BOARD AGENDA REGULAR BOARD MEETING MIDWEST CITY-DEL CITY PUBLIC SCHOOLS DECEMBER 14, 2015 7:00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM 7217 S.E. 15 TH MIDWEST CITY, OK 73110 Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting. The Board of Education may discuss, make motions and vote upon all matters appearing on this Agenda. Such votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any Agenda matter. I. Opening Exercises A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of the Agenda B. Vote to approve Minutes of the November 9, 2015, Regular Board Meeting. C. Vote to approve the following items: 1. Monthly Financial and Investment Report for month ending November 30, 2015 a. Treasurer s Report b. Encumbrances c. Warrant Register d. Lease Revenue 2. School Activity Funds a. Transfers within Bank b. New Accounts c. Addendum D. Vote to approve Blanket Position Salary Reserves Report for FY2015-2016. E. Vote to approve out-of-state or overnight travel requests: 1. Del City High School wrestling team to compete in the Geary Wrestling Tournament in Geary, OK, on January 8-9, 2016. Expenses to be paid by Sanctioned Organization Funds.
2. Brooke Guthery and Brandi York, Country Estates, to attend the Leader in Me Symposium in Dallas, TX, on February 1-3, 2016. Expenses to be paid by Activity Funds, Project Code 826. 3. Carrie Newnam, Administration, to attend PowerSchool University training in Orlando, FL, on February 27-March 4, 2016. Expenses to be paid by Central Enrollment, Project Code 136. 4. Carl Albert High School Pom Squad to compete in the Jamfest Dance Super Nationals Competition in Cincinnati, OH, on February 10-15, 2016. They will be staying.6 miles away in Covington, KY. Expenses to be paid by Sanctioned Organization Funds. 5. Mid-Del Technology Center Skills USA students to compete in skills and leadership contests in Tulsa, OK, on April 17-19, 2016. Expenses to be paid by School District Allocated Funds, Sanctioned Organization Funds, General Fund 12 MDTC Coop, Project Code 032; MDTC ACD, Project Code 441; Activity Accounts, ACD, Project Code 985; Skills USA, Project Code 962; Vending Account, Project Code 845; General Activity, Project Code 826; personal funds and donations. 6. Kathy Dunn, Chris Reynolds, Johnny Thompson, and Silvya Kirk, Administration; Patrice Tucker, Steed Elementary; Bryan Kalsu, Barnes Elementary; Danielle Peterson, Cleveland Bailey Elementary; Brooke Guthery, Country Estates Elementary; Rod Boyer, Del City Elementary; Donna Cloud, Highland Park Elementary; Rondall Jones, Schwartz Elementary; Tammy Roberson, Pleasant Hill Elementary; Wendy Eaton, Tinker Elementary; Jeff Holland, Soldier Creek Elementary; Mike Becker, Townsend Elementary; Cindy Anderson, Carl Albert Middle School; Andy Collier, Kerr Middle School; and Kristin Goggans, Carl Albert High School; to attend the High Reliability Schools Summit 2016 in Denver, CO, on July 6-9, 2016. Expenses to be paid by FY16 and FY17 Title I, Project Code 511 and FY16 and FY17 Title II, Project Code 541. 7. Carl Albert Middle School Pom to compete in Dance Nationals in Dallas, TX, on February 19-21, 2016. Expenses to be paid by Sanctioned Organization Funds. 8. Del City High School OSSAA All State Band and Jazz Band to participate in the OSSAA All State Music Festival in Tulsa, OK, on January 20-23, 2016. Expenses to be paid by Sanctioned Organization Funds. 9. Carl Albert Middle School Vocal Music to participate in the Oklahoma Music Educators Association Children s All-State Honor Choir and Convention in Tulsa, OK, on January 20-22, 2016. Expenses to be paid by Sanctioned Organization Funds, personal funds and donations. 10. Carl Albert High School Vocal Music All OCDA Chorus to participate in the OK All-State Chorus in OKC, OK, on January 14-16, 2016. Expenses to be paid by Vocal Music, Project Code 868, Sanctioned Organization Funds, personal funds and donations. 11. Carl Albert High School Vocal Music All OkMEA Chorus to participate in the OK All-State Chorus in Tulsa, OK, on January 20-23, 2016. Expenses to be paid by Vocal Music, Project Code 868, Sanctioned Organization Funds, personal funds and donations. 12. Brandon Johnson, Cameron Couch, Gary Rose, Luke Mosher, Shane Farley, Tex Rollins, Tim LaValley, and Tony Borum, Carl Albert High 2
School, to attend the DFW Coaches Clinic in Grapevine, TX, on January 29-31, 2016. Expenses to be paid by Athletic Camps, Project Code 911 and personal funds. 13. Nancy Sangirardi, Del City High School, attended the Oklahoma Jump Start National Educator Conference in National Harbor, MD, on November 5-8, 2015. This was Board approved November 9, 2015, as November 6-8 for travel dates and expenses to be paid by personal funds to be reimbursed by the Oklahoma JumpStart scholarship. We wish to revise the dates to November 5-8, 2015, and add Project Code 826 as a funding source. Confirmation F. Vote to approve sanctioning applications from School Activity Funds for FY2015-16. III. Recognitions A. The following Mid-Del teachers received the Rose State Golden Apple Award: Mrs. Dunn 1. William (Bill) Case, CAHS 2. Tim Flanigan, CAHS 3. Curt Hodges, CAHS 4. Lisa Loftin, CAHS 5. James (Jim) Simmons, CAMS B. Foundation Grant Recipients Mrs. Specht and Mrs. Davis IV. Information A. Public Participation B. Superintendent s Report Dr. Cobb C. Dropout Report Secondary Principals V. Discuss, consider and vote to approve or not approve the following items relative to the $9,840,000 General Obligation Building Bonds, Series 2016A: Mr. Zack Robinson A. Consideration and vote to award the $9,840,000 General Obligation Building Bonds, Series 2016A, to the lowest and best bidder. B. Adopt Resolution providing for the issuance of the District s $9,840,000 General Obligation Building Bonds, Series 2016A and matters related thereto including designation of bonds under the Internal Revenue Code and approving official statement, SEC Rule 15(c)2-12(b)(5) compliance, form of bonds, levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue. VI. Vote to approve or not approve Supplemental Health Care Workforce Solutions contract increase in the amount of $150,000.00 for Speech Language Pathology providers for the 2015-16 school year to be paid by Special Services Flow Through Fund, Project Code 621, Impact Aid, Project Code 592 and General Fund, Project Code 000. Mr. Hinton VII. Vote to approve or not approve revisions and deletions to the following policies: Mrs. Dunn 3
