The audio recording, resolutions passed, and any attachments constitutes an accurate record of the Orange Township Trustee Minutes at the above dated meeting as determined by the Fiscal Officer. The following summary is provided as an overview of the meeting and a road map to the audio recording. Copies of this record are available by request at the Orange Township Fiscal Office, 1680 East Orange Road, Lewis Center, Ohio 43035. Chairperson Deb Taranto called the meeting to order at 7:01 p.m. This meeting was held at the Orange Township Hall, 1680 East Orange Road, Lewis Center, Ohio 43035. ROLL CALL: Deborah Taranto present, Lisa F. Knapp absent, Robert Quigley present. TOWNSHIP OFFICIALS ALSO PRESENT Beth Hugh Maintenance and Parks Director Michael McCarthy Township Counsel Gail Messmer Township Administrator Matt Noble Fire Chief Joel Spitzer Fiscal Officer PLEDGE OF ALLEGIANCE The minutes were taken and prepared by Administrative Assistant for Maintenance and Parks Mary Ann Ross. DEL-CO WATER COMPANY PRESENTATION Ms. Taranto moved the 7:30 p.m. presentation to the beginning of the meeting. Glenn Marzluf, Del-Co Water s General Manager came forward. He commented: It is member owned; a not for profit business similar to a co-operative; they are 501c12 Governed by: o 10 member Board of Directors o 3 year terms o Maximum 2 per individual township o 8 members must be from Delaware County o 1 member must be from Morrow County o Right now 9 members from Delaware County and 1 member from Knox County Incorporated in 1969; serviced first customer in 1974 Now serves 7 counties; have approximately 40,000 customers Serve 800 square mile area; service 11.5 million gallons of water a day He reviewed the different water plants locations He explained the functions of the different reservoirs and water plants Explained the Emergency Response Plan in place for Del-Co Explained policies in place regarding possible drought PUBLIC COMMENTS Ms. Taranto asked for anyone to come forward for public comment. No one came forward. APPROVAL OF MINUTES NOVEMBER 17, 2014 REGULAR TRUSTEE MEETING RES.14-382 APPROVAL OF MINUTES Motion by Ms. Taranto to approve the November 17, 2014, regular trustee meeting minutes as presented. 1
ZONING REPORT ORANGE TOWNSHIP ZONING HEARINGS/MEETING REPORT Ms. Taranto commented that the report could be found on the table as you enter the meeting room. SICK LEAVE RE-IMBURSEMENT PUBLIC SAFETY REPORT Fire Chief Matt Noble explained the process and the circumstances of Senior Fire Inspector Joe Gholson. RES.14-383 AUTHORIZE THE TRANSFER OF SICK TIME TO INJURY LEAVE FOR JOE GHOLSON Motion by Ms. Taranto to authorize the transfer of 870 hours of sick time to injury leave for Joe Gholson. DECLARE OBSOLETE ITEMS Chief Noble explained that the items listed in exhibit A were turnout gear that has expired their 10 year life span. RES.14-384 FINDING CERTAIN PERSONAL PROPERTY NOT NEEDED FOR PUBLIC USE, OBSOLETE, OR UNFIT FOR THE USE FOR WHICH IT WAS ACQUIRED TO HAVE NO VALUE AND ORDERING IT TO BE DISCARDED OR SALVAGED WHEREAS, the Township has certain used property which has no value and is not needed for public use, is obsolete, or is unfit for the use for which it was acquired; NOW THEREFORE BE IT RESOLVED that the property listed in Exhibit "A" of this resolution, incorporated herein by reference as if fully repeated, is found to be not needed for public use, is obsolete, or is unfit for the use for which it was acquired, and to have no value. BE IT FURTHER RESOLVED that such property shall be discarded or salvaged and the Fire Chief or his designee shall oversee its' disposal. Exhibit "A" AMT BRAND NAME MODEL/SERIAL # FOR DISPOSAL 15 Firefighting Helmets 17 Firefighting Turnout Coats 15 Firefighting Turnout Pants 6 pair Firefighting Turnout Boot 2
