City of Manassas, Virginia Fire and Rescue Committee Meeting AGENDA 1. Call to Order - 6:00 p.m. Chairman Marc T. Aveni Fire and Rescue Committee - Regular Agenda City Hall 9027 Center Street Second Floor Conference Room Thursday, April 12, 2018 2. Determination of Quorum 3. Approval of Meeting Minutes 3.1 Approval of March 8, 2018 Meeting Minutes FRC Meeting Minutes March 8, 2018 4. Chairperson's Report 5. City of 's Report 6. 's Report 7. 's Report 8. Unfinished Business 8.1 Standing Committee Reports a. Consolidated Logistics b. Health and Safety c. Quality Assurance - REPORT DUE (Lieutenant Matt Fox) Fire and Rescue Committee Fire and Rescue Committee - Regular Agenda April 12, 2018 Page 1 1
d. Training Committee - REPORT DUE (Battalion Chief Jerry Smith) e. Strategic Plan f. Information Technology Ad Hoc Group g. NIMS Update - REPORT DUE (Robb Hoffower, VDEM) Agenda Statement: Standing Committees FRC Standing and Sub Committee Listing 8.2 Incident Reporting Update (Deputy Chief Todd E. Lupton) Agenda Statement: Incident Reporting 8.3 Fire and Rescue Station 521 Update (Deputy Chief Todd E. Lupton) Agenda Statement: Fire and Rescue Station 521 Update 8.4 Code of Conduct Policy (Deputy Chief Todd E. Lupton) Agenda Statement: Code of Conduct Policy 9. New Business 9.1 VML Online University and Post Accident Training Mandate (Deputy Chief Todd E. Lupton) Agenda Statement: VML Online University and Post Accident Training 9.2 NEW SOP: Marking of Vehicles During Inclement Weather (Deputy Chief Todd E. Lupton) Agenda Statement: Marking of Vehicles During Inclement Weather (SOP) 10. Closed Meeting 11. Adjournment Appendix Fuel Report (February 2018) Appendix Cover Page Fuel Report February 2018 Fire and Rescue Committee Fire and Rescue Committee - Regular Agenda April 12, 2018 Page 2 2
CITY OF MANASSAS FIRE AND RESCUE COMMITTEE Meeting Minutes March 8, 2018 CALL TO ORDER ROLL CALL Present: Guest Speakers: Others Present: Absent: 6:00pm Councilman Marc T. Aveni (Chairman), Chief Rob Clemons, President Tripp DeRamus, Deputy Chief Todd Lupton, Chief Gary Orndoff, Chief Nancy Orndoff and President Pete Rockx Battalion Chief Kevin Franzello Melissa Heiderman None DETERMINATION OF QUORUM Chairman Aveni determined quorum is present. APPROVAL OF MINUTES (3.1) PRESIDENT DERAMUS MOVED to approve the minutes of the February 8, 2018 meeting; Deputy Chief Lupton seconded the motion. Roll Call Vote: AYES President DeRamus, Deputy Chief Lupton, Chief Clemons, Chief G. Orndoff, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0) CHAIPERSON S REPORT Chairman Aveni welcomed everyone to the meeting. He apologized for missing the Heavy Rescue retirement and Rescue Engine push-in ceremony earlier in the night. Further he stated that he and his wife enjoyed their time at the GMVRS Installation Banquet. Mr. Pate will present his recommended budget to City Council on Monday night. MANASSAS FIRE AND RESCUE DEPARTMENT S REPORT Chief Clemons thanked everyone who came out to the retirement and push in ceremony for Rescue 521 and Rescue Engine 521. Progress is continuing on the new Engine and Medic units which are on order. Deputy Chief Lupton is attending The department annual report was presented to Council last month. In January, crews responded to 401 incidents inside the City with 726 unit responses. Several System members were nominated and selected to receive Valor Awards. The ceremony is March 22 nd at the Fire and Rescue Committee Minutes of the March 8, 2018 Meeting Page 1 3
Hylton Performing Arts Center. Melissa is coordinating with honorees to purchase tickets for their guests. Those being honored are: Incident: ALS Assault on Centreville Road, April 17, 2017 Incident: Pedestrian struck by train at the Manassas Park / Fairfax line, June 28, 2017 E501 Chief Gary Orndoff, FF/EMTs Luis Salazar and Ian Burke M501D FF/Medics Eva Rose and Curtis Yancey A501C Chief Nancy Orndoff, Captain Ben Simmons and EMT Joey Sebesky TW501 Master Techs Jamie Jewett and Matt Eichhorst, and FF/Medic Matt Heppner BC582 Captain Andy Carver TW501- Master Tech Kevin Shafer, FF/Medic John Gibney, and FF/EMTs Frank Flanagan and Billy LeDrew Justin Laidler was sworn in last month as an Assistant Fire Marshal. He has hit the ground running and