SPRINGHURST TOWNHOMES HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS JUNE 19, 2017 The Regular Meeting of the Board of Directors of the Springhurst Townhomes Homeowners Association was held on Monday,, at the Association clubhouse. President Deb Kohls called the Meeting to order at 6:08 p.m. Directors Present: Directors Absent: Others Present: Representing Cardinal: Scott Dieter Deb Kohls Mark Kohls Gail Pawson Robert Strichart None Margaret Chinizy Jan Newcomb Louise Taylor Ron Terranova April Dana, CMCA The Board announced that it had met in Executive Session prior to the Regular Meeting to approve the Minutes of the May 15, 2017, discuss legal items, and to hold scheduled Hearings. Director Kohls opened the Homeowner Forum. The owner of 8411 Sunbeam was present to inquire how often the video cameras were reviewed. Additionally, the homeowner suggested that new signage be posted with the rules for underage guests to be more clear and bold. The Board thanked the homeowner for the suggestions. No action was required. The owner of 8412 Sweetwater Circle was present to request a status on the roof repairs required at her residence. The homeowner noted that rodents were entering her attic area. The Board thanked the homeowner and replied that they would research her inquiry and respond in writing. Additionally, the Board noted that they were working on a community wide roof repair or replacement project. Cardinal was directed research the repair request and to reply to the homeowner in writing. The owner of 18311 Gum Tree was present to express concerns that the meeting agenda had not been posted on the Springhurst website for three months. The homeowner also suggested that homeowner volunteers be used to monitor parking issues. Additionally, the homeowner inquired about the committee charters and when they would be available for review. Cardinal was directed to review the website and update the website if needed. EXECUTIVE SESSION H/O FORUM 8411 SUNBEAM 8381 18311 GUM TREE The owner of 8435 Idlewild was present to inquire about the extensive roof repairs that were needed throughout the community. The homeowner had also noted that roof repairs had been completed a few years ago and asked why they had not been completed 8435 IDLEWILD
Page 2 then. The Board thanked the homeowner for his comments and would be responding in writing. No action was required. The homeowner of 8412 Goldsport was present to express her concerns regarding the roof repairs required throughout the community and that she felt that the roof were not being addressed by the Board. The Board thanked the homeowner for her comments. No action was required. As there were no other owners present who wished to address the Board, the Homeowner Forum was closed. Director D. Kohls delivered the President s Address. Director D. Kohls stated that it is up to each homeowner to report damage and required repairs to Cardinal Property Management. No action was required. A motion was duly made, seconded, and unanimously carried to approve the Minutes of the May 15, 2017 Regular Meeting as submitted. A Motion was duly made, seconded, and unanimously carried to approve the Minutes of the April 17, 2017 Regular Meeting as amended. Director D. Kohls opened the floor to the Committees to provide the monthly reports. The Architectural Committee was not present for a report. No action was required. The architectural application submitted by 8414 Sweetwater was discussed. The owners requested to replace the current landscaping with pavers. The Board noted that this application had been approved with conditions last month and that Kate Harris was advised. Cardinal was requested to ensure that the approval letter had been sent to the homeowner. The Pool committee reported that the men s bathroom had been vandalized and required repairs the walls. It was also reported that the security cameras were present but not monitored 24/7. Homeowners were encouraged to report any issues at the pool but that date and times were needed in order to view the video cameras. The Directors reviewed a proposal from Aquatic Balance for preventative maintenance. A Motion was duly made, seconded, and unanimously carried to approve the proposal from Aquatic Balance at an amount not to exceed $499.03. Cardinal was directed to notify the vendor of the Board s decision. 8412 GOLDSPORT H/O FORUM CLOSED PRESIDENT S ADDRESS MINUTES MINUTES REPORTS ARCH. ARCH. 8414 POOL AQUATIC BALANCE Manny Vargas from the Association s landscape services vendor Earthco was not in attendance. The reports were reviewed and there was no action required. The Directors reviewed the proposal from Earthco Commercial Landscape to replace the rotor sprinklers in the greenbelt near controller number 4. A Motion was duly made, LANDSCAPE EARTHCO
