Mayor Thorn Bogue Vice Mayor Ted Hickman Council Member Steven Bird Council Member Devon Minnema Council Member Scott Pederson City Treasurer Wesley Atkinson 600 East A Street Dixon, CA 95620-3697 (707) 678-7000 Fax: (707) 678-1489 Website: www.ci.dixon.ca.us E-mail: Cityhall@ci.dixon.ca.us **** Leticia I. Miguel, City Clerk Jim Lindley, City Manager Douglas White, City Attorney Date REGULAR MEETING OF THE DIXON CITY COUNCIL APPROVED MINUTES Time Location Meeting of January 9, 2018 7:00pm Council Chambers 600 East A Street Dixon California 0. Closed Session at 6:01 p.m. There was no Public Comment regarding Closed Session Items. Present: Absent: Councilmembers Steve Bird, Devon Minnema, Ted Hickman, Vice Mayor Scott Pederson, Mayor Thorn Bogue 0.1 CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: City Negotiators: Jim Lindley, Joan Michaels Aguilar, Rachel Ancheta, Douglas White Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association Public Employees Union, Local One Non-Represented Management Unit Non-Represented Non-Management Unit Dixon Mid-Manager's and Supervisor's Association Dixon Public Safety Mid-Manager's Association 0.2 CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION Pursuant to paragraph (2) of subdivision (d) of Government Code 54956.9: 1 case. 0.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code 54957(b) Title: City Manager Closed Session adjourned at 7:09 p.m. Page 11
Deputy City Attorney Robin Baral reported that direction was given to staff, however there was no reportable action. 1. CALL TO ORDER The Regular Meeting of the Dixon City Council was convened at 7:09 p.m. in the Council Chambers on January 9, 2018, by Mayor Thorn Bogue. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Thorn Bogue. 3. ROLLCALL Present: Absent: Staff present: Councilmembers Steve Bird, Ted Hickman, Devon Minnema Vice Mayor Scott Pederson, Mayor Thorn Bogue City Manager Jim Lindley, Deputy City Attorney Robin Baral City Clerk Leticia I. Miguel 4. CONFLICT OF INTEREST. 5. APPROVAL OF AGENDA Staff requested Item 12.4 be continued to the Regular Meeting of January 23, 2018. A motion was made by Councilmember Bird, seconded by Vice Mayor Pederson to approve the Agenda, as amended. 6. PRESENTATIONS/ PROCLAMATIONS/ RECOGNITION 6.1 2017 Employee Service Awards. Presenter: Rachel Ancheta, Human Resources Director Rachel Ancheta, Human Resources Director, presented the Item and discussed the various awards programs for employees. Last Name Horigan Infante Service Years First Award of Name Date Service Job Title David 10/12/2017 30 Parks & Building Maintenance Supervisor Jarrod 10/12/2017 20 Fire Engineer Page 12
REGULAR CITY COUNCIL MEETING APPROVED MINUTES January 9 2018 ' Cole Larry 1/14/2017 15 Maintenance Worker II Tam Michelle 2/25/2017 15 Records Clerk Hull Janet 4/23/2017 15 Recreation Supervisor Camara Dianna 5/20/2017 15 Deputy Clerk Dudley-Tobin Tammy 10/25/2017 15 Administrative Clerk II Davidson Matthew 1/3/2017 10 Wastewater Systems Operator II Fields Matthew 6/25/2017 10 Fire Engineer Ketchersid Darrell 7/2/2017 10 Maintenance Worker II Rackley Christopher 12/3/2017 10 Police Officer Glankler Zachary 9/10/2017 5 Firefighter/Paramedic Harms Bradley 2/13/2017 5 Police Sergeant Lindley Jim 3/12/2017 5 City Manager Aguilar Joan 4/9/2017 5 Tegeler Michael 4/16/2017 5 Police Sergeant Banks Collin 9/10/2017 5 Firefighter Deputy City Manager/Administrative Services Leach Joseph 12/1212017 5 City Engineer/Public Works Director Cooper Glenn 12/26/2017 5 Police Sergeant Melton Daniela 12/27/2017 5 Police Officer 7. PUBLIC COMMENT (NON-AGENDA ITEMS) Public comments were received from Mr. Mike Ceremello with a request that Council hear Items 9.3 and 9.5 separately. 