TENDER FOR SUPPLY OF HAND BOOK

1 KERALA FEEDS LTD. (A Govt. of Kerala Undertaking) Kallettumkara, Thrissur Dist. Pin: 680 683 Phone: 0480-2713550,Fax: 0480-2720194, E-mail: purchase.kfl@kerala.gov.in Website: www.keralafeeds.com No.KFL/381/98/OT-179 October 19, 2018 TENDER FOR SUPPLY OF HAND BOOK Sealed competitive tenders are invited for the supply of the following items from established printers. Item Requirement Tender Form E.M.D. Amount (approx.) Fee Hand Book, Ordinary 9000 nos. Rs.2500/- Rs.5,000/- Hand Book, Executive 1800 nos. The complete details along with the prescribed tender form can be down loaded from our website www.keralafeeds.com. The bidders are requested to remit the cost of the tender form charges together with the other documents. Tenders which are not accompanied by tender form charges will be rejected. Last date of submission of Technical and Price Bids :11.00 AM on 02/11/18 Date & time of opening of Technical Bid :11.30AM on 02/11/18 Kerala Feeds Ltd reserves the right to accept or reject any or all offers without assigning any reason whatsoever. Sd/- MANAGING DIRECTOR

2 DECLARATION To The Managing Director, Kerala Feeds Limited, Kallettumkara, Thrissur District. Sir, Ref: Tender No. KFL/381/98/OT-179 Dated October 19,2018 We hereby submit tender to supply the items referred to and described in the attached schedule in accordance with the terms and conditions listed in the tender, at the rates quoted in the schedule. *I/We am/are remitting the required amount as Earnest Money Deposit. Thanking you, Yours faithfully, Signature:... Name&Address:............ Date: * Strike out whichever is not applicable.

3 KFL/381/98/OT-179 October 19,2018 TENDER FOR SUPPLY OF HAND BOOK Terms & Conditions 1.Items, Specification & Quantity :- Hand Book, ordinary Hand Book, Executive : 9000 nos. : 1800 nos. The item specification is given in schedule A(I) & A(II). All bidders are advised to study the specification and quote accordingly. It is also advised to verify the specimen samples available with KFL Quantity mentioned above is approximate requirement. The successful bidders are liable to supply the items against the actual requirement, which will be intimated before the starting of printing work. 2.The Bidder:- The bidder should be the original printer who is having his own printing facility. Proof in this regard including certificate of incorporation / registration and self declaration has to be provided. 3.Delivery of Tender:- Tenders are to be sent in a sealed cover superscribing Tender No. KFL/381/98/OT-179 dated 19/10/2018 for the supply of Hand book addressed to the Managing Director, Kerala Feeds Ltd, Kallettumkara, Thrissur Dist, Kerala, Pin-680683. Tenders should be free from corrections and erasures. 4.Last Date for receipt of tender:- Tenders must reach the office of the Managing Director not later than 11.00 Hours on 02/11/18.

4 5.Acceptance of Tenders:- The company reserves the right to reject any or all tenders without assigning any reasons. The decision of the Company in this regard shall be final and binding on all tenderers. Late Tenders, conditional tenders, tenders without Earnest Money Deposit are liable to be rejected. 6.Opening of the Tenders.:- Tenderers are at liberty to be present at the time of opening of the tender. 7.Validity period:- In consideration of the company issuing the tender form to the tenderer and permitting him to submit his tender, the tenderer shall keep their tender open for acceptance by the company for a period of 45 days from the date of opening of the tender/price bid. The tenderer shall not withdraw or modify his tender or any terms and conditions thereof before expiry of the above period. Any withdrawal or modification made within the above period shall constitute a breach of the contract and the tenderer shall be liable to pay damages and/or losses suffered by the company in consequence thereof. He shall, in addition forfeit to the company EMD submitted. 8. Quoted Rate:- 1) The rates should be inclusive of all taxes(including GST), duties, freight, insurance, loading /unloading charges and other incidental charges.the rates quoted shall be FOR delivery at our Plant (including Atti coolly and mari coolly etc). 2) The rate quoted shall be firm for the entire period of the contract and till completion of the entire supply as per the contract. 3) Tenderers are requested to write the quoted rates in figures as well as in words. 4) Price shall be quoted only in Indian Rupees.