Page 3 seconded, and unanimously carried to approve the proposal from Earthco Commercial Landscape at an amount not to exceed $250.10. Cardinal was directed to notify the vendor of the Board s decision and request a proposal to replace the rainbird sprinkler heads to a more efficient sprinkler. The Directors reviewed the proposal from Earthco Commercial Landscape to remove plant material behind 18121 Maplegrove. A Motion was duly made, seconded, and carried to approve the proposal from Earthco Commercial Landscape, Director Strichart abstained. The Directors reviewed the water conservation flyer from the City of Huntington Beach. No action was required. The Parking Committee was not present for a report. No action was required. The Directors reviewed the parking rules. It was noted that rule number three and eleven were to be amended. It was noted that Director Pawson was to revise the parking rules per the requested changes. Cardinal was directed to include the parking rules to the July agenda. The Directors reviewed proposals from Patrol One and Elite Enforcement. The Directors noted that they no longer were considering using a patrol company. Cardinal was directed to notify the vendors of the Board s decision. There was no report from the Newsletter Committee. Director Pawson provided the Finance Committee Report. It was reported that the Association was 43.3% funded and there were five accounts over budget. A Motion was duly made, seconded, and unanimously carried to accept the May, 2017 Financial Statement, as submitted, subject to audit. Director Pawson requested that a Morgan Stanley report be provided in financial reports going forward. Cardinal was directed to include the Budget on the July 2017 agenda. The Directors reviewed the current aging report and the delinquency report from Fiore Racobs and Powers. Cardinal was directed to request a status on account #SN-0035-0090-04. The Directors reviewed a proposal from Antis Roofing and Weatherproofing for leak remediation based upon water testing to be completed at 8385 Goldsport. A Motion was duly made, seconded, and unanimously carried to approve the proposal from Antis Roofing and Weatherproofing at an amount not to exceed $2,290.00. Cardinal was directed to notify the vendor and homeowner of the Board s decision. EARTHCO WATER CONSER. PARKING PARKING RULES PATROL PROPOSALS NEWSLETTER FINANCE CURRENT AGING RPTS 8385 GOLDSPORT The Directors reviewed a proposal from Antis Roofing and Weatherproofing for a change order at 18134 Maplegrove. A Motion was duly made, seconded, and approved to ratify the proposal from Antis Roofing and Weatherproofing at an amount not to exceed 18134 MAPLEGROVE
Page 4 $725.25. Director D. Kohls and M. Kohls abstained. Cardinal was directed to notify the vendor of the Board s decision. The Directors reviewed a proposal from Antis Roofing and Weatherproofing for tile removal and replacement at 8392 Sweetwater. A Motion was duly made, seconded, and unanimously carried to approve the proposal from Antis Roofing and Weatherproofing at an amount not to exceed $1,586.00. Cardinal was directed to notify the vendor and the homeowner of the Board s decision. The Directors reviewed a roof repair map provided by Antis Roofing and Weatherproofing. No action was required. The Directors reviewed proposals from CPR Construction and Vinco Construction to remove and replace the concrete driveway at 18311 Gumtree to allow for irrigation to be installed underneath the driveway. A Motion was duly made, seconded, and carried to approve the proposal from CPR Construction at an amount not to exceed $810.00. Cardinal was directed to notify the homeowner of the Board s decision. The Directors reviewed the proposal from Vinco Construction for attic repairs at 8412 Sweetwater. A Motion was duly made, seconded, and unanimously carried to approve the proposal from Vinco Construction. Cardinal was directed to notify the homeowner and vendor of the Board s decision. The Directors reviewed and discussed the correspondence from the owner of 8416 Sweetwater requesting that her stucco be repaired. The Board determined that the stucco repair was the homeowner s responsibility and denied her request for stucco repair. Cardinal was directed to verify the decision by researching the governing documents and send a letter to the homeowner. The Directors reviewed a proposal from Concrete Hazard Solutions for concrete removal and replacement leading to the rear patio from the sidewalk at 8385 Sunbeam. It was noted that the sidewalk had been ground down and was no longer a safety issue and the gate opened and closed freely. A Motion was duly made, seconded, and unanimously carried to deny the proposal from Concrete Hazard Solutions. Cardinal was directed to notify the vendor of the Board s decision. There being no further business, the Regular Meeting was adjourned at 8:36 p.m. Submitted by: April Dana, CMCA 8392 ANTIS MAP 18311 GUMTREE 8412 8416 8385 SUNBEAM ADJOURNED SUBMITTED ATTEST: ATTEST Deb Kohls, President Date
Page 5 SECRETARY CERTIFICATION I, Mark Kohls, the appointed Secretary of the Springhurst Townhomes Homeowners Association, do hereby certify that the foregoing is the true and correct copy of the Minutes of the Springhurst Townhomes Homeowners Association Board of Directors Meeting held on, as approved by the Board Members in attendance of the Meeting. Mark Kohls Secretary Date SECRETARY CERT.