TOWN OF KINGSTON BOARD OF SELECTMEN OPEN SESSION MINUTES Chairman Elaine A. Fiore called to order the meeting of the Board of Selectmen at 6:00 p.m. in Room 200 at the Town House, 26 Evergreen Street, Kingston. Also present: Vice Chairman Jean M. Landis- Naumann, Susan T. Munford, Sandra D. MacFarlane, and R. Lindsay Wilson II; and Town Administrator Robert H. Fennessy, Jr. Announcements. Ms. Fiore made the following announcements: This meeting is being recorded by PACTV. Anyone intending to make an audio or video recording of this meeting should notify the Chair at this time. Ms. Fiore called for a moment of silence for the passing of the following residents: Sylvia Phillips, Dr. Ray Russo, Fred Svenson, and John Veracka, Jr. Open Forum. Susan Sherman, 215 Main Street, is concerned with the lack of a date certain for the paving of Main Street. Residents have been told since Memorial Day that the road would be paved, and the date now is the middle to the end of August. She would like a meeting with Mr. Fennessy and Paul Basler. Ms. Fiore stated that any necessary paperwork will be completed and in place to meet the vendor s August schedule, but weather conditions potentially could delay the date further. Ms. Munford commented on the unusual, extensive need for paving statewide and competition for paving vendors. Mr. Fennessy noted that he has invited Ms. Sherman to a meeting with him and Mr. Basler. Ms. Sherman commented on damage to homes in the area. Gerry Rosing, 212 Main Street, commented on his home s foundation, disruption, and improper work performance by Eversource. Additional Announcements. Department of Energy Resources (DOER) Green Communities Division has approved an award of $223,351 for the following projects proposed in the Town of Kingston s Green Communities Competitive Grant application: Kingston Intermediate School Interior Lighting Retrofit; Kingston Elementary School Interior Lighting Retrofit; and Kingston Elementary School Rooftop Variable Air Volume- HVAC Unit Replacement Town Clerk s office is sending written notification to residents regarding unlicensed dogs. Cultural Council update from Chair and new member applicant interview/ appointment. The Chair of the Committee, Barbara Hanson, was unable to be present. The Committee is recommending a new member, Deborah Finn, who was not present. Upon a motion made by Ms. MacFarlane and seconded by Ms. Landis-Naumann, and a 5-0-0 vote, it was VOTED: To appoint Deborah A. Finn to the Cultural Council for a term expiring June 30, 2018. Recognition of Olivia Colombo, Sacred Heart student named one of top 30 nationally in computer science competition. Olivia Colombo, a Kingston resident and Sacred Heart School student, competed in the ProjectCS Girls middle school computer science competition and nationally was named the 3 rd Grand Prize Winner. Ms. Colombo explained her project entitled Green Highway Project. The Board congratulated Ms. Colombo on her accomplishment.
Off-Leash Dog Area Committee Study Report presentation Leslie-Ann McGee, Chair. Leslie-Ann McGee, Chair of the Off-Leash Dog Area Committee, provided a PowerPoint presentation to the Board. The presentation included Committee formation, meeting history, the informal role of the Conservation Commission, research methodology, needs survey, best management practices, amenities, health and safety and management and enforcement, site selection, site selection criteria, potential sites, recommended sites, funding, support by the MSPCA, and next steps. The Committee s recommended sites are Camp Nekon, Pottle Street/Hall Property Uplands, Silver Lake Regional HS/Cranberry Watershed Preserve, Hathaway Preserve, and Kingston Capped Landfill. The Board thanked the Committee for the report. Discussion followed regarding the various named sites, the Albertini site, the potential site for the new police station, a friends group and enforcement. Ms. McGee stated that right now the Committee is recommending self-enforcement, with the area requiring a separate permit. The Committee also has to further research the insurance issue. Ms. MacFarlane spoke in favor of hosting dog competitions. Ms. Fiore mentioned the possibility of leasing the land to a friends group. The consensus of the Board was to go to the next step, to convert the Committee to an implementation committee, and to narrow down the sites. Ms. McGee will place the Committee s report on the Town s website and seek public comment. Marilyn Kozodoy, member of the Conservation Commission, commended the Committee for its work and the information. She said the Commission has invited the Committee to attend one of its meeting, and she reiterated the invitation. Upon a motion made by Ms. Landis-Naumann and seconded by Ms. MacFarlane, and a 5-0-0 vote, it was VOTED: To accept the Study Report of the Off-Leash Dog Area Committee. PACTV programming update Nancy Richard, Executive Director & CEO. Nancy Richard, Executive Director and CEO of PACTV, was present and provided an update on PACTV for the past year. Ms. Richard distributed copies of PACTV s annual report, and she reviewed its non-profit status, its service to Kingston for 17 years, services, updates