ST. CLAIR COUNTY EMERGENCY TELEPHONE SYSTEM BOARD In Attendance: Minutes of the January 14, 2014 Meeting Board Members: Sheriff Richard Watson, Chairman Fire Chief Donald R. Feher by Conference Phone Mayor George Chance Mr. Michael E. Sullivan Ms. Carol Clark Chief Michael D. Floore, Sr. Mr. Kevin Elbe Absent: Others in Attendance: William Gamblin Marty Bausano Kevin Kaufhold Mary Muskopf Christy Johnson Herb Simmons Bryan Whitaker Tina Joaquin Ed Cockrell 911 Director 911 Deputy Director ETSB Attorney ETSB Secretary Motorola Representative Sheriff Richard Watson called the meeting of the ETSB to order at 9:00a.m. on January 14, 2014 in the ETSB Director s Office, 101 South 1 st Street, Belleville, IL. A Roll Call was taken: Watson present Feher absent during roll call Chance present Sullivan absent during roll call Clark present Floore - present Elbe present Sheriff Watson requested the Board s approval to allow Donald Feher to participate in the meeting via telephone.
A motion was made by George Chance and seconded by Michael Floore to allow Donald Feher to participate in the meeting via telephone. The motion passed unanimously. Approval of Minutes Sheriff Watson asked for approval of the minutes for the December 10, 2013 ETSB meeting. A motion was made bycarol Clarkand seconded by George Chance to approve the minutes. The motion passed unanimously. Attorney Report Attorney Kevin Kaufhold reportedadditional documents with the PBC as well as other entities are pending as he works through bond issues as well as Next Generation and microwave issues associated with the grant. Report by Deputy Director: Items for Information: Deputy Director Marty Bausano reported on some of the highlights of 9-1-1 staff accomplishments for 2013: A new CAD system was implemented for two of our PSAPs - Belleville and Cencom. An audit of tower sector routing was completed. This encompassed more than 1500 active sectors. Mapping was updated accordingly. (79% of our 9-1-1 calls were wireless) GeoLynx Mapping was successfully upgraded to version 8.1 at each position in all eight PSAPs and training positions. 80,000 address points were created. 3,500 required field verification. More than 50 maps were produced for emergency response agencies. A 9-1-1 address point project methodology was presented at the 2014 Missouri GIS conference. A NG9-1-1/GIS workshop was presented at Washington University (St. Louis). 373 after hour trouble calls were handled. A total of 462 addresses were issued (200 of which were in O Fallon). 215.5 hours of telecommunicator training was presented. A $5,200.00 grant was obtained for specialized telecommunicator training. 28,300 educational items were distributed to 66 agencies/departments/schools/church & scout groups. Multiple presentations were given and 9-1-1 information tables were worked at several events. All eligible active telecommunicators were brought into compliance with State of Illinois IDPH licensure requirements. IDPH site codes were obtained for 200 plus hours of telecommunicator continuing education. A motion to accept Deputy Director Bausano s report was made by Michael Floore and seconded by Kevin Elbe. The motion passed unanimously. Director s Report: Items for Information:
Point File Project: Director William Gamblin gave an update on the point file project and stated the data analysis portion has been completed. Staff is currently working on Centreville Township and the corporate limits of East St. Louis.The project completion date is still on schedule for February. Yearly ICC Report: Director Gamblin stated the yearly report to the Illinois Commerce Commission has been completed and mailed. Items for Action: ATC Lease Agreement Approval: Director Gamblin asked Donald Feher and Herb Simmons to report on the ATC (American Tower Company) lease for the Fayetteville tower. Herb stated there was no lease on the ATC site for the microwave andforwarded ATC s lease proposal to Attorney Kevin Kaufhold for revisions.there was also a discussion concerning the $416,000 STARR s grant coverage for the microwave project. A motion was made by Michael Sullivan and seconded by Michael Floore tomove forward on the finalization of the ATC lease agreement. The motion passed unanimously. Prairie DuPont Microwave Mounting Work Approval: Director Gamblin led a discussion concerning the installation of one mount,covered by the STARR S grantfor a microwave antenna on the Prairie DuPont water tank. A motion to approve the microwave mounting work covered by the STARR s grant on the Prairie DuPont site was made by Carol Clark and seconded by Michael Floore. Sullivan abstained Approval of Metro S21 Remediation Work: Herb Simmons provided information concerning bids on the remediation work covered by the STARR s grant on the Metro S21 tower. A motion was made by Michael Floore and seconded by Kevin Elbe to approve the remediation work on the Metro S21 tower.