is very excited to be assisting the Fire Marshal s Office. Master Tech Justin Hruneni recently obtained his NFPA 1031 certificate giving him the knowledge and authority to perform fire inspections and enforce the Virginia Statewide Fire Prevention Code and assist the Fire Prevention & Preparedness division when needed. Staff is working on several upcoming events including the Statewide EOC exercise, St. Patrick s Day Parade this weekend, the annual Air Show and 5k run among other events. APPARATUS MAINTENANCE Maintenance costs YTD, through January 2017, are $71,386. MANASSAS VOLUNTEER FIRE COMPANY S REPORT President DeRamus reported that he and Treasurer Jason Lesnik met with Chief Clemons to discuss the budget last week. Once the FY2019 budget is approved it was suggested that the overall budget be looked at in the bigger picture to see how they align. Leadership will be looking at LOSAP funding each year to determine what the fund needs. Chief Orndoff noted that one member finished EMT class and test and is moving through the process to be endorsed. Two members are in DPO class and one is in FF 1 and 2 in PWC. GREATER MANASSAS VOLUNTEER RESCUE SQUAD S REPORT President Rockx thanked Councilman Aveni for attending the GMVRS Installation and swearing in the Officers at the event. The new oath of office takes into account the new code of conduct policy. The annual GMVRS Open House is May 19 th. There has been significant member interest in the design of new Station 521. Two probationary members have been voted in and nineteen applications are in process with nine of those pending interviews, seven pending background checks and three the agility testing. At least two members have completed NREMT and both are Junior members. Five members just completed EMT class; three have passed and two still need to test. It was stated that the recent staffing analysis was a good experience with a tough issue. Staffing rates for January is 72%, up from 55% the previous month. The goal for the year is to staff at 75% (5pm 7am weekdays, and 24 hours on weekends and holidays). Fire and Rescue Committee Minutes of the March 8, 2018 Meeting Page 2 4
UNFINISHED BUSINESS (8.1) Standing Committees B. Health and Safety (Battalion Chief Kevin Franzello) Battalion Chief Franzello asked that if anyone had an issue with physicals to please make BC Franzello aware as soon as possible, regardless of what the issue is. If a member has an issue it is usually more easily resolved if Kevin handles it than the member trying to handle it themselves. He has contracted with a vendor to have the Exposure Control Plan reviewed. Kathy West has reviewed the current plan and drafted recommendations for a revised plan. FF/EMT Stephen Boensel has been appointed to Chair the Cancer Prevention Task Force group. If participants have not yet heard from him, they will be soon. Deputy Chief Lupton noted that the VFCA and IAFC have funding available for volunteer physicals. He will be submitting all new member physicals over the past year for reimbursement to the City. (8.2) Incident Reporting Deputy Chief Lupton stated that there are no major updates to incident reporting. (8.3) Fire Station 521 Update President Rockx stated that he has presented the concept station design to the Board of Directors and task group members with comments due back to him this week. Chief Clemons noted there is a meeting with Samaha next week. (8.4) Code of Conduct Policy Chief Clemons reported that Darla Hicks, HR Manager, has reviewed the Code of Conduct policy and provided comments; those comments were distributed to the FRC. He now suggests submitting it to the City Attorney for review. (8.4) DEPUTY CHIEF LUPTON MOVED to approve sending the draft Code of Conduct Policy to the attorney for review; Chief G. Orndoff seconded the motion. President DeRamus asked if the paragraph which addresses fundraising can be changed from private to personal; Chief Clemons will ask Darla. Roll Call Vote: AYES Deputy Chief Lupton, Chief G. Orndoff, Chief Clemons, President DeRamus, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0) NEW BUSINESS None ADJOURNMENT and CLOSING COMMENTS None ADJOURNED: 6:49 PM Fire and Rescue Committee Minutes of the March 8, 2018 Meeting Page 3 5
