TOWN OF ARGYLE ECONOMIC DEVELOPMENT CORPORATION NOTICE OF THE REGULAR MEETING AGENDA January 11, 2018 6:00 p.m. Notice is hereby given of the regular meeting of the Economic Development Corporation beginning at 6:00 p.m., Thursday, January 11, 2018, at the Argyle Town Hall, 308 Denton Street, Argyle, Texas. The items listed below are placed on the agenda for discussion and/or action. A. CALL TO ORDER. B. APPROVAL OF THE MINUTES OF THE NOVEMBER 9, 2017 REGULAR MEETING. C. REVIEW OF FINANCIAL REPORTS. 1. Review of financial report year-to-date for November 30, 2017 and December 31, 2017 (unaudited). 2. Review of the quarterly STARS (Sales Tax Analysis Reporting Service) financial report. D. OLD BUSINESS. 1. None E. NEW BUSINESS. 1. Discussion and take appropriate action regarding amendments to Argyle Economic Development Corporation Bylaws. 2. Receive a presentation from Greg Last, owner of EDT Best Practices, LLC F. UPDATES. 1. Project Updates 2. Current Development Updates Agenda of the January 11, 2018 Economic Development Corporation Page 1 of 2
G. FUTURE AGENDA ITEMS. 1. Next Regular EDC Meeting: Thursday, February 8, 2018. 2. Discussion of current and future agenda items. H. ADJOURNMENT MISSION STATEMENT. The mission and role of the Argyle Economic Development Corporation is to promote, encourage and develop the creation of jobs and the expansion (and diversification) of the local tax base through projects intended to retain and expand existing business as well as attract new employers while remaining consistent with the Town of Argyle s rural-suburban character and the Comprehensive Plan. (Approved by Town Council October 28, 2008) CERTIFICATION I hereby certify that the above notice was duly posted at the Argyle Town Hall, 308 Denton Street, Argyle, Texas, at 5:00 p.m. on the 5 th day of January, 2018. David Hawkins, AICP Director of Community Development NOTE: If, during the course of the meeting, any discussion of any item on the agenda should be held in a closed meeting, the Board of Directors will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Agenda of the January 11, 2018 Economic Development Corporation Page 2 of 2
MINUTES OF THE REGULAR MEETING ARGYLE ECONOMIC DEVELOPMENT CORPORATION Thursday, November 9, 2017 The regular meeting of the Argyle Economic Development Corporation was held on Thursday, November 9, 2017, at 6:00 p.m. at Argyle Town Hall, located at 308 Denton Street, Argyle, Texas. This was an OPEN MEETING, open to the public, subject to the open meeting laws of the State of Texas and, as required by law, was hereby posted on November 6, 2017, at Argyle Town Hall, giving notice of time, date, place, and agenda thereof. BOARD OF DIRECTORS PRESENT: Brad Lowry, President Kevin Michels Brandon Moore, Treasurer Justin Jenson Pamela Minick Jose Grimaldo Ritchie Deffenbaugh ADVISORY BOARD MEMBERS PRESENT: Ryan Nelson Chris Rosprim BOARD OF DIRECTORS ABSENT: Martin None Pitts, President ADVISORY BOARD MEMBERS ABSENT: Erinn Davis Ginger Gatling STAFF PRESENT: Matt Jones, Town Manager David Hawkins, Director of Community Development Trent Petty, Consultant EX OFFICIO MEMBERS PRESENT: None A. CALL TO ORDER REGULAR MEETING AGENDA President Brad Lowry called the regular meeting to order at 6:02 p.m., noting a quorum was present. B. APPROVAL OF THE MINUTES OF THE JUNE 8, 2017 REGULAR MEETING Mr. Moore motioned to approve minutes of June 8, 2017 as written, Mr. Jenson seconded the motion. The motion carried unanimously 6-0 (Deffenbaugh not present for vote). C. REVIEW OF FINANCIAL REPORTS 1. Review of financial report year-to-date for September 30, 2017 and October 31, 2017 (unaudited).
Minutes of the November 9, 2017 Argyle Economic Development Corporation Page 2 of 3 Mr. Jones presented the year-to-date financial report as of September 30, 2017 and October 31, 2017. No action was taken on this item. 2. Review of the quarterly STARS (Sales Tax Analysis Reporting Service) financial report. Mr. Jones presented the quarterly STARS (Sales Tax Analysis Reporting Service) financial report for Q3/2017. No action was taken on this item. D. OLD BUSINESS 1. None. E. NEW BUSINESS 1. Discussion and take appropriate action regarding the nomination of officers for the Economic Development Board. Ms. Minick motioned to nominate Justin Jenson to serve as Vice President of the Argyle Economic Development Corporation. Mr. Grimaldo seconded the motion for the nomination of officer. The motion carried by a vote of 6-0. Mr. Jenson motioned to nominate Ms. Minick to serve as Secretary of the Argyle Economic Development Corporation. Mr. Moore seconded the motion for the nomination of officer. The motion carried by a vote of 6-0. 2. Discussion and take appropriate action regarding an Economic Development Chapter 380 Incentive Request from Game Guard Outdoors. Mr. Jones presented the Economic Development Chapter 380 Incentive Request from Game Guard Outdoors. Craig Smith, owner of Game Guard was present to answer questions from the EDC. Discussion was held on the terms of the 380 Incentive Agreement and operations of the Game Guard business. Ms. Minick motioned to recommend approval of the ED Chapter 380 Incentives Request for Game Guard as presented. Mr. Deffenbaugh seconded the motion. The motion carried by a vote of 7-0. 3. Consider approval of adding Matthew Jones as a signer on the Economic Development Corporation checking account at Independent Bank. Ms. Minick motioned to approve the adding of Matthew Jones as a signer on the Economic Development Corporation checking account at Independent Bank. Mr. Deffenbaugh seconded the motion. The motion carried by a vote of 7-0.
