AGENDA THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT SPECIAL BOARD MEETING BOARD CONFERENCE ROOM 6:30 P.M. MONDAY, MAY 21, 2018 I. PLEDGE OF ALLEGIANCE II. ROLL CALL-BY TREASURER III. COMMUNICATIONS IV. DISCUSSION ITEMS
V. REPORTS OF COMMITTEES A. EDUCATION MS. EVE LYNN WESTBROOKS DR. UNA H.R. KEENON 1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO HANDSONSPORTS FOUNDATION WHEREAS, the will contract with HandsOnSports Foundation to conduct a soccer/futsal program in the East Cleveland City Schools Cultural Arts Program during the 2017-2018 school year; therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $2,985.00 for said services from the General Fund-001. 2. RESOLUTION AWARDING A CONTRACT FOR THE 2018-2019 ELEMENTARY LUNCH PROGRAM WHEREAS the did request bids for the 2018-2019 school year for the elementary school lunch program, in accordance with the specifications prepared by the District food service management, and bids were received by 12:00 p.m. on April 25, 2018 and were accompanied by the necessary documents and performance bonds, and WHEREAS the District administrative staff made its recommendations based upon careful consideration of quality, pricing and service; therefore, be it RESOLVED, that the authorizes the Superintendent or her representative to enter into a contract with Preferred Meals Systems, Inc., 5240 St. Charles Road., Berkeley, IL 60163-1341 to provide elementary lunches at a cost of $1.75 per meal for the 2018-2019 school year, and be it further RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed three hundred twenty-seven thousand seventy five dollars ($327,075.00), estimated at 1050 meals for 178 days to cover the cost of the 2018-2019 elementary school lunch program, from the Food Service Fund-006. 2
3. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO CLEVELAND SECURITY INVESTIGATION FOR THE 2018-2019 SCHOOL YEAR WHEREAS, the requested bids for District security services in accordance with the specifications prepared by the District and WHEREAS, bids were received by 12:00 P.M. on April 25, 2018 and were accompanied by the necessary documents and performance bonds, and WHEREAS, the District staff makes its recommendation based on the concept of the lowest and most responsive bid as determined by the best interest of the District, students and staff, and WHEREAS the bids have been carefully studied based upon a totality of information presented regarding the bids and the best interests of the District, students and staff, it is recommended that Cleveland Security Investigation provide services to the East Cleveland City School District for the 2018-2019 school year; therefore, be it RESOLVED, that the authorizes the Superintendent to enter into a contract with Cleveland Security Investigation to provide the District with security services at a cost of the hourly rates as stipulated below: Courier Services Daytime Security Specialized coverage for 3 pay dates Summer School Coverage (July 2 thru July 27, 2018) Special Event Coverage (Estimated at 1,600 hours) $23.00 per hour $19.60 per hour $19.60 per hour $19.60 per hour $19.60 per hour; NOW, BE IT FURTHER RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $438,299.20. 3
V. REPORTS OF COMMITTEES B. FINANCE DR. MARY E. RICE MR. VERNON ROBINSON 1. RESOLUTION TO APPROVE THE FIVE YEAR FORECAST FOR MAY 2018 WHEREAS, Pursuant to O.R.C. 5705.38, each fiscal year the is required to adopt a Five-year financial forecast containing a five-year projection of revenues and expenditures for the current fiscal year and the ensuing four fiscal years ( Five-Year Forecast ). Pursuant to O.A.C. 3301-92-04(A), WHEREAS, the is required to submit its Five-Year Forecast to the Ohio Department of Education by May 31st of each fiscal year. Further under O.A.C. 3301-92-04(F), the is required to update its Five-Year Forecast between April 1 and May 31 of each fiscal year and submit the updated Five-Year Forecast to the Department of Education; therefore, be it RESOLVED, that the has been presented, and is being asked to approve the Five Year Forecast for the period ending May 31, 2018 2. RESOLUTION TO AMEND THE PERMANENT APPROPRIATIONS WHEREAS, it is necessary to amend the Permanent Appropriations of the East Cleveland City School District for the fiscal year ending June 30, 2018 and file it with the Cuyahoga County Auditor; therefore, be it RESOLVED, that the appropriations are within the parameters of the estimated revenues and carry-over balances, and be it further RESOLVED, that this authorizes the Treasurer of the East Cleveland City School District to make the adjustments as necessary to bring the appropriations into balance and file such appropriation 4
V. REPORTS OF COMMITTEES C. WELFARE & PUBLIC RELATIONS DR. UNA H.R. KEENON MS. EVE LYNN WESTBROOKS 1. RESOLUTION TO APPROVE A PETITION OPPOSING HB70 5
VI. RECOMMENDATIONS OF THE SUPERINTENDENT A. RE-APPOINTMENTS ADMINISTRATIVE CERTIFICATED Subject to the approval of the, I recommend the following be appointed to the positions as indicated: 1. Administrative Certificated Re-appointments (Two-Year contract effective August 1, 2018 through July 31, 2020) Bethany L. Britt Compliance Coordinator, Special Education Services Lori Crum Head Principal Shaw High School William Davis Small School Principal Shaw High School Thomas Domzalski Small School Principal Shaw High School Andratesha Fritzgerald Director of Federal Programs Jason Floyd Dean of Students Sabrina Gibson Principal Mayfair Elementary School Kevin Holland Dean of Students 6
Courtney Jones Administrator, Special Education Bennie Neal Curriculum Specialist Shaw High School Danielle Simmons Principal Heritage Middle School Alan Wolf Director of Business Felicia Woods-Wallace Curriculum Specialist 2. Administrative Certificated Re-appointments (One-Year contract effective August 1, 2018 through July 31, 2019) John Buckner, Ed.D. Administrator of Career & Technology Charles McCants Principal B. RE-APPOINTMENTS ADMINISTRATIVE - CLASSIFIED 1. Administrative Classified Re-appointments (Two-Year contract effective August 1, 2018 through July 31, 2020) Dawn Johnson Food Service Supervisor 7
VII. REPORT OF THE SUPERINTENDENT VIII. NEW BUSINESS-NEXT REGULAR MEETING: IX. EXPRESSIONS FROM THE COMMUNITY X. ADJOURNMENT 8