Minutes prepared by: Melissa A. Heiderman, Administrative Coordinator Abbreviations: FRC Fire and Rescue Committee GMVRS MFRD MVFC VDFP Virginia Department of Fire Programs PWC Prince William County URS Uniform Rank Structure OMD Operational Medical Director Fire and Rescue Committee Minutes of the March 8, 2018 Meeting Page 4 6
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: April 12, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes Standing Committees Committee Listing and Monthly Reports Monthly Ordinance #O-2010-14, Section 60-6.e, gives the Fire and Rescue Committee authority to establish standing committees and technical sub-committees. The following have been formed by the FRC, and shall be acknowledged as such: Quality Assurance and System Protocol Health and Safety Training Consolidated Logistics Strategic Planning Information Technology Ad Hoc Manassas Fire and Rescue Committee RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Reports are due from the following committees and/or standing updates: Quality Assurance Training NIMS DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Councilman Marc T. Aveni, Chairman [Melissa Heiderman, Administrative Coordinator, 703.257.8458] 7 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
CITY OF MANASSAS FIRE AND RESCUE COMMITTEE Standing and Sub Committees Health and Safety Kevin Franzello, Battalion Chief (Chair) TO BE DETERMINED Amos Akers, Lieutenant Ian Pleet, Firefighter Peter Stein, Firefighter Nancy Orndoff, Chief Gabriella Burnette, EMT Quality Assurance and System Protocol Matt Fox, Lieutenant (Chair) Eva Rose, Medic/Firefighter Ben Page, Medic/Firefighter Valerie Kusterbeck, Medic/Firefighter John Sakevich, Lieutenant Gabriella Burnette, EMT Brandon Cox, Firefighter Gary Orndoff, Chief Dr. Danielle Pesce Operational Medical Director Training Jerry Smith, Battalion Chief (Chair) David Halman, Captain Gary Orndoff, Chief Jason Kendrick, Assistant Chief Adam Sampiller, EMT Nancy Orndoff, Chief 8 As of February 8, 2018
CONSOLIDATED LOGISTICS Mark Nary, Battalion Chief (Chair) Zach Grinder, EMT AJ Shillingburg, Firefighter STRATEGIC PLANNING SUB-COMMITTEE Rob Clemons, Chief (Chair) Todd Lupton, Deputy Chief Nancy Orndoff, Chief Pete Rockx, President Gary Orndoff, Chief Tripp DeRamus, President James Hartnett, Fire Marshal Recruitment and Retention Rob Clemons (Chair) Matt Fox Cailean Roche Randy Cusick Leo Carbone Debbie Colby Mark Failer Rescue Engine Workgroup (Jul 2015) (will be disbanded soon) David Halman, Captain (Chair) William Jerry Smith, Battalion Chief Karl Sampson, Master Technician Donald Brown, EMT Gary Orndoff, Chief 9 As of February 8, 2018
Ambulance Specification Workgroup (Feb 2017) (will be disbanded soon) Todd Lupton, Deputy Chief Matt Fox, Lieutenant Cailean Roche, FF/Medic Thomas Boyden, EMT Leo Carbone, EMT Engine Specification Workgroup (Feb 2017) (will be disbanded soon) Todd Lupton, Deputy Chief David Halman, Captain Joe Rose, Captain Jamie Jewett, Master Tech Gary Orndoff, Chief AJ Shillingburg, Firefighter Information Technology and Management (Apr 2017) Mark Nary, Battalion Chief - Chair Dave Burns, Director Drew McRoberts, EMT Terry Norling, Firefighter Mark Failer, Firefighter 10 As of February 8, 2018
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: April 12, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: 5 minutes Incident Reporting March 8, 2018 February 8, 2018 December 21, 2017 November 16, 2017 October 19, 2017 September 21, 2017 August 17, 2017 July 20, 2017 May 18, 2017 April 20, 2017 March 16, 2017 February 16, 2017 January 19, 2017 December 15, 2016 November 17, 2016 October 20, 2016 September 15, 2016 August 18, 2016 July 21, 2016 June 16, 2016 April 21, 2016 March 17, 2016 February 18, 2016 January 21, 2016 December 17, 2015 SUMMARY OF ISSUE/TOPIC: ORGANIZATION: There has been an issue with units responding on emergency incidents but not completing incident reports. These reports are legal documents, accounts of what happened at an incident; they are often requested by the citizen/business that was affected. City of Manassas Fire and Rescue RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Update only Deputy Chief Todd Lupton (703) 257-8458 11 