The City of Bellmead City Council Minutes

The City of Bellmead City Council Minutes 3015 Bellmead Drive Bellmead, Texas 76705 www.bellmead.com Cynthia Ward City Clerk (254) 799-2436 Tuesday, September 9, 2014 6:30 PM Bellmead City Hall I. CALL TO ORDER The Meeting was called to order on September 9, 2014 at the Bellmead City Hall, 3015 Bellmead Dr., Bellmead, Texas at 6:30 p.m. by Mayor Doss Youngblood. Attendee Name Present Absent Late Arrived Doss Youngblood Gary Moore Kevin Wilson Carlos Luna U.F. Roberts Mathew Jordon II. INVOCATION Ms. Julie Sykora gave the invocation III. PLEDGE OF ALLEGIANCE Ms. Julie Sykora led the pledge of allegiance. IV. ACKNOWLEDGEMENT OF GUEST AND VISITORS/ PUBLIC COMMENT (This time is for citizens to address the City Council on issues and items of concern not on this agenda. Citizens will be allowed comment time on any requested Agenda item. There will be no City Council action at this time. Limit of 3 minutes per person) Jo Campbell 4514 Harrison addressed the Council regarding Ordinance #2014-011, the Drought Contingency Plan and suggested a public hearing be held in order for the citizens of Bellmead to be informed and be allowed to have imput on the Contingency Plan, she had other concerns regarding whether or not Bellmead is providing water to anybody outside the City and why the City not using Waco water. Julie Sykora 803 LaClede addressed the Council about the Drought Contingency Plan regarding the penalties and provisions for restrictions, and stated she agrees with Ms. Campbell regarding holding public hearing, other concerns Ms. Sykora had were in regards to the proposal from Tyler Technologies, six Police vehicles and Project Spec. 1

V. COUNCIL / CITY MANAGER REPORTS Discussion regarding the following: A. Council member Wilson gave an update to the Council, from the Metropolitan Planning Organizational meeting regarding the air quality report and also gave an update on the meeting to be held on September 23rd at the Waco Convention Center regarding Snugg Harbor facility B. Council member Luna gave an update to the Council on the La Vega ISD, upcoming Homecoming Parade, which is scheduled for September 25th at 6:30 p.m. VI. CONSENT AGENDA All consent items listed are considered to be routine and non- controversial by the City Council and will be approved by one motion. There will not be separate discussion of these items unless a Council Member or citizen so request, in which case the item will be removed from the Consent Agenda and considered as part of the normal order of business. A. Minutes Approval 1. Tuesday, August 12, 2014 Mayor Pro Tem Moore moved to approve the consent agenda with corrections. Jordon seconded the motion. MOTION: Moore, Mayor Pro Tem SECONDED: Jordon, Council member ABSTAIN: Luna VII. REGULAR AGENDA A. Discussion and / or action regarding Ordinance # 2014-011, adopting a Drought Contingency Plan; establishing criteria for the initiation and termination of drought response stages; establishing restrictions on certain water uses; establishing penalties for the violations of and provisions for enforcement of these restrictions; establishing procedures for granting variances; and providing severability and an effective date. ( first and second reading) City Manager Bo Thomas addressed the Council regarding the Drought Contingency Plan stating the attached plan has been approved upward for the past 10 years and TECQ regulations requires the City to revisit the plan every five years. He stated the only change that has been previously approved is on page one of the plan stating" a copy of the plan is to be submitted to the Southern Trinity Ground Water Conservation District," where it was previously going to the Brazos River Authority, after much discussion the Council agreed on a public hearing be held on the next scheduled regular Council meeting for public input regarding this plan. The following Ordinance # 2014-011, was offered for the first reading: 2

ORDINANCE NO. 2014-011 AN ORDINANCE OF THE CITY OF BELLMEAD, TEXAS ADOPTING A DROUGHT CONTINGENCY PLAN; ESTABLISHING CRITERIA FOR THE INITIATION AND TERMINATION OF DROUGHT RESPONSE STAGES; ESTABLISHING RESTRICTIONS ON CERTAIN WATER USES; ESTABLISHING PENALITIES FOR THE VIOLATIONS OF AND PROVISIONS FOR ENFORCEMENT OF THESE RESTRICTIONS; ESTABLISHING PROCEDURES FOR GRANTING VARAIANCES; AND PROVIDING SEVERABILITIY AND AN EFFECTIVE DATE. WHEREAS, The City of Bellmead, Texas recognizes that the amount of water available to the City and its water utility customers is limited and subject to depletion during periods of extended drought. WHEREAS, the City recognizes that limitations due to drought conditions cannot guarantee an uninterrupted water supply for all purposes; WHEREAS, Section 11.1272 of the Texas Water Code and TCEQ rules in 30 Texas Administrative Code 288.30 require all public water supply systems with 3, 300 or more connections shall submit a drought contingency plan and; WHEREAS, as authorized under law, and in the best interests of the citizens of Bellmead, Texas, the City Council deems it expedient and necessary to establish certain rules and policies for orderly and efficient management of limited water supplies during drought and other water supply emergencies; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BELLMEAD, TEXAS AS FOLLOWS: Section 1. That the City of Bellmead, Texas Drought Contingency Plan attached hereto and made part hereof for all purposes be, and the same is hereby, adopted as the official policy of the City. Section 2. That all ordinances in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 3: Should any paragraph, sentence, subdivision, clause, phrase, or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not effect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional. Section 4: This ordinance shall take effect immediately. Council member Luna moved to approve Ordinance # 2014-011 on the first reading. Council member Wilson seconded the motion. MOTION: Luna, Council member SECONDED: Wilson, Council member AYES: Youngblood, Jordon, Wilson, Luna and Roberts NAYES: Moore Second reading: 3