to the school program, government meeting coverage, Mr. Fennessy s new TV show, video on demand and website information, community services, its assistance to local nonprofits, its weekly news program, in-depth interviews, future service expansion, and working on the cable contract renewal. Mr. Wilson asked about on-line media and the possibility of podcasting all town board and committee meetings. Mr. Wilson volunteered to work directly with Ms. Richard regarding the possibility of audio podcasts. Interview/appointment of new Planning Board associate member applicant. Ms. Fiore announced that one application has been received for the Planning Board associate member position. The application is from Joseph Casna, and the Planning Board recommends that Mr. Casna be appointed to the position. Upon a motion made by Mr. Wilson and seconded by Ms. Landis-Naumann, and a 4-0-1 vote (Ms. Munford abstained), it was VOTED: To appoint Joseph F. Casna, Jr. to the position of Planning Board Associate Member/Special Permit Associate Member for a term expiring June 30, 2018. Approval of. The July 30 minutes were not presented for approval. Upon a motion made by Ms. Landis-Naumann and seconded by Ms. Munford, and a 5-0-0 vote, it was 2
VOTED: To approve the meeting minutes of the July 2, 2015 Open Session as presented. Recreation Commission request to hire summer seasonal Sailing Instructor Senior Counselor. Upon a motion made by Ms. Landis-Naumann and seconded by Ms. MacFarlane, and a 5-0-0 vote, it was VOTED: At the recommendation of the Recreation Commission, to hire Patrick O Donnell to the seasonal summer position of Senior Counselor to act as Sailing Instructor Senior Counselor, subject to a satisfactory CORI check. Authorize the increase in expenditure of funds from the FY2016 Building Department Inspectors Revolving Fund from $50,000 to $75,000. Ms. Fiore explained that every year at town meeting a specific amount is authorized for expenditure from revolving funds. The limit was raised in FY2015 to $75,000 and should to be raised for FY2016. Mr. Fennessy added that there is approximately $140,000 in the Building Department Inspectors Revolving Fund. Ms. Fiore confirmed the proper procedure. Upon a motion made by Ms. Landis-Naumann and seconded by Mr. Wilson, and a 5-0-0 vote, it was VOTED: To authorize the increase in expenditure of funds from the FY2016 Building Department Inspectors Revolving Fund from $50,000 to $75,000. Acceptance of gifts to the Council on Aging Gift Fund from Silver Lake Youth Cheerleading; Deb and Brian Rafferty; and Catherine Cahill, Margaret Kelleher, Dolores Tura and Arlene Axford. Upon a motion made by Ms. Munford and seconded by Ms. Landis-Naumann, and a 5-0-0 vote, it was VOTED: To accept with gratitude a $150.00 donation from Silver Lake Youth Cheerleading to the Council on Aging Gift Fund. Upon a motion made by Ms. Munford and seconded by Ms. Landis-Naumann, and a 5-0-0 vote, it was VOTED: To accept with gratitude a $100.00 donation from Deb and Brian Rafferty to the Council on Aging Gift Fund. Upon a motion made by Ms. Munford and seconded by Ms. Landis-Naumann, and a 5-0-0 vote, it was VOTED: To accept with gratitude a $120.00 donation from Catherine Cahill, Margaret Kelleher, Dolores Tura and Arlene Axford to the Council on Aging Gift Fund for the purchase of a microphone. Accept the resignation of Susan Munford from the Library Building Study Committee; appoint new member. Upon a motion made by Ms. Landis-Naumann and seconded by Ms. MacFarlane, and a 5-0-0 vote, it was VOTED: To accept the resignation of Susan Munford from the Library Building Study Committee effective June 30, 2015. Sia Stewart, Library Director, provided an update on the work of the Library Building Study Committee. Mr. Wilson volunteered for the Selectmen s seat on the Committee. Upon a motion made by Ms. Landis-Naumann and seconded by Ms. MacFarlane, and a 5-0-0 vote, it was 3
VOTED: To appoint R. Lindsay Wilson II to the Selectmen s position on the Library Building Study Committee for a term expiring June 30, 2016. Establish dates of 2016 Annual Town Meeting and Town Election. This item was deferred pending the Attorney General s approval of the By-Law changes recently voted at town meeting. Formation of town committee to plan for Plymouth 400. This item is in follow up to the Board s discussions at its June 30 meeting. Discussion followed regarding the number of members and the goal or mission statement of the committee. Ms. Landis-Naumann suggested that the committee s work cover what role Kingston played in the beginning through what Kingston is today. The consensus of the Board was that the mission statement will be broad, meetings and discussions with community members may need to take place before formalizing a committee and a mission statement, subcommittees may need to be identified, and professionals may need to be involved. Ms. Landis- Naumann would like to talk to the group that formed in Duxbury. Mr. Wilson suggested posting information on the Town s website and sending an email to organizational heads in the community. Ms. Landis-Naumann suggested reaching out to Town boards and