HORRY COUNTY BOARD OF EDUCATION M I N U T E S Board Meeting May 19, 2008 Homewood Elementary School 6:00 p.m. The following persons were present: Board Members: Harvey Eisner Joe DeFeo Will Garland Bill Graham MaryEllen Greene Charles Hucks Paul Hudson Kay Loftus Paul Peterson Chris Shannon Pam Timms Board Candidates Present: Matt Matthews John Poston Acting Superintendent Bobby Nalley District Office Staff: Cindy Ambrose Sandy Barfield Edward Boyd James Bradley Teal Britton Dottie Brown Rene Cazier Carolyn Chestnut Ed Curlee Jeanie Dailey Wanda Fulwood John Gardner Ashley Gasperson Kenneth Generette Robert George Cecile Gough Ben Hardee Leon Hayes Paul Hickman Bill Latham Mollie Laut H.T. Lee Rick Maxey Gail Moss Boone Myrick Beverly Pilkey Jeff Riddle Eddie Rodelsperger Brian Roessler Chad Smith Margene Willis Principals: Paul Browning Penny Foye Milton Frink Michelle Greene-Graham Anita Huggins Porter Kennington Media: Meeting Notification: Robert Anderson, Horry Independent Claudia Lauer, Sun News As required by SC Law 30-4-80, all local news media were informed of the date, time, and purpose of this meeting, and copies of the agenda were posted at the district office. Agenda copies were also distributed to all schools for posting. CALL TO ORDER AGENDA The Board Chair called the meeting to order at 6:07 p.m. The Conway High School NJROTC presented the flag and led the Pledge of Allegiance. Bill Graham offered the invocation. ACTION: Upon motion by Mrs. Greene, second by Mrs. Loftus, the Board unanimously approved the agenda with the following revision: Minutes for March 13, 2008 should be corrected to show that Mrs. Loftus was present. SPECIAL RECOGNITIONS The following individuals/groups were recognized by the Board: Scholars Academy Sophomores State Winners for We the People; represented SC in the national competition: Alex Ambrose, Robert Boykin, Greg Bunker, Joanna Burch, Denrey Christy, Anna Dierksheide, Amber Eckersley, Stephanie Foligno, John Holton, Mary Holton, Ahmed Jaraki, Erin Kelly, Nikki King, Savannah King, Courtney Pendleton, Jordan Pilkey, Christen Shelley, Kaitlyn Trythall, Kaylen Warren, Logan Chestnut, Raquel Denis, Jake Dierksheide, Daniel Lee, Clayton Turner. Teacher: Georgia Holley
Page 2 Scholars Academy Student Winners at Sand Hills Regional Science Fair: Ben Ujcich, 1 st place-mathematics Category, Overall Grand Prize Winner Chloe Rockow, Katie Fellner, Tara Merino, 1 st place in Team Category Stormi Chadwick, Greer Baxter, 2 nd place in Team Category Jeremy Kennedy, Kevin Kern, 3 rd place in Team Category Desmond Wallace, 2 nd place in Microbiology/Zoology Category Erin Kelly, 3 rd place in Microbiology/Zoology Category Teacher: Christopher Bogiages Scholars Academy Student Winners at Regional Mock AP Calculus BC Competition: Logan Chestnut, 1 st in Mock BC Calculus Exam Moshe Laniado, 3 rd in Mock BC Calculus Exam Teacher: Laura Buddin Scholars Academy Student Winners at Financial Literacy Competition Kevin Ahearn, Joey Laniado, Winners of Competition Superintendent s Service Learning Awards Socastee High School, Fun(D) for Haiti Carnival to raise funds for the Haitian St. Sacrament School Aynor Middle School, Project providing toys and games for the Aynor Boys and Girls Club North Myrtle Beach Intermediate School, Recycling events in the community Knights of Columbus, Council 5086, Myrtle Beach Presented $1,000 checks to benefit special needs students at the following schools: Myrtle Beach Elementary School Forestbrook Elementary School Myrtle Beach High School Barnes & Noble, Market Commons, Gift books to schools, $1,000 value Homewood Elementary School South Carolina Department of Education Red Carpet Award PUBLIC COMMENTS INFORMATION The following individuals addressed the Board as noted: Abdullah Mustafa Ocean Bay Middle School, North Myrtle Beach Elementary School issues Beth Fryar, Waccamaw EOC Appreciation to Board of Education Mack Sarvis, Palmetto Motorsports At-risk program for high school students Payroll Procedures Jeff Riddle reported on payroll changes being put in place for the 2008-09 school year. These changes are being made because the IRS issued regulations that could negatively affect the district s less than 12-month employees if the pay practices weren t changed. As a result, the district will pay all employees twice a month, every month, rather than providing multiple checks in June for those employees who work less than 240 days. Technology Update Edward Boyd, along with Ashley Gasperson and Chad Smith, provided an update on the laptop initiative and showcased uses of various technology tools by teachers in classrooms.
