Board of Directors Meeting July 11, 2018 OSPA/Update Management, Inc., Portland, OR Minutes of Meeting IN ATTENDANCE: Amy Valdez, President, Tiffanie Pye, Linh Chau, Kevin Russell, Sean Murray (conference call), Kiyomi Lehman, Lincoln Alexander, Jovanna Casas (conference call), Dan Rackham, Artur Sarkissian, Dave Lindqvist (conference call), Kevin Smith, Patti Thrall and Dana Baisden, staff. Absent: Amy Baker, Ann Zweber and Jeff Fortner. Guests: Edwin Schneider, Oregon Pharmacy Recovery Network, and Chris Hamilton, Oregon Health Professionals Services Program. WELCOME & CALL THE MEETING TO ORDER: Roll Call/Determine Quorum: Valdez stated that a quorum was present and called the meeting to order at 6:01 pm. GENERAL HOUSEKEEPING: Volunteer Hours: Valdez reminded board members to submit their volunteer hours to Baisden prior to leaving the meeting or for those on the phone to do so online through the website. CONSENT AGENDA: A motion was made to approve the consent agenda as presented. The motion was seconded and unanimously approved. May 9, 2018 Board of Directors Minutes Approve New Members (5/4/18 thru 7/6/18) APPOINTMENT OF THE OSHP BOARD LIAISON: Valdez requested that approval of the OSHP board liaison appointment to the OSPA Board of Directors be added to the agenda. A motion was made to approve Dan Rackham to serve on the OSPA Board of Directors as the OSHP board liaison. The motion was seconded and unanimously approved. GUEST SPEAKERS: Edwin Schneider- Oregon Pharmacy Recovery Network Schneider gave a brief history of PRN, stating that in the beginning, in 1988, OSPA passed legislation to approve the Pharmacy Recovery Network (PRN). Schneider expressed a desire for OSPA and PRN to work more closely whenever possible. He suggested adding a link a link to PRN on OSPA s website. He also reported that the funds PRN requested from OSPA are used to send students to a five-day APhA program held in Utah every year; this is an expanded version of the program offered in Oregon. Baisden will provide the OSPA logo to PRN and add a link to PRN on the OSPA website. Chris Hamilton- Oregon Health Professionals Services Program. Hamilton provided a brief history and mission of their program. Hamilton works hand in hand with Schneider. They have run as a unified service for nurses, pharmacists and other healthcare professionals. To date, they have had 50 pharmacists go through their program, which requires licensees to be with them for a five-year period of time and have an explicit probation order. Their program has an 83% success rate for pharmacy board. He too would like to partner with OSPA in getting the word out to licensees about the program and assist them with getting pharmacists employed again. Hamilton gave an overview of the testing they provide, stating that they can test for up to three weeks of alcohol or illicit drug consumption. UPDATE ON ACTION ITEMS FROM LAST MEETING: 1. Jill and Tiffanie to explore the option of holding one big social event prior to the Annual Convention instead of three separate events: 2 alumni receptions and Young Professionals Night on the Town.
