Request for proposal Date of issue: September 13,2018 Project title: Country Programme Evaluation Kenya Closing date: October 4, 2018 23:59 (GMT+2) Contracting authority: Finn Church Aid (FCA) Contact person: Nathalie Aubret E-mail: nathalie.aubret@kua.fi Dear Sir/Madam, The service is required for Country Programme Evaluation in Kenya, funded by FCA. Please find enclosed the following documents, which constitute the request for proposal: The present invitation letter, which contains instructions on how to present the proposal Annex 1: Terms of Reference Annex 2: Technical Proposal Template (to be completed by the Consultant) Annex 3: Proposal Submission Form (to be completed by the Consultant) The Contracting Authority invites eligible consultants to submit proposals for the services. Best regards, Tomi Järvinen Director of International Programme 1
1. Requested documents and information The consultant shall complete and submit the following documents with his/her proposal: a) Proposal Submission Form (Annex 3) duly completed and signed by the Consultant; b) Technical Proposal Form (Annex 2) c) Detailed C.V. highlighting the Consultant s experience in the specific field of the services and his/her specific experience in the country/region where the services are to be performed; d) Two examples of previous work. The Consultant shall also provide all relevant information that give evidence of his/her qualifications to carry out the services. She/he also has to prove that she/he is able to travel in FCA`s operational areas in Kenya without restrictions. The Consultant whose proposal is accepted shall provide, if so requested by the Contracting Authority, copies of diplomas and employers certificates or references proving his/her education, professional experience and language proficiency. 2. Budget The Budget breakdown must be presented in EUR as part of the technical proposal (Annex 2) Fee/time-based price: The Consultant shall indicate in his/her proposal: (i) his/her proposed daily fee-rate and (ii) his/her all-inclusive fees covering travel, insurance, incidentals, accommodation, materials, etc. FCA will not make reimbursements and expects the Consultant to factor in all costs required for this proposal. The all-inclusive budget (excluding VAT) can be max EUR 23,000 and is contingent on the consultant providing justified reasons. 3. Validity of proposals Proposals shall remain valid and open for acceptance by the Contracting Authority for a period of 90 days after the closing date. The Consultant shall guarantee his availability for the assignment in his proposal. 4. Submission of proposals and closing date: Proposals should be sent via the public procurement site platform or e-mail (to nathalie.aubret@kua.fi), no later than October 4, 2018, 23.59 (GMT +2) ( the Closing Date ). 5. Evaluation of proposals and award criteria The Quality and Cost Based Selection method will be used in evaluating the proposals. 2
6. Award notice and signature of contract Prior to the expiration of the period of the validity of the proposals, the Contracting Authority will notify the successful Consultant in writing that his/her proposal has been accepted. In this notification, the Contracting Authority will enclose a draft of Consultancy Contract. Within 5 days of receipt of the Contract, the successful Consultant must sign and date the contract and return it to the Contracting Authority. Upon receiving the signed Contract, the Contracting Authority will notify the unsuccessful Consultants in writing of the result of the negotiated procedure. 7. Cancellation for convenience The Contracting Authority may for its own convenience and without charge or liability cancel the present procedure at any stage. 3
Annex 1: Terms of Reference Kenya Country Programme Evaluation 1. Background and Context ABOUT FCA Finn Church Aid (FCA) works to enable people to break the circle of poverty and violence. We are a rights-based actor, a faith-based Finnish organisation with 70 years of experience, with operations in 15 countries, and a member of the global ACT Alliance. FCA is Finland s largest NGO in development cooperation and 2nd largest provider of disaster relief. Our action is guided by international human rights standards and principles. We realise our mission and vision through development cooperation, humanitarian assistance and advocacy work. We contribute to positive change by supporting people in the most vulnerable situations within fragile and disaster-affected areas. We consider three thematic areas as central to sustainable change: the right to peace (R2P), livelihood (R2L) and quality education (R2QE). THE KENYA CONTEXT Kenya has a population of approximately 51.13 million people. It lies on the equator and is bordered by Ethiopia in the North, Somalia in the East, Tanzania in the South, Uganda in the West, South Sudan in the Northwest, and the Indian Ocean running along the southeast border. Kenya is a diverse nation of 44 distinct ethnic groups. Official languages are Swahili and English and the currency is the Kenyan Shilling. The country continues to transfer significant