8. ITEMS FROM THE CITY COUNCIL Councilmember Ted Hickman commented on Council Comments and Public Comments be heard at the end of the meeting as well as at the beginning. Councilmember Devon Minnema inquired about the status of proposed Strategic Goals. Vice Mayor Pederson thanked service award employees, requested an update on the status of a speed test that was to be performed and a Public Resource Officer for the schools. Councilmember Steve Bird thanked service award employees. He acknowledged the loss of Ms. Dana Foss who recently passed away. Mayor Thorn Bogue dedicated this meeting to Ms. Dana Foss and announced the funeral services to be held January 16 2018; requested for a future agenda a discussion regarding permit fees for property maintnance, and requested Item 9.3 and Item 9.5 be heard separately from the Consent Calendar. 9. CONSENT CALENDAR Mayor Bogue pulled Consent Items 9.3 and 9.5 for further discussion. Page 13
A motion was made by Vice Mayor Pederson, seconded by Councilmember Minnema, to approve the Consent Calendar Items 9.1, 9.2, 9.4, 9.6, 9.7, 9.8, and 9.9. 9.1 Approve the Minutes from the December 12, 2017 Regular Meeting of the Dixon City Council. Contact: Leticia I. Miguel, City Clerk (707) 678-7000 Ext. 1103 lmiguel@ci.dixon.ca.us Minutes approved. 9.2 Adopt a resolution approving the Enumeration of Claims. Contact: Joan Michaels Aguilar, Deputy City Manager/Administrative Services, (707) 678-7000 Ext. 1108, jmichaelsaguilar@ci.dixon.ca.us Resolution No. 18-001 * 9.3 Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Dyett & Bhatia to extend the contract two years through December, 2019 and authorize a budget amendment. Contact: Dina Tasini, Community Development Director, (707) 678-7000, Ext. 1114, dtasini@ci.dixon.ca.us To be heard seperately. 9.4 Adopt a resolution accepting the Pat Granucci Aquatic Center Competition Pool Re-Piaster Project No. 2017-31 as complete, and authorizing the City Clerk to file a Notice of Completion; and approve a Fiscal Year 2017-18 budget amendment. Joseph M. Leach, P.E., City Engineer/Public Works Director, (707) 678-7030, Ext. 5305, jleach@ci.dixon.ca.us Resolution No. 18-002 9.5 By minute action, authorize staff to issue a Request for Proposals to provide on-call arborist consultant services for a period of three years. Contact: Jason Riley, Senior Civil Engineer, (707) 678-7030, Ext. 5311, jriley@ci.dixon.ca.us To be heard seperately. Page 14
9.6 Adopt a resolution finding the installation of a marked pedestrian crosswalk at the intersection of East A Street and Second Street to be exempt from the California Environmental Quality Act (CEQA) per Section 15301(c); and authorizing the installation of a marked pedestrian crosswalk at the intersection of East A Street and Second Street. Contact: Jason Riley, Senior Civil Engineer, (707) 678-7030, Ext. 5311, jriley@ci.dixon.ca.us Resolution No. 18-003 9. 7 Adopt a resolution finding the establishment and posting of speed limits on City streets to be categorically exempt per section 15301 of the California Environmental Quality Act; and extending the expiration of existing Engineering & Traffic Surveys to January 9, 2023 and maintaining existing posted speed limits within the city. Contact: Jason Riley, Senior Civil Engineer, (707) 678-7030, Ext. 5311, jriley@ci.dixon.ca.us Resolution No. 18-004 9.8 Waive second reading, read by title only, and adopt an ordinance amending Title 11, Public Peace, Shopping Cart Regulations, to Title 9, Public Peace Morals and Welfare of the Dixon Municipal Code. Contact: Robert Thompson, Police Chief, (707) 678-7070, Ext. 3104, rthompson@ci.dixon.ca.us Adopted Ordinance No. 18-001 9.9 Approve the Revised City Council Meeting Schedule for 2018. Contact: Leticia I. Miguel, City Clerk (707) 678-7000 Ext. 1103 lmiguel@ci.dixon.ca.us Revision(s) approved. * 9.3 Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Dyett & Bhatia to extend the contract two years through December, 2019 and authorize a budget amendment. RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Dyett & Bhatia to extend the contract two years through December, 2019 and authorize a budget amendment. Contact: Dina Tasini, Community Development Director, (707) 678-7000, Ext. 1114, dtasini@ci.dixon.ca.us Dina Tasini, Community Development Director, presented the item and answered questions from the Council regarding by the Planning Commission and the General Plan. Page 15
