The Undergraduate Student Government at IUPUI 2017 2018 Welcome Packet
Table of Contents A Message from the Preside t Executive Tea Co tact I fo... Office Hours a d Se ate Locatio s.. Types of Legislatio. Legislative Process Se ate Sessio Basics -9 Legislatio Ideas. Legislation Cover Page Te plate Resolutio Te plate Bill Te plate. Amend e t Te plate 2
A Message from the President Senators, It is with great pleasure that I welcome all of you to the Undergraduate Student Government Senate. I know this year is going to be one for the record books, in terms of our legislation, our community engagement, and our presence on IUPUI s campus. I am excited that I have the privilege to lead such an amazing group of students, and I know y all are gonna do great! Best, Jonathon Hawkins USG President 3
USG Executive Team President: Jonathon Hawkins Director of Initiatives: usgpres@iupui.edu Joshua Bell (317) 432-9173 usgdi@iupui.edu (630) 445-3258 Vice President: Albat Mulbah usgvice@iupui.edu (317) 500-0203 Director of Communications: Sierra Sullivan usgdc@iupui.edu (317) 937-0313 Secretary: Kara Teipen usgsec@iupui.edu (317) 903-9040 President of Senate: Brandon Rubacha usgsenat@iupui.edu (812) 583-4456 Treasurer: Senate Secretary: Christina Platt Amy Gannon usgtres@iupui.edu usgchief@iupui.edu (317) 617-1421 (317) 447-9304 4
Hours of Operation & Locations Student Governance Office: CE 340 Monday Friday: 8am 5pm Executive Office Hours: Jon: Available Upon Request Albat: Mon: 11am 4pm, Thu: 11:30am 3:30pm Kara: Mon: 7:30am 3:30pm Christina: Wed: 9:30am -1pm, Tue: 1:30pm-3:30pm, Fri: 11am-12pm, 2pm-3pm Brandon: Mon-Thursday: 8am-10am Amy: Mon, Wed, Fri 10am-11:30am Senate Meetings: September 1 CE406 September 8, 15, 22 BS2000 September 29 No Senate! October 6 BS2000 October 13 No Senate! October 20,27 BS2000 November 3, 10, 17 BS2000 November 24 No Senate! December 1 Final Meeting BS2000 5
Types of Legislation The primary focus of the Senate is to write legislation that benefits the lives of students or the entirety of campus. To accomplish this, there are four types of legislation that can be created. Resolutions: This type of legislation is used to express nonbinding positions of the Senate and of Undergraduate Student Government. Resolutions require a simple majority to pass. Resolutions must be approved by the Oversight Committee and the President of the Senate before being placed on the agenda. Bills: This type of legislation is used to express commitment to taking action on a certain issue. Bills also need a simple majority to pass. Bills must also be approved by the Oversight Committee before they go to the President of the Senate for final approval. However, if the bill requests that USG use funds in any manner, this use of funds must be approved by the Treasurer before being placed on the agenda. Amendments: Amendments are used to add to or change the governing documents of USG (i.e. the Constitution, By-laws, or the Election Code. Amendments must gain a 2/3 majority to be passed. Amendments must be approved by the Oversight Committee and the President of the Senate before they are placed on the agenda. Funding Request: A funding request is used when an outside organization, regardless of if they have a senator within the USG senate, wishes to ask for aid regarding a project or event that organization wishes to pursue. Aid can be in monetary form, and/or the request for senators to volunteer at said event or project. This is a form available upon request, and must be approved by both the Treasurer, and USG Advisor before being placed on the senate floor. Note that the approval of the Treasurer and USG Advisor does not mean that organization receives the funding, but rather they have the approval to move forward and have their request be voted on by the senate. 6
Legislative Process 1. Idea: It all starts with an idea. Maybe your organization has a campus wide project they want to initiate. Maybe your organization is passionate about a social issue that is or is not being addressed on campus. Whatever it might be, once you have an idea, you can move forward. 2. Getting Help: This step has a few different ways it can be approached. a. Write it on your own: If you like the idea of writing legislative documents on your own, then go for it. A template has been provided in your welcome packet, and a copy is located under Documents on the USG Den. b. Ask an Oversight member to partner with you: If you are passionate about writing a piece of legislation, but you are not totally sure if you have the capability to do it alone, then ask a member of the Oversight committee to aid you in the process. c. Have the Initiatives Committee do it: The initiatives Committee is tasked with carrying out the initiatives of the Executive team, and writing legislation for them. They are also willing to listen to any idea and turn it into a piece of legislation. 3. Oversight: Once the author believes their legislative document is complete the must submit their legislation to an Oversight member for approval. The oversight member will then approve or deny the legislation and continue the process. a. If they approve: The Oversight member will then provide the President of the Senate with said legislation for further approval. b. If they deny: The oversight member will give the legislation back to the author with suggested improvements. If the author believes they were denied for wrongful reasons, they may go directly to the President of the Senate or discussion. i. Note: Please see Chapter 203 in the USG Bylaws for a full Legislative Pathway. 