ORDINANCE NO. 2014-011 AN ORDINANCE OF THE CITY OF BELLMEAD, TEXAS ADOPTING A DROUGHT CONTINGENCY PLAN; ESTABLISHING CRITERIA FOR THE INITIATION AND TERMINATION OF DROUGHT RESPONSE STAGES; ESTABLISHING RESTRICTIONS ON CERTAIN WATER USES; ESTABLISHING PENALITIES FOR THE VIOLATIONS OF AND PROVISIONS FOR ENFORCEMENT OF THESE RESTRICTIONS; ESTABLISHING PROCEDURES FOR GRANTING VARAIANCES; AND PROVIDING SEVERABILITIY AND AN EFFECTIVE DATE. Council member Luna move to approve Ordinance 2014-011. Council member Jordon seconded the motion. MOTION: Luna, Council member SECONDED: Jordon, Council member AYES: Youngblood, Jordon, Wilson, Luna and Roberts NAYES: Moore B. Discussion and/ or action regarding Ordinance # 2014-008, approving Bellmead Municipal Court to utilize the Insight online payment system through Incode. (third reading) City Manager Bo Thomas addressed the Council regarding Ordinance # 2014-008 and offered the following Ordinance for the third and final reading: ORDINANCE NO. 2014-008 AN ORDINANCE OF THE CODE OF ORDINANCES, CITY OF BELLMEAD, TEXAS, ADDING SECTION 11-91 REGARDING PROCESSING FEE CHARGES; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BELLMEAD, TEXAS: I. That Section 11-91, Code of Ordinances, City of Bellmead, Texas, is hereby added, which said section shall read as follows: ARTICLE XI - MUNICIPAL COURT 11-91. -Credit Card Processing Fee (1) The municipal court is authorized to collect a processing fee for the payment by credit card, fine, court cost, or other charges processed by the municipal court. The processing fee shall be the lesser of five dollars ($5.00) or five percent of the amount of the fee, fines, court cost, or other charge being paid. (2) The processing fee shall be assessed for each credit card payment transaction processed by the municipal court that is submitted for payment through a website maintained by, or on behalf of, the City. II. A. All ordinance, part of ordinance, or resolutions in conflict herewith are expressly repealed. 4

B. The invalidity of any section or provision of this ordinance shall not invalidate other sections or provisions thereof. C. That it is hereby officially found and determined that the meeting at which this ordinance is passed is open to the public as required by law and that public notice of time. place. and purpose of said meeting was given as required. Mayor Pro Tem Moore moved to approve Ordinance 2014-008, on its third and final reading. Council member Jordon seconded the motion. MOTION: Moore, Mayor Pro Tem SECONDED: Council member Jordon C. Discussion and/ possible action regarding a proposal from Tyler Technologies to develop programming that will allow the information related to the new water meters to be entered electronically into the Incode Utility module and at the same time remove the information related to the water meters that will be removed. City Manager Bo Thomas addressed the Council regarding the proposal from Tyler Technologies. He stated this action will allow the updating of water meter information into the Incode utility module on the twenty eight hundred (2,800) residential accounts in a timely manner with minimal errors as well as allow the utility billing clerk to continue with her normal duties without the worries of inputting new meter information. Mayor Pro Tem Moore moved to approve the proposal from Tyler Technologies in the amount of $5,600 dollars to perform the programming required, to update water meter information into the Incode Utility Module. MOTION: Moore, Mayor Pro Tem D. Discussion and / or action regarding Ordinance # 2014-010, adopting the proposed tax rate and levying the ad valorem taxes for the FY 2014-15 and providing an effective date. ( third reading) City Manager Bo Thomas addressed the Council regarding Ordinance # 2014-010, and offered the third and final reading. ORDINANCE NO. 2014-010 AN ORDINANCE LEVYING TAXES FOR THE TAX YEAR 2014 FOR THE CITY OF BELLMEAD, TEXAS AND 5

PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BELLMEAD, TEXAS: SECTION I. That there be and is hereby levied an ad valorem tax of $0.214408 on each one hundred dollars worth of property owned and situated within the City Limits of the City of Bellmead, Texas, both real and personal and mixed, for General Fund maintenance and operating purposes for the tax year 2014. SECTION II. That there be and is hereby levied for the use of the City of Bellmead, for the tax year 2014 for permanent improvements, an ad valorem tax of $0.08420 on each one hundred dollars worth of real, personal and mixed property owned and situated in the City Limits of the City of Bellmead, Texas, for the payment of principal and interest on all outstanding bonds and lease payments, not otherwise provided for, of the City of Bellmead. SECTION III. Wherefore, the combined tax rate in accordance with V.T.C.A. Tax Code Section 26.05 shall be $0.298608 on each one hundred dollars worth of real, personal, and mixed property of owned and situated within the City Limits of the City of Bellmead, Texas. THIS TAX RATE WILL INCREASE TAXES FOR MAINTENANCE AND OPERATIONS COMPARED TO LAST YEAR S TAX RATE. THE TAX RATE WILL REMAIN THE SAME AS THE 2013 TAX RATE AND WILL INCREASE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $0.22. SECTION IV. This Ordinance shall become effective as provided by the Charter of the City of Bellmead, Texas. PASSED AND APPROVED on its first reading this the _29th day of August, 2014. PASSED AND ADOPTED on its second reading this the 29 TH day of August, 2014. PASSED AND ADOPTED on its third reading this the 9th day of September, 2014. Mayor Pro Tem Moore moved to approve Ordinance # 201-010 on its third and final reading. Council member Wilson seconded the motion. MOTION: Moore, Mayor Pro Tem SECONDED: Wilson, Council member E. Discussion and/ or possible action regarding surplus items and authorizing said items for auction through Propertyroom.com or Gov Deals. City Manager Bo Thomas addressed the Council regarding the surplus items and auctioning of these items through Propertyroom.com or Gov Deals. He stated the Bellmead Police and Fire Departments needed to reduce the amount of unused, released 6

or non functional property in its respective departments and gave a list of the items to be auctioned. Council member Jordon moved to approve the items as surplus and authorized they be placed for auction. MOTION: Jordon, Council member F. Discussion and/ or possible action authorizing the City Manager to purchase six (6) police vehicles and five (5) radios for the Police Department funded through the Certificates of Obligation. City Manager Bo Thomas addressed the Council regarding the approval to purchase vehicles and radios for the Police Department and presented the following breakdown: (4) Ford Interceptor Sedans, (1) Chevrolet Tahoe, (1) Ford Interceptor Sedan-supervisor vehicle (5) striping packages, and (5) five radios. Council member Wilson moved to approve the purchase of six vehicles and 5 radios at the cost of $253,745.04 funded through the Certificates of Obligation. MOTION: Wilson, Council member AYES: Wilson, Jordon, Youngblood, Luna and Roberts NAYES: Moore G. Discussion and/ or possible action authorizing the City Manager to renew the service/ maintenance agreement with Motorola for the dispatch radio consoles. City Manager Bo Thomas addressed the Council regarding the renewal of the maintenance agreement with Motorola for dispatch radio consoles. Council member Wilson moved to authorize the City Manager to sign and renew the contract with Motorola for the dispatch radio console agreement in the amount of $5,404.08 for one year. Council member Jordon seconded the motion. 7

MOTION: Wilson, Council member SECONDED: Jordon, Council member H. Discussion and/ or possible action regarding the request to appropriate $426,444.28 from the Water/Sewer Fund #20 fund balance and $125,000 from the BEDC Fund #35 to cover cost of the Sewer Interceptor Project. City Manager Bo Thomas addressed the Council regarding the appropriation of $426,444.28 from the Water and Sewer fund balance and $125,000 from the BEDC to cover the cost for the Sewer Interceptor Project, stating this action will have no fiscal impact as the expenditures for the project were previously authorized by Council. Council member Wilson moved to approve the request to appropriate $426,444.28 from the Water and Sewer fund balance and $125,000 for the BEDC Fund to cover the cost associated with the Sewer Interceptor Project. MOTION: Wilson, Council member I. Discussion and / or possible action regarding Resolution # 2014-0017, authorizing additional assistance to "Project SPEC" in an amount not to exceed $450,000 dollars. No action taken on this item. J. Discussion and/ or possible action authorizing the purchase of a Fire Department's/ Building Official's vehicle. City Manager Bo Thomas addressed the Council regarding the purchase of a Building Official's vehicle. He stated the pricing had been checked on three different State contracts for a 2014 Ford F150 Supercab pickup, and the prices range from a high of $20,536.35 to a low of $19,230.25, therefore recommending the low quote of $19,230.25. Mayor Pro Tem Moore moved to authorize the City Manager to purchase this vehicle on HGAC contract from Silsbee Ford in the amount of $19, 230.25 8

MOTION: Moore, Mayor Pro Tem VIII. EXECUTIVE SESSION Closed for Executive Session at 8:05 p.m. A. The City Council shall convene into executive session pursuant to 551.074 of the Texas Government Code for an evaluation of an employee- City Manager. Reconvened in to Open Session With no further business the meeting was adjourned at that time. The meeting was adjourned at 9:00 p.m. 9