5 9. Experience:- The bidder / principals should have at least three years experience in the relevant field. Documents to support the same such as purchase orders, experience certificates etc. from reputed Govt. Firms / Semi-Govt. Undertakings/ Corporates has to be provided along with the tender document. Copies of work orders/experience certificates should prove that the printer is having experience at least during past 3 years and for supplying a minimum quantity of 10000 nos. of diaries/ handbooks against a particular order. A detailed customer list (indicating address, phone number etc. ) especially of the customers in Kerala also has to be provided. 10.Tender Form Fee:- The tender shall be accompanied by Tender Form Fee of ` 2500/- which is inclusive of GST against Hand books. This amount can be submitted in the form of Demand Draft payable in favour of the company at Thrissur / Irinjalakuda / Chalakudy. Parties who intended to quote for both can submit a single D/D. Tender form fee will not be returned. 11.Earnest Money Deposit/ Security Deposit:- The tender shall be accompanied by EMD of ` 5000/- in hand book. The EMD can be submitted in the form of Demand Draft payable in favour of the Managing Director, Kerala Feeds Ltd. payable at Chalakudy/Irinjalakuda/Thrissur. EMD shall not carry any interest and returned to the tenderer, if his tender is not accepted, provided it is not forfeited, after finalization of the tender. The EMD of the successful tenderer shall be retained towards security deposit. Total Security Deposit amount to be furnished by the successful bidder will be 5% of the total ordered value. Security Deposit should be furnished within 15 days after the awarding of the order. The Security Deposit of successful tenderer will be refunded after Two Months of final delivery, provided it is not adjusted toward amounts due to the Company/ forfeited by the Company. Any amount due to the Company shall be recoverable from the Security Deposit and the decision of the Company, in this regard shall be final and binding on the successful tenderer.

6 12.Samples:- Tenderers are requested to submit samples as given below: 1) Sample of specimen paper against each schedules in the given dimension. 2) Samples of similar work done for reputed firms in recent years (min. 3 nos.) The samples must reach the office along with the technical bid. Technical bids without Sample are liable to be rejected. 13.Documents:- The bidders have to submit document as specified in the Enclosure part of this tender, failing which may invite disqualification. 14. Award of Contract:- KFL has the right to award the order for entire quantity or partial quantity to successful bidders based on the merit. Also has the right for not to consider the items for award of contract, if offer is not feasible. 15. Assignment and sub - letting :- The successful tenderer shall not assign or sub-let the contract or any part there of or any benefit or interest therein or there under without the written consent of the company. 16. Delivery:- The successful tenderer should complete the supply of entire ordered quantity within 30 days after getting the work order/ art works. It should be delivered at our Offices located at Kallettumkara/ Karunagappally/ Thiruvananthapuram. KFL would have right to take appropriate action, including cancellation of contract, against delayed delivery 17.Quality of Materials:- 1.The material specification is given in schedule. All bidders are advised to study the material specification and quote for the item required. (If required specimen samples are available at KFL for verification) 2.The company reserves the right to reject the materials supplied, if it is not

7 in accordance with the sample approved or as per the given specification. The successful bidders shall at his cost take back the rejected materials within 15 days of rejection of the materials. In case the rejected materials are not removed with in the time allowed, the Company reserves the right to dispose it off at the risk and cost of the successful tenderer. 3.The company also reserves the right to terminate the contract, in case the supplies are not in accordance with the order. In such circumstances the company may procure the item from some other source at the risk and cost of the successful tenderer. 4.Not withstanding the above the company may accept materials which are not in accordance with the specification at a reduced rate ( in case the quality problems is minor). Hence decision of the company in this regard shall be final. 18. Insurance:- The goods supplied under the contract shall be fully insured against loss or damage incidental to manufacture or acquisition, transportation, storage, erection and commissioning wherever applicable. 19. Payment terms:- a)80% of the supply value shall be released with in a week on receipt of items in satisfactory condition at our stores. b)20 % of the value shall be released within 30 days of completion of entire quantity. c)any amount due to the company shall be recovered from the payments due. 20. Compliance of statutory requirements etc:- The successful tenderer shall fully comply with the documentation procedure laid down for transportation of materials. The successful tenderer shall ensure that proper documents required by law are always available with the truck driver. In case of any loss/ delay in transportation due to non-compliance of the requirement of the law, all losses and / or damages shall be to the account of the successful tenderer.

