MEETING NOTICE DATE: August 16, 2018 TO: Library Board, Mayor, City Clerk, City Attorney FROM: Pat Leach, Library Director SUBJECT: Library Board Meeting DATE AND PLACE OF MEETING: Tuesday, August 21, 2018 Bennett Martin Public Library 136 S 14 th Street, Lincoln, Neb. STARTING TIME OF MEETING: CHAIRMAN OF MEETING: PURPOSE OF MEETING: 8:00 AM Herb Friedman, President Monthly Board Meeting AGENDA 1. Approval of Agenda* 2. Public Comment on Agenda Items 3. Approval of July 17, 2018, Meeting Minutes* 4. Standing Committee Reports A. Committee on Administration B. Committee on Buildings & Grounds C. Committee on Finance i. Approval of Monthly Recap of Expenditures* 5. Special Committee Reports A. Central Library B. Foundation for Lincoln City Libraries C. One Book One Lincoln 6. New Business A. Adoption of Resolution for Retiring Board Member* 7. President's Report 8. Director s Report A. Williams Branch Library Hours Change 9. Public Comment Anyone wishing to address the board on a matter not on this agenda, may do so at this time. 10. Closed Session Director s Annual Evaluation *Action Item Proposed agenda kept continually current and available for inspection at the Administrative Office of the Bennett Martin Public Library. The Board shall have the right to modify the agenda at said public meeting when convened. Open Meetings Law of the State of Nebraska posted in meeting room. Accommodation Notice: The City of Lincoln complies with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973 guidelines. Ensuring the public s access to and participation in public meetings is a priority for the City of Lincoln. In the event you are in need of a reasonable accommodation in order to attend or participate in a public meeting conducted by the City of Lincoln, please contact the Director of Equity and Diversity, Lincoln Commission on Human Rights, at 402-441- 7624 as soon as possible before the scheduled meeting date in order to make your request.
LIBRARY BOARD MEETING MINUTES TUESDAY, JULY 17, 2018; 6:00 PM ANDERSON BRANCH LIBRARY 3635 TOUZALIN AVENUE LINCOLN, NEBRASKA LIBRARY BOARD PRESENT: Martha Florence, Herb Friedman, Lisa Hale, Donna Marvin, Rhonda Seacrest, Carol Speicher. Absent: Lowell Berg, County Liaison Walt Broer. A quorum was present. OTHERS PRESENT: Pat Leach, Library Director; Julee Hammer, Assistant Library Director; Barbara Hansen, Administrative Aide; Paul Jones, Accountant; Peter Jorgensen, Virtual Services Manager; Julie Beno, Public Services Coordinator; Rod Cummings, Virtual Services Coordinator; Gail McNair, Foundation for Lincoln City Libraries; Kim Shelley, Anderson Branch Manager; Jeff Kirkpatrick, Law Department; Denise Pearce, Mayor s Office. CALL TO MEETING AND ANNOUNCEMENT OF OPEN MEETINGS LAW: Friedman called the meeting to order at 6:00 PM announcing the Open Meetings Law of the State of Nebraska was posted. APPROVAL OF AGENDA: The agenda was posted according to the Open Meetings Law of the State of Nebraska. Marvin moved to approve the agenda as posted. Second by Speicher. Roll Call Vote: Florence, Friedman, Hale, Marvin, Seacrest, Speicher aye; Berg absent. Motion carried 6-0. PUBLIC COMMENT ON AGENDA ITEMS: None APPROVAL OF JUNE 19 AND 20, 2018, MEETING MINUTES: Marvin moved to approve the minutes of the June 19 and June 20, 2018, Library Board meetings. Second by Florence. Roll Call Vote: Florence, Friedman, Marvin, Seacrest