FALLOWFIELD TOWNSHIP BOARD OF SUPERVISORS Reorganization Meeting January 7, 2013 Call to Order: Supervisor Sadler called the meeting to order at 6:00 p.m. prevailing time and led the Pledge of Allegiance. Roll Call: Fallowfield Township Supervisors met for their Reorganization Meeting on January 7, 2013, @ 6:00 p.m., at the Fallowfield Township Municipal Building, 9 Memorial Drive, Charleroi, Pa. Present where Supervisor Earl Sadler, Supervisor Olga Woodward, Supervisor Wilbur Caldwell, Secretary/Treasurer Karen Talbert, and Solicitor D. Keith Melenyzer. Approval of the Agenda: Supervisor Caldwell made a Motion to Approve the Agenda, second by Supervisor Appointment of Temporary Chairman - Supervisor Caldwell made a Motion to appoint Supervisor Sadler as Temporary Chairman, second by Supervisor Appointment of Chairman for 2013 - Supervisor Caldwell made a Motion to appoint Supervisor Sadler as Chairman, second by Supervisor RCV: Supervisor Sadler- yes, Supervisor Woodward - yes, Supervisor Caldwell - yes. Appointment of Vice Chairman - Supervisor Woodward made a Motion to appoint Supervisor Caldwell as Vice Chairman, second by Supervisor Sadler. Appointment of Secretary/Treasurer - Supervisor Caldwell made a Motion to appoint Karen Talbert, second by Supervisor Sadler. RCV: Supervisor Sadler- yes, Supervisor Woodward - yes, Supervisor Caldwell - yes. Appointment of Assistant Secretary/Treasurer - Supervisor Sadler made a Motion to appoint Olga Woodward, second by 975
Motion to close Township Books for the year 2012 - Supervisor Caldwell questioned whether or not the books should be closed prior to an Audit. Solicitor Melenyzer reported that the purpose of the motion is making sure that anything that transpires from now forward goes on the books as 2013 and that 2012 has to be audited. Supervisor Caldwell made a Motion to close the books for the year 2012, pending the Audit, seconded by Supervisor Setting of meeting dates, time and place for both the regular meetings and work sessions - The regular meetings will be held the last Wednesday of every month @ 6:00 p.m. at the Municipal Building with the exception of December, 2013, which will be moved from December 25th to December 18, 2013. Other meetings under consideration to be moved, April 24th to be moved to April 1 ih due to the State Convention and November 2ih moved to November 20th due to the 27th being the day before Thanksgiving Day. The work sessions will be held on the third Monday of every month@ 6:00p.m. at the Municipal Building. Supervisor Caldwell made a motion to set the meeting dates as aforementioned, second by Supervisor Appointment of Township Solicitor- Supervisor Caldwell questioned if we had something in writing as to what the rates will be for the upcoming year? Solicitor Melenyzer stated that the rates will be the same that they were in the previous year. Supervisor Caldwell made a motion to appoint Melenyzer & Agrafiotis as the Township Solicitor, second Supervisor Appointment of C.P.A. for Township Audit- Supervisor Caldwell again asked for the cost structure. Supervisor Sadler reported that their fee has been the same for the past few years. Supervisor Caldwell made a motion to appoint Seals and DeMillion as long as their fees for services are no higher that the previous year, second by Supervisor Selection of Township Depositories- Supervisor Woodward made a motion to select Citizens Bank, Mon Valley Community Federal Credit Union and Charleroi Federal Savings Bank as the Township Depositories, second by Setting Secretary/Treasurer's Bond- Supervisor Woodward moved that the bond be set for the Secretary/Treasurer in the amount of$100,000.00, second by Setting Assistant Secretary/Treasurer's Bond - Supervisor Caldwell moved that the bond be set for the Assistant Secretary/Treasurer in the amount of $100,000.00, second by Supervisor Setting of Tax Collector's Bond - Supervisor Caldwell made a Motion to set the Tax Collector's Bond at the amount of$115,328.14, second by Supervisor 976
Setting of compensation paid to Tax Collector- Supervisor Caldwell made a motion to set the compensation paid to Wayne Ray, Tax Collector, at five (5%) percent of the tax collections, second by Supervisor Appointment of collector for current and delinquent Street Light Tax, Fire Hydrant Tax, and delinquent per capita tax - Supervisor Caldwell made a motion to appoint Wayne Ray as collector for current and delinquent Street Light Tax, Fire Hydrant Tax and delinquent per capita tax, second by Supervisor Earned Income Tax -Due to a three year contract entered into with Keystone Collections on January 1, 2010, everything with regard to the collection and rate of Earned Income Tax will remain the same. Local Service Tax - Supervisor Caldwell made a motion to have Keystone Collections collect our Local Service Tax @ the fee of 1.69%, said fee having been set in the three year contract dated January 