Page I of8 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction ofthis summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summmy form. This is an official record ofthe Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on November 18, 2013 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Tass Welch, Community Christ Church, Milton, Georgia CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Council member Hewitt, Council member Mohrig, and Councilmember Longoria. PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA (Agenda Item No. 13-269) Motion and Vote: Councilmember Thurman moved to approve the Meeting Agenda with the following changes: Add an Executive Session to discuss land acquisition and personnel. Councilmember Lusk seconded the motion. The motion passed unanimously (7-0). PUBLIC COMMENT
Page 2 of8 CONSENT AGENDA 1. Approval of the October 21, 2013 Regular City Council Meeting Minutes. (Agenda Item No. 13-270) (Sudie Gordon, City Clerk) 2. Approval of the November 4,2013 Regular City Council Meeting Minutes. (Agenda Item No. 13-271) (Sudie Gordon, City Clerk) 3. Approval of an Addendum to the Professional Services Agreement between the City of Milton and Onsite Civil Group, LLC for Additional Survey Data on the Cogburn Road Sidewalk Project. (Agenda Item No. 13-272) (Carter Lucas, Public Works Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0). REPORTS AND PRESENTATIONS (None) FIRST PRESENTATION 1. Consideration of an Ordinance Reaffirming and Establishing Chapter 46 of the Milton Code of Ordinances Governing Solid Waste Collection Services Within the City of Milton; Providing for the Scope and Nature of the Operation; Providing for the Disposal of Garbage, Solid Waste and Refuse, Requiring the Execution by Service Providers of a Non-Exclusive Agreement with the City of Milton; Providing Procedures for the Handling of Complaints; Providing for an Infrastructure Maintenance Fee; Requiring Indemnity Insurance; Providing for Revocation and Amendment; Prohibiting Assignment and Subletting Without Consent; Providing for Forfeiture; and for Making Other Provisions. (Agenda Item No. 13-273) (Cindy Eade, Sustainability Coordinator) Motion and Vote: Council member Longoria moved to approve the First Presentation Item. Councilmember Hewitt seconded the motion. The motion passed unanimously (7-0).
Page 3 of8 PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATION 1. Consideration of the Issuance of an Alcohol Beverage License to ALAR Enterprises, LLC d/b/a Chevron Food Mart, Located at 13021 Deerfield Parkway, Milton, Georgia 30004. The Applicant is Allauddin Madhani - Retail Package Sale - Wine and Malt Beverages. (Agenda Item No. 13-274) (Stacey inglis, Assistant City Manager) Stacey Inglis, Assistant City Manager The applicant has met all of the requirements. This item was deferred from the last meeting because they were not able to get their sign posted in time due to issues with their closing. They now have the sign posted and have met all the requirements of our ordinances. This is simply an ownership change and staff recommends approval. Motion and Vote: Council member Hewitt moved to approve Agenda Item No. 13-274. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0). ZONING AGENDA (None) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend Chapter 2, Article VI, Administration-Financial Management Program Section 2-262(a)(2) to Provide for Piggybacking from Contracts of other Public Entities that have been Renewed or Extended. (Agenda Item No. 13-262) ORDlNANCE NO. 13-11-190 (First Presentation at November 4, 2013 Regular Council Meeting) (Ken Jarrard, City Attorney) Ken Jarrard, City Attorney This is a matter involving your purchasing regulations. You may recall that we previously presented to you a modification to your ordinance to allow piggybacking. However, with the request to purchase uniforms, which will be presented later in the agenda, we encountered some obstacles regarding the timing of the purchase. Our regulations did not allow us to continue to piggyback if contracts had been extended or renewed. Therefore, we are asking for your consideration to modify the language in your purchasing regulations to allow us to piggyback on a prior competitively bid purchase that arises out of a contract following twelve months from the entry into that contract, or twelve months following the renewal or extension of that agreement.