MAINTENANCE REPORT APPROVE AND AUTHORIZE CHANGE ORDERS TO THE SHELLY COMPANY-ROAD IMPROVEMENT PROGRAM- $82,425.65 RES.14-385 AUTHORIZE CHANGE ORDERS #1 AND #2 TO THE AGREEMENT WITH THE SHELLY COMPANY FOR THE ORANGE TOWNSHIP PORTION OF THE 2014 DEL-COUNTY ROAD IMPROVEMENT PROGRAM BE IT RESOLVED by the Board of Township Trustees of Orange Township that the following change orders to the contract for the Orange Township portion of the 2014 Del-County Road Improvement Program, Delaware County, Ohio are approved and authorized to The Shelly Company: 1. Change Order #1, as received from the Delaware County Engineer s Office and in the amount of $77,217.65, the same regarding cement stabilization and asphalt replacement on Royal Park Drive (ORA 703). 2. Change Order #2, as received from the Delaware County Engineer s Office and in the amount of $5,208.00, the same regarding full depth repair on Westwood Drive (ORA 702) and Royal Oak Drive (ORA 734), as well as tack used on Royal Park Drive (ORA 703). BE IT FURTHER RESOLVED that Ms. Hugh shall execute any necessary documents and related materials in regard to such Change Orders on behalf of the Board. Motion seconded by Mr. Quigley. PAY APPLICATION #2 RES.14-386 AUTHORIZE RELEASE OF PAYMENT TO THE SHELLY COMPANY Motion by Ms. Taranto to authorize release of payment to The Shelly Company, for pay application # 2, in the amount of $425,786.69, for Road Improvement Program. PAY APPLICATION RETAINAGE RES.14-387 AUTHORIZE RELEASE OF PAYMENT TO THE SHELLY COMPANY Motion by Ms. Taranto to authorize release of payment to The Shelly Company, for retainage, in the amount of $24,198.18, for Road Improvement Program. Ms. Hugh noted that the Road Improvement Program came in $54,000.00 under the contractual amounts. OBSOLETE ITEMS RES.14-388 FINDING CERTAIN PERSONAL PROPERTY NOT NEEDED FOR PUBLIC USE, OBSOLETE, OR UNFIT FOR THE USE FOR WHICH IT WAS ACQUIRED TO HAVE NO VALUE AND ORDERING IT TO BE DISCARDED OR SALVAGED WHEREAS, the Township has certain used property which has no value and is not needed for public use, is obsolete, or is unfit for the use for which it was acquired; 3
NOW THEREFORE BE IT RESOLVED that the property listed in Exhibit "A" of this resolution, incorporated herein by reference as if fully repeated, is found to be not needed for public use, is obsolete, or is unfit for the use for which it was acquired, and to have no value. BE IT FURTHER RESOLVED that such property shall be discarded or salvaged and the Maintenance and Parks Director or her designee shall oversee its' disposal. Exhibit "A" AMT BRAND NAME MODEL/SERIAL # FOR DISPOSAL 1 NAPA Floor Jack Model #791 6402 Serial #FO7060000514 16 Uniform Pants 23 Uniform Shirts RESCIND PAY APPLICATION #6 PARK REPORT RES.14-389 RESCIND RESOLUTION 14-363 Motion by Ms. Taranto to rescind RES.14-363. RES.14-363 AUTHORIZE RELEASE OF PAYMENT TO REPUBLIC BUILDERS, LLC Motion by Ms. Taranto to authorize release of payment to Republic Builders, LLC., for pay application # 6, in the amount of $38,900.00, for Graphics Way & AEP Trail. VOTE: Taranto yes, Knapp absent, Quigley yes. PAY APPLICATION RES.14-390 AUTHORIZE RELEASE OF PAYMENT TO REPUBLIC BUILDERS, LLC Motion by Ms. Taranto to authorize release of payment to Republic Builders, LLC, for pay application # 6, in the amount of $16,690.0, for Graphics Way & AEP Trail. TRAIL COUNT UPDATE Ms. Hugh explained that in September, 2014, they borrowed and put out 7 counters at different areas throughout the trails. In one week period the total count was 5,550. MORPC thinks this count may be underestimated, as the counter only counts one if there are more than one walking together. They again borrowed a counter for the US23 Pedestrian Bridge. The count for one week in November was 284. The