Associated Students of Santa Ana College Executive Board Meeting Minutes Time and Place: Monday April 1 st, 2013 1:30-3:00 p.m. U-106 1. Call to Order: President Edna Tobias called the meeting to order at 1:35 p.m. 2. Roll Call: a. Present i. Edna Tobias, President ii. Guadalupe Cruz, Treasurer iii. Eduardo Lopez, ICC President iv. Joaquin Santos, Health Awareness Commissioner v. Lilia Brito, Activities Commissioner vi. Abraham Vivanco, Legislative Commissioner vii. Melanie Michel, Cultural Awareness Commissioner viii. Justine Cathey, Executive Clerk b. Excused Absence i. Ali Esquivel, Publicity Commissioner ii. Valerie Martinez, Environmental Awareness Commissioner c. Excused Tardy i. Michael Burris, Vice President ii. Sophia Ho, Recruitment Commissioner d. Additional Present i. Daniel Marquez, Student Activities Coordinator ii. George Sandoval, President Elect iii. Brian Perez, Senator of Fine and Performing Arts iv. Clara Avila, Chief Justice v. Frank Perkins vi. Professor Patricia Waterman 3. Approval of Agenda: Lopez motioned to approve the agenda as printed. Vivanco seconded the motion. Yes=6, No=0, Abstain=0. Motion approved. 4. Approval of Minutes: Tabled until the next meeting on April 8 th, 2013. 5. Public Forum: Presenter: Professor Patricia Waterman Patricia introduced herself to ASG as the Advisor for the club Gaming Fix and is attending the meeting because Frank Perkins invited her. Presenter: Lilia Brito, Activities Commissioner Lilia suggested us that ASG should raise the price of the $5 student sticker to $10 in order to collect more revenue for ASG. This increase in price would also have benefits such as receiving a 10% discount at the cafeteria and free scantrons. At this time there was a discussion about where in the Constitution it stipulates that ASG has some control over changing the price. Daniel Marquez mentioned that bylaw 3.037 on page 22
of the constitution that states: The Senate shall have the power to recommend the ASGSAC Activities Fee, make policy for the ASGSAC, regulate the established budget, approve requests of the ASGSAC from the college administration and enact impeachment proceedings against Senate Members. Eduardo Lopez said he feels it is a good idea and we should start advertisement on the $5 student sticker and then think about raising the price. 6. Appointments a. Michael Burris, Court Executive Representative b. Michael Burris, second College Council Representative 7. Reports a. Executive Reports Presenter: Edna Tobias, President Edna announced that she has a board meeting today. She also thanked everyone for attending the meeting and encouraged ASG to finish the semester as strongly as possible. Edna also mentioned that although the $1 Student Representation Fee did not pass, she is proud of everyone for the hard work and that next year it will pass with hard work and dedication. Presenter: Michael Burris, Vice President Michael told ASG that some new bylaws have been written and about three new bylaws have been passed. He also noted that the senate has some new amendments to review at their meeting tomorrow. He also said he met with the new Treasurer, Guadalupe and the President of the Finance Committee to go over how the budget can be handled more smoothly. The senators have also come up with many new ideas and revisions for the Student Handbook. Presenter: Eduardo Lopez, ICC President Eduardo stated that by this Thursday April 4 th all the clubs will be ratified. He is also recruiting volunteers for the ICC Spring Fest on April 17 th. Eduardo also announced that the SAC Fashion Club is planning on hosting a fashion show. Presenter: Clara Avila, Chief Justice At this time Clara Avila conducted the 2013-2014 Presidential and Vice Presidential Inaugurations. She stated the following sentences and asked the President elect, Jorge Sandoval and Vice President Elect, Brian Perez to place their left hand on the constitution and to repeat after her: I, (Jorge Sandoval/Brian Perez) do solemnly swear that I will support and uphold the Constitution of the Associated Students of Santa Ana College. As (ASG President/Vice President), I will bear true faith and allegiance to the Associated Students of Santa Ana College, and I will faithfully discharge the duties which I am about to enter. Presenter: Guadalupe Cruz, Treasurer Guadalupe introduced herself as Lupe and stated that she was the ASG Treasurer in Spring of 2012. She also noted that she met with the Vice President and Sophia Ho to obtain an idea of how they will be checking up on the balances. She will be giving an updated report on her findings during the next meeting. b. Commissioner Reports Presenter: Sophia Ho, Recruitment Commissioner