Speicher aye; Hale abstain; Berg absent. Motion carried 5-0. STANDING COMMITTEE REPORTS: Committee on Administration Recommendation for Appointment to Library Board Friedman reported the committee met to review the materials submitted by 18 individuals interested in being appointed to the Library Board. The committee recommends that Daniel Sloan be appointed to the board to fill the 2018-2025 term. Sloan is a business owner, strong supporter of the city, and has served on the Foundation for Lincoln City Libraries. The committee also recommended that Lee Nyberg, Terry Wittler, or Shirley Peng could bring needed talents to the board at this time. Friedman moved to forward to the City Council the recommendation for appointment to the Library Board the following names, in priority order: 1) Daniel Sloan, 2) Lee Nyberg, 3) Terry Wittler; and 4) Shirley Peng. Second by Florence. Roll Call Vote: Friedman, Hale, Marvin, Seacrest, Speicher, Florence aye; Berg absent. Motion carried 6-0. The Library Director will forward the information to the City Council. It is anticipated that the new member will be appointed and attend the September board meeting. Buildings and Grounds No report. Committee on Finance Approval of Monthly Recap of Expenditures - Speicher reported on the Recap of Expenditures for June 2018 listing claims from all funds in the amount of $825,028.65. Speicher moved approval of the report and payment of all claims. Second by Marvin. Roll Call Vote: Hale, Marvin, Seacrest, Speicher, Florence, Friedman aye; Berg absent. Motion carried 6-0.
Library Board Meeting Minutes July 17, 2018 Page 2 Line Item Adjustment/End of Year Budget Plan - Leach reviewed the line item report noting that authorization to adjust for over expenditure in some categories and under expenditure in others is being requested. It is anticipated that there will be a surplus of $275,334.22 at the end of the fiscal year. Hale moved to approve the line item adjustments as requested. Second by Seacrest. When asked about the expenditure for grounds maintenance it was explained that the contract price went up due to added responsibilities of the contractor. Building maintenance expenses were high due to unexpected projects. Roll Call Vote: Marvin, Seacrest, Speicher, Florence, Friedman Hale aye; Berg absent. Motion carried 6-0. Nominating Committee Election of Officers Friedman presented the slate of officers for fiscal year 2018-19 recommending Donna Marvin as President, Lowell Berg as Vice President, and Lisa Hall as Treasurer. Friedman moved to approve the slate as presented. Second by Florence. Roll Call Vote: Seacrest, Speicher, Florence, Friedman Hale, Marvin aye; Berg absent. Motion carried 6-0. The officers will take their positions effective September 1, 2018. SPECIAL COMMITTEE REPORTS Central Library - No report. Foundation for Lincoln City Libraries McNair reported that it is book sale season. Preview tickets went on sale July 11th and have sold 39 tickets so far. Setup for the sale begins October 8th with the last day of the sale being October 14th. McNair reported that $29,000 was received from Give to Lincoln Day. Of that $10,000 goes to the Central Library project. Coffee on the Dock brought in $1300. Over the past year, memorial donations totaled $6500. The annual membership drive is coming to an end. The number of members has dropped but the amount donated