Board thanked Ms. Hugh for this information. CRICKET UPDATE Ms. Hugh commented that she shared the cricket field information with the Orange Township Community Park Board (OTCPB) at their meeting. The OTCPB, in their opinion, the cricket field just doesn t quite fit with the township park fields and they were afraid of possible liability issues. The OTCPB discussed a possible cricket field or overlay at the North Road property when it is developed. If all criteria was met and all information was obtained. There was a short discussion between the Board and Ms. Hugh. 4
ACCEPT ANONYMOUS DONATION Orange Township Trustees FISCAL OFFICER REPORT Mr. Joel Spitzer, Fiscal Officer, read the letter from the anonymous donor. There was a discussion about placement of funds. It was decided to be looked into further. RES.14-391 ACKNOWLEDGE AND ACCEPT DONATION Motion by Ms. Taranto to acknowledge and accept anonymous donation in the form of $377.85, for Park Department. LIQUOR PERMIT KROGER Mr. Spitzer received consensus from the Board for the D-2 liquor permit for Kroger to proceed. OLD BUSINESS DISCUSSION AND POSSIBLE ACTION REGARDING OPEC-HC Mr. Frank Harmon from Ohio Insurance came forward. He commented he was there to address any questions or concerns the Board had. He reviewed previous discussions and the emails where he answered questions. There was a lengthy discussion between Mr. Harmon; the Board; Mr. Spitzer and Township Counsel, Mike McCarthy. Mr. Harmon addressed Mr. Quigley s concerns and answered Ms. Taranto questions. It was decided that Mr. Harmon would try to get the agreement between OPEC and Jefferson for the Board to review. POSSIBLE AUTHORIZATION TO SIGN CLEAN OHIO TRAILS FUND AGREEMENT OF POWELL ROAD TRAIL PHASE 1 Mr. McCarthy explained the substitution language for paragraph 12 in the agreement. It was added as an attachment. RES.14-392 ENTER INTO CLEAN OHIO TRAILS FUND STATE/LOCAL PROJECT AGREEMENT WITH THE STATE OF OHIO, OHIO DEPARTMENT OF NATURAL RESOURCES, FOR THE POWELL ROAD TRAIL - PHASE I COTF-176 PROJECT UNDER THE PROVISIONS OF THE CLEAN OHIO TRAILS FUND AND AM. SUB. H.B. 3 (O.R.C. 1519.05) BE IT RESOLVED that the Board of Township Trustees of Orange Township, Delaware County, Ohio, enter into and execute a Clean Ohio Trails Fund State/Local Project Agreement with the State of Ohio, represented by the Ohio Department of Natural Resources, for the Powell Road Trail Phase 1 COTF-176 project under the provisions of the Clean Ohio Trails fund and Am. Sub. H.B. 3 (O.R.C. 1519.05). Such agreement represents State reimbursement funding assistance not to exceed $248,186.00. BE IT FURTHER RESOLVED that the agreement shall be in the form submitted to the Board, consisting of four (4) pages and a one (1) page Attachment A and bearing the identifier 120114 in the footer of all pages, the content of which is incorporated by reference as if fully repeated herein. BE IT FURTHER RESOLVED that Ms. Taranto shall execute such agreement on behalf of the Board. Motion seconded by Mr. Quigley. 5
CAPITAL APPROPRIATIONS 2015 Orange Township Trustees NEW BUSINESS There was a discussion among the Board and Ms. Hugh. Ms. Hugh explained the line items that the Board had questions on. Mr. Quigley feels that the spacing issue needs to be looked at more closely. The Board agreed they needed to do another walk through regarding spacing issues in the township s buildings. SCHEDULE SPECIAL MEETING FOR YEAR END BUSINESS AND 2015 OPERATING APPROPRIATIONS After a brief discussion it was decided to have the special trustee meeting Monday, December 15, 2014, at 9:00 a.m. There was no further business, meeting adjourned at 9:07 p.m. Deborah Taranto, Chairman Lisa F. Knapp, Vice Chairman Robert W. Quigley, Trustee Attest: Joel M. Spitzer, Fiscal Officer 6