Sophia announced that the deadline for the Measure Q Oversight Committee application was last Monday but the deadline has been extended because student representation is needed. Sophia noted that Daniel had emailed her about gaining student government representatives for the SAC School of Continuing Education Leadership Conference on May 9th. At this time Sophia passed around a signup sheet. She also informed ASG that she is in the process of interviewing two people for open senate positions. Lastly, Sophia announced that during tomorrow s senate meeting, a bylaw will be passed in order to make her the new Fundraising committee chair. Discussion: Edna mentioned that although the deadline has passed for the Measure Q Oversight committee applications, they can still be turned in to the chancellor. Presenter: Abraham Vivanco, Legislative Commissioner Abraham gave Tulip Ragien s report for the most recent Region VIII meeting that took place on March 22, 2013, at Cerritos College. He mentioned that during the meeting the delegates discussed the utilization of the Region VII funds. Region VIII is asking for donations from member schools to establish a treasury account. This account would only be used for Region VIII purposes. One of the items listed (that the delegates all agreed on) is using the funds to send schools to SSCCC who do not have the funds. This year Saddleback cannot attend because they don't have the funding. Ironically, Saddleback is the first school to make a donation to the treasury account. Next Abraham discussed the California Modernization Economic Development SB141. He mentioned that Senator Herron reported that several schools in California support SB141. Abraham noted that the Region VIII delegates were confused so they asked many questions Senator Herron could not answer. One of the main questions was: If the funds are suppose to be allocated to the schools, what guarantee do we have that they will go to the schools and which schools specifically? The delegates voted to have Senator Herron research the questions asked and return with her findings at the next meeting. Lastly, Abraham reported that Chair Kolby Keo discussed AB447 in which Student Trustees would have equal rights as the rest of the Board of Trustees. Senator Ahari has been proactive in gaining support and approval of AB447. The delegates have begun preparing for the SSCCC General Assembly. The next Region VIII meeting is April 19 th at Rio Hondo. Abraham also announced that he has been communicating with Ryan Ahari to pass a specific resolution that pertains to the LGBT term and gaining support from SCC to make a bigger impact with it on the board. Abraham has also begun communicating with the resolutions committee. Presenter: Lilia Brito, Activities Commissioner Lilia stated that she has begun meeting up with the committee for the battle of the bands event. She has begun planning the logistics, so for now, the date is set for May 2 nd from 4-9pm or possibly on the weekend and will be open to the public. As of today, there is no set venue for the event, but possible venues are the amphitheater, Phillip s Hall, Cook gym, or the track. Lilia also noted that Daniel has tried to contact the Dean of Athletics in order to gain permission to use the gym or the track for the event. Lilia also announced that OC Live will be contributing a DJ and five bands to play at the event. OC Live will also provide a prize of a paid performance at Club Ember. Lilia also mentioned that Sophia has found five other bands to complete the lineup and each band will have about 20 minutes to play and 15-20 minutes for set up. Lilia s proposed budget for the event is $400 for tickets, flyers and a trophy. The ticket cost for attendees will be $5-10. She also mentioned that after bringing this event up to ICC, they decided they would like to pay a flat fee for having a merchandise table at the event, rather than have a table and ASG takes a certain percentage of what they sold at the event. The idea of having each band record one to two songs for a CD release is still pending. Lilia also proposed
the idea of having each band sell 20 tickets. This event will be advertised on campus as well as on other college campuses. Discussion: Sophia Ho noted that since OC Live is helping with this event for free, that the only thing they are asking for is publicity of the event. Presenter: Melanie Michel, Cultural Awareness Commissioner Melanie said the Women s History day event which featured women s accomplishments, idols, student performers and speakers, was successful. She also thanked everyone who helped put the event together. Presenter: Joaquin Santos, Health Awareness Commissioner Joaquin did not have a report. c. Committee Reports Presenter: Brian Perez, $1 Student Representation Fee At this time, the Chair of the $1 Student Representation Fee committee reported on the results of the election. Brian