Status Date: December 14, 2010 Draft Amended & Approved MEETING MINUTES Meeting Type Monthly Chapter 36 Board Meeting Meeting Date November 9, 2010 Meeting Time Meeting Location President Vice-President Treasurer Secretary Director-1 Year Director-2 Year PDC 1 Year (Chair) PDC 2 Year PDC 3 Year Education 1 year (Chair) Education 2 year Education 3 year Membership Chair Program Chair Program Officers - 2010 Committee Chairs Newsletter Editor / Photographer Web Site Administrator Social Chair Greg Cook Craig Brandt Charles Stearman 10:00 a.m. 109 S. Main, Irving, Texas In Attendance David Harry Diane Burkhardt Valek Donna Harrison David McCarthy Robert Duran Marcus Boyd Karen Gnuse Ann Scruggs Lily Khan Jennifer Ayers Karen D Angelo Kathy Robertson Denise Perez Stephanie Burkhardt Linda Burkett Historian / Records Greg Althoff Guests: None Other Members in Attendance: None In Attendance Absent Absent Page 1 of 7
CHAPTER 36 BOARD MEETING HELD ON NOVEMBER 9, 2010 The meeting was called to order by Vice President Craig Brandt at 10:10 AM. The Meeting Agenda was previously distributed by President Greg Cook via e-mail. Approval of Meeting Minutes from October 12, 2010 Motion to approve was made by David McCarthy, second by Greg Althoff; motion passed unanimously. Vice President Craig Brandt announced that a planning meeting for the 2011 Spring Seminar will be held on November 16, 2010. Craig Brandt will chair the planning committee, and other committee members will include Stephanie Burkhardt, Charles Stearman, Karen Gnuse, Dorrien Himes, and Mark Thigpen. The 2011 golf tournament will be planned by the new Vice President taking office in the summer of 2011. Treasurer Charles Stearman submitted the Treasurer s report for October 2010. Motion to approve was made by David McCarthy with one minor correction change expense amount for outstanding check 1934 from $423.00 to $423.20, second by Denise Perez: motion passed unanimously. The copy of the treasurer s report attached to these minutes reflects the change described above and approved. Page 2 of 7
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Secretary Approved minutes from past 2010 board meetings have been sent to Rebecca at DellaMark and posted to the Chapter 36 web site. Director 1 Year Diane Burkhardt Valek reported the recommendations of the Chapter 36 Awards Committee for 2010 awards to be presented at the December chapter meeting. The committee members include Scott Moran (Chair), Wendell Pyles (2-year) and Kyle Ray (3-year). 2010 Professional of the Year: Greg Altoff 2010 Employer of the Year: City of Irving Motion to approve was made by Diane Burkhardt Valek, second by Donna Harrison; motion passed unanimously. Director 2 Year Donna Harrison reported that photos of the 2010 scholarship recipients will be posted on the chapter web site after all photos are received. Donna Harrison also recommended that the chapter consider awarding the scholarships earlier in future years to provide financial help to award recipients in time for the beginning of the Fall semester. PDC David McCarthy reported that SR/WA designation plaques would be presented in the November 9, 2010 membership meeting to Larry Montenegro and to Paul Baker. The committee also expects to make one SR/WA presentation in December to Denise Perez and one RW/AC presentation to Christi Glendenning in December. Page 4 of 7
EDUCATION Karen Gnuse gave a preliminary 2010 overview report for Chapter 36 education activity and finances. Final numbers from headquarters are still lacking for Course 421. Overall participation in 2010 education offerings was lower in 2010 than in 2009. The board discussed the two most likely reasons for this: 1) the sluggish economy has caused many companies to cut education budgets for employees, and 2) the 2009 rule changes from IRWA headquarters for designations and certifications likely caused a spike in participation in 2009. Page 5 of 7
Membership Jennifer Ayers reported applications for eight new members and two transfers out of the chapter. Motion to approve was made by Greg Althoff; second by Denise Perez. Motion passed unanimously. Jennifer Ayers also reminded the board about the special membership fee discount available for new members which will be in effect through 2010. To take advantage of the promotion, applicants should use special application forms sent by e-mail through DellMark. The special application form is also available for download from the chapter web site. Page 6 of 7
Historian Greg Althoff reported that there were 128 registrations for the 50 th Anniversary Gala held on October 16, 2010 at the Marriott Las Colinas. 93 attended. The preliminary net cost to the chapter is estimated at $752.37. The board commended Greg Althoff and his committee on the excellent planning and remarkably low net cost of the event. Program Karen D Angelo reported that the December meeting will be similar to those of the recent past years but with a lower budget. No donations or sponsorships are being sought. Newsletter/Photographer Denise Perez reminded everyone that submissions for the monthly newsletter are due by the 15 th of each month. Old Business The Board briefly discussed the proposed Policies and Procedures for Chapter 36 which have not yet been approved by the Board. The Bylaws were approved in 2009. The Board discussed that a special meeting may be required in order to allot adequate time to discuss and approve the Policies and Procedures. New Business None Adjourn Meeting adjourned by Vice President Craig Brandt at 11:05 a.m. Minutes recorded by David Harry, Secretary Page 7 of 7
Celebrating 50 Years of Service 1960-2010 Approval of October meeting minutes EXECUTIVE BOARD President Greg Cook Vice President Craig Brandt Treasurer Charles Stearman October 2010 Treasurer s Report Secretary David Harry CHAPTER 36 BOARD AGENDA November 9, 2010 Director 1 Year Diane Burkhart Award s Committee o Scott Moran (Chair), Wendell Pyles (2-yr) & Kyle Ray (3-yr) o Vote on Professional of the Year o Vote on Employer of the Year o Strait yes/no vote on each nomination o Board can t change or offer another nomination o If the vote is no, then the award won t be presented this year o Awards to be announced at December luncheon Director 2 Year Donna Harrison COMMITTEES PDC David McCarthy (Chair), Robert Duran (2 Year), Marcus Boyd (3 Year) PDC Report Presentations at meeting? Education Karen Gnuse (Chair), Lily Khan (2 Year) Membership Jennifer Ayers (Chair) New Member approval Presentations at meeting? Page 1 of 2
Historian Greg Althoff (Chair) Programs Karen D Angelo (Chair), Kathy Robertson December Luncheon Update Newsletter/Photographer Denise Perez (Chair) Due date 15 th of each month OLD BUSINESS: NEW BUSINESS: Page 2 of 2