elements of fiscal and administrative authority from the central government to 47 county governments created in 2013 in accordance with the 2010 constitution. Kenya s political context has been heavily shaped by historical domestic tensions and contestation associated with centralization and abuse of power, corruption amongst the authorities and recurrent election related violence. Kenya concluded last year a presidential election, which was marred by violence and legal contests between parties. Kenya s Supreme Court overruled the presidential election of August 2017 and ordered a fresh election, which was conducted on October 26th, 2017. The court ruling was a positive sign in terms of the independence of Kenya's institutions, and was welcomed by many Kenyans. The repeated election however, exacerbated ethnic tensions and violence and overall economic decline. The ruling party s agenda is structured around four priorities: job creation, enhancing manufacturing industries, establishing affordable housing, food and nutritional security. Kenya s long- term vision as enshrined in the Vision 2030 document is to transform the country from its current status into a newly industrializing middle income country providing a high quality of life to all its citizens by the year 2030. Kenya has the largest and most diverse economy in East Africa, with an average annual growth rate of over 5.9% for nearly a decade 1. However, Kenya remains a highly unequal society by income, gender and geographical location. Dissatisfaction in the distribution of wealth has often been manifested in political violence. Unemployment - lack of employment and poor wages especially among the youth has contributed to high crime rates including violent extremism. Poverty, unemployment and illiteracy are high and conflicts frequent in the arid and semi-arid lands of Northern Kenya (ASAL). Between August and December 2017, approximately 3.4 million people 1 https://www.nation.co.ke/news/kenyans-should-brace-for-a-slowdown-in-economic-growth/1056-3503226-p8egln/ 4
experienced food insecurity, the UN reports. The key drivers of food insecurity in Kenya include consecutive below-average rainy seasons, high food prices, inadequate pasture, atypical livestock migration, and low agricultural productivity, among other factors 2. The worst affected counties are Turkana, Marsabit, Samburu, Tana River, Isiolo, Mandera, Garissa, Wajir and Baringo 3. Additionally, Kenya hosts a total of 471,330 refugees and asylum seekers in the two refugee camps of Kakuma and Dadaab that accommodate South Sudanese refugees and refugees from Somalia 4. Conflict remains one of the biggest barriers, with a high and growing proportion of out-of-school children living in conflict zones, particularly in the arid and semi-arid regions in Northern Kenya. Overall, the poor quality of learning at primary level still has millions of children leaving school without basic skills. Furthermore, education remains under-financed. Inequality exists in enrolment of girls in schools/ education opportunities. For example, according to EFA Global Monitoring Report (2012), 55% of poor girls vs. 43% of boys living in North Eastern Kenya have never been to school. Education inequality in Northern Kenya is further stimulated by poverty, insecurity and the nomadic culture of the populations. In the recent past, insecurity has worsened the education situation where education institutions, teachers and learners have become targets of militant groups leading to disruptions in education. Kenya has been under the threat from al-shabaab following the beginning of its counterinsurgency campaign in Somalia in 2011. Since then, a series of low-profile attacks have been carried out in various parts of the country including coastal Kenya. FCA PROGRAMMES IN KENYA FCA established presence in Kenya in 2010, through its East and South Africa Regional Office (ESARO) located in Nairobi. During the period 2010-2013, ESARO developed FCA s presence in the region. The regional office did not however carry out any direct project implementation relying instead on its partnership with the Lutheran World Federation (LWF) in this regard. In 2014, the Kenya Country Programme was founded and direct project implementation by FCA began. In 2016, the regional structure was dismantled and since then FCA has only been operating through its Kenya Country Office in Kenya. Currently, FCA Kenya's main office is located in Nairobi. The Country Office also has presence through shared office spaces in Marsabit, Garissa, Kakuma and Turkana. The four satellite shared offices serve as the base for the county based project implementations. Since its inception in 2014, one of the Kenya Country Office s main programmatic entries has focused on conflict resolution affecting the pastoralist communities of Northern Kenya, involving traditional and religious leaders, women, youth and the use of a three-step approach to peace (step 1. Intra-clan/community consultation, step 2. Inter-clan/communities consultation and step 3. Inter/intra-clan/community conflict reconciliation). KECO supports the long-term