1, 2010, second by Supervisor RCV : Supervisor Sadler - yes, Supervisor Woodward- yes, Supervisor Caldwell - yes. Appointment of P AMS to collect delinquent Earned Income Tax and Local Service Tax - Supervisor Caldwell made a motion to appoint P AMS to collect all delinquent Earned Income Tax and Local Service Tax for the year 2011 and any year previous thereto, second by Supervisor Appointment of Keystone Collections to collect all delinquent Earned Income Tax and Local Service Tax for the year 2012- Supervisor Caldwell made a motion to appoint Keystone Collections as the delinquent Earned Income Tax and Local Service Tax collector for the year 2012, second by Supervisor Realty Transfer Tax split- Supervisor Caldwell made a motion to divide the one (1 %) percent realty transfer tax as follows:.50% to the Township and.50% to the Charleroi Area School District, second by Supervisor Setting of mileage rate for 2013 - Supervisor Caldwell made a motion to set the mileage rate for the year 2013 @ 56.5 cents per mile pursuant to the rate established by the Internal Revenue Service, second by Supervisor Appointment of Representative to the Mid Mon Valley Transit Authority - Supervisor Caldwell made a motion to appoint Olga 0. Woodward as the Representative to the Mid Mon Valley Transit Authority for the year 2013, second by Supervisor RCV: Supervisor Sadler - yes, Supervisor Woodward- yes, Supervisor Caldwell- yes. 977
Appointment of Road Master - Supervisor Caldwell made a motion to appoint Earl Sadler as Road Master for 2013, second by Supervisor Appointment of Group Leader for the Road Crew- Supervisor Caldwell questioned whether or not this should be tabled due to the pending negotiations of the Road Crew contract. Solicitor Melenyzer commented that if I understand it correctly, we are continuing to operate under the previous contract and under the previous contract, we did have a paragraph dealing with a group leader so to that extent it is still applicable. You could limit the motion as to the continuation of the current Group Leader under the existing contract. Supervisor Caldwell made a motion to appoint Scott Shuback as Group Leader under the existing contract, second by Supervisor RCV: Supervisor Sadler- yes, Supervisor Woodward- yes, Supervisor Caldwell -yes. Appointment of Township Engineer - Supervisor Sadler made a motion to appoint Chester Engineers as the Township Engineer for the year 2013 at the same fee/rates as the previous year, second by Supervisor, second Appointment of Code/Zoning Enforcement Officer - Supervisor Sadler made a motion to appoint Ronald Large as the Code/Zoning Enforcement Officer for the year 2013, second by Appointment of Solicitor for the Planning Commission and Zoning Hearing Board - Supervisor Caldwell made a motion to appoint Jason Walsh, Esquire, Solicitor for the Planning Commission and Zoning Hearing Board for the year 2013, subject to his fees/rates remaining the same as the previous year, second by Supervisor Appointment of one individual to the Vacancy Board; appointment of one individual to the Recreation Board and appointment of two individuals to the Planning Commission - Supervisor Caldwell made a motion to table these appointments until the Regular Monthly Meeting to be held on January 30, 2013, second by Supervisor Sadler. Appointment of Emergency Management Officer - Supervisor Sadler made a motion to appoint Mike Kresich as Emergency Management Officer, second by Appointment of Assistant Emergency Management Officer - Supervisor Sadler made a motion to appoint Anthony Fleming as Assistant Emergency Management Officer, second by Appointment of Animal Control Officer - Supervisor Sadler made a motion to appoint Kim Secreet as Animal Control Officer, second by 978
Motion to certify the Official Township Family (Supervisors and Secretaryffreasurer) as delegates to attend the PSATS Annual Educational Conference from April 21st through April 24, 2013 - Supervisor Caldwell made a motion to certify the Supervisors and Secretary/Treasurer as delegates to attend the PSATS Annual Education Conference (April 21 st through April 24th, 2013) and to arrive at the Conference one day earlier, i.e., April 20, 2013, due to early schooling times on April 21 5 \ second by Supervisor Designation of voting delegate for PSATS Annual Educational Conference - Supervisor Caldwell made a motion to appoint Earl Sadler as the voting delegate for the PSA TS Annual Education Conference, second Supervisor Motion to appoint K2 Engineering, Inc. as UCC Inspector- Supervisor Sadler made a motion to appoint K2 Engineering, Inc. as UCC Inspector at the same rates as 2012, second by Supervisor Sadler reported that the next work session is January 21, 2013, @ 6:00p.m. and the next regular meeting is January 30, 2013, @ 6:00 p.m. Supervisor Woodward made a motion to adjourn the meeting at 6:30p.m. Karen Talbert, Secretary/Treasurer 979