Monday, November 18,2013 at 6:00 pm Page 4 of8 Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 13-262. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). NEW BUSINESS I. Consideration of a Resolution Adopting the 2014 City of Milton City Council Regular Meeting and Work Session Schedule. (Agenda Item No. 13-275) RESOLUTION NO. 13-11 -275 (Sudie Gordon, City Clerk) Sudie Gordon, City Clerk We are asking for your consideration to approve the 2014 schedule of City Council regular meetings and work sessions. You have in front of you an oversized calendar showing the 36 upcoming council meetings for 2014. The blue highlighting indicates a regular council meeting. The red highlighting indicates a work session. In 2014, there are two regular city council meeting dates that will occur on a Wednesday due to holidays being on a Monday. They are Martin Luther King Day and Presidents Day. In preparing the 2014 calendar, the following dates were taken into consideration: The city's eleven observed holidays. The Fulton County School Calendar. The Mayor's Day Conference in January. The GMA Conference in June. Our first regularly scheduled meeting will be held on Monday, January 6, 2014. The 2014 Council Meeting Calendar will be available to our citizens on our website upon your approval. Motion and Vote: Council member Hewitt moved to approve Agenda Item No. 13-275. Councilmember Mohrig seconded the motion. The motion passed unanimously (7-0). 2. Consideration of a Resolution to Authorize the Mayor and City Council to Approve Participation by the City of Milton in a Regional Submission of the FY 13 Assistance to Firefighters Grant to the Federal Emergency Management Agency. (Agenda Item No. 13-276) RESOLUTION NO. 13-11-277 (Chris Lagerbloom, City Manager)
Page 5 of8 Chris Lagerbloom, City Manager We seek to enter into this agreement on behalf of the North Fulton Radio Authority. One of the areas of focus this year with the Assistance to Firefighters Grant is inner operability. This is the number one item they would like to fund this year. This resolution is being presented to each of the four member city councils. There is a financial match of 10% that goes into funding this ($30,400). This amount is currently budgeted in the Capital Projects account for the Radio System project. We seek to purchase 59 portable, 14 mobile, and 3 base station radios. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 13-276 with the following modification: In the 6 th "WHEREAS" paragraph of the Resolution; modify the wording to read: WHEREAS, the funding, if awarded, shall be utilized to purchase ASTRO 25 APX6000XE digital portable radios, or its acceptable equivalent to complement the Unified System Radio project currently underway in North Fulton. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). 3. Consideration ofa Resolution of the City Council of Milton, Georgia Ratifying and Authorizing Payment for a Purchase of Uniforms from T&T Uniforms Pursuant to and by way ofa 'Piggyback' on Pricing and Terms under a Contract Between T &T Uniforms and Cherokee County, Georgia and a Competitive Procurement Process Involving Clayton County, Georgia. (Agenda Item No. 13-277) RE OLUT10N NO. 13-11 -276 (Chris Lagerbloom, City Manager) Chris Lagerbloom, City Manager This is for the purchase of uniforms for the Fire Department. We usually purchase personalized uniforms once a year. We obtained a very good price by piggybacking on an existing negotiated price. Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 13-277. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0).