Minutes of the November 9, 2017 Argyle Economic Development Corporation Page 3 of 3 4. Discuss official meeting calendar for FY18 for the Argyle Economic Development Corporation. Discussion was held on the meeting schedule and the frequency of meetings for 2018. Bylaws adopted for the EDC requires a meeting to be conducted on a monthly basis. EDC members agreed that discussion on possible amendments to the Bylaws may be placed on the next meeting agenda. F. UPDATES 1. Project Updates Mr. Jones presented updates on residential developments underway such as Lakes of Argyle, 5T Ranch, Waterbrook, S1 Sewer Line Extension, Avalon at Argyle. Discussion was held on possible future Strategic Plan with focus on marketing and branding for promoting Argyle to businesses at trade shows and networking events. 2. Current Development Updates G. FUTURE AGENDA ITEMS 1. Next Regular EDC Meeting: Thursday, January 11, 2018. 2. Discussion of current and future agenda items. H. ADJOURNMENT: President Lowery adjourned the meeting at 7:13 p.m. APPROVED, this the 11 th day of January, 2018. ATTEST: APPROVED: David Hawkins, Director of Community Development Brad Lowry, President
210 -ECONOMIC DEVELOPMENT FUND FY18 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31, 2017 25.00% of Year Complete FY 2018 CURRENT Y-T-D % OF BUDGET PERIOD ACTUAL BUDGET REVENUE 210-4011 Sales Tax EDC 229,237.00 23,005.14 78,383.34 34.19% 210-4686 Interest Income 3,000.00 170.59 1,453.71 48.46% 210-4690 Miscellaneous Income - - - 0.00% TOTAL REVENUE 232,237.00 23,175.73 79,837.05 34.38% EXPENDITURES 210-5-120-1110 Salary - - - 0.00% 210-5-120-2110 Office Supplies 100.00 - - 0.00% 210-5-120-3005 Miscellaneous expense 500.00 - - 0.00% 210-5-120-3010 Postage 200.00 - - 0.00% 210-5-120-3015 Printing 1,000.00 - - 0.00% 210-5-120-3018 Advertising & Marketing - - - 0.00% 210-5-120-3019 Promotional Expense 18,000.00 - - 0.00% 210-5-120-3020 Contract Labor 20,000.00 - - 0.00% 210-5-120-3050 Special events - - - 0.00% 210-5-120-3100 Training 5,550.00 - - 0.00% 210-5-120-3120 Dues & Memberships 9,500.00-5,000.00 52.63% 210-5-120-3210 Other Professional Services 15,000.00 2,016.00 2,016.00 13.44% 210-5-120-3211 Engineering Services - - - 0.00% 210-5-120-3215 Legal expense 2,000.00 - - 0.00% 210-5-120-3218 Financial Services - - - 0.00% 210-5-120-6005 Capital projects 100,000.00 - - 0.00% 210-5-120-7110 Transfers out 28,000.00 - - 0.00% TOTAL EXPENDITURES 199,850.00 2,016.00 7,016.00 3.51% REVENUE LESS EXPENDITURES 32,387.00 21,159.73 72,821.05 BEGINNING FUND BALANCE 1,136,814.42 1,136,814.42 approx. ENDING FUND BALANCE 1,169,201.42 1,209,635.47 Inc/Decr from Audited Sales Tax Revenue Previous Yr. FY08 133,915 15.30% FY09 123,058-8.11% FY10 134,229 9.08% FY11 145,399 8.32% FY12 142,673-1.87% FY13 156,047 9.37% FY14 183,575 17.64% FY15 198,637 8.20% FY16 246,414 24.05% FY17 (Unaudited) 308,319 25.12%
EDC BOARD DATA SHEET Agenda Item: Discussion and take appropriate action regarding amendments to Argyle Economic Development Corporation Bylaws. Meeting Date: January 11, 2018 Prepared by: David Hawkins, Director of Community Development Background: On November 9, 2017, the EDC discussed the meeting schedule and frequency of meetings for the upcoming 2018 calendar year. The meeting requirements for the EDC was established as part of the adoption of the EDC Bylaws on September 10, 2002 (ordinance No. 2002-17). EDC requested staff to bring back a discussion item on a future EDC agenda to discuss possible amendments to the meeting requirements within the Bylaws. Section 2.7 of the EDC Bylaws contains the requirements for conducting all EDC meetings. A copy of the EDC Bylaws is included with this staff report. Staff Recommendation: N/A Requested Action: Take appropriate action on possible amendments to EDC Bylaws regarding required meeting dates. Per the Bylaws, any proposed amendments to this document would require a recommendation by the EDC and then final approval by the Town Council. Attachments: Economic Development Corporation Bylaws (Ord. No. 2002-17)