Public comment was received from Mr. Mike Ceremello. A motion was made by Vice Mayor Pederson, seconde by Councilmember Bird, to adopt a Resolution as recommended by staff. Resolution No. 18-005 9.5 By minute action, authorize staff to issue a Request for Proposals to provide on-call arborist consultant services for a period of three years. Recommendation: By minute action, authorize staff to issue a Request for Proposals to provide on-call arborist consultant services for a period of three years. Contact: Jason Riley, Senior Civil Engineer, (707) 678-7030, Ext. 5311, jriley@ci.dixon.ca.us Public comment was received from Mr. Mike Ceremello. Mr. Jason Riley and Ms. Janet Koster, Public Works Operations Manager, answered questions from the Council. A motion was made by Vice Mayor Pederson, seconded by Councilmember Bird, to adopt by Minute Action, authorizing staff to issue a Request for Proposals to provide on-call arborist consultant services for a period of three years, as recommended by staff. Bird, Hickman, Pederson, Bogue Minnema Approved by Minute Action 10. PUBLIC HEARINGS 10.1 Waive first reading, read by title only, and introduce an ordinance amending the Dixon Municipal Code by adding Chapter 1.07, Administrative Citations, to Title 1, General Provisions, and amending Chapter 9.01, Public Nuisances, of Title 9, Health and Safety Page 16
RECOMMENDATION: Waive first reading, read by title only, and introduce an ordinance amending the Dixon Municipal Code by adding Chapter 1.07, Administrative Citations, to Title 1, General Provisions, and amending Chapter 9.01, Public Nuisances, of Title 9, Health and Safety Contact: Robert Thompson, Police Chief, (707) 678-7070, ext. 3104, rthompson@ci.dixon.ca.us Chief Robert Thompson presented the item and answered questions from the Council. He noted parts of the Code has contradictory language that needs correction, and that fines/late charges for adminstrative citations would act as a deterrent against further action(s); and recommended that an increased fixed amount late fee, with an additional increase on a citation not paid timely or ignored, be instituted. There was no public comment. A motion was made by Vice Mayor Pederson, seconded by Councilmember Minnema, to approve first reading, read by title only, and introduce an ordinance amending the Dixon Municipal Code by adding Chapter 1.07, Administrative Citations, to Title 1, General Provisions, and amending Chapter 9.01, Public Nuisances, of Title 9, Health and Safety, and amend to include a fixed late fee of $50.00 for a $100.00 violation, $100.00 for a $200.00 violation, and $250.00 for a $500.00 violation. Bird, Hickman, Minnema, Pederson Bogue First reading of Ordinance approved, as amended. 11. UNFINISHED BUSINESS 11.1 Discussion related to the placement of LED flashing stop signs within the City. RECOMMENDATION: TAC recommends the City Council consider the placement of LED flashing stops signs on a case-by-case basis where data supports the need as demonstrated by field observations of vehicles running the stop sign or accident history where accidents are related to sign visibility. Contact: Jason Riley, Senior Civil Engineer, (707) 678-7030, ext. 5311, jriley@ci.dixon.ca.us Mr. Riley presented the item and asnwered questions from the Council. Public comment was received from Mr. Don Ritchey. Page 17