is up. It was announced the annual NLHA spelling bee will be held on Wednesday, September 26 th. The date for the 2019 Wine & E has been set for April 25 th. NEW BUSINESS: Approval of Quote for Replacement of Network Application Servers Leach requested approval to purchase nine servers at a cost not to exceed $60,000. The eight branch application servers run lockdown software for the library s customer use computers and public access catalog. One network monitoring server monitors our fiber line. The servers would replace nine-year-old, outdated servers currently in use. Funding source is keno dollars allocated for technology. We are not able to use cloud computing because the lock down software used for security of the patron internet and public access computers does not offer cloud service. Marvin moved to authorize the purchase of servers at a cost not to exceed $60,000. Second by Speicher. Roll Call Vote: Florence, Friedman, Hale, Marvin, Seacrest, Speicher aye; Berg absent. Motion carried 6-0. PRESIDENT S REPORT Friedman reported on the recent article in the Lincoln Journal Star and the letters in the paper regarding the sale of the Pershing site. A public hearing on Councilman Camp s resolution was held on July 9 th. Several members of the Library Board attended along with Foundation Board members and friends. Friedman spoke representing the Library Board, Ryan Sothan spoke representing the Foundation Board, and friend of the library Kit Keller spoke at the hearing. Friedman stated that a rather sharp Letter to the Editorby LIBA appeared in the paper the next day. He responded to that on behalf of the Committee
Library Board Meeting Minutes July 17, 2018 Page 3 on Administration His response was published on Sunday, July 15, which resulted in an invitation from Coby Mach to appear on his KLIN Drive Time show on July 16 th. He had questions about our interest in Pershing, cost, time frame, and process. Many of the questions were similar to what we are asked when out in the community. When asked if $48 million was a lot of money, Freidman responded that a First Class city requires a First Class library. Leach reported that the resolution introduced by Camp directing the Mayor to put out a request for proposals for the sale of Pershing has been delayed until July 23. Camp and Eskridge are working on wording that would not create a new RFP but would refer back to the current IRFP. The plan is to have the wording ready for next week s council meeting. LIBRARY DIRECTOR S REPORT Leach provided an update on the budget process. Councilperson Gaylor Baird has put forth a change to the Mayor s budget allocating more Keno funds to the library. These funds would be available on an annual basis. She suggested those additional funds be put towards two unfunded requests in the library s budget proposal restoring evening hours at Bennett Martin Public Library and adding a Building Superintendent position. The library will be doing budget amendments so that the added positions are funded out of general operating budget. Media funding from general operational funds will be moved and replaced by a similar amount from keno funds. Leach also reported that the process for developing a strategic plan is beginning. Nancy Shank of the Public Policy Center will facilitate a session on August 9 th with individuals from the community who have been invited to identify