CLERICAL COMMITTEE Tuesday, April 12, 2011 6:30 p.m. Donald E. Edwards Way Historic Depot, 50 North 4 th Avenue Canton IL Aldermen in attendance: Larry Sarff, Eric Schenck, Jim Hartford, Dave Pickel, Jorge Rivero, Jerry Ellis. Absent: Aldermen absent: Craig West, Rick Reed Others in attendance: Mayor Kevin Meade, City Administrator Jim Snider, City Attorney Chrissie Peterson, City Clerk Diana Tucker, City Treasurer Aaron Anderson, Interim Fire Chief Ernie Russell, Police Chief Dan Taylor, Public Works Director Clif O Brien, SRPED Mark Rothert, ESDA Director Phil Fleming Justin Nelson, Dan Oaks Media: John Froehling from the Canton Daily Ledger Video Services: Joe Ginger Bills. Finance Committee Alderman Eric Schenck, Chairman Motion and second by Aldermen Sarff/Rivero that all bills be refer to Council for The motion carried by voice vote, and was unanimous. 1
Treasurer s Report City Treasurer Aaron Anderson report the total available cash in the general fund is $2,518,612.16 at the end of March 2011. The total amount of investments across all funds is 8.3 million. Motion and second were made by Aldermen Sarff/Pickel to send the Treasurer s report to Council for Habitat For Humanity Fee Waiver Request Mayor Meade discussed the fee waiver request in the amount of $687.05 for a tap fee. Motion and second were made by Aldermen Sarff/Rivero to send to Council for A-Z Risk Mgt. Loan Status Attorney Peterson discussed the delinquent loan with A-Z Risk Mgt and would like to pursue legal action to recoup a debt in the amount of $16,425.14 Motion and second were made by Aldermen Sarff/Rivero to pursue legal action. The motion carried by voice vote and was unanimous. Second Floor Renovations Report City Administrator Jim Snider discussed the renovations to the 2 nd floor of the City hall. $25,000.00 was budgeted. Two bids were submitted from Lincoln Office Supply in the amount of $7,361.40 and $11,335.30 from Widmer Interiors. An additional quote from Hart technologies was received to install two new Mitel telephone sets and install 6 new cables for voice and data connections. The total estimate for the renovation is $13,631.00. Alderman Sarff asked why the City would have cubicle settings. City Administrator Jim Snider explained it will provide more privacy for the Clerk working on HR related issues. Motion and second were made by Aldermen Schenck/Pickel to approve the expenditure of funds for the renovation. The motion carried. 2
The finance committee adjourned at 6:48 PM Truancy Ordinance Legal & Ordinance Alderman Dave Pickel, Chairman City Attorney Chrissie Peterson discussed the ongoing truancy problem in our schools. The City has a truancy ordinance in place with the junior high school, but a revision to the current ordinance is being considered for some changes. Motion and second were made by Aldermen Pickel/Sarff to send to Council for The motion carried by voice vote and was unanimous. Generations Beer Garden Request City Attorney Chrissie Peterson discussed the request made from Generations for a beer garden on the front of their property. Keith Plavec reviewed the drawing submitted which is a 20x30 structure on the southeast corner of their building. The entrances and exits meet the fire code. Alderman Sarff asked if the business would have any music outside. Attorney Peterson will find out if they will have music. Motion and second were made by Aldermen Pickel/Sarff to send to Council for Canton Lake Ordinance Revisions Alderman Schenck requested some changes be made to the draft ordinance. The intent with the ordinance is to provide more public access to the lake area which could be accomplished with an ordinance and signage at the lake. Attorney Peterson will revise the draft ordinance. 3
Motion and second were made by Aldermen Pickel/Sarff to send to Council for The motion carried. Revisions/Additions to Liquor Control Ordinance Discussion took place regarding the attached memo: Revising the Current Ordinance: Recently, it came to my attention that some amendments to the liquor ordinance were never codified by the prior City Clerk. The ordinance allowing the Bloombox to sell wine in a gift basket, for example, was never codified. This does not mean the law is invalid, but it does mean that later passed amendments are out of order. The attached DRAFT reincorporates the language that is missing from the on-line and print copy of the ordinances. 2. Hotel license: In a meeting with Cook, I was informed that the Canton Harvester Inn would like to sell liquor to their patrons. While Cook met with local businesses and organizations about their hotel needs, this emerged as a priority for some the ability of guests to be able to have a drink while at their hotel. Included with the revised liquor ordinance is the Class H (Hotel) license for your In reviewing how other communities have drafted hotel licenses, East Peoria, Peoria and Champaign all have specific licenses for hotels/motels. Other communities, such as Galesburg, merely classify liquor consumption as on premise or off premise. The attached draft contains a specific hotel/motel classification. A bartender permit would be required if alcohol would be served over the counter. This will be carried over to the next legal and ordinance committee for further discussion. The legal and ordinance committee adjourned at 7:16PM Community & Industrial Development Alderman Jorge Rivero, Chairman 4
