high schools, but has also gained national accolades. Superintendent Reports 8. Superintendent Reports 9. Program Update Regarding Career and Technical Education and Concurrent Enrollment Attachment #1: PowerPoint Presentation Program Update RECOMMENDATION: For your information only Dr. Fagen introduced Dan McMinimee for an update regarding Career and Technical Education and Concurrent Enrollment. Mr. McMinimee announced Steve Johnson, Director of High School Education, and Kristin Pegg, Career and Technical Education Coordinator, for a brief presentation. Board discussion followed. 10. FY 2013 Revised Budget Presentation and Budget Update Attachment #1: FY 12-13 1 st Quarter Financial Report Attachment #2: FY 2013 Revised Budget Presentation and Budget Update Enclosed are First Quarter Financial Reports for FY 2012-2013 for the Board of Education's review. These reports are in compliance with Colorado State Statute and the District's Policy Governance. The reports include information for all District Funds with a comparison from prior year versus current year first quarter.

Page 4 of 10 Dr. Fagen introduced Chief Financial Officer Bonnie Betz for a budget update. Board discussion followed. Board Committee and Liaison Reports 11. Board Report: President and Vice President Items 12. Board Committee and Liaison Reports Attachment #1: PDCG Agenda 1-16-13 Attachment #2 - #15: RMSEL 1-9-13 Meeting Documents Board/Superintendent Linkage 1.0; Executive Limitation 1.8: District Accountability Committee (Larsen, Silverthorn) Fiscal Oversight Committee (OPEN) Long Range Planning Committee (Larsen) Douglas County Education Foundation (Benevento) Rocky Mountain School of Expeditionary Learning (Larsen) Partnership of Douglas County Governments (Larsen, Richardson, Williams) Douglas County Youth Initiative (Williams) Student Advisory Group (Silverthorn) Government Relations (Richardson) Community Engagement/Public Relations (Silverthorn) Other Board Updates The Board heard committee and liaison updates. Public Comment 13. Public Comment During the Public Comment portion of the meeting, members of the public may address the Board of Education on any item on the meeting s agenda. Speakers must complete a Public Comment form online and submit it electronically to the Board of Education secretary prior to 3 p.m. on the day of a regularly scheduled Board meeting. Those who sign up after 3 p.m. will have an opportunity to speak at the next regularly scheduled board meeting. Groups representing a consistent viewpoint are encouraged to select one spokesperson to address the Board. Thirty minutes have been reserved for Public Comment and each person will have two minutes to speak. Any speakers who have not been called during that period will be invited to speak during the next scheduled Board meeting. As a reminder to all present, the Board and Staff generally do not engage in discussion or Q&A directly with those persons participating in Public Comment or directly with members of the audience. This is the Board s opportunity to hear from students, parents and other stakeholders for deliberation later in the agenda or on future agendas. The Board and Staff may or may not choose to address any point or issue raised during Public Comment, as they deem appropriate.

Page 5 of 10 As an additional reminder, only those persons whom the Chair calls upon to speak during Public Comment may speak, and they may do so strictly during the time they are allotted at the podium. Other members of the audience are not permitted to speak at any time during the Board s meeting, including during Public Comment, during any remarks or comments made by the Board or Staff, or at any other time before adjournment. In addition, public outbursts, applause, hissing, booing, or expressions of support or disapproval of any speaker s comments are strictly forbidden. Failure to adhere to this important policy promoting the decorum, good conduct, and good order of the Board s meeting will result in the immediate conclusion of Public Comment. If necessary, those who do not comply will be asked to leave. The Chair appreciates your cooperation, understanding, and compliance. Thank you. Cristin Patterson of Highlands Ranch addressed the Board of Education on the decision to terminate the Heritage Elementary School principal. Ms. Patterson stated that 548 people signed an online petition asking that the Board consider reinstating their principal. (A handout was provided.) Gary Colley of Parker and representing We TEACH the Children commented on the Board of Education s Public Comment statement. Mr. Colley challenged the Board to rise to the challenge of strong leadership in the District. Mason Barnard, a recent graduate of Highlands Ranch High School, thanked the School District for providing him a great education. Mr. Barnard feels that the education he received is in danger due to the many policies this current School Board has been pursuing. Susan Meek of Highlands Ranch addressed the Board of Education regarding a Public Comment she made over a year ago regarding the general fund balance. Ms. Meek asked why the available resources were not being invested into our existing schools, and stated that if it was intentional, the District should be more transparent. Laura Mutton of Highlands Ranch addressed the Board of Education on behalf of the Strong Schools Coalition, a non-partisan organization composed of parents, teachers, students and community members, to restore funding to our schools. Ms. Mutton asked if there had been any follow-up with principals, teachers and parents to determine the need for additional resources to support student success under the new high school schedule. Ms. Mutton stated her concerns regarding the unplanned growth in the General Fund Balance. (A handout was provided.) Barbara Brenenstall of Highlands Ranch addressed the Board of Education on the change in leadership at Heritage Elementary. Ms. Brenenstall suggested that the Board and the Public work together to make Douglas County School District an outstanding place for education.