engagement of beneficiaries in peace work, building the capacity of reformed warriors as change agents/peace ambassadors, of women talking circles, community mobilisers, peace committee members and religious leaders. KECO s long-term engagement for intra- tribe conflict resolution has paved the way for the livelihood peace-dividend activities carried out in Baringo at the end of 2017 for the first time. Prevention of violent extremism amongst the youth has been another area of intervention under right to peace and a focus in KECO s collaboration with the Network for Religious and Traditional Peacemakers (NETWS). Self-implementation of education programmes started in 2015 with a pilot initiative on mobile mentoring and coaching of teachers in refugee context and later in 2 https://www.usaid.gov/crisis/kenya 3 https://reliefweb.int/report/kenya/unicef-kenya-humanitarian-situation-report-1-january-30-june-2018 4 http://www.unhcr.org/ke/wp-content/uploads/sites/2/2018/08/kenya-statistics-package-july-2018.pdf 5
2016 with a project focusing on promoting access to quality education in Northern Kenya. More recently KECO s Education in Emergencies programme was expanded through partnerships with UNICEF and UNHCR in Kakuma and Kalobeyei settlements. KECO s work supports the most vulnerable of all in target communities. Project beneficiaries include children (6-17 years old), youth (18 35 years old), women, and traditional and religious leaders. In Kakuma and Kalobeyei settlements, KECO currently supports both refugee and host community children. KECO also strives to increase effective duty bearer engagement through capacity building of county and sub-county level national government line ministry officials. KECO also provides capacity building to civil society organisations. Geographical areas of operations 2014-ongoing: 2014-2016 : Marsabit, Turkana, Wajir, Garissa and Isiolo 2017 To date: Marsabit, Turkana, Wajir, Garissa and Baringo 2. Country Programme evaluation purpose and target audience FCA is yearly commissioning evaluations of 2-4 of its Country Programmes. So far, no comprehensive evaluation of the Kenya Country Programme has been conducted. Given that the Kenya Country Office has been implementing projects since 2014 and that FCA entered a new phase of its global programme in 2018, this constitutes a favourable moment to take a closer look at what the impact of the Country Programme (CP) has been, what are the lessons learnt so far and what recommendations could be formulated to support future programming and secure future funding. Perhaps more than anything, this process requires crystallizing FCA s added value in its operational sectors as well as gathering evidence for its capacity to make a change in lives, improving the resilience and well-being of the communities affected by conflicts. The results of the assessment will serve both internal and external audiences. Internally, FCA will use the report for further development of its Kenya country programme (while applying lessons learnt also in other country programs when relevant). Results will also be shared with relevant partners, beneficiaries and donors. 3. Scope of the evaluation The evaluation should focus on the programme period 2014-2017 and the following geographical areas: Baringo, Turkana, Marsabit, Wajir, Isiolo and Garissa. The evaluation covers all three thematic focus areas (right to peace, right to livelihood and right to quality education) as well as the country programme s main partnerships (with the Network of Traditional and Religious Peacemakers, the Catholic Diocese and TUPADO) The evaluation will cover the following modalities of FCA s work and identify what elements of those modalities are reflected in the Kenya Country Programme: Development work Humanitarian aid Advocacy 6
4. Evaluation questions IMPACT The evaluation will look at the change achieved in the lives of the targeted groups (intentional or not, positive or negative, macro or micro, economic or social) as well the aspects of the country programme that have brought about the desired change and that should be strengthened for greater impact. The evaluation will look at how the program contributed to making Kenya a just and resilient society through its thematic work. The evaluation will also examine to what extent and how the following approaches have contributed to achieving impact: FCA 3-step approach to peace The approach of strengthening informal peace structures and linking them up to relevant government institutions Peace dividends activities in livelihoods Capacity building activities, including the ones targeting reformed warriors, peace committees and local authorities. KECO s work on countering violent extremism in partnership with the Network of Traditional and Religious Peacemakers (NETWS) Evaluators should pay attention to possible differences in impact on relevant groups such as men, women, boys and girls. EFFECTIVENESS The evaluation will look into: To what extent has the thematic development of the country programme adjusted to FCA s thematic priorities and to what extent has the programme been