community needs. Leach reported that she attended the American Library Association conference in New Orleans last month. She attended quite a few meetings and participated in many of conversations regarding building design and function. There were many sessions offered on a variety of topics. Of special note was a screening of the movie The Public. The movie was directed and written by Emilio Estevez, who also presented at the conference. The plot of the movie has a large group of homeless library patrons refusing to leave the downtown public library at closing time after learning that emergency shelters were at capacity when a cold front strikes. Estevez stars as a librarian and becomes the group s hero. A release date for the movie has not yet been announced but it did have its premiere in Santa Barbara in January 2018. Leach noted that she had done radio interviews on KLIN and KFOR regarding the library s continued interest in the Pershing site. ADJOURNMENT: There being no further business, Marvin moved the meeting be adjourned at 6:28 PM. Second by Speicher. Roll Call Vote: Florence, Friedman, Hale, Marvin, Seacrest Speicher aye; Berg absent. Motion carried 6-0.
LINCOLN CITY LIBRARIES 136 S. 14th Street Lincoln, NE 68508-1899 MEMORANDUM TO: FROM: Library Board Paul E. Jones, Business Office RECAP OF EXPENDITURES - JULY 2018 Library Operational Budget - FY 2017-18 $ 683,895.89 Library Enc/Reapp - FY 2016-17 - Heritage Room Fund - FY 2017-18 2,396.37 Polley Music Library - FY 2017-18 9,394.43 Total Operational Expenditures $ 695,686.69 Grants $ 3,456.10 Hompes Fund 16.40 Keno 86,279.96 Miscellaneous Library Donations Funds 11,452.23 Capital Improvements - Total Expenditures - Other Funds 101,204.69 TOTAL EXPENDITURES $ 796,891.38
Location Bennett Martin Public Library Anderson Branch Bethany Branch Eiseley Branch Gere Branch South Branch Walt Branch Williams Branch Lied Bookmobile InterLibrary Loan SUBTOTAL DownloadStream Audio Download/Stream ebooks Stream Video TOTAL LOANS WITH ELECTRONIC USE Lincoln City Libraries July 2018 Use Report Computer * Database Use count procedure updated to match State and National standards. Reference Program & Outreach July 2018 July 2017 Loans Visits Reservations Questions Attendance Total Use Total Use CHANGE 23,232 18,304 4,420 3,566 49,522 50,942-2.79% 20,965 10,749 2,134 875 34,723 37,487-7.37% 12,160 5,783 626 477 19,046 20,771-8.30% 38,220 16,791 3,555 1,348 59,914 63,847-6.16% 94,029 31,748 2,530 2,460 130,767 135,807-3.71% 12,989 6,768 1,349 874 21,980 23,385-6.01% 64,085 22,656 2,274 2,502 91,517 98,370-6.97% 1,629 1,414 208 126 3,377 3,480-2.96% 2,021 488 7 0 2,516 2,269 10.89% 253 0 0 0 253 267-5.24% 269,583 114,701 17,103 0 12,228 413,615 436,625-5.27% 19,980 0 0 0 0 19,980 14,873 34.34% 18,681 0 0 0 0 18,681 15,012 24.44% 782 0 0 0 0 782 1,021-23.41% 309,026 114,701 17,103 0 12,228 453,058 467,531-3.10% Reference Statistics will be surveyed on a quarterly basis starting 1/1/18 WiFi Sessions 149,035 0.00% WiFi Users 16,847 0.00% Website Users Website 35,721 40,163-11.06% Sessions 69,849 74,865-6.70% PRINT NON PRINT *Database Use 4,315 18,241-76.34% Holdings Report Adult Youth Adult Youth Total Owned 372,002 304,067 70,491 34,954 781,514 Registrations Added 2,541 2,387 360 206 5,494 Resident 182,762 222,334-17.80% Withdrawn -4,860-2,914-169 -153-8,096 ConnectED 35,186 505 6867.52% Current 369,683 303,540 70,682 35,007 778,912 County 12,796 15,625-18.11% NonResident 948 1,019-6.97% Reciprocal 674 721-6.52% Limited Use 9,731 9,650 0.84% 242,097 249,854-3.10%