Page 6 of 8 MA YOR AND COUNCIL REPORTS Councilmember Hewitt Councilmember Lusk and I recently completed the Citizens Police Academy and I was thoroughly impressed with the program and our police officers. Also, thanks to Target for funding a grant for this program. Councilmember Lusk I was impressed as well and cel1ainly enjoyed the part that the Fire Department conducted. Councilmember Kunz I just wanted to thank our Staff for all their hard work in putting together the Freedom Park ceremony on Veterans Day. The opening of the park was a huge success and is certainly a wonderful contribution to our city. Also, I would like to thank Councilmember Lusk for all his hard work in making the markers and displaying them every year. ST AFF REPORTS City Manager Lagerbloom I would like to update you on our tornado siren project. The bidding process is closed and we are conducting due diligence and reviewing those responses. We are anticipating that our tornado siren project will be implemented in the Spring of2014. It will be an entire citywide build out as opposed to phases. We would like to give a quick presentation regarding all the construction that is going on in Milton. We have received a lot of questions from our citizens about all the growth in the city and we thought it would be beneficial to let everyone know the plans that are occurring throughout the city. The presentation will be given by Kathleen Field our Community Development Director. Kathleen Field, Community Development Director In front of you is a map with numbers on it and also an excel spreadsheet that indicates the number of units, the type of development, who is developing the area, and where the development is located. The map consists of three colors: Blue - Projects that are either under review or under construction. Red - Developments that are in line for a rezoning application. Green - Parcels that are being considered for development. The map represents 771 permit requests in 2014. In comparison, we had 103 permit requests in 2010; 118 in 2011; 317 in 2012; and 279 in 2013. As a result ofthese permit requests, the estimated population for 2014 will be 36,670. Georgia Power estimated that our population would be 36,800 in 2017. As you can see, in 2014 we will already be at that number so we have had a very fast growth.
Page 7 of8 Mayor Lockwood Thank you, Kathy for that presentation. Milton is experiencing a lot of growth because it is a great place to live. The landowners that are developing their property could have developed it ten or twenty years ago, however, with the upturn of the economy they are choosing to develop it now. It is their right to develop their land. Most of the development has not required rezoning. Councilmember Kunz We are obviously doing something right because people want to live here. I would like to request that we look at conservation subdivisions. Kathy, could you and your staff put together a presentation on conservation subdivisions? Councilmember Lusk How does our Comprehensive Plan coincide with the population growth rate we are experiencing? Michele McIntosh-Ross, Principal Planner When we developed our Comprehensive Plan, we used a 2% growth rate. Georgia Power used a 1.76% growth rate; however, based on the trends and where we are now, we are at a 2.96% growth rate. Councilmember Thurman Could we get another version of this map indicating only where we have allowed rezoning of property? Robyn MacDonald, Principal Planner As you indicated, before we became a city, many landowners rushed to get their property rezoned. The very first single-family residential rezoning application that went before the City Council was Ashton Woods, Milton Preserve, about two years ago. Everything else was commercial or use permits. There are only about 3-5 residential rezoning applications that you have seen. You recently approved Hopewell Road for an R3 for the sewer extension (1.7 units per acre). Earlier this year, you approved NUP for Beazer Homes near Vauglm Drive and Hopewell Road (3.6 units per acre). Councilmember Kunz How are we doing on TORs? Kathleen Field We are really marketing the TORs and encouraging people to buy into the program; however, we have not had much interest. Councilmember Kunz I think we, as a council, should consider the possibility of buying some TORs. City Manager Lagerbloom Keep in mind that the city already owns some TORs. Councilmember Thurman Is there a way to strengthen our existing subdivision ordinance? I like conservation subdivisions but that would take a long time to implement.
Page 80f8 EXECUTIVE SESSION Motion and Vote: Councilmember Kunz moved to go into Executive Session to discuss Jand acquisition and personnel at 7:29 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). RECONVENE Motion and Vote: Councilmember Lusk moved to reconvene the Regular Meeting at 8:15 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). ADJOURNMENT (Agenda Item No. 13-278) Motion and Vote: Council member Lusk moved to adjourn the Regular Meeting at 8:17 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). After no further discussion the Regular Council Meeting adjourned at 8:17 p.m. Date Approved: December 2, 2013. / Sudie AM Gordon, City Clerk
STATE OF GEORGIA ) ) AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS ) CITY OF MILTON ) Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Regularly Scheduled City Council Meeting held on November 18,2013, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.e.G.A, 50-14-3(b)(1)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.e.G.A. 50-14-3(b)(2); 3. X attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. Notary Pu IC ~, 0U.. ~.~.. :.~~~. ~0,~ My Commission Expires: "II 'lvry, G<;;"O,," III,,, It\\\\' MA YOR JO~WOOD