Page 3 Facility Needs, 2008-2013 Eddie Rodelsperger provided a review of the 1995-2008 building program and a report on projected facility needs for 2008-2013. Board Effectiveness Feedback Board members reviewed the results of the April 21 Board Effectiveness Feedback and were asked to complete the feedback forms for the meeting in progress. Superintendent s Report There was no report from the superintendent. Business Advisory Board Appointments Aynor Area Advisory Board ACTION: Recommendations will be made at the June 2 meeting. Carolina Forest Area Advisory Board ACTION: Upon motion by Mrs. Greene, second by Mr. Hudson, the Board approved the reappointments of Edwinna Spencer, Jodie Wert, and George Williams, Jr. Conway Area Advisory Board ACTION: Upon motion by Ms. Timms, second by Mr. Hudson, the Board approved the reappointments of Melanie Bennett, LaTanya Bellamy, Marci McCray, and Chris Wright. Green Sea Floyds Area Advisory Board ACTION: Upon motion by Mr. Shannon, second by Ms. Timms, the Board approved the reappointments of Martha Carmichael and Buffy Ward. Pete Goff completed a fourth term and was not eligible for reappointment; a nomination for this position will be made at the June 2 meeting. Loris Area Advisory Board ACTION: Recommendations will be made at the June 2 meeting. Myrtle Beach Area Advisory Board ACTION: Upon motion by Mrs. Loftus, second by Mrs. Greene, Susan MacDonald was reappointed, Deschell Lewis was named as replacement for Benny Swans position, and Charles Belissary was named as replacement for Bob Zuercher s position. North Myrtle Beach Area Advisory Board ACTION: Upon motion by Mr. Eisner, second by Mrs. Greene, Renee Hembree was reappointed, and nominations for the two remaining positions will be made at the June 2 meeting. Socastee Area Advisory Board ACTION: Upon motion by Mrs. Loftus, second by Ms. Timms, Deon Mason Edge, Jeanne Guest, and Kelli Wadsten were reappointed. St. James Area Advisory Board ACTION: Upon motion by Dr. Peterson, second by Mrs. Loftus, Jean Haselden and Allison Lewis were reappointed. A nomination for the remaining position will be made at the June 2 meeting.
Page 4 Construction Contract for Additions and Renovations to Carolina Forest High School ACTION: Dr. Peterson moved that the Board approve a construction contract to Hay Construction of Myrtle Beach for $717,000, provided there are no protests during the 16-day intent period. This includes the base bid only. The total budget for the project would be $4,782,413. The scope of work for this contract, as well as previously completed and all remaining work approved for Phase III will be funded from the original Board-approved budget of $6,275,628. Mrs. Greene seconded the motion. The motion failed with 5 votes in favor (Greene, Hucks, Loftus, Peterson, Shannon), 6 in opposition (DeFeo, Eisner, Garland, Graham, Hudson, Timms). ACTION: Mr. DeFeo moved that the Board approve a construction contract to Hay Construction of Myrtle Beach for $1,301,000 provided there are no protests during the 16-day intent period. This includes the base bid and Alternate 1 (science rooms). The total budget for the project is $5,866,413. The scope of work for this contract, as well as work previously completed and all remaining work approved for Phase III, will be funded from the original Board-approved budget of $6,275,628. Included in this motion was that this item be brought back to the board on June 2 and the district will work with the school faculty on this project prior to that time. The motion was approved 9-2, with Mr. Graham and Ms. Timms voting in opposition. Joint Use Agreement with Horry County ACTION: Upon motion by Mrs. Greene, second by Mr. Hucks, the Board unanimously approved authorizing the superintendent to move forward with the development of a partnership agreement with Horry County that will provide playground space for schools on International Drive plus recreational opportunities for local residents. Preliminary 2008-09 Budget ACTION: Upon motion by Mr. Shannon, second by Mr. Hucks, the Board gave unanimous preliminary approval of the 2008-09 comprehensive budget. Consent Agenda ACTION: Upon motion by Mr. Hucks, second by Mr. Hudson, the Board unanimously approved the following Consent Agenda items: 1. Coherent Governance Policy GC-6 2. Increase in Student Meal Prices 3. Personnel Items Required by Law (including recommendations distributed at the meeting) 4. Board Meeting Minutes March 3-7, March 11-13, March 17, April 7, May 5 INFORMATION EXECUTIVE SESSION Palmetto Motorsports Mr. Graham asked that the Board consider the information presented by Mr. Mack Sarvis on behalf of Palmetto Motorsports. Dr. Nalley recommended that Mr. Sarvis present a proposal to Mrs. Carolyn Chestnut for consideration, as a proposal had not been provided to the district administration from this organization. ACTION: At 9:32 p.m., upon motion by Mrs. Greene, second by Mr. Hucks, the Board approved reconvening in Executive Session, to be held in the Media Center after a 15 minute break.
Page 5 OPEN SESSION BUSINESS DEBRIEFING ADJOURNMENT ACTION: At 10:38 p.m., upon motion by Mrs. Greene, second by Mr. Hucks, the Board reconvened in Open Session. Personnel Matter ACTION: Upon motion by Dr. Peterson, second by Mrs. Greene, the Board unanimously approved upholding the superintendent s decision of dismissal of Ms. Black with employment with Horry County Schools. All Board members agreed that they adhered to the principles of Coherent Governance during the meeting. ACTION: At 10:40 p.m., upon motion by Mrs. Greene, second by Mr. Hucks, the Board meeting was adjourned. Approved: June 2, 2008 Wanda J. Fulwood Exec. Asst. to the Board and Superintendent