TROY AREA SCHOOL DISTRICT Board of Education Regular Session Tuesday, 7:00 PM Troy Area School District Community Room The Regular Session of the Troy Area School District Board of Education, held on Tuesday,, in the Community Room of the Troy Area School District Offices, was called to order by President, Todd Curren at 7:00 PM. Following the Pledge of Allegiance, roll call was taken: Present: Mr. Brasington Mr. Hansell Mr. Roy Mr. Curren Mr. Martin Mrs. Fox Mr. Morgan Absent: Mrs. Angove Others Present: Mr. Young, Superintendent; Mrs. Gilliland, Business Administrator; Ms. Abreu, Troy Intermediate School Principal; Mr. Blair, Maintenance Supervisor; Mr. Brion, Primary School Principal; Mr. Kulago, Interim Jr/Sr. High School Principal; as well as district staff and visitors. Mr. Curren announced that an executive meeting was held Tuesday, June 13, 2017 following the work session meeting to discuss legal and personnel issues. Mrs. Burns read the oath of office to Mrs. Susan May, Region I School Board Member. Mr. Curren welcomed Mrs. May back to the Board. Presentations: Mr. Darin Rathbun, Hunt Engineers/Architects/Surveyors presented an update on the track & field project. Mr. Rathbun noted the project has been approved by the Troy Borough Planning Commission and the Troy Borough Council. Mr. Rathbun reviewed the pricing received back from the state contracts. The proposed state bid pricing was approximately $360K higher than the budgeted amount before including the 10% contingency and approximately $249K higher than the budgeted amount when including the 10% contingency. Mr. Rathbun discussed the reasons for the larger differences in pricing. They were mostly attributable to including an overtime premium applied, the concession stand and a sales tax on project materials. The board discussed project modifications with Mr. Rathbun, including the paved sidewalks leading up to the track. Mr. Rathbun recommended and asked for Board approval to put the project out to bid in order to see if better pricing could be obtained, the Board approved. Hunt is planning to put the project out to bid on June 30 th and have the bid opening be July 24, 2017. Mr. Rathbun noted that project will need to be delayed and paving probably won t occur until the spring of 2018.
Visitors Comments on Agenda Items: None Mr. Morgan made a motion, seconded by Mr. Roy, to approve the following minutes: Minutes: A) May 9, 2017, Work Session; B) May 16, 2017 Regular Session; on voice vote there were 8 yes votes. The motion passed 8-0-0-1. Mr. Martin made a motion, seconded by Mr. Morgan, to approve the financial reports of May, 2017, as follows: Financial Reports: A) Bill List for Payment - I) General Fund, II) Construction Fund, III) Capital Reserve, IV) Cafeteria Fund; B) Treasurer s Report I) General Fund Report, II) Cafeteria Report, III) Activity Report. Roll Call Vote: Mrs. Fox, yes; Mr. Brasington, yes; Mr. Hansell, yes; Mr. Roy, yes; Mr. Martin, yes; Mrs. May, yes; Mrs. Angove, absent; Mr. Morgan, yes; Mr. Curren, yes; Motion passed 8-0-0-1. Reports: A) Northern Tier Career Center Report: Mr. Morgan noted the HVAC program will be added next school year, a video was presented of a graduating senior who attended the NTCC that summarized her outstanding experiences at the NTCC, there is no meeting next month; B) Intermediate Unit Report: Mr. Martin had nothing to report; C) Pennsylvania School Boards Association: Mr. Mr. Brasington had nothing to report; D) Federal Programs Report: Mr. Brion noted the consolidated application is now open and is due by June 30 th. E) Primary School Report: Mr. Brion provided a summary of activities at the Primary School; F) Intermediate School Report: Ms. Abreu provided a summary of activities at the Troy Intermediate School; G) Junior/Senior High School Report: Mr. Kulago provided a summary of activities at the Jr/Sr. High School Grades 7-12; H) Superintendents Report: Mr. Young noted he attended the FFA State Conference to support a former graduate of Troy High School, Mr. Young congratulated the forestry team for taking 1 st place at States. The team will now travel to Indianapolis in the fall to compete at Nationals. Mrs. Gilliland reviewed those items added to the consent agenda since the Work Session meeting. Selection of Items for Removal from Consent Agenda: Mr. Roy requested the following be removed from the consent agenda: 10) B) Personnel: 10) Job Descriptions: b) Approve the JSHS Assistant Principal Job Description; Mr. Curren requested the following be removed from the consent agenda:
10) A) Budget, Finance & Transportation: 1.) Budget: b) Adopt a General Fund operating budget for the 2017/2018 school year in the amount of $24,647,559 with a 1) Real Estate tax levy of 41.55 mills which is 4.155 per $100 of assessed valuation; an 2) Occupation tax levy of 1600 mills which is 160.00 per $100 of assessed valuation; a 3) per Capita (ACT 511) tax levy of $5.00; a 4) per Capita (Section 679) tax levy of $5.00; a 5) Discount of 2% for real estate and occupation taxes paid within two months of the billing date; a 6) Penalty of 10% for real estate and occupation taxes paid after four months of the billing date; 7) Real Estate Transfer (Act 511) tax levy of 1% and; an 8) Earned income tax (Act 511) tax levy of ½ of 1%; c) Approve Resolution providing real estate homestead exclusions for the 2017/2018 fiscal year under the Taxpayer Relief Act; Mr. Curren requested the following be removed from the consent agenda: 10) B) Personnel: 5) Create New Positions: e) 5 th grade classroom at TIS; Mr. Roy requested the following be removed from the consent agenda: 10) B) Personnel: 5) Create New Positions: d) JSHS Assistant Principal Mr. Morgan made a motion, seconded by Mr. Hansell to approve the following: Motion to Approve the Agenda as Follows: A) Budget, Finance & Transportation: 1.) Budget: a) Approval for Administration to take necessary action to close out the 2016/17 school year and start up the 2017/18 year including personnel matters and bid awards that need to be done before the board meets again; c) Approve Resolution providing real estate homestead exclusions for the 2017/2018 fiscal year under the Taxpayer Relief Act; d) Request permission of the board of education to submit applications with the intent to participate in the following programs for the 2017/2018 year. These allocations are subject to change. Title 1 - $319,837; Title II, Part a - $55,499; e) Motion to approve for Jennifer Chamberlain to be paid for up to 27 additional hours for working in the cafeteria at a rate of $15.23 per hour. 2.) Transportation: a) Updated Daily Bus Rates; b) Vehicle Upgrade, #4, Austinville Route; 3.) Finance: a) Approve resolution providing approval for budget transfer and GASB 54 Compliance; b) Appoint Susquehanna Health Soldiers & Sailors Memorial Hospital to provide the physical and occupational therapy services for the 2017/2018 school year; c) Appoint Procare Physical Therapy to provide the athletic trainer services for the 2017/2018 school year; d) Appoint Guthrie Medical Group, P.C. to provide professional medical services for the 2017/2018 and 2018/2019 school years; e) Approve a contract addendum with Source4Teachers LLC for ESY custodial and clerical services for the summer of 2017; f) Approve a contract with Bradford-Tioga Head Start, Inc to provide meals to Head Start children for the 2017-2018 school year; g) Approve a contract with MiChoice Technology Support for the 2017/2018 school year at a cost of $806.25; h) Motion to approve the Reimbursement Resolution; i) Motion to approve a contract with
Kevin A. McGuire for technology consulting services to be provided in August 2017 during a teacher professional development day. The total cost of the contract is $1,200.00 B) Personnel: 1) Retirements: a) None; 2) Resignations: a) Joby Allen, Assistant Junior High Girls Basketball Coach, effective June 9, 2017; b) Courtney Woodworth, Assistant Junior High Girls Volleyball Coach, effective June 9, 2017; c)larissa Hobczuk, 6 th grade Elementary Teacher, effective June 30, 2017. 3) Employment: a) Act 93: 1) James Glisson, Assistant Maintenance Supervisor, II, effective date pending paperwork, $52,500, other benefits as per contract; 2) Jeremy Kulago, JSHS Interim Principal, grades 7-12, effective June 19, 2017 until permanent hire; salary of $330.00 per day, additional benefits not applicable; b) Professional Contract Employees: 1) None; c) Support Staff Employments: 1) None; d) Supplemental Contracts: 1) None; e) Coaching Contract: 1) New Employment: a) Joby Allen, Assistant Girls Basketball Coach, effective June 21, 2017, salary as per contract, no additional benefits; b) Laura Brown, Competitive Cheer Coach, effective June 21, 2017, salary as per contract, no additional benefits; c) Courtney Woodworth, Assistant Girls Varsity Volleyball Coach, effective June 21, 2017, salary as per contract, no additional benefits. 