Since we have now secured a sponsor for Young Professionals Night, we won t move forward with one big event for this year. Pye stated that it would be a good idea to discuss this further as a possibility for next year. 2. Zweber to chair the Awards Task Force and Thrall, Meeds and Sharp to serve as task force members. We have received a high number of award nominations and the task force will be submitting their recommendations to the board soon. 3. Valdez to confirm Cory Kantorowicz from Seattle as the Diabetes Certificate Program faculty. OSPA to cover his travel expenses. Cory is contracted to teach this program. Valdez stated that this program needs some supplies. Usually the instructor provides them. List of what we have was sent to Adriane for review. Wassim was going to be looped into this and might be able to provide some supplies. Pye stated there has been discussion about OSPA purchasing some blood pressure cuffs. This will need to be discussed further. 4. OSPA to promote the NW Convention by posting on OSPA s Facebook. 5. Going forward, revised registration policy to require payment at the time of registration and no longer allow invoicing, with the exception of corporate registrations. This process has been put into place. 6. Going forward, onsite meeting registrations will be done online and admittance will be allowed once the credit card payment clears. To efficiently manage onsite registrations, multiple computers will be available. This process will be instituted at the Annual Convention. 7. Going forward, certificate program access codes will be provided immediately upon registration and payment. This process has been put into place. 8. The $100.00 balance due for OSU student memberships to be written off as bad debt. 9. Pye will include information requested by Board of Pharmacy in the upcoming newsletter to encourage pharmacists to use the PDMP system. Pye will put in upcoming newsletter. Need volunteer to write the article. Keep on the list. 10. Board to provide input to Russell regarding the legislative priorities for next year by next week. 11. Board to provide Pye with ideas of how to better engage the members in the legislative activities. Keep on the list. 12. Staff to include with the call for nominations, a request for someone who is willing to attend (or already attends) the Board of Pharmacy s bi-monthly meetings and report back to the OSPA board of directors. The goal is to have this person in place by October 2018 when the new board members begin serving their term on the board of directors. Baisden to draft a document and send for review. 13. OSPA board to follow-up monthly on memberships that have expired. The list is to be sorted by county and sent to the board of directors. Sent Tiffanie list of expired memberships. Baisden will do this going forward. Valdez stated that the regional directors will begin receiving lists monthly to follow-up on. Technicians will all be sent to Patti Thrall. Send regions a list of all members in their region and monthly a list of expiring members. Valdez stated it might be a good idea to send regions a complete list twice a year. 14. Staff to move forward with auto renewal for memberships. Baisden is currently working on this. 15. Pye and Fortner to staff the booth at the Pacific Career Fair. Valdez stated that they can get banner from Baisden. Discussed ordering some swag to giveaway. Following are some ideas: refrigerator magnets/clip chips, lanyards, post it notes, flags, bag clips, pens. Baisden will get some costs for these. Cargile suggested new members get a welcome bag at the convention. Lincoln will put on his list and those who joined in 2018 and come to convention would get a swag bag. Would need to order bags for this; look into paper bags with handles and the logo printed on it. Look into travel coffee mugs and Hydroflasks. Local chocolatiers in the Oregon area. 16. Valdez to speak with Dan Rackham to let him know that OSPA approved the formation of a joint committee with OSHP to work on the drug shortage program. Rackham to take this to the OSHP board at their meeting on Monday. Rackham stated that OSHP agreed, but didn t have any volunteers. Requested short info on it so it can be sent to the membership to see if anyone is interested. 17. OSPA to provide $500.00 to PRN as requested. The $500.00 to be paid from the McKesson funds Valdez will check with Ed Schneider regarding what OSPA receives for the donation.
This is done. Valdez reached out to Ed to find out if we are listed on their website or OSPA recognized for providing money to PRN. COMMITTEE UPDATES: EVENTS COMMITTEE: 2018 Annual Convention: Oct 12-14, 2018: Jill McClellan Status Update: The committee continues to meet for planning purposes and to assist with obtaining speaker information. Staff is currently collecting speaker information in preparation for submitting the program for ACPE approval and creating the brochure. Lane County Mid-Winter CE Seminar: Feb. 16-17, 2019 - Paige Clark/Kate James/Cathy Lew Kickoff Meeting Report: The committee is scheduled to meeting on July 16, 2018. Certificate Programs: Adriane Irwin Immunization Status: Diabetes Status: Pye has received proofs of both program brochures. Adriane Irwin found a free host in Medford for the immunization program. Valdez and Linares will be the presenters for Immunization. FINANCE: 2017-2018 Preliminary Year End Financial Report: Chau reported that OSPA had budgeted for a $1,794 loss at year end, however, we ended with a profit of $24,266.00. MTM and PACE income were much higher than budgeted. The Vial program was budgeted for $5,000 income, but was discontinued so we received zero income. Membership income was only at 82% of budget. Both annual meetings were budgeted for more attendees than we had, however, expenses were also lower and we made a good profit on each of those meetings. We had also budgeted $6,000 profit from an immunization program that was moved into the Fall so there was zero income. 