able to link themes together RELEVANCE The criterion of relevance brings into focus the extent to which the objectives of the programme were relevant and aligned throughout the programme period with the local context (including the needs of local vulnerable groups and the priorities of the Kenyan government) in the FCA operational areas, and with FCA global policies, strategies and thematic priorities. Under this criterion, FCA wants the evaluation to assess the following dimensions: Relevance of the country programme objectives, results and activities in the given local context and adequateness of approaches and methodologies used. With regard to peace work, particular attention should be paid to linkages between our traditional local mediation work and our work to counter violent extremism; 7
The selection of geographical areas, thematic priorities and target groups and their relevance in line with the context (for instance: national priorities, development context, donor environment etc.); SUSTAINABILITY Under this criterion, FCA wants the evaluation to assess the following dimensions: To what extent has the programme ensured that the work funded by FCA continues once projects have ended, both regarding the work of the duty-bearers and regarding the activities introduced for our beneficiaries? To what extent has KECO s work contributed to sustaining peace, in other words strengthened the resilience of communities against violent conflicts? KECO has built the capacity of local peace facilitators so that when FCA leaves, communities could continue to benefit from this facilitation. To what extent do the community facilitators provide a working structure that can be replicated? 5. Methodology Requested and available data The following background materials will be made available on project, country programme and global programme level, as well as on FCA strategy and policies: Country-level multi-annual and annual programme plans and budgets, country strategies and their attachments for the programme period 2014-2017 and annual reports for the programme period 2014-2017 FCA s global programme plans and annual reports for the programme period 2014-2017 FCA s strategy documents (2014-2017) Project documents and annual narrative reports, financial reports, logframes, budgets Relevant thematic assessments and evaluation reports related to the country programme Relevant FCA policies The evaluation employs a rights-based approach and ensures the meaningful participation of the right holders and duty-bearers in the process. It is based on primary data from the right holders and duty bearers and desk review of the secondary data from relevant sources and contextspecific observations. The methodology should clearly outline the following: An outline of the approach proposed for contract implementation; A list of the proposed activities considered to be necessary to achieve the contract objectives; The related inputs and outputs 8
6. Evaluation Process The evaluation process is expected to include the following steps: Inception report and workplan Desk review of relevant documentation Interviews with relevant staff at the Kenya Country Office and at FCA Head Office in Helsinki (including relevant thematic advisers, Director of International Programme Tomi Järvinen, Head of secretariat of NETWS) Collection and analysis of data through selected methods, involving relevant stakeholders such as right holders, duty bearers, relevant partners and donors Draft report A validation session held at the Kenya Country Office with relevant staff members after the submission of the draft report. A validation session via Skype with relevant head office staff after the submission of the draft report Final Report A debriefing session (in Helsinki or via Skype) to present the main findings and recommendations FCA is responsible to set up appointments both in Nairobi and in the field locations. FCA will assist with logistics but the consultant shall cover all transport related costs, including community mobilization and informants transport related costs. The consultant will take care of organising support in translation and selection of enumerators the need be. 7. Timetable Deliverable Inception report & work plan Desk/ literature review and analysis Field assessment Draft report Final report TOTAL DURATION Duration 3 days 4 days 15 days 4 days 4 days 30 days Field work will take place during November 2018. The final report will be delivered at the latest on 17.12.2018 8. Deliverables and payments The consultant submits the following documents on agreed deadlines. Inception report and work plan Draft report Final report ( max. 30 pages without annexes) o With data collection and analysis tools etc. that were used o With participant lists (gender disaggregated data) etc. that were used 9