4) Position Eliminations: a) 2 nd grade classroom at WRC; b) 4 th grade classroom at TIS; c) 6 th grade classroom at TIS; d) JSHS Principal grades 10-12; e) JSHS Principal grades 7-9; 5) Create New Positions: a) Kindergarten classroom at WRC; b) 5 th grade classroom at TIS; c) JSHS principal; f) K-2 Learning Support at WRC; 6) Permission to Advertise; a) None; 7) Contracts: a) Source4Teacher Employee Listing 8) Transfers: a) 1) Brittany Hakes, from Learning Support, Grade 6 at TIS to Learning Support, K-2 at WRC, effective July 1, 2017; 2) Amy Mahonski, from Life Skills at TIS to Learning Support, Grade 6 at TIS; 3) Christina Sheeley, from Physical Education at TIS to Physical Education at JSHS, effective July 1, 2017; 4) Ellen Andrews, from 4 th grade at TIS to 3 rd grade at TIS, effective July 1, 2017; 5) Bonnie Colton, from 3 rd grade at TIS to 5 th grade at TIS, effective July 1, 2017; 6) Elizabeth Ward, from 10 th grade English at JSHS to 12 th grade English at JSHS, effective July 1, 2017; 7) Jill Hoffmann, from 2 nd grade at WRC to Kindergarten at WRC, effective July 1, 2017; 8) Melissa Chase, from Life Skills at WRC to Life Skills at TIS, effective July 1, 2017; 9) Danielle O Dell, from Learning Support at JSHS to Life Skills at WRC, effective July 1, 2017. 9) Leave Requests: a) None. 10) Job Descriptions: a) Approve the JSHS Principal Job Description; C) Buildings and Grounds: 1) Approve the amended 2016/2017 capital budget and proposed 2017/2018 capital budget; 2) Approve a 3-year contract with NRG Controls North, Inc. for preventative maintenance on the electronic controls at a maximum cost of
$10,200.00 per year for the 2017-2018 & 2018-2019 school years and $10,500.00 per year for the 2019-2020 school year; 3) Motion to approve a CoStars contract with McClure Company to repaid the chiller at the high school for a cost of $48,535.00. The amount was included in the 2017/2018 general fund budget; 4) Motion to approve a contract with Hunt Engineers, Architects, Land Surveyors & Landscape Architect, D.P.C. for professional services for the Track Project for a cost $66,250.00. Amount will be funded using the capital reserve budget; 5) Motion to bid or obtain state contract pricing for the Troy Area School District Track and Field project; D) Curriculum/Instruction and Assessment: 1) Approve the 2017-2018 BLaST IU #17 Special Education Contracts; 2) Approve the 2017-2018 BLaST IU #17 IDEA Agreement. E) Technology: 1) None; F) Student Affairs: 1) Approve to disband the school-affiliated booster organization Lady Trojan Nothin But Net Club. The following were added to the consent agenda at the meeting: 2) Motion to expel a JSHS student for the suspension timed served with disciplinary probation for the 1 st marking period accompanied with regular meetings with school staff due to an infraction of the Troy Area School District Disciplinary Code of Conduct. 3) Motion to expel a JSHS student for a calendar year from tonight due to an infraction of the Troy Area School District Disciplinary Code of Conduct. 4) Motion to expel a JSHS student for the time suspended due to an infraction of the Troy Area School District Disciplinary Code of Conduct. G) Community Relations: 1) Approve the revised 2017-2018 calendar; 2) Motion to accept a $2,008.23 donation from WR Croman PTSO to be used towards purchasing headsets and composition books for the WR Croman students; 3) Appoint Bill Brasington and Dan Martin as voting delegates for the PSBA Legislative/Policy Council Meeting on Friday, October 20, 2017; 4) Motion to accept a $148.00 donation from TIS PTSO to be used towards purchasing composition books for the TIS students. H) Policy: 1) New: a) First Reading: None; b) Second Reading: i.) 800 - Food Services; ii.) 808.1 Lunch Payments; iii.) 202.1 Incarcerated Youth; iv.) 203 Immunizations and Communicable Diseases; v.) 204 Attendance; vi.) 246 School Wellness; 2) Revised: a) First Reading: i.) None; b) Second Reading: i.) None. Roll Call Vote: Mr. Brasington, yes; Mr. Hansell, yes; Mr. Roy, yes; Mr. Martin, yes; Mrs. May, yes; Mrs. Angove, absent; Mr. Morgan, yes; Mrs. Fox, yes; Mr. Curren, yes; Motion passed 8-0-0-1.