2018-2019 Draft Budget: The Finance Committee met and put together a preliminary budget. It was approached with a three year average as a starting point. The committee then went through each line item and thought about what we really expect to happen. This caused the budget to go into the negative. In part, this was due to increases in student support. Lane County and Convention budgets were received and added into the general operating budget which made the annual budget look even worse. After applying these two event budgets, the general operating budget was at a negative $13,000. Membership was budgeted for an increase again even though it has been on a downward trend for the last three to four years. Lane County had a stellar year in 2016-17 and was budgeted from $62,645 up to almost $81,000. Immunization training and Annual Convention were budgeted for an increase, even though we ve seen a downward trend. There was concern expressed about the Convention expenses going up at the new venue since the thought was that expenses would decrease by making this move. The Finance Committee will continue to work on the budget and will present a proposed budget for vote at the September 12, 2018 board meeting. LEGISLATIVE: Opioid Task Force: There is a drug take back bill proposal on the table now that it is a voluntary program paid for by a fund from Pharma. If passed, pharmacies would voluntarily have drug take backs in the pharmacy. There was a brainstorming session to develop what other piece of legislation the governor would like to put forward that resulted in a broad array of ideas, including mandatory treatment in jails and prisons. The task force will meet again at end of July to narrow down that list. Coalition Report/OOJLC/OPF Reports: OOJLC met yesterday and looked at a concept for a PBM cleanup bill for the 2019 legislative session. This bill has three sections: community delivery, specialty pharmacy and MAC rules. There is a general consensus of the OOJLC that this bill is good. There will be additional revisions made to this bill, it will go to a professional to review and will come back to the Coalition for discussion. MEMBERSHIP:
Membership Social Activity January 2018 (tent): Alexander reported that a conference call will be scheduled to begin planning this activity. Value of Membership promo piece: Alexander reported that this document is being updated and will be distributed to board once finalized. NOMINATING: 2018 Nominations Update: Not much has come in on board nominations. Adriane Irwin has expressed interest in Community Practice position; Huy Tien Hoang,Treasurer, Amy Burns is interested in a second term for Southern Oregon. Marc Rizzo was suggested for the Eastern Oregon position. The consensus of board was to extend the deadline for two weeks. PHARMACY PRACTICE: Prescribing Formulary-Jennifer Davis: No report was provided. Emergency Preparedness-Gary Miner: This program launches tomorrow and is currently only available to pharmacists. Billing & Credentialing-Kevin Russell: No report was provided. Opioid Task Force-Kevin Russell: No report was provided. Long-Term Care- Kevin Smith: Smith reported that there has been a flurry of emails between him and Si regarding the Gerding Fund. They are trying to decide if they want to do a standalone meeting or partner with OSPA perhaps at Lane County. Technician (Not yet formed): No report was provided. BOARD MEMBER UPDATES: No reports were provided. Central Central Valley/Coast Eastern Northern Southern Community Health Systems/OSHP Consultant/Long term Care Technician Faculty Students EXECUTIVE SESSION-BOARD MEMBERS ONLY: A motion was made to excuse staff from the meeting so the board could go into executive session at 8:05 pm. The motion was seconded and approved unanimously. ADJOURN: The meeting reconvened at 8:41 pm. There being no more business to discuss, the meeting was adjourned at 8:43 PM. Respectfully submitted by, Dana Baisden Association Manager
ACTION ITEMS: July 2018 1. Baisden will provide the OSPA logo to PRN and add a link to PRN on the OSPA website. 2. The Finance Committee will continue to work on the budget and will present a proposed budget for vote at the September 12, 2018 board meeting. 3. Alexander reported that this document is being updated and will be distributed to board once finalized. 4. Deadline for board nominations to be extended for two weeks. May 2018 1. Pye will include information requested by Board of Pharmacy in the upcoming newsletter to encourage pharmacists to use the PDMP system. Pye will put in upcoming newsletter. Need volunteer to write the article. Keep this on the list. 2. Board to provide Pye with ideas of how to better engage the members in the legislative activities. Keep this on the list. January 2018 1. Pye to work on coordinating the southern Oregon joint event with OHSP.