SRPED Services Agreement The agreement is between the organization and the City of Canton in the amount of $90,000.00. Motion and second were made by Aldermen Sarff/Pickel to send the agreement to Council for The motion carried by voice vote and was unanimous. Update from SRPED Downtown/Former IH Site: Fuller s Jewelry is the remaining projects that will likely finish in the first quarter of 2011. NEA Grant application pertaining to downtown murals was not selected. Planning a trip to Aledo to do a site visit of a Premiere Illinois Main Street Community Currently planning preservation workshops for this year Tourism Development Please see attached report from Dana Smith. Late-in-the-year Hotel/Motel tax requests from various organizations / use of unexpended funds Business Development, Attraction and Support: The SRPED is working with the following business development opportunities. Please call me if you would like to talk privately about any of these: Entrepreneur workshop with Spoon River College on Friday, April 8, 2011 was a success Keith Plavec and I are working with a business at the Industrial Park to expand. Working on feasibility study to create local business Working with several national chain retailers on possible expansion to Canton Working with several local people looking to start their own small businesses Coordinating with Brinshore Development and their affordable housing project. Continue to track down various leads for commercial, retail and restaurant development Grant Work: 5
Other: Applying for USDA Rural Business Enterprise Grant for more revolving loan funds Performed grant administration and reporting for DCEO, USDA, and Hotel/Motel tax grants. The SRPED board met on April 7, 2011. SRPED luncheon is May 5 at Kemper Banquet Hall with former Peoria Mayor Jim Maloof as a guest speaker. General Marketing & Tourism Reviewed draft of article for Midwest Family Magazine and selected photos to accompany the piece for publication in their April/May 2011 issue. Completed and submitted article for InterBusiness Magazine, with accompanying photos, for publication in their May 2011 issue. Met with the representatives of the Canton Area Chamber of Commerce Business & Community Development Committee and the Canton Friendship Festival to discuss support of the event on March 7. Marketing & Tourism Committee Divided overall committee into three subcommittees to address tour packages, Canton collateral materials and the website. Scheduled subcommittee meetings for April 1, 6 and 11 and sent out email to committee members. Met with Jeff Strode to discuss direction of committee and subcommittee assignments. Canton Main Street Attended Canton Main Street Coffee at Crawford s on March 8. Attended the Main Street Board meeting on Monday, March 28 at Palm Cafe. Reviewed and updated Side Walk Sales & Open Air Market database to include new and possible vendor contacts. Created Save the Date flyers for distribution at vendor shows prior to 2011 events. Created sub-database for farmers/growers to contact for participation in Open Air Markets. Drafted cover letter and registration information for 2011 events. Printed and collated mailing, and delivered to post office March 21. Secured DJ services for each scheduled Open Air Market from Kent Canevit at Stereo Village, and entertainment for Kid s Fest on July 16. 6
Participated in Jones Park Clean-Up day on Saturday, March 26. Attended a public forum presented by Teska & Associates on new streetscape design at the Historic Depot on March 28. Website Contacted GovOffice.com for assistance with developing City Clerk page on website. Received first set of code to try on March 27. Updated homepage with sidebar on Canton Harvester Inn. Scenic Drive Reviewed and updated Scenic Drive database to include new contacts. Secured programs from Wildlife Prairie State Park for both Sundays in 2011 as entertainment. Contacted Spinners Guild to explore possibility of demonstrations on both Saturdays. Should receive confirmation by mid-april. Registration forms unavailable from the Association at the March meeting. Drafted cover letter and pre-registration form to send to prospective vendors. Collated and 154 pieces that were mailed on March 28. Motion and second made by Alderman Rivero/Sarff to send to Council for Veterans Memorial Wall Brick- Hotel/Motel Tax Request Motion and second were made by Aldermen Sarff/Pickel to send to Council for Discussion took place regarding concerns about using City funds to support a memorial in Canton. Citizens in the community have also expressed concerns about using tax dollars. Motion and second were made by Aldermen Sarff/Pickel to send to council for individual consideration on each topic. NEGOTIATIONS, GRIEVANCE & PERSONNEL Alderman Larry Sarff, Chairman Firefighter Union will meet tomorrow evening at 5:30 for negotiations. 7
Adjournment With no further discussion the committee adjourned into executive session at 8:05 pm. Diana Tucker City Clerk 8