I. Roll Call J. Walsh, Chairman II. III. IV. BOARD OF DIRECTORS MEETING Monday, December 12, 2016 6:30 p.m. Coral Springs Museum of Art 2855 Coral Springs Drive, Coral Springs, FL 33065 A G E N D A Pledge of Allegiance J. Walsh, Chairman Citizens Comments J. Walsh, Chairman Special Announcements and Comments J. Walsh, Chairman V. Approval of Meeting Summary November 14, 2016 Board Meeting November 28, 2016 Special Board Meeting VI. VII. VIII. IX. 2017 CRA Board of Directors Meeting Calendar D. Lima, CRA Coordinator (Request to Approve) CRA Business Plan Accomplishments Since August 2016 D. Lima, CRA Coordinator Alleyway Lighting Matching Grant Update D. Lima, CRA Coordinator Municipal Complex and ArtWalk Update R. Stein, Construction Manager X. Other Business J. Walsh, Chairman XI. Adjournment J. Walsh, Chairman Note: Next CRA Board meeting Monday, January 23, 2017 Attachment(s) to December 12, 2016 Agenda: V. Meeting Summaries: November 14, 2016 and November 28, 2016 VI. FY 2016/17 CRA Board of Directors Meeting Calendar
CITY OF CORAL SPRINGS COMMUNITY REDEVELOPMENT AGENCY BOARD OF DIRECTORS MEETING Monday, November 14, 2016 Board Chair John Walsh called the meeting to order at 6:30 p.m. The meeting was held in the West Wing Conference Room, City Hall, 9551 West Sample Road, Coral Springs, Florida. City Clerk Debra Thomas called the roll of Board Members. John Walsh, Chair Elissa Harvey, Vice Chair Board Member Lorna Brown-Burton Board Member Xiomara Fraga Board Member Andrew Kasten Board Member Allan Koch Board Member William Vasquez Absent Also in attendance were: Susan Delegal, CRA Counsel Erdal Dönmez, City Manager Jennifer Bramley, Deputy City Manager Danielle Lima, CRA Coordinator Debra Thomas, CMC, City Clerk Ron Stein, Construction Project Manager Commissioner Cimaglia James Hickey, Assistant Director Dev. Svcs. All persons in attendance rose for the recitation of the Pledge of Allegiance. 1. Citizens Comments There were no comments. 2. Special Announcements and Comments None. 3. Approval of Meeting Minutes September 26, 2016 Board Meeting ACTION: Board Member Kasten moved, seconded by Board Member Koch, to accept the meeting minutes. The motion was approved unanimously (6-0). 4. Resolution 2016-003, Appropriation of Unexpended Funds for Specific Redevelopment Project The resolution amends the FY 16 budget by directing $60,000 to the Interactive Sign and ArtWalk Enhancements. ACTION: Board Member Brown-Burton moved, seconded by Vice Chair Harvey, to approve and adopt Resolution 2016-003. The motion was approved unanimously (6-0). 5. Alleyway Lighting Matching Grant Danielle Lima and Board Member Koch presented the topic. During meetings with the downtown merchants, safety was the main topic of concern. Most business owners did not feel safe due to inadequate lighting. The CRA Master Plan authorizes the Board to improve perceptions of nighttime safety and fund incentive programs; therefore, $35,000 was established for a matching grant. To establish participant interest, business owners will receive a letter from the Board explaining the program and the owner s financial responsibility. The results will determine the scope of the project. A slide presentation provided the specifics of the program. ACTION: Authorization to send the letter to business owners was moved by Board Member Kasten, second by Vice Chair Harvey, and approved unanimously (6-0). 6. Downtown Development Update Deputy City Manager Jennifer Bramley provided an update on several items.