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: April 12, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes FS 521 Update Monthly New Fire Station 521 (CIP P-022) is moving forward. City Staff has been working with the architect on land and building design. An advisory group has also been established to help address member inquiries and comments. RECOMMENDATION: Approve Disapprove Reviewed X See Comments COMMENTS: Chief Clemons was asked to provide an update on the project status to the FRC each month until completion of the project. A community meeting was held on March 21, 2017 at Round Elementary School. A community meeting was held on July 19, 2017 at City Hall. Due diligence began in July 2017. In September 2017, the Planning Commission approved Comprehensive Plan Amendment #2018-01, which found the proposed Dumfries Road location consistent with the City Comprehensive Plan. Land Sale was completed in October 2017. Sign is now on display at site. Building design concept presented to City Council and then during a community town hall meeting in February 2018. DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Chief Rob Clemons (703) 257-8465 12 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: April 12, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: 10 minutes Code of Conduct Policy, DRAFT March 8, 2018 February 8, 2018 December 21, 2017 May 18, 2017 SUMMARY OF ISSUE/TOPIC: ORGANIZATION: In December 2016, a draft Code of Conduct policy for the system was distributed for review/comment. In February 2017, GMVRS reported that they had significant concerns with the draft policy. These concerns must be addressed, and the policy must be reviewed by the City Attorney. RECOMMENDATION: X Approve Disapprove Reviewed See Comments COMMENTS: This item was pulled from the agenda in May 2017. Members discussed the policy offline and are now presenting a revised draft for consideration. A draft of the policy was sent out in December to all System members for review/comment. In March 2018 the draft policy was sent to the City Attorney for review; his comments were sent to the FRC in early April 2018. DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Chief Rob Clemons (703) 257-8458 13 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: April 12, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 10 minutes VML Online University and Post Accident Training Mandate N/A Effective April 1, 2018 the City of Manassas Human Resources department established a postaccident training policy for city employees. This policy requires employees to complete an online driver safety training program following a vehicular incident in City owned vehicles or equipment Since members of MVFC and GMVRS also drive vehicles owned and/or insured by the City, they must adhere to this policy. RECOMMENDATION: X Approve Disapprove Reviewed See Comments COMMENTS: In the past access to the VML Online University has been limited to paid employees only; however, in an effort to make it easier for volunteer members to adhere to this policy VML has agreed to give access to this system at no additional cost. The policy and instructions for accessing VML Online University will be sent under separate cover. DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Chief Rob Clemons (703) 257-8458 14 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
FIRE AND RESCUE COMMITTEE AGENDA STATEMENT PAGE NO. MEETING DATE: April 12, 2018 TIME ESTIMATE: AGENDA ITEM TITLE: DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE: SUMMARY OF ISSUE/TOPIC: ORGANIZATION: 5 minutes NEW SOP Marking of Vehicle During Inclement Weather N/A Prince William County has a policy for marking vehicles during inclement weather. This policy mirrors that SOP so that we are following the same procedure and not duplicating efforts during inclement weather. RECOMMENDATION: X Approve Disapprove Reviewed See Comments COMMENTS: SOP to be distributed at meeting DISCUSSION (IF NECESSARY): BUDGET/FISCAL IMPACT: CONTACT PERSON: Deputy Chief Todd E. Lupton (703) 257-8458 15 If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.
CITY OF MANASSAS FIRE AND RESCUE COMMITTEE APPENDIX Appendix A: Fuel Report (February 2018) 16
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