Metro S21 Relocation Starcom Equipment Contract: Director Gamblin led a discussion concerning updates made to the original contract that had been approved under the ETSB budget for the relocation of the Starcom equipment at the Metro site. A motion to approve the updates to the Metro Site Relocation contract was made by George Chance and seconded by Carol Clark. Motion passed unanimously. O Fallon Water Tank Microwave Antenna Mounting Approval: There was a discussion concerning the ETSB s cost for the microwave antenna mounting on the O Fallon water tank. Director Gamblin requestedthe motion to approve would also stipulate that any available STARR s grant funds would be used to pay for the cost. A motion to approvepayment of the O Fallon water tank microwave antenna mount with the assistance of any available grant funding was made by Michael Sullivan and seconded by Carol Clark. Motion passed unanimously. O Fallon Water Tank Inspection during Welding: There was a discussion concerningthe $1,900 cost for the inspection of the O Fallon water tank during welding that would not be covered by the grant but would have to be covered by ETSB funds. A motion was made by Carol Clark and seconded by George Chance to approve payment of the O Fallon water tank inspection during welding at a cost of $1,900. Bond Issue With County Final Approval: Director Gamblin led a discussion concerning a summary of the bond issue request outlining items covered by the bond, costs amounting to $5,540,707 and available funds totaling $720,000. He requested the Board s approval to move forward with the bond issue in order to replace a twelve year old 9-1-1 system with the Next Generation 9-1-1 system. A motion was made by Michael Sullivan and seconded by Carol Clark to move forward with the bond issue to purchase the Next Generation 9-1-1 system. Motion passed unanimously.
Millstadt Tower Installation Contract: Director Gamblin stated the Millstadt tower installation contract is included in the bond issue. Foertsch Pest Control Contract: Director Gamblin requested the Board s approval to renew the Foertsch pest control contracts covering the semi-annual spraying of the ETSB building for $800 as well as the spraying of the tower sites for $3,500. A motion was made by Michael Sullivan and seconded by Michael Floore to approve the Foertsch pest control contracts totaling $4,300 for the ETSB building and tower sites. Luby Equipment Service Agreement for Tower Site Generators: Director Gamblin requested the Board s approval on the Luby Equipment contract to provide semiannual inspections and service to the generators at six of the tower sites at a yearly cost of $3,240. A motion was made by Kevin Elbe and seconded by Michael Floore to approve the Luby Equipment generator maintenance contract in the amount of $3,240. Director Gamblin stated for an extra $100 Farm Service will make monthly fuel checks on the generators and add fuel when necessary. Radio/Pager Report: Bryan Whitaker discussed updates to the CAD servers as well as changes made with the assistance of Tiburon to improve CAD performance. Audit Trail, Surcharge Report and Fund Summary A motion was made by Michael Floore and seconded by Carol Clarkto approve the December 2013 Audit Trail, Surcharge Reports and November 2013 Fund Summary. The motion passed unanimously. Director Gamblin led a discussion concerning a bill that is going to be introduced for an increase in wireless surcharges.
New Business: Herb Simmons reported on a paging issue at Northwest Fire,a solution pending information from Wireless USA and an upgrade that had been done to the command post vehicle system. Public Comments: Ed Cockrell had a dispatching concern and was advised to redirect his questions to Herb Simmons. Herb Simmons announced Cencom employee Patti Michaels retirement. Executive Session: None Other Issues:None Adjournment At 9:48a.m. a motion to adjourn was made by Michael Flooreand seconded by George Chance. Motion passed unanimously. Respectfully Submitted, Mary Muskopf **************** NEXT MEETING February11, 2014 9:00 a.m. 101 S. 1 st Street Belleville, IL 62220