The perennial peanut plants will be removed from the ArtWalk median. Parks and Recreation staff will complete the installation of new material by December 10. The Sample Road closure options for the water and sewer improvement project will be heard by the City Commission. City staff recommends the bid for an eight-week project with one lane open in both directions. Staff continues to work on the downtown zoning district through internal meetings. The Tri-Party Development Agreement between Amera Urban Developers (AUD), the City, and the CRA must be addressed. Certain submittals did not meet the requirements of the agreement. Today AUD submitted a letter explaining the delays. Once the items are reviewed and recommendations are drawn up, an amendment to the agreement must be approved by all three parties. A special meeting of the CRA is scheduled for Monday, November 28 at 6:00 PM. 7. CRA Update: Ron Stein reported that the four floors of the parking garage are going together from south to north. The bulk of the pieces will be set within the next two weeks. The first floor of City Hall is almost completed, the second floor has been poured, and work started on the third floor. The project continues to be on schedule. James Hickey reported on the public art pieces. The proposals were narrowed from over 100 to 20 and the Public Art Committee recently narrowed to three artists. 8. Other Business None. 9. Adjournment There being no additional business, the meeting adjourned at 7:51 p.m. Meeting will be Monday, December 12, 2016. The next CRA Board DATE APPROVED/ACCEPTED JOHN M. WALSH, J.D. BOARD CHAIRPERSON CRA BOARD OF DIRECTORS DEBRA THOMAS, CMC CITY CLERK CITY OF CORAL SPRINGS
CITY OF CORAL SPRINGS COMMUNITY REDEVELOPMENT AGENCY BOARD OF DIRECTORS SPECIAL MEETING Monday, November 28, 2016 Board Chair John Walsh called the meeting to order at 6:00 p.m. The meeting was held in the West Wing Conference Room, City Hall, 9551 West Sample Road, Coral Springs, Florida. City Clerk Debra Thomas called the roll of Board Members. John Walsh, Chair Elissa Harvey, Vice Chair Board Member Lorna Brown-Burton Board Member Xiomara Fraga Board Member Andrew Kasten Board Member Allan Koch Board Member William Vasquez Phone Absent Absent Also in attendance were: Susan Delegal, CRA Counsel Erdal Dönmez, City Manager Jennifer Bramley, Deputy City Manager Danielle Lima, CRA Coordinator Debra Thomas, CMC, City Clerk James Hickey, Assistant Director Dev. Svcs. George Rahael, Amera Urban Developers via (speakerphone) All persons in attendance rose for the recitation of the Pledge of Allegiance. 1. Citizens Comments None. 2. Special Announcements and Comments None. 3. Amendment to Tri-Party Development Agreement The amendment to the Tri-Party Development Agreement affects the Phase II parcel of the Municipal Complex site. The original agreement was approved over a year ago, and Deputy City Manager Jennifer Bramley reviewed the events leading to proposed amendment. The Tri-Party Agreement ensures cost efficiencies for the parties and contemporaneous development of the area and construction of the Municipal Complex, the Parking Garage, the Phase II parcel and the Phase III parcel. It established a clear set of activities that are to take place and obligations for each of the three parties in the Tri-Party Agreement. The obligations, as approved in October 2015 include deadlines for deliverables. The Tri-Party Agreement stipulated that as of October 1, 2016, Amera Corporation was to submit a final site plan as articulated and specified within the Land Development Code. Final site plan includes floor plans, building elevations, existing tree survey overlaid on the proposed site plan, civil engineering plans, drainage calculations, soil erosion and sediment control plan, landscape plans, public safety/security plans, photometric plans and traffic and noise studies if applicable and required by the Director of Development Services. On October 13, 2016, the Development Services Department received a submittal from Amera Corporation, but the submittal did not meet the requirements for a Final Site Plan as described in the Land Development Code secondary site plan submittal. Amera was informed that the submittal was incomplete on October 19, 2016, via correspondence from James Hickey, Chair of the Development Review Committee, and Amera did not object that it was not a final complete submittal.