July 2018 Use Compared to July 20 Lincoln City Libraries Print Checkouts Print Loan Non-Print Checkouts Non-Print Total Checkouts Total Loan Location 2018 2017 Change 2018 2017 Loan Change 2018 2017 Change BMPL 16,368 17,583-6.91% 6,864 7,545-9.03% 23,232 25,128-7.55% Anderson 14,278 14,256 0.15% 6,687 7,541-11.32% 20,965 21,797-3.82% Bethany 9,438 9,852-4.20% 2,722 2,883-5.58% 12,160 12,735-4.52% Eiseley 28,980 28,044 3.34% 9,240 10,104-8.55% 38,220 38,148 0.19% Gere 75,109 74,926 0.24% 18,920 22,148-14.57% 94,029 97,074-3.14% South 9,775 9,940-1.66% 3,214 3,090 4.01% 12,989 13,030-0.31% Walt 51,005 53,100-3.95% 13,080 14,655-10.75% 64,085 67,755-5.42% Williams 964 927 3.99% 665 686-3.06% 1,629 1,613 0.99% Lied Bookmobile 1,497 1,377 8.71% 524 453 15.67% 2,021 1,830 10.44% InterLibrary Loan 253 267-5.24% 0 0 0.00% 253 267-5.24% TOTAL CHECKOUTS 207,667 210,272-1.24% 61,916 69,105-10.40% 269,583 279,377-3.51% Download/Stream Audio 0 0 0.00% 19,980 14,873 34.34% 19,980 14,873 34.34% Download/Stream ebook 0 0 0.00% 18,681 15,012 24.44% 18,681 15,012 24.44% Stream Video 0 0 0.00% 782 1,021-23.41% 782 1,021-23.41% TOTAL WITH DOWNLOADS 207,667 210,272-1.24% 101,359 100,011 1.35% 309,026 310,283-0.41% Youth Checkouts Youth Loan Adult Checkouts Adult Loan Visits Visits Visits Location 2018 2017 Change 2018 2017 Change 2018 2017 Change BMPL 8,353 9,192-9.13% 14,879 15,936-6.63% 18,304 18,780-2.53% Anderson 10,598 10,569 0.27% 10,367 11,228-7.67% 10,749 11,662-7.83% Bethany 7,277 7,902-7.91% 4,883 4,833 1.03% 5,783 6,633-12.81% Eiseley 23,933 23,766 0.70% 14,287 14,382-0.66% 16,791 19,180-12.46% Gere 53,634 52,382 2.39% 40,395 44,692-9.61% 31,748 33,138-4.19% South 7,501 7,683-2.37% 5,488 5,347 2.64% 6,768 7,148-5.32% Walt 44,615 47,362-5.80% 19,470 20,393-4.53% 22,656 24,539-7.67% Williams 1,083 1,061 2.07% 546 552-1.09% 1,414 1,407 0.50% Lied Bookmobile 1,195 977 22.31% 826 853-3.17% 488 439 11.16% InterLibrary Loan 0 0 0.00% 253 267-5.24% 0 0 0.00% Subtotal 158,189 160,894-1.68% 111,394 118,483-5.98% 114,701 122,926-6.69% Download/Stream Audio 2,893 1,938 49.28% 17,087 12,935 32.10% 0 0 0.00% Download/Stream ebook 2,558 1,733 47.61% 16,123 13,279 21.42% 0 0 0.00% Stream Video 0 0 0.00% 782 1,021-23.41% 0 0 0.00% TOTAL 163,640 164,565-0.56% 127,602 145,718-12.43% 114,701 122,926-6.69% Computer Use Computer Reference Questions Reference Attendance Attendance Location 2018 2017 Change 2018 2017 Change 2018 2017 Change BMPL 4,420 4,473-1.18% 4,681 0.00% 3,566 2,561 39.24% Anderson 2,134 2,761-22.71% 1,779-100.00% 875 1,267-30.94% Bethany 626 982-36.25% 1,094-100.00% 477 421 13.30% Eiseley 3,555 4,182-14.99% 2,350-100.00% 1,348 2,337-42.32% Gere 2,530 2,992-15.44% 7,670-100.00% 2,460 2,603-5.49% South 1,349 2,150-37.26% 595-100.00% 874 1,057-17.31% Walt 2,274 2,946-22.81% 4,382-100.00% 2,502 3,130-20.06% Williams 208 291-28.52% 212-100.00% 126 169-25.44% Lied Bookmobile 7 0 0.00% 0 0.00% 0 0 0.00% Data Base Use 0 0 0.00% 18,241-100.00% 0 0 0.00% TOTAL 17,103 20,777-17.68% 0 41,004-100.00% 12,228 13,545-9.72% Reference Statistics will be surveyed on a quarterly basis starting 1/1/18