A. Policy C-5, Bomb Threat Procedures (Revised) B. Policy E-8, Traffic Accident Review Guidelines for Transportation and Maintenance Department (Revised) C. Policy E-1B, Distribution of Medical Information (Deleted) VIII. Vote to approve or not approve revisions to Policy I-7, Concurrent Enrollment. Mrs. Dunn IX. Vote to approve or not approve revisions to Policy I-9, Graduation Requirements. Mrs. Dunn X. Vote to approve or not approve an amendment to the Latchkey Child Services, Inc. agreement to add Country Estates Elementary for the remainder of the 2015-16 school year. Mrs. Dunn XI. Vote to approve or not approve the 2016-2017 Mid-Del School calendar. Mrs. Dunn XII. Vote to approve or not approve the Loan Agreement for the Child Nutrition Services (CNS) Reimbursement to General Fund for 2015-16. Ms. Medcalf XIII. Vote to approve or not approve bids and requests to purchase: Ms. Medcalf A. Purchase of 25 Dell OPTI 3020 Computers and Licenses from CDW-G in the amount of $19,341.00 for Midwest City High School. This cost includes the desktop computers in the amount of $14,850.00, Microsoft Windows Server User Licenses in the amount of $175.00, Microsoft Office Licenses in the amount of $1,750.00, and Acer 22 LED Monitors in the amount of $2,566.00. The total cost for the Media Center Computers and licenses in the amount of $19,341.00 to be paid from Bond 32. The computers are included in the national contract. B. Purchase of the High Reliability Schools contract including ten days of professional development on-site, HRS Certifications and online support as needed with Dr. Phil Warrick. The total cost of $65,000.00 will be paid by FY17 Title I and Title II funds, Project Codes 511 and 541. XIV. Vote to approve or not approve sanctioning with conditions for FY2015-16: Ms. Medcalf A. Carl Albert High School Homerun Club B. Ridgecrest Elementary PTA C. Del City High School Fast Pitch Softball D. Carl Albert Middle School Vocal Music XV. XVI. Vote to approve or not approve revisions to Policy D-5, Purchasing and Procurement. Mrs. Fox Consideration of and vote to approve or not approve authorizing the Superintendent of Schools to cause the District to file suit seeking all necessary and appropriate relief against (a) the State Department of Education [SDE] and any necessary SDE officials, (b) the Oklahoma Tax Commission [OTC] and any necessary OTC 4
officials, (c) the State Treasurer, to whom illegally disbursed funds must be returned and (d) any other persons or entities determined by the Superintendent and the District s legal counsel, to be necessary with regard to the failure of the SDE and the OTC to follow applicable law in calculating the District s State Aid for the 1992-93 through the 2013-14 fiscal year and to authorize payment of all necessary legal fees and costs. Dr. Cobb XVII. Discussion and possible Board action regarding appointment of 2016 OSSBA Legislative Liaison. Mrs. Nolen XVIII. Maintenance A. Vote to approve or not approve the following change order and bids/requests to purchase for the Maintenance and Construction Department: Mr. Conceicao 1. Recommend Board approval of Stewart Signs for purchase and installation of Electronic Message Signage at Kerr Middle School in the amount of $31,582.73 (Stewart Signs project quote #872559/1) that includes freight, permitting and removal of old signs. Electronic Message Signage was previously bid out and posted on the Mid-Del website on November 8, 2013, (Bid #1405) and approved by the Mid-Del Board of Education on December 10, 2013. Stewart Signs was a sole source vendor when bid out and has stated they will honor their bid for the same sign for a cost of $31,582.73. Stewart Signs also has included a ½ day of training by a Stewart Sign technician. This will keep all new signs uniform throughout Mid-Del Schools. Expenditure to be paid from Bond Fund 33, Project Code 099. 2. Recommend Board approval of a contract with Cintas for the rental service of uniforms to be worn by Maintenance Department personnel under a cooperative purchase agreement through U.S. Communities Contract #50716. The cost for rental will run approximately $2,047.00 per month, for twelve months, at a total estimated cost of $24,568.54 annually. Expenditure to be paid from Maintenance Department Fund 11, Project Code 052. XIX. XX. XXI. Human Resources A. Vote to approve or not approve all employment actions recommended in the Human Resources Report which follows the Agenda. Mr. Mendenhall 1. Certified 2. Non-Certified 3. Child Nutrition 4. Transportation New Business Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this board meeting. Adjourn 5
This agenda was posted at the Board of Education Center, 7217 S.E. 15 th Street, Midwest City, Oklahoma on December 10, 2015, at 12:30 P.M., in accordance with the Open Meeting Law. Minute Clerk Next Board Meeting is scheduled for January 11, 2016, at 7:00 P.M. 6