No action required; direction given to staff. 12. NEW BUSINESS 12.1 Matters relating to the Dixon Landscaping and Lighting Maintenance District (LLMD): Receive consultant's report and provide direction to staff regarding proposed re-apportionment of assessments for FY 2018-19 and potential election to amend assessments; Adopt a resolution authorizing a budget amendment for Fund 600 for special projects within the LLMD. RECOMMENDATION: Receive consultant's report and provide direction to staff regarding proposed re-apportionment of assessments for FY 2018-19 and potential election to amend assessments; Adopt a resolution authorizing a budget amendment for Fund 600 for special projects within the LLMD. Contact: Janet Koster, Public Works Operations Manager, (707) 678-7051, ext. 4104, jkoster@ci.dixon.ca.us Ms. Janet Koster presented the item and introduced Mr. Rick Clark from Harris & Associates, consultant for the project. Mr. Clark made a presentation and answered questions from the Council. Public comment was received from an un-named member of the public. There was no further public comment. A motion was made by Vice Mayor Pederson, seconded by Councilmember Bird, to adopt a resolution as recommended by staff. Report received and filed. Resolution No. 18-006 12.2 Adopt a resolution amending the City of Dixon Sidewalk Repair Policy. RECOMMENDATION: Adopt a resolution amending the City of Dixon Sidewalk Repair Policy Contact: Jason Riley, PE, Senior Civil Engineer, (707) 678-7030, ext. 5311, jriley@ci.dixon.ca.us Page I 8
Mr. Jason Riley presented the item and asnwered questions from the Council. Vice Mayor Pederson requested an automatic cost increase index be built-in to the policy. There was no public comment. A motion was made by Councilmember Minnema, seconded by Councilmember Hickman, to adopt a resolution amending the City of Dixon Sidewalk Repair Policy, and amending to add a construction index increase be built-in to the policy. Resolution No. 18-007 12.3 Adopt a resolution, authorizing the City Manager to execute a Professional Services Agreement with Matrix Consulting Group, in the amount not to exceed $35,500, for preparation of a long-range strategic plan for the City of Dixon Fire Department. RECOMMENDATION: Adopt a resolution, authorizing the City Manager to execute a Professional Services Agreement with Matrix Consulting Group, in the amount not to exceed $35,500, for preparation of a longrange strategic plan for the City of Dixon Fire Department. Contact: Jay Bushrow, Fire Chief, (707) 678-7060, ext, 2107, jbushrow@ci.dixon.ca.us Chief Jay Bushrow presented the item and asnwered questions from the Council. There was no public comment. A motion was made by Vice Mayor Pederson, seconded by Councilmember Minnema, to adopt a resolution as recommended by staff. Resolution No. 18-008 Page 19
12.4 Adopt a resolution approving the Memorandum of Understanding between the Dixon Professional Firefighters Association and the City of Dixon, for the period of July 1, 2017, through June 30, 2020. Contact: Jim Lindley, City Manager, (707) 678-7000, Ext. 1101, jlindley@ci.dixon.ca.us Item to be continued to January 23, 2018 meeting 12.5 Matters relating to City Council Assignments: 1. Review and revise, as necessary, the City Council Committee and Commissions Assignments for 2018, and 2. Adopt a Resolution reflecting 2018 assignments which must be memorialized by formal Council resolution; and 3. By Minute Action, determine the term length for the City's Vice Mayor and select a Vice-Mayor to fill the designated term. RECOMMENDATION: 1. Review and revise, as necessary, the City Council Committee and Commissions Assignments for 2018, and 2. Adopt a Resolution reflecting 2018 assignments which must be memorialized by formal Council resolution; and 3. By Minute Action, determine the term length for the City's Vice Mayor and select a Vice-Mayor to fill the designated term. Contact: Leticia I. Miguel, City Clerk(707) 678-7000 Ext. 1103 lmiguel@ci.dixon.ca.us There was no public comment. 1. By concensus of the Council, no revisions were made 2. Adopt Resolution No. 18-009 memoralizing Council assignments as recommended by staff. 3. By Minute Action, Councilmember Ted Hickman was nominated and accepted the position of Vice Mayor. 13. ITEMS FROM THE CITY ATTORNEY. 14. ITEMS FROM THE CITY MANAGER. Page 110
16. ADJOURNMENT There being no further business to come before the Dixon City Council, Mayor Thorn Bogue closed the Regular Meeting of the Dixon City Council at 9:35 p.m. City Clerk Thorn Bogue Mayor of the City o Page 111