LINCOLN CITY LIBRARIES Monthly Categorical Report July 31, 2018 Budget Budgeted Expended Current Month Amount Year-to-Date Year-to-Date Balance Expended Administration-Div. 1 Personnel $ 696,189.00 $ 638,173.25 $ 618,854.68 $ 77,334.32 $ 50,921.59 Supplies 27,000.00 24,750.00 27,851.35 (851.35) 2,505.88 Services & Charges 70,763.00 64,866.08 69,167.70 1,595.30 1,635.73 Other - - - - - Total $ 793,952.00 $ 727,789.33 $ 715,873.73 $ 78,078.27 $ 55,063.20 Percent Expended 91.67% 90.17% Buildings & Grounds-Div. 2 Personnel $ - $ - $ - $ - $ - Supplies 30,000.00 27,500.00 22,739.28 7,260.72 2,967.34 Services & Charges 944,023.00 865,354.42 880,882.34 63,140.66 78,671.45 Other - - - - - Total $ 974,023.00 $ 892,854.42 $ 903,621.62 $ 70,401.38 $ 81,638.79 Percent Expended 91.67% 92.77% Public Service-Div. 3 Personnel $ 5,098,377.00 $ 4,673,512.25 $ 4,352,827.27 $ 745,549.73 $ 392,248.34 Supplies 49,200.00 45,100.00 28,498.36 20,701.64 939.62 Services & Charges 55,100.00 50,508.33 50,363.45 4,736.55 4,501.41 Other - - - - - Total $ 5,202,677.00 $ 4,769,120.58 $ 4,431,689.08 $ 770,987.92 $ 397,689.37 Percent Expended 91.67% 85.18% Support Services-Div. 4 Personnel $ 1,228,442.00 $ 1,126,071.83 $ 987,370.37 $ 241,071.63 $ 83,758.82 Supplies 60,500.00 55,458.33 35,671.87 24,828.13 5,897.40 Services & Charges 275,135.00 252,207.08 207,446.04 67,688.96 8,211.26 Other 913,600.00 837,466.67 909,876.17 3,723.83 51,637.05 Total $ 2,477,677.00 $ 2,271,203.92 $ 2,140,364.45 $ 337,312.55 $ 149,504.53 Percent Expended 91.67% 86.39% Total Library Operational Personnel $ 7,023,008.00 $ 6,437,757.33 $ 5,959,052.32 $ 1,063,955.68 $ 526,928.75 Supplies 166,700.00 152,808.33 114,760.86 51,939.14 12,310.24 Services & Charges 1,345,021.00 1,232,935.92 1,207,859.53 137,161.47 93,019.85 Other 913,600.00 837,466.67 909,876.17 3,723.83 51,637.05 Total $ 9,448,329.00 $ 8,660,968.25 $ 8,191,548.88 $ 1,256,780.12 $ 683,895.89 Percent Expended 91.67% 86.70% Other Library Fund Amount Expended Current Month Appropriations Appropriated Year-to-Date Balance Expended FY 2016-17 Encumbrances $ 125,892.67 $ 123,719.22 $ 2,173.45 $ - Prepared by Paul E. Jones, Library, 402.441.8513
GRANT FUNDS LINCOLN CITY LIBRARIES - FUND BALANCES July 2018 Beginning Ending Balance Receipts Expended Balance Net Lender Fund $ - $ - $ - $ - State Aid 2017 12,913.36-3,456.10 9,457.26 State Aid 2018 54,176.00 - - 54,176.00 DONATED FUNDS Heritage Room $ 70,552.90 $ 149.05 $ 2,396.37 $ 68,305.58 Polley Music Library 131,758.31 293.20 9,394.43 122,657.08 Joseph J. Hompes 29,154.45 6,123.84 16.40 35,261.89 Misc. Library Donations 374,616.46 19,297.12 11,452.23 382,461.35 Alice Nielsen 75,670.04 151.86-75,821.90 Dorothy Holland 108,847.89 218.44-109,066.33 Glennis Leapley 57,898.89 116.19-58,015.08 Lincoln Cares 14,272.81 533.76-14,806.57 APPROPRIATED FUNDS Expended Budget July 2018 Exp-to-Date Balance Heritage Room FY 2017-18 $ 31,189.00 $ 2,396.37 $ 27,606.83 $ 3,582.17 Polley Music Library FY 2017-18 108,838.00 9,394.43 95,597.81 13,240.19 Keno FY 2016-17 146,404.45-146,404.45 - Keno FY 2017-18 PC Sports 15,000.00-10,767.50 4,232.50 Keno FY 2017-18 669,900.00 86,279.96 406,217.15 263,682.85 Capital Improvement Projects FY 2014-15 Anderson Carpet 64,659.92-45,012.00 19,647.92 FY 2015-16 Gere Carpet 190,059.91-94,873.00 95,186.91 FY 2016-17 Bethany Roof 48,194.00 - - 48,194.00 FY 2016-17 South Parking Lot 152,300.00-76,515.40 75,784.60 FY 2017-18 Gere HVAC 363,800.00 - - 363,800.00 Prepared by Paul E. Jones, Library, 402.441.8513