Page 6 of 10 Kevin Leung of Castle Rock and a Buffalo Ridge Elementary parent stated that both Buffalo Ridge and Heritage Elementary Schools earned the John Irwin School of Excellence Award. Mr. Leung addressed the Board of Education on the dismissal of both elementary schools principals for violating District policy and felt there are inconsistencies in the policy relating to substance abuse. Mr. Leung asked why the Fund Balance accumulates so much money when our schools were in need of repairs. Charcie Russell of Castle Rock representing Great Choice Douglas County highlighted the headlines from the Denver Post s opinion section entitled Colorado s Top Thinkers of 2012. Ms. Russell stated that the group winner in the greatest accomplishment in the area of education in Colorado was John Carson and the other members of the Douglas County School Board. Ms. Russell congratulated the Board on their exceptional vision, initiative, courage and leadership. David DiCarlo of Highlands Ranch commented on disinformation being circulated through flyers on windshields and doorways by hypocritical politicians. Mr. DiCarlo offered support for the Douglas County School District Board of Education. President Carson thanked the participants for their comments, input and views on the matters communicated. Director Benevento offered a statement in response to the dismissal of Heritage Elementary School Principal confirming that the Board s decision was final. Director Richardson spoke in tribute to the victims of Sandy Hook Elementary School. 14. Acceptance of Agenda Governance Process 1.5.3.4 RECOMMENDATION: that the Board of Education accepts the Agenda as presented. ORIGINAL - Motion Member Carson moved, Member Richardson seconded that the Board of Education accepts the agenda as presented. Benevento, aye; Carson, aye; Larsen, aye; Richardson, aye; Silverthorn, aye; Williams, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. 15. Adoption of the Consent Agenda: Staff recommendations, detailed in Agenda Items #16 - #22, organized for Board of Education block approval. RECOMMENDATION: That the Board of Education adopts the Consent Agenda as presented: - 16 2013-2014 Course Proposal Requests - Textbook Proposal from Sierra Middle School for 2013-2014 school year - 2012-13 District Unified Improvement Plan

Page 7 of 10-2012-13 Schools on Priority Improvement or Turnaround Unified Improvement Plans (edcsd, Eagle Academy and HOPE Online) - Resolution Regarding Notice of Meetings of the Board of Education - Unofficial Board of Education Minutes - Personnel Changes ORIGINAL Motion Member Carson moved, Member Larsen seconded That the Board of Education adopts the Consent Agenda as presented: - 16 2013-2014 Course Proposal Requests - Textbook Proposal from Sierra Middle School for 2013-2014 school year - 2012-13 District Unified Improvement Plan - 2012-13 Schools on Priority Improvement or Turnaround Unified Improvement Plans (edcsd, Eagle Academy and HOPE Online) - Resolution Regarding Notice of Meetings of the Board of Education - Unofficial Board of Education Minutes - Personnel Changes. Benevento, aye; Carson, aye; Larsen, aye; Richardson, aye; Silverthorn, aye; Williams, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. 16. 16 2013-2014 Course Proposal Requests Attachment #1: Memo to Superintendent Attachment #2 - #19: Supporting Work Product Documents o DCSD Course Proposal Flow Chart Revised o 01.15.13 Summary of Course Proposals o ACC CAD255- Solidworks 01.15.13 o Advanced Computer Science 01.15.13 o Blended Learning 01.15.13 o Collaboration and Innovation in the 21 st Century 01.15.13 o Dimensions of Mathematics 01.15.13 o Honors Art Ceramics 01.15.13 o Honors Art Drawing and Painting 01.15.13 o Honors Art Jewelry 01.15.13 o Interdisciplinary Writing in the 21 st Century 01.15.13 o MBA-Business Economics 01.15.13 o MBA-Business Strategies 01.15.13 o MBA-Principles of Finance 01.15.13 o MBA-Principles of Management 01.15.13 o MBA-Principles of Marketing 01.15.13 o Social Issues and Service Learning 01.15.13 o Technical Theater III 01.15.13 RECOMMENDATION: The World Class Education and Choice Programming Department approves the submitted 16 2013-2014 Course Proposal Requests. 17. Textbook Proposal from Sierra Middle School for 2013-2014 School Year Attachment #1 - #2: 1 textbook proposal: The Story of Science, by Joy Hakim with supporting documents. RECOMMENDATION: The World Class Education and Choice Programming Department approves the submitted Textbook Approval request. 18. 2012-13 District Unified Improvement Plan