Items Removed from Consent Agenda: Mr. Martin made a motion, seconded by Mr. Morgan to approve the following: During discussion, Mrs. May stated before she was not in favor of having an assistant principal at the high school however, she now realizes how much work is involved for six grades but feels if an assistant is hired that discipline needs to be handled immediately. 10) B) Personnel: 10) Job Descriptions: b) Approve the JSHS Assistant Principal Job Description; Roll Call Vote: Mr. Hansell, yes; Mr. Roy, no; Mr. Martin, yes; Mrs. May, yes; Mrs. Angove, absent; Mr. Morgan, yes; Mrs. Fox, yes; Mr. Brasington, yes; Mr. Curren, yes; Motion passed 7-1-0-1. Mr. Morgan made a motion, seconded by Mr. Martin to approve the following: 10) A) Budget, Finance & Transportation: 1.) Budget: b) Adopt a General Fund operating budget for the 2017/2018 school year in the amount of $24,647,559 with a 1) Real Estate tax levy of 41.55 mills which is 4.155 per $100 of assessed valuation; an 2) Occupation tax levy of 1600 mills which is 160.00 per $100 of assessed valuation; a 3) per Capita (ACT 511) tax levy of $5.00; a 4) per Capita (Section 679) tax levy of $5.00; a 5) Discount of 2% for real estate and occupation taxes paid within two months of the billing date; a 6) Penalty of 10% for real estate and occupation taxes paid after four months of the billing date; 7) Real Estate Transfer (Act 511) tax levy of 1% and; an 8) Earned income tax (Act 511) tax levy of ½ of 1%; c) Approve Resolution providing real estate homestead exclusions for the 2017/2018 fiscal year under the Taxpayer Relief Act; Roll Call Vote: Mr. Roy, no; Mr. Martin, yes; Mrs. May, yes; Mrs. Angove, absent; Mr. Morgan, yes; Mrs. Fox, yes; Mr. Brasington, no; Mr. Hansell, no; Mr. Curren, yes; Motion passed 5-3-0-1. Mr. Morgan made a motion, seconded by Mr. Martin to deny the following: During discussion, Mr. Roy noted that he disagreed with not adding a 5 th grade teacher. He would like a plan developed to increase the 5 th grade testing scores. 10) B) Personnel: 5) Create New Positions: e) 5 th grade classroom at TIS; Roll Call Vote: Mr. Martin, yes; Mrs. May, yes; Mrs. Angove, absent; Mr. Morgan, yes; Mrs. Fox, yes; Mr. Brasington, no; Mr. Hansell, no; Mr. Roy, no; Mr. Curren, yes; Motion passed 5-3-0-1. Mr. Morgan made a motion, seconded by Mr. Hansell to approve the following: 10) B) Personnel: 5) Create New Positions: d) JSHS Assistant Principal
Roll Call Vote: Mrs. May, yes; Mrs. Angove, absent; Mr. Morgan, yes; Mrs. Fox, yes; Mr. Brasington, yes; Mr. Hansell, yes; Mr. Roy, no; Mr. Curren, yes; Motion passed 7-1- 0-1. General Board Discussion: A. Administrator Regulations/Attachments Revised 1. New Administration Regulations, Board Operation Guidelines, and Attachments. a. 113.2-AR-0 Implementation Guidelines for Behavior Support b. 209.1-AR-0 Food Allergy Management c. 213-AR-0 Assessing Student Progress d. 215-AR-0 Promotion Retention e. 215-AR-1 Retention Procedures f. 215-ATT-0 Lack of Progress Letter g. 215-ATT-1 Retention Letter h. 216-AR-1 Notification of Rights Under i. 219-AR-0 Student Complaint Process j. 219-ATT-0 Student Complaint Form k. 224-AR-0 Lost, Damaged, Replacement of District Materials l. 224-AR-1 Vandalism of School Property m. 227-AR-0 Guidelines for students suspected of using, possessing, being under the influence or distributing controlled substances. n. 228-AR-0 Student Government o. 229-AR-0 Student Fund Raising p. 229-ATT-0 Student Fundraising Form q. 230-AR-0 Public Performances r. 231-AR-0 Social Events s. 233-AR-0 Suspension and Expulsion t. 234-AR-0 Pregnant-Parenting-Married Students u. 234-ATT-0 Student Health Report v. 235.1-AR-0 Surveys w. 235.1-ATT-0 Consent-Opt Out Survey Form x. 236-AR-0 Student Assistance Program y. 239-AR-0 Foreign Exchange Students z. 249-AR-0 Bullying-Cyberbullying 2. Revised Administration Regulations, Board Operation Guidelines, and Attachments. a. 210-AR-0 Use of Medication Mr. Curren thanked the Board and Administration for completing the 2017/2018 budget. Mrs. May volunteered to be the Chair of the Policy Committee. Visitor Comment and Question Period: None
Adjournment: On a motion by Mr. Hansell, seconded by Mr. Martin, the directors adjourned at 8:41 PM to an executive meeting to discuss personnel issues. FYI: Approved Deduct Days: Respectfully submitted, Traci Gilliland Board Secretary Name Building Date/s Jenn Packard TIS 5/1/17 6/9/17 intermittent Evie Cryan JSHS 3/30/17 6/5/17 Lori Beach WRC 5/30/17 Malori Coates WRC 5/30/17 ½ PM