8 21. Packing:- While supplying the items successful bidder(s) should strictly adhere to the following mode of packaging. a. Hand book should be provided in wrapped bundles or in carton. Quantity in each of these packaging should be the same. 22 Rejection of Bids:- The bids will be rejected during the technical evaluation itself if the same is not supported with required tender form fee, EMD amount, all documents mentioned in Enclosure for Technical bid and/or the price bid. The bids submitted by the printers who had failed to fulfill any of the past contractual obligation will also be rejected during technical evaluation without any further notice. Failing to provide documents as specified along with the tender or within the time schedule provided, offer will not be considered what any may be the quoted rate. 23. Jurisdiction:- The contract shall be governed by the Indian Law and Courts at Irinjalakuda which will have exclusive jurisdiction. 24. Arbitration: All disputes, difference and claims arising out of or in connection with the tender and the contract there of shall be decided by the Managing Director, Kerala Feeds Ltd or any person authorised by him whose decision shall be final and binding on the successful tenderer. Sd/- Managing Director

9 KFL/381/98/OT-179 October 19,2018 TENDER FOR SUPPLY OF HAND BOOK Enclosures The Tenderer is expected to examine all instructions, forms, terms and specifications in the tender document. Failure to furnish all information required by the tender documents or submission of a bid not substantially responsive to the tender may invite disqualification. Document in every respect will be at the Tenderer s risk and may result in the rejection of their bid. The decision in this regard by KFL will be the final. Tenders should be submitted in two parts, techno-commercial bid and price bid. 1.Techno- Commercial Bid The bid shall contain the following (Please put mark in relevant boxes) 1) All pages of tender document duly signed and sealed 2) Tender form fee 3) EMD amount (A single D/D can be taken for EMD and Tender Form Fee) 4) Literature or Brochure showing Organization set up and manufacturing facilities. 5) Copy of Certificate of Incorporation / Registration 6) Self declaration indicating the bidder is having own printing unit 7) Proof for experience as per clause no.9 8) Detailed list of Customers with contact no. and address. 9) Attested copy of Permanent Account Number (PAN) 10) Self attested copy of GST/Provisional GST registration Certificate. 11) Samples as provided in clause no. 12

10 12) Duly signed tender schedule containing price details for the offered item in sealed cover superscribing Price bid. Any technical bid containing price details shall be summarily rejected. The price bids of the tenderers who qualify after technical evaluation only will be opened in the presence of such vendors, on a date convenient to KFL. 2. Price Bid Duly signed tender schedule containing price details for the offered item should be given in a separate sealed envelope.

11 KFL/381/98/OT-179 October 19,2018 TENDER FOR SUPPLY OF HAND BOOK PRICE BID TENDER SCHEDULE A(I) Item Specification : Hand book - Ordinary : Size: 20.5cm X 13.5cm, Paper : 70GSM, Maplitho,high bright, JK/TNPL/SPB/ITC Printing : Ordinary Diary Format, 2 days in a page, Saturday/Sunday clubbed, 12 additional pages for general information, all in single colour printing. 4 additional pages in multicolour printing in art paper for Company information,. Hard bound binding using 130GSM art paper and end paper 120GSM. Multi colour cover with Mat Lamination It is also advised to verify the specimen samples available with KFL Design & Photos : The printer has to provide cover design with photos up to the satisfaction of KFL.Specific photos which are not usually available, if any, will be provided by KFL. Film to be developed by the party Requirement : 9000 nos.

12 Rate per Hand Book : ` (both in figures & words) Additional charge for multi colour printing on art paper (For 4 pages): Rs.. Additional charge for single colour printing on ordinary paper (For 4 pages): Rs.. Any other information : We have thoroughly read terms and conditions mentioned in the tender document. We hereby agree to supply the materials according to the schedule and as per the terms and conditions at the rates quoted. Signature &Name of the Tenderer:...... Address & Seal of Tenderer:......

13 KFL/381/98/OT-179 October 19,2018 TENDER FOR SUPPLY OF HAND BOOK PRICE BID TENDER SCHEDULE A(II) Item Specification Design & Photos photos Requirement :Hand book- Executive :Size: 23.8cm X 18cm, Paper : 70GSM, Maplitho, high bright,jk/tnpl/spb/itc Printing : Executive Diary Format,1 day in a page, Saturday/Sunday clubbed, 16 additional pages for Year Planner, Page for telephone numbers, standard information. Etc.- all in double colour printing. 4 additional pages for with multicolour printing in art paper. Month indexing at right side of each page. Page marker using lengthy tag. Hard bound binding using 130GSM art paper and end paper 120GSM. Multi colour cover with Mat Lamination. It is also advised to verify the specimen samples available with KFL :The printer has to provide cover design with up to the satisfaction of KFL. Specific photos which are not usually available, if any, will be provided by KFL. Film to be developed by the party : 1800 nos.

14 Rate per Hand Book : (both in figures & words) Additional charge for multi colour printing on art paper (For 4 pages): Rs. Additional charge for single colour printing on ordinary paper (For 4 pages): Rs. Any other information : We have thoroughly read terms and conditions mentioned in the tender document. We hereby agree to supply the materials according to the schedule and as per the terms and conditions at the rates quoted. Signature &Name of the Tenderer:... Address & Seal of Tenderer:...