Payments modality Deliverables Payment % Upon reception and approval of the inception report 20% Upon reception and approval of draft report 50% Upon reception and approval of final report 30% Total 100% 9. Skills and Qualifications Required This includes, but may not be restricted to: At least 8 years experience in conducting impact evaluations at programmatic level as sole evaluator or team leader Demonstrable ability and experience of working with communities in the field Skills and experience in participatory evaluation methodologies Strong experience in dealing with several different stakeholders (LNGOs, INGOs, UN agencies, Local Authorities, Funding Agencies, etc.), Experience of working in East Africa especially in humanitarian and post/active conflict zones; Proven knowledge of the context of Kenya (preferably work experience in Kenya); Deep understanding of current topics in development policy (e.g. theory of change) and human rights-based approach; Understanding of peace work, development work, humanitarian aid, advocacy and LRRD Fluency in spoken and written English. The consultant must be able to conduct interviews in Swahili, either himself or with the help of a translator. Note: In order to promote in-house learning, one FCA staff member will most probably be selected/included to participate as a team member to the evaluation team. FCA will pay all the costs related to this staff member s participation. The details and the scope of this staff assignment will be agreed separately with the Consultant. 10. Bids Assessment The bids will be assessed against the following criteria: Qualitative award criteria % Skills & Expertise 50% Methodology 30% Organization of tasks and timetable 15% Budget 5% 10
Annex 2: Technical Proposal Template To be filled-in by the candidates, in compliance with the following instructions 1. Rationale (max. 1 page) Any comments on the Terms of Reference of importance for the successful execution of activities, in particular its objectives and expected results, thus demonstrating the degree of understanding of the contract. Any comments contradicting the Terms of Reference or falling outside their scope will not form part of the final contract. An opinion on the key issues related to the achievement of the contract objectives and expected results (Optional: An explanation of the risks and assumptions affecting the execution of the contract) 2. Evaluation questions (max. 2 pages) Evaluation questions formulated on the basis of the criteria presented in the Terms of Reference s sub-section 4. 3. Proposed methodology (max. 3 pages) An outline of the approach proposed for contract implementation; A list of the proposed activities considered to be necessary to achieve the contract objectives; The related inputs and outputs. 4. Timetable of activities (max 1 page) The timing, sequence and duration of the proposed activities, taking into account mobilisation time 5. Financial proposal (max 1 page) Please provide a detailed budget of the evaluation (at VAT 0). FCA will then add the VAT according to the Finnish legislation. Consultancy fees Unit cost (in EUR) (per day) Description/ Number of days Total (in EUR) Travel Incidentals Accommodation / DSA Materials/Interpreter (per day) [Xx] (please fill in if needed) 11
Annex 3: Proposal Submission Form To be completed by candidates: To:<insert name & address of Contracting Authority > Attention: <insert name contact person > Tel: <insert no> E-mail: <insert address> Project: Country Programme Evaluation KENYA Proposal submitted by: Name: Address Telephone number: E-mail address: Date of proposal: Further to your Request for Proposal dated <date> for the contract in reference, I have the pleasure of submitting you the following proposal: 1. General In submitting this proposal, I declare to accept in full and without restriction the special and general conditions governing the RFP. 2. Scope of services I include my comments on the Terms of Reference, a description of my proposed strategy and approach, and an outline programme in the attached Annex 2: Technical Proposal Template 3. Financial proposal My proposal for remuneration of my services is as follows: Proposed fee-rate Proposed number of <days><months> Total fees. N.B. These have to be allinclusive (consultancy fees, travel, insurance, incidentals, accommodation, materials etc.) 4. Validity of proposal I acknowledge that the terms of the present proposal shall be binding upon me until the expiration of the validity period indicated in article 3 of the RFP, and I guarantee my availability for the assignment should the Contract be awarded to me within that period. 12
5. Information General Information Principal area of specialization Years of experience in principal area of sp. Last three assignments in the field of the contract Other service contracts in hand and/or future commitments Languages (indicate level on a scale from 1 to 5, for understanding, speaking and writing) Membership in professional organizations 6. Documents Please find attached the following documents: a) Proposal Submission Form (Annex 3) duly completed and signed by the Consultant; b) Technical Proposal Form (Annex 2) c) Detailed C.V. highlighting the Consultant s experience in the specific field of the services and his/her specific experience in the country/region where the services are to be performed; d) Two examples of previous work. Signature Signed by: 13