CALL TO ORDER LEGISLATIVE AND PUBLIC OUTREACH COMMITTEE PLEDGE OF ALLEGIANCE PUBLIC COMMENTS NEW BUSINESS May 4, 2018-1:00 PM 31111 Greenspot Road, Highland, CA 92346 AGENDA 1. Approve March 2, 2018 Committee Meeting Minutes 2. Facility Use Update 3. Legislative Update 4. Conservation Update 5. Outreach Update 6. Cancel July 6, 2018 Meeting 7. Staff's Comments 8. Director's Comments ADJOURN PLEASE NOTE: Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the aboveagendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting.
Subject to approval EAST VALLEY WATER DISTRICT March 2, 2018 LEGISLATIVE & PUBLIC OUTREACH COMMITTEE MINUTES Kelly Malloy, Director of Strategic Services, called the meeting to order at 3:02 pm. Mr. Smith led the flag salute. PRESENT: ABSENT: STAFF: GUEST(s): PUBLIC COMMENTS Directors: Carrillo, Smith None Kelly Malloy, Director of Strategic Services; Cecilia Contreras, Senior Administrative Assistant None The Senior Administrative Assistant declared the public participation section of the meeting open at 3:03 pm. There being no written or verbal comments, the public participation section was closed. APPROVE THE DECEMBER 21, 2017 COMMITTEE MEETING MINUTES M/S/C (Carrillo-Smith) approved the December 21, 2017 committee meeting minutes as submitted. CONSERVATION UPDATE Ms. Malloy gave an update that the State Board will be holding their hearing about the conservation legislation in March or April which allows time for comments; that the District is still encouraging conservation with our customers and continues to report the water production numbers to the State. Ms. Malloy stated that the rebate programs are still in effect and that the Weather Based Irrigation Controller Direct Install program is so successful that District staff will be recommending to amend the current contract to be able to keep up with the increase of participation; that the District is also considering a toilet distribution program. Information only. LEGISLATIVE UPDATE Ms. Malloy stated that the bill entry deadline was February 16 and that there are 113 bills being monitored. She reported that the District is watching closely on the water tax, proposed changes to service disconnection, union legislation, fees for granny flats and park bonds; that staff is staying very involved in conversations regarding these items. 03-02-2018 cmc minutes
Information only. OUTREACH UPDATE Ms. Malloy reported that the District is continuing to boost their social media and posting more consistently; that the District s Clerk is promoting for individuals to sign up to receive agenda notifications to allow residents to learn about District activities; that as we continue to maintain the District brand, the next step is to help staff with internal communication. Ms. Malloy stated that an Internal Communication Committee was formed which includes staff from every department to come up with ways to share information and to help staff feel confident about knowing about the District. Ms. Malloy also gave an update on the outreach efforts for Sterling Natural Resource Center. Information only. DIRECTOR S COMMENTS Director Smith thanked staff for the updates. Information only. STAFF S COMMENTS There were no comments SET THE DAY AND TIME FOR HOLDING RECURRING COMMITTEE MEETINGS The Committee discussed and established that they will meet the first Friday of every other month at 1pm beginning May 4, 2018. Information only. ADJOURN The meeting was adjourned at 4:11 pm. Chris Carrillo Director David E. Smith Director 03-02-2018 cmc minutes
To: From: STAFF REPORT LEGISLATIVE AND PUBLIC OUTREACH COMMITTEE General Manager/CEO Agenda Item #2. Meeting Date: May 4, 2018 Subject: Facility Use Update BACKGROUND / ANALYSIS: The District continues to maintain a successful Facility Rental Program, offering the Headquarters facility for private events including weddings, anniversary parties, recognition events, and company retreats. In 2017, the District amended the policy to limit events to District customers and add a contracted server for events with alcohol. These adjustments have enhanced the success of the programs and resulted in positive feedback from the community. Currently, the facility has events scheduled every weekend through mid- December with the exception of three weekends, to allow for scheduled facility maintenance. Community members are already scheduling events for 2019 as well. The District has begun contracting with Bartender Girl, a professional serving company.this addition supports safe and responsible events, while relieving a friend or family member from having to monitor alcohol consumption. Event participants welcome this enhancement to the program. Additionally, staff is working to incorporate Facility Rental costs into the District's financial system in a manner that eases the creation of cost accounting reports. Currently, staff compiles a number of different reports to evaluate the cost effectiveness of the program. The District continues to receive overwhelmingly positive feedback regarding this program. It has proved to be a much needed amenity for this community. AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability d) Provide Quality Information to Encourage Community Engagement FISCAL IMPACT There is no fiscal impact associated with this item.
To: From: STAFF REPORT LEGISLATIVE AND PUBLIC OUTREACH COMMITTEE General Manager/CEO Agenda Item #3. Meeting Date: May 4, 2018 Subject: Legislative Update BACKGROUND / ANALYSIS: The District maintains an active legislative program throughout the year, with varying degrees of engagement depending on the legislative cycle and specific initiatives. There are a number of bills that the District is currently monitoring and engaging in discussions to modify language. While the District's legislative advocates are monitoring a substantial list of bills, we are focusing significant effort or attention on the following items: AB 2065- watch AB 2123- watch AB 2447- oppose unless amended AB 3206- watch SB 998- oppose unless amended Water Tax (various channels)- oppose AGENCY GOALS AND OBJECTIVES: Goal and Objectives I - Implement Effective Solutions Through Visionary Leadership c) Strengthen Regional, State and National Partnerships FISCAL IMPACT There is no fiscal impact associated with this item.
To: From: STAFF REPORT LEGISLATIVE AND PUBLIC OUTREACH COMMITTEE General Manager/CEO Agenda Item #4. Meeting Date: May 4, 2018 Subject: Conservation Update BACKGROUND / ANALYSIS: Efficient use of water continues to be a statewide topic of discussion. The District continues to enhance programs in an effort to assist customers throughout the service area increase their knowledge and use of conservation techniques. Currently, the District's cumulative water use reduction compared to 2013 is 9%. This figure highlights the effectiveness of permanent changes made by the community during the drought, even though we have experienced an warm and dry winter. Staff continues to promote attendance at free workshops, participation in the no-cost weather-based irrigation program, and providing easy tips through paid advertisement and social media. The District is preparing for a pilot event, to assess the interest in toilet distribution events for community members with little to no outdoor water savings potential. AGENCY GOALS AND OBJECTIVES: Goal and Objectives IV - Promote Planning, Maintenance and Preservation of District Resources a) Develop Projects and Programs to Ensure Safe and Reliable Services FISCAL IMPACT There is no fiscal impact associated with this item.