4. Treasurer/Advisor: Any legislation requiring funding from USG must go the USG Treasurer, and/or the USG Advisor in the case of a funding request, for approval. The USG Treasurer will determine how USH shall fund the legislation and where it will come from in the budget. 5. President of the Senate: The President of the Senate will give additional feedback or provide final approval, and if approved place said legislation on the agenda. 6. Senate: Once the legislation is on the agenda, the author shall present their legislation to the senate for discussion and voting. All legislation shall have a first and second reading, before a vote can be taken on said legislation. (See Bylaws 203.5) However, a 2/3 vote of approval may take place to disregard a second reading 7
Senate Session Basics Meeting Order: 1. 2. 3. 4. 5. 6. Call to Order The President of the Senate will call the meeting to order. Reading of the Agenda Motions can be made to amend the agenda, or a motion shall be made to approve the agenda. Unfinished Business - Business that was on the table at the last meeting or was scheduled to come up. New Business - Any new resolutions, bills, or amendments on the agenda. Any speakers on the agenda. Or any other items placed on the agenda by the President of the Senate. Open Forum - A chance for Senators to discuss any important upcoming events, student concerns, organization ideas, etc. Adjournment The President of the Senate calls the meeting adjourned. Motions: Main motions in Senate are usually written resolutions, bills, or amendments. This looks complicated it isn t. It will make more sense when put into action. 1. Speaking - To speak in senate, one must raise their hand and be called on by the President of the Senate. If you wish to make a motion, you must be called on and say Motion to 2. Support For a motion to be successful another senator shall say Second. Then that motion was successful. You do not have to be called on to second. 3. Types of Motions: a. Motion to approve the agenda Must occur at the start of every senate meeting. b. Motion to Amend On any piece of legislation, or on any agenda, a motion can be made to change something in the document. If a motion to amend a piece of legislation has been recognized, there are two options. i. If the author accepts the amendment as a friendly amendment, and there are no objections, the amendment changes the piece automatically. ii. If the author or any other member of the Senate rejects the amendment as hostile, the amendment must then be brought to the floor. The senate can debate the amendment and vote whether to amend said legislation. 8
c. Motion to Table If discussion continues past the allotted time, and senators believe more time is required think about the discussion, one can move to table discussion to a later time. This time can be as soon as after the next item on the agenda, or all the way until the next meeting. d. Motion to limit/extend debate As the name suggests one can motion to limit or extend debate based upon the time left in the meeting. After receiving a second, this will be put to a vote among senators. 4. Types of Points After being called on, a senator may say Point of for a variety of reasons. a. Point of Privilege - A point of personal privilege is used when someone needs something relating to personal comfort. An issue of personal privilege could pertain to the temperature, noise levels in the room, personal comfort, etc. b. Point of Information - A point of information is used to ask a question about a motion or about the processes taking place. This is normally directed at the President of the Senate. c. Point of Clarification - A point of clarification is used when a person wants to clear up something that was stated. This is a statement not a question. 9
USG Legislation Ideas Academics: - Degree Maps (Distribution and Creation) Not done by one single source - Dropping courses / refund policy - Printer locations - Medical School leaving - Future of Purdue on Campus - Which classes are required for all students? Fees: - Mac fees - E Text fees - Max credit hours - Textbook price match policy Food: - Meal plan pricing - Outtakes Hours - Food Court hours - Alcohol campus policy - Food on campus - Weekend Food - Stir Fry - Restaurants that accept JagTag Parking: - Parking cost for students - Pay for hospital parking - Parking (Cost, Location, Ticketing) Sustainability: - Smoking on campus - E-Waste - Tabaco Free amendment - Littering of cigarette butts On Campus Jobs: - Student employment regulations - Non Work Study Students rejected Campus Safety: - Active shooter training (Teachers, faculty, drills, etc.) - Saferide program - Call boxes - Lifeline Law Housing - Michigan Construction - Cameras and sensors for garages - Homeless citizens in Campus Center Social Ideas: - All gender restrooms all of campus - Money for MSA - Sanctuary campus - Majority Minority Campus Communication Team: - USG Social Media - Day in the Life - Senate Livestream - Website Usage Senate Ideas: - Meeting with Chancellor Once per semester - Chartwells