CRA Board Special Meeting Summary November 28, 2016 Page 2 Amera is requesting additional time to complete the submittal and move forward with the development. The letter from Amera dated November 17, 2016, was emailed to the CRA Board this morning. It also contained a draft of the Tri-Party Development amendment. Any extension of time necessitates an amendment to the Tri-Party Agreement and all parties must approve the amendment. Deputy City Manager Jennifer Bramley then reviewed the First Amendment to the Tri-Party Development Agreement: The amendment addresses parts of the agreement that are affected by an extension of time. The amendment allows for an extension for final site plan submittal from October 1, 2016 to March 7, 2017. The amendment allows for an extension of the commencement of construction of a principal structure from August 1, 2017 to December 1, 2017, but it still stipulates that construction of all improvements must be completed no later than 24 months after the final site plan approval. The amendment stipulates that Amera submit executed letters of interest for 50% of the floor area for the Phase II parcel. In discussions with Amera, the parties mutually agreed that the term letters of interest as required in the Amendment shall mean letters from specific entities stating the entities intent to locate within the Phase II Parcel Development. The parties also mutually agreed that while the letters of interest would not be binding on the entities providing the letters, the letters must state a specific, clear intent to locate in the Phase II Parcel Development. George Rahael confirmed that he was clear on Deputy City Manager Bramley s statement. The information was e-mailed to Mr. Rahael earlier today; however, the City had not received a response. Mr. Rahael again confirmed he agreed with the verbiage. Language was added to the agreement via this amendment that should the site plan and the letters of interest not be submitted by March 7, 2017 by 5:00 PM, by the close of business, the agreement will automatically terminate. Some of the exhibits have been amended. Legal descriptions have been incorporated (Exhibits E and F), and Exhibit J which was the timeline has been deleted. Amera has agreed with the amendment and all the conditions mentioned above. In addition Amera has committed to update staff on a monthly basis on progress towards completing the site plan and getting commitments from the appropriate entities. CRA Attorney Sue Delegal reviewed and approved the amendment. If the CRA Board approves the amendment, it will appear before the City Commission on December 7, 2016, for their vote. Members of the Board briefly discussed the amendment. ACTION: Board Member Kasten moved, seconded by Board Member Vasquez, to approve the Amendment to the Tri-Party Development Agreement. The motion was approved unanimously (5-0). 4. Other Business None.
CRA Board Special Meeting Summary November 28, 2016 Page 3 5. Adjournment There being no additional business, the meeting adjourned at 6:22 p.m. Meeting will be Monday, December 12, 2016. The next CRA Board DATE APPROVED/ACCEPTED JOHN M. WALSH, J.D. BOARD CHAIRPERSON CRA BOARD OF DIRECTORS DEBRA THOMAS, CMC CITY CLERK CITY OF CORAL SPRINGS
COMMUNITY REDEVELOPMENT AGENCY FY 2016/17 BOARD OF DIRECTORS MEETING CALENDAR City Hall, West Wing, 9551 West Sample Road MONTH DAY DATE TIME October, 2016 Monday cancelled 6:30 P.M. November, 2016 * Monday 14 6:30 P.M. December, 2016* Monday 12 6:30 P.M. 2017 January Monday 23 6:30 P.M. February Monday 27 6:30 P.M. March Monday 27 6:30 P.M. April Monday 24 6:30 P.M. May Monday 22 6:30 P.M. June Monday 26 6:30 P.M. July Monday 24 6:30 P.M. August Monday 28 6:30 P.M. September Monday 25 6:30 P.M. October, 2017 Monday 23 6:30 P.M. November, 2017 * Monday 13 6:30 P.M. December, 2017 * Monday 11 6:30 P.M. * Date change due to holidays For any additional information, please contact Danielle Lima, CRA Project Coordinator at 954-344-1121 or dlima@coralsprings.org Please note that meeting schedule dates are subject to change; please visit www.coralspringscra.com for the most up to date meeting schedule