Page 8 of 10 Attachment #1: 2012-13 District UIP 2012-13 District Unified Improvement Plan that will be submitted to CDE for state approval. RECOMMENDATION: Recommendation that the Board of Education approves the 2012-13 District Unified Improvement Plan under the consent agenda. 19. 2012-13 Schools on Priority Improvement or Turnaround Unified Improvement Plans (edcsd, Eagle Academy and HOPE Online). Attachment #1: edcsd UIP Attachment #2: Eagle Academy UIP Attachment #3: HOPE Online UIP 2012-13 Schools on Priority Improvement or Turnaround Improvement Plans that will be submitted to CDE for state approval. Schools include edcsd, Eagle Academy and HOPE Online under consent agenda. RECOMMENDATION: Recommendation that the Board of Education approves the 2012-13 School Unified Improvement Plans for edcsd, Eagle Academy and HOPE Online under consent agenda. 20. Resolution Regarding Notice of Meetings of the Board of Education Attachment #1: Proposed Resolution A resolution is presented for approval designating the public place where the Board will post notice to the public of the date, time, place and agenda items of board meetings as required by state statute C.R.S. 24-6-401 et seq. and 24-6-402(2)(c). RECOMMENDATION: That the Board of Education approves the Resolution regarding Notice of Meetings of the Board of Education under Consent Agenda as presented. 21. Unofficial Board of Education Minutes Attachment #1: Unofficial Board of Education Minutes, December 13, 2012 RECOMMENDATION: That the Board of Education approves the minutes of December 13, 2012 as presented under Adoption of Consent Agenda. 22. Personnel Changes Attachment #1: Certified CON Bd List January 15, 2013 Attachment #2: Certified PUB Bd List January 15, 2013 Attachment #3: Classified CON Bd List January 15, 2013 Attachment #4: Classified PUB Bd List January 15, 2013 RECOMMENDATION: That the Board of Education approves the Personnel Changes as presented. Action Items 23. Revised FY 2012-2013 Financial Plan and Budget Attachment #1: FY 12-13 Revised Use of Beginning Fund Balance Attachment #2: FY 12-13 Revised Budget Resolution Attachment #3: FY 12-13 Revised Appropriation Resolution Attachment #4: FY 12-13 Detailed General Fund Revised Budget Revised budgets include: a) Audited beginning fund balances.

Page 9 of 10 b) October 2012 pupil count revisions. c) Changed due to lower than projected DCSD Assessed Value. d) Increase in negative factor. RECOMMENDATION: Approve Revised FY 2012-2013 Financial Plan and Budget ORIGINAL Motion Member Carson moved, Member Williams seconded that the Board of Education Approve Revised FY 2012-2013 Financial Plan and Budget. Benevento, aye; Carson, aye; Larsen, aye; Richardson, aye; Silverthorn, aye; Williams, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. 24. Resolution Regarding a School Board Director Vacancy Attachment #1: Resolution RECOMMENDATION: That the Board of Education approves the resolution as presented ORIGINAL Motion Member Carson moved, Member Richardson seconded that the Board of Education approves the resolution as presented. Benevento, aye; Carson, aye; Larsen, aye; Richardson, aye; Silverthorn, aye; Williams, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. 25. Adjournment RECOMMENDATION: That the Board of Education adjourns the meeting. ORIGINAL Motion Member Carson moved, Member Williams seconded that the Board of Education adjourns the meeting. Benevento, aye; Carson, aye; Larsen, aye; Richardson, aye; Silverthorn, aye; Williams, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. There being no further business to come before the Board, the meeting was adjourned at 8:32 p.m. The next regular meeting of the Board of Education is scheduled for February 5, 2013. These minutes summarize the final decisions made by the Board at the referenced meeting. This meeting was audio recorded and that recording is available for review by accessing the following link: https://www.dcsdk12.org/boardofeducation/boardbriefing/index.htm Supporting document(s) attached to agenda items may be viewed by accessing the following link: http://eboard.dcsdk12.org/ John K. Carson President

Page 10 of 10 ATTEST Nona Eichelberger Secretary