in senate - Attendance of Board meetings - Funding (Where it comes from & how to get more) - Electronic Voting - Electronic viewing of senate - Student Gov. around State - Senator of the Month - Use and Acquisition of Funds - Senate at the Senate Branding On Campus: - Jag Logo / IU Logos / Purdue Logos - Campus Branding (Posters, Flyers, etc.) - B&N Merchandise - B&N Merchandise (Individual Schools and Organizations) - B&N Prices Administration: - Information Transparency - Tax Returns - Total IU Budget - Campus/Master plan student input - Future of Purdue programs - Registration of student orgs General Ideas: - Weekend Events On Campus - School student council funding - Room Reservations - CC - SOG Grants - 24 Hour Study Space - Amazon drop off station - Greek Life Policy - Homecoming Drivers (DD s) - CAPS Expansion - Daycare on Campus 10
Amendment Title: Amendment, Bill, Resolution, or Funding Request 17 - (1) Name of Legislation Author(s): First, Last, (Senate Position if Applicable) First, Last Supported By: First, Last or Organization Name (2) Summary of Legislation: A brief (max of 250 words) description of the purpose of the legislation and any highlights within said piece; such as financial allocations, or partnerships. Title Page Notes: 1) Select what type of legislation it is, and what number it will be in our lineup of legislative pieces. All pieces of legislation this academic year will start with 17 - then the first written piece will be Resolution 17-1, second Bill 17-2, etc. 2) Supporters did not help write legislation, and do not have to be a part of USG, but can be. 11
Resolution X-X -- Title of Legislation-1 Whereas, (1) 2 ; and, 3 4 Whereas, 5. (2) 6 7 Therefore, let it be resolved that, that the membership of the Undergraduate Student Government (Senate) 8 9 ; and, 10 11 Therefore, let it be further resolved that, the Undergraduate Student Government (3), (4) 12 13 ; and, 14 15 Therefore, let it be finally resolved that, copies of this resolution shall be (6) 16. Resolution Notes: 1) Whereas statements are sort of the rational for the piece. Identify the issue, or the reason for adopting change. Provide background information for your piece, such as relevant research, facts, etc. Sources are not necessary, although they definitely cannot hurt your case. Justify your change, and use historical facts if applicable. Add as many whereas statements as you would like. 2) When you are finished with you reasons and background information, you will end your last whereas clause with a period. 3) State the stance that the Senate shall take on the subject matter. 4) You can add as many Therefore statements as you d like 5) Please list the recipients of the resolution who will see the resolution. Examples, The Dean of Students, The Office of the Chancellor, etc. Remember end on a period. 12
Bill X-X -- Title of Legislation -1 Whereas, (1) 2 ; and, 3 4 Whereas, 5. (2) 6 7 Section X. The Undergraduate Student Government shall (3) 8. 9 10 Section XX. The Senate hereby amends Section XXX of the USG bylaws as follows: (4) 11. Bill Notes: 1) Whereas statements are sort of the rational for the piece. Identify the issue, or the reason for adopting change. Provide background information for your piece, such as relevant research, facts, etc. Sources are not necessary, although they definitely cannot hurt your case. Justify your change, and use historical facts if applicable. Add as many whereas statements as you would like. 2) When you are finished with you reasons and background information, you will end your last whereas clause with a period. 3) In your Sections X of a bill, state what you hope for USG to provide. This could be Money, Volunteers, Resources of another kind, a sponsorship, event hosting, etc. There are some statements that must be included. The policy being proposed. Any definitions of relevant terms. A timeframe for the policy measures being proposed. A possible deadline for the action(s) being taken. The date when the policy shall be enacted. Where money will come from in the budget. *(If applicable) 4) Bills can also amend the Bylaws but not the constitution, so the sections should state what would be changed. Follow the same procedures as the Amendment template, but in the form of a bill. 13
Amendment X-X -- Title of Legislation-1 Whereas, (1) 2 3 ; and, 4 5 Whereas, 6 7. (2) 8 9 Section X. The Undergraduate Student Government shall amend the Constitution (3) 10 11 12. Amendment Notes: 1) Whereas statements are sort of the rational for the piece. Identify the issue, or the reason for adopting change. Provide background information for your piece, such as relevant research, facts, etc. Sources are not necessary, although they definitely cannot hurt your case. Justify your change, and use historical facts if applicable. Add as many whereas statements as you would like. 2) When you are finished with you reasons and background information, you will end your last whereas clause with a period. 3) When you are ready to discuss the change you want to implement, start with Section X, you will state either to remove a part, offering no replacement. Remove a part and replace it with something else. Or add a section currently not included in the document. Add as many sections as you would like. 14
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