committees. Ms. Fiore would like to publicize a kickoff meeting. The consensus was to hold a kickoff meeting on a non-meeting Tuesday in September. Acceptance of Quitclaim Deed for Tree Farm Landing open space. Thomas Bott, Town Planner, was present. He distributed a map of Tree Farm Landing Open Space and reviewed the development requirement that open space be deeded to the Town of Kingston. Mr. Bott reviewed the map, the surrounding property, the Conservation Commission s vote to accept the property as open space for passive recreation, the pedestrian easement, his conversations with town counsel, a possible need to adjust the path description, and acceptance of the pedestrian easement at next town meeting. Leslie- Ann McGee provided public comment, noting that her experience with pedestrian access is that is never marked, and it is important both to have public access signs and to notify abutting property owners. She suggested that a notation be included in the developer s plan. Upon a motion made by Ms. Landis-Naumann and seconded by Mr. Wilson, and a 5-0-0 vote, it was VOTED: To accept the Quitclaim Deed from William J. Chase, Trustee of the William J. Chase Revocable Trust to the Town of Kingston, as presented, for a parcel of land on plan entitled Tree Farm Landing Parting Ways Road. Appoint Energy Manger (Wage & Personnel stipend). Ms. Fiore stated that this position was developed out of town meeting. Mr. Fennessy stated that there were two applicants: Tom Bott, and someone else who works in a full-time position elsewhere. Mr. Fennessy recommended Mr. Bott for the position, noting that he has full-time access to the Town House and he already has been doing this work. Mr. Wilson and Ms. Fiore agreed that at town meeting it was represented that Mr. Bott would be the initial appointee. Discussion followed regarding the new Facilities Manager job description and counsel s advice that the appointment could be acting rather than for a specific term. Upon a motion made by Ms. Fiore and seconded by Ms. Landis-Naumann, and a 5-0-0 vote, it was VOTED: To appoint Thomas Bott to the acting Energy Manager Wage & Personnel stipend position. 4
Troop 49 Campership funding requests. Troop 49 has requested campership funding in the total amount of $720, which is funding for one specific scout and for another scout pending assignment by the Troop. Ms. Fiore asked if any other Board members have experienced a funding request without having a named individual. Ms. MacFarlane is comfortable with Dick Eldridge s review and decision. Stephen Dunn, Troop 49 Treasurer, was present. He apologized for the late submission and reviewed the Troop s point system whereby scouts can earn credit toward camp costs. Mr. Dunn explained that the Troop has already paid the camp costs, and this request helps to defray some of the Troop s costs. Ms. Fiore explained that the Board s need for individual names is not an issue of trust but a requirement that the Board act in accordance with the language of the trust fund to ensure that funding is used for poor children. Ms. Fiore requested that Mr. Dunn provide staff with an additional individual s name before the funds are released from the trust fund. Upon a motion made by Ms. Landis-Naumann and seconded by Ms. MacFarlane, and a 5-0-0 vote, it was VOTED: To approve the request from Troop 49 for funding in the total amount of $720 from the William H. Willis Charity Fund for camperships for the summer camp program at Camp Squanto in Plymouth. Ms. Munford announced that the date for National Night Out is Tuesday, August 4 from 4:30 pm to 7:30 pm. Adjourn. Upon a motion made by Ms. Landis-Naumann and seconded by Ms. MacFarlane, and a 5-0-0 vote, it was VOTED: To adjourn. The meeting adjourned at 7:55 pm. Respectfully submitted, Approved: July 28, 2015 Laurie A. Zivkovich Assistant to the Town Administrator/ Board of Selectmen Documents used at the meeting: 1. Agenda 2. Suggested Motions 3. Letter dated July 8, 2015 from Lisa Capone, Acting Director, Green Communities Division, Department of Energy Resources 4. Email from Paul Gallagher RE: Unlicensed dogs 5. Open Session of July 2, 2015 6. Survey to Assist Volunteer Enrollment Deborah A. Finn 7. Email from Dave Colombo RE: I thought you might like to see this; 2015 PROJECTCSGIRLS NATIONAL WINNER 5
8. Off-Leash Dog Area Committee Study Report; Off-Leash Dog Area Committee PowerPoint presentation 9. PACTV Annual Activities Report Fiscal Year 2014 10. Survey to Assist Volunteer Enrollment Joseph F. Casna, Jr.; Memorandum dated from Thomas Bouchard, Chairman to Kingston Board of Selectmen RE: Appointment to Planning Board as Associate Member 11. Memorandum dated 7/7/2015 from Susan Woodworth, Director of Recreation, to Board of Selectmen RE: Seasonal Employee Recommendation 12. Email from Tammy Murray re: Gifts 13. Letter of resignation dated June 30, 2015, from Susan T. Munford to Board of Selectmen 14. Email from Paul Gallagher RE: 2016 Town Meeting and Town election dates 15. Email from Elaine Fiore RE: Plymouth 400 16. Quitclaim Deed from William J. Chase; Tree Farm Landing Open Space map 17. Letter dated July 6, 2015, from Troop 49 to Board of Selectmen 6