SOUTH CAROLINA YOUTH SOCCER APPROVED 6/7/09 BOARD OF DIRECTORS MEETING SC YOUTH SOCCER OFFICE COLUMBIA, SC March 22, 2009 The meeting was called to order by President, Steve Ballentine at 10:15 am. The following were present and constituted a quorum: Steve Cothran, Jane Simmons, Barry Bynum, Jill Simmons, Mary Bynum, Doug Bennink, Michele Jenkins, Bob Brantley, Sharon Bieber, Doug Gaddis, Fred Bieber, and Rick Cunningham. Staff present: Van Taylor and Nancy Shultz Jane made a motion to accept the minutes from the January 25, 2009 SC Youth Soccer BOD meeting as amended. Barry Barry made a motion to accept the minutes from the February 6, 2009 e-mail vote. Jill PRESIDENT: Steve Ballentine Distributed and discussed the notes from the Joint Technical Meeting held in San Jose, CA Discussed Best Practices for Coaching in the United States manual USSF strongly recommends and fully endorses the small sided games guidelines contained in the manual. Distributed and discussed the notes from the Region III Council Meeting held in San Jose, CA Pearse Tormey and Steve Ballentine gave a brief presentation to the Region III Council regarding the 2009 President s Cup to be held at the MeSA complex in Greenville this June. 2010 Region III President s Cup will be held in Decatur, AL Distributed and discussed notes from the Special National Council Meeting held in San Jose, CA Discussed referee task force report Council defeated a motion to allow the U15 age division for the US Youth Soccer ODP National Championships. The Council tabled a motion to continue the U16 and U17 age division for the US Youth Soccer ODP National Championships. Distributed and discussed notes from the National Council Meeting held in Orlando, FL Distributed and updated list of SC Youth Soccer Committees VICE PRESIDENT: Barry Bynum Discipline & Appeals Committee will hold hearings on 4 individuals on April 16 th in Charleston. Attended the US Soccer Federation meeting in Orlando, FL SECRETARY: Doug Bennink New deadline for newsletter is March 28 th. TREASURER: Rick Cunningham Distributed and discussed financial report SC Youth Soccer now has accounts at Bank of America and BB&T. Annual SC Youth Soccer Financial Audit report is now available on our website. Discussed audit expenses Budget Committee will review procedures BOD & Staff Budgets are due Budget Committee will review.
CUPS & GAMES: Steve Cothran Kohls American and Publix Palmetto Cups will be held April 18-19, 2009 in Columbia at Ballentine and BB&T fields President s Medal and Publix Recreation Cup will be held May 2-3, 2009 in the Greenville/Spartanburg area at Pittman Park and Carolina FC fields Publix Challenge Cup will be held May 16-17, 2009 in Greenville at the MESA complex Discussed friendly games vs. tournaments Discussed hosting unaffiliated play and insurance liability Discussed accepting 11v11 play for tournament hosting small sided play teams Discussed Application to Host 2009/2010 State Cups that were received Steve Cothran made a motion to accept Carolina FC s bid to host the Fall 2009/Spring 2010 President s Medal Cup and Publix Recreation Cup. Michele Steve Cothran made a motion to accept Columbia United s bid to host the Spring 2010 Kohls American Cup and 2010 Publix Palmetto Cup. Sharon Steve Cothran made a motion to vote on either the CESA bid or the Discoveries bid to host the Fall 2009 and Spring 2010 Publix Challenge Cup. Doug DISCOVERIES WILL HOST Steve Cothran made a motion to rescind the decision of the Board regarding hosting of the 2010 Spring Kohls American Cup due to previously incorrect information and postpone that vote until the June BOD meeting. Jane REGISTRAR: Jane Simmons Continuing to work with Demopshere to customize program for SC Youth Soccer Discussed new process for international waiver/clearances Set dates for Registrar s Workshops April 16 th from 6-9 at the State Office, Columbia April 20 th from 6-9 in Greenville (location TBA) April 27th from 6-9 in Summerville (location TBA) May 17 th at 2:30pm at the State Office, Columbia June 20 th at 2:30 pm at the State Office, Columbia Discussed coach licensing Discussed the use of tournament rosters vs. league rosters Discussed including ethics at the registrar s workshop PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins Met with Lakeland Toros coach concerning club and coaching issues. Served on a panel at the US Youth Soccer workshop in San Jose, CA regarding Soccer Month. Met with Teresa Doermer, Region I TOPSoccer Chair to discuss ongoing growth of the program with the regions. Anderson Kickers is in the process of dissolving. Submitted to the Finance Committee a copy of WYSA 2008 Performance, Improvement and Planning Review for SC Youth Soccer to consider using for staff evaluations.
MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber No report COASTAL DISTRICT COMMISSIONER: Jill Simmons Potential new club, Cainhoy Soccer Club, has applied to US Youth Soccer for a grant. Discussed issues concerning Bridge FA hearing will be April 16 th Discussed player transfer issues concerning Coast FA and GSFYMCA referred to the Rules Committee STATE ODP ADMINISTRATOR: Mary Bynum Attending ODP meeting with the DOC s and Tracey Leone in San Jose, CA South Carolina has invited North Carolina and Alabama to a 1997/1996 (players who will remain alternates) to the subregional in June. Tracey Leone will scramble the 1992 s at camp. Players will be mixed and play with players from several states. This could be very positive for the smaller states. RULES & COMPLIANCE: Bob Brantley Reviewed options for Columbia United FC as pertains to the Columbia YMCA Discussed TOPSoccer event with Timothy Costanzo Reviewed Lakeland Toros transfer issues and met with coach Attended meetings regarding grant request information for the Salvation Army Soccer and the new S.A.Kroc Center under construction in Greenville. Reviewed complaints regarding Bridge FA and forwarded to the Discipline and Appeals Committee for handling via hearing. Reviewed complaints regarding Coast FA Rules & Compliance Committee to meet after BOD meeting Discussed advertising for a specific age group via blogs before tryouts can take place STATE YOUTH RECREATION DIRECTOR: Doug Gaddis Distributed and discussed update on SC Youth Soccer s participation in US Youth Soccer Month Discussed possibility of in store Publix posters to include SC Youth Soccer in their advertising MEMBER AT LARGE: Fred Bieber Will be attending a meeting with Sharon in the Rock Hill area to work on club issues in the area A hearing may be held April 15 th regarding referee abuse/ethics. Two assigners have been suspended and two have been sent letters of reprimand SC YOUTH SOCCER COMMITTEE REPORTS: Discipline and Appeals Committee discussed President s Workshop fine Barry made a motion to return Easley Soccer Club s $250 fee for not attending the 2008/2009 President s Workshop due to extenuating circumstances. Bob
Coaching Committee Discussed promotion and relegation not feasible at this time No changes needed to the Recruiting Policy STAFF REPORTS: DIRECTOR OF COACHING & PLAYER DEVELOPMENT: Van Taylor Completed Youth Module Course at Lexington and Fort Mill US Youth Soccer approved C License course to be held May 14-17 and 21-24 at Lander University. E License course will be held July 17-19, 2009 location TBA D License course will be held July 17-19 and 24-26, 2009 location TBA Include coaching ethics in the coaching courses Discussed for workshop at Salvation Army for their employees Will be attending ODP Camps in July MODIFICATION TO THE CONSTITUTION & BYLAWS: Reminder that the deadline is April 22, 2009 for proposed amendments to the bylaws. Proposals are to be sent to Bob Brantley with copies to Steve Ballentine. UNFINISHED BUSINESS: Columbia United insurance waiver has been discussed and they have been notified of information needed. Publix sponsorship is pending Discussed outstanding/returned check status and how these are being handled SYRA position is being considered by Don Wilbur Fred requested a digital version of the rules regarding checking player/coach passes Doug Gaddis made a motion to name the SC Youth Soccer Challenge Cup as the Brantley Cup in honor of Bob Brantley. Michele This will be implemented for the 2009/2010 Publix Challenge Cup. ELECTIONS Barry made a motion to accept the nomination of Aubrie Holmes as the Female Young Referee of the Year. Jill NEW BUSINESS: Discussed on-line Youth Coaching Module partial acceptance but coaches will still have to have practical experience Discussed SCASA renting office space Distributed and discussed venture with the SCASA regarding specialized soccer license plates Bob made a motion not to accept a proposal from SCASA regarding specialized soccer license plates. Doug seconded the motion.
(Fred Bieber Abstained) District Council Meetings April 23 Piedmont District location TBA April 26 Midstate District location TBA April 26 Coastal District Hilton Garden Inn, Charleston Steve Ballentine has applied for a US Youth Soccer TOPSoccer Grant for SC Youth Soccer Jane will handle registration for TOPSoccer player for Aiken Distributed and discussed a memorandum on US Youth Soccer Player Passes will revisit this issue in June Presidents Cup Registration Thursday afternoon Parade of States location/time TBA Games begin on Friday Schedule mostly complete finals will be Sunday Hospitality to be handled by Michele Michele made a motion to spend no more than $2000 on promotional items for the 2009 Presidents Cup. Sharon Jane made a motion to adjourn. Sharon The meeting adjourned at 3:25 pm. Respectfully Submitted, Doug Bennink SC Youth Soccer Secretary