announced that although the $1 Student Representation Fee did not pass, he is still proud and thankful for everyone that helped with the campaign because without the support, his job would have been difficult. He noted that in order to have the fee passed, there needed to be 464 voters and 2/3 of them needed to say yes. Unfortunately, only 291 voters showed up but 90% of those voters said yes. At this time Brian gave a list of people who he wanted to thank for their contributions: SAC faculty, Spot employees Isaac and Jorge, Rhonda Langston and the business office for donating candy, the Student Life office, ASG, Edna Tobias, Lilia Brito, Jesus Guerrero, Eduardo Gallegos, Frank Perkins, Jorge Sandoval, the $1 Family also known as the $1 Student Representation Fee committee, Alex Correa, Monica Zambrano, Viridiana Mojica, Armando Sandoval, Gabriel Gonzalez, Miriam Godinez, Mitzy Gondinez, and Justine Cathey. Brian expressed that all of the committee members were dedicated to leaving a legacy here at SAC and although it may not have happened they way they wanted it to, they still worked hard. Lastly, Brian noted that as a freshman, he was pleased with the experience he gained from being the chair of this committee. Presenter: Clara Avila, Elections Committee Chair Clara recapped on the results of the election: the $1 Student Representation Fee did not pass, Brian Perez won for Vice President, George Sandoval won for President, with Monica Zambrano coming in second and in third, Abraham Vivanco, Myra Hernandez won for senator, and the two amendments passed as well. Clara also mentioned that a concerned individual has brought to the court s attention some issues regarding the future President Elect s violating election guidelines and the protocol of the amendments that were on the ballot. Clara noted that until the appropriate paperwork is signed by her, that the documented concern will not be official. Any one person who wishes to make a concern has five school days from the end of the election to do so. Presenter: Abraham Vivanco, Spot Committee Chair Abraham announced that the committee found a large sofa, chair and loveseat from a woman who is familiar with our campus and is willing to sell all three parts for $130. At this time George Sandoval mentioned that he knows a seamstress who will make covers for these items and since his parents have a screen printing company, the committee will also have access to paint. Although there is still more money for the Spot to be renovated, the committee is trying their best to work with what they already have. d. Shared Governance
Presenter: Clara Avila, College Council Representative Clara gave a recap of the last College Council meeting, in which the topic of the 100 unit cap was discussed. This means that students who have accumulated 100 or more units will lose their priority registration beginning fall 2014. This change has been advertised on the registration website and emails have been sent out to students who are nearing the 100 unit cap. Clara also mentioned that the College Council needs student volunteers to become involved with the accreditation process, so anyone who is interested can contact Linda Rose or herself. e. Student Activities Coordinator Presenter: Daniel Marquez, Student Activities Coordinator: Daniel announced that the Student Leadership awards application is available now. The awards available are the Gold, Silver, Bronze and Spirit certificate. They will be handed out at the banquet on Friday May 17 th. Daniel encouraged each ASG member to fill one out and turn in only the last page of the application to the Student Life office. The deadline for the application is Friday April 19 th, 12pm. Daniel also said he sent out a final email to the 74 participants for the Student Leadership Institute on Friday April 5 th and Saturday April 6 th. 8. Old Business: a. Edna noted that since the amendments were passed during the elections, the next step is to take them to the College Council where Michael Burris will present them. b. Student Handbook: The Senate is currently working on the SAC Student Handbook revisions. The 100 unit cap loss of priority registration topic will be added. 9. New Business: a. ASG Contact Directory: Edna said that everyone in ASG should have received an emailed copy of the directory that should be kept private. b. President and Vice President Inauguration occurred during this meeting. c. ASG Media/Video Campaign: This topic has been tabled for the next meeting. d. Student Leadership Institute is this weekend April 5 th and 6 th. 10. Announcements: a. Michael Burris announced that the amendments and bylaws are under review. 11. Adjournment: Meeting was adjourned at 2:59 pm. by President Edna Tobias. Edna Tobias, President Date Justine Cathey, Executive Clerk Date