EViD Specialist Training General Election Supervisor of Elections Office Pasco County

Welcome and Introduction EViD Specialist Training General Election 2018 Office Pasco County

Pledge of Allegiance

Meet the Supervisor Pasco County Took Office: 2007

Overview Your 4 major responsibilities: Equipment setup and close down Know the EViD Operators Job How to use the EViD: To change addresses and names To update signatures To issue provisional ballots To ensure a voter is not voting twice or in the wrong precinct Complete necessary paperwork

How Will We Learn All of This? Through PowerPoint presentation By following/reading your manuals Through practical application By asking questions Through repetition

First Things First

New for the General Election! Introducing The Cage

What Does The Cage Have to do with you? Opening Procedures are in the tote the tote is in the cage! EViD Machines

New for the General Election!

Precinct Supervisor Still Has the EViD Activators Pct Supervisor

Different Precincts Have Different #s of Machines & Specialists Each Specialist (with the help of an operator) is responsible for setting up 2 machines.

1 Help Desk EViD 1 Check In EViD EViD Machines Sent to Your Precinct are in cases like this: 2 EViD Machines 2 Help Desk EViDs 2 Check In EViDs 4 EViD Machines 2 Help Desk EViDs 1 Help Desk EViD 1 Check In EViD 6 EViD Machines 2 Check In EViDs

Precincts With 2 EViD Machines 1 Help Desk EViD 1 Check In EViD Step 1 Step 2 Set up Help Desk First Use Activator Labeled #1 PCT ### 1 Help Desk Set up Check In Station Second Use Activator Labeled #2 PCT ### 2 Check In

Precincts With 4 EViD Machines 2 Help Desk EViDs 2 Check In EViDs Lead 1 Specialist Sets up 2 Help Desk EViD Machines Lead 2 Specialist Sets up 2 Check in EViD Machines PCT ### 1 Help Desk Step 1 PCT ### 3 Check In Step 1 PCT ### 2 Help Desk Step 2 Step 2 PCT ### 4 Help Desk

Precincts With 4 EViD Machines 1 Help Desk EViD 2 Help Desk EViDs 1 Check In EViD 2 Check In EViDs Lead 1 Specialist Sets up 2 Help Desk EViD Machines PCT ### 1 Help Desk Lead 2 Specialist Sets up 1 Help Desk and 1 Check in EViD Machine PCT ### 3 Help Desk Lead 3 Specialist Sets up 2 Check in EViD Machines PCT ### 5 Check In PCT ### 2 Help Desk PCT ### 4 Check In PCT ### 6 Check In

What s the Take Away For Set up Procedures? 1. Your machines and supply tote are in the cage 2. The Precinct Supervisor has your activators 3. The machines are clearly marked Help Desk and Check In 4. The EViD activators are numbered and are specific to the machine with the same number 5. You should verify that the machines are in the correct mode by checking your startup ticket 6. Your startup ticket goes in the Completed Affirmations Envelope 7. Set up all EViD machines first and supplies second after the machines are up (paperwork supplies, etc.)

When the Precinct Supervisor gives you the All Clear that the polls are officially open.. ONE Specialists performs the instructions on the laminated Ready for Voting Procedures

Getting to Know ID Cards Some Acceptable IDs are: Swipeable Unswipeable

IDs You Can Swipe

IDs That Require a Manual Lookup Manual Pg 15 These are Acceptable Photo IDs, and if signed meet the requirements for valid ID. Otherwise voter will have to supply another form of ID that contains a signature.

Review Questions Mag Stripe Issues 1.F If I get a mag stripe reader error, and the EViD says the DL is unreadable, the ID is no good and the voter is required to show some other form of ID. 2.F Removing a voter s ID from their wallet is OK if I have their permission. 3.T A mag stripe error could mean I am swiping too fast or too slow. 4.F ID cards that are NOT FLDLs are still readable by the EViD if they have a mag stripe.

Review Questions Reviewing IDs 1. T An expired ID, regardless of type, is not an acceptable form of ID. 2. T If a voter presents a valid photo ID, they must also show something with their signature. 3. F The correct way to ask a voter for their identification is to say May I have your driver license please? 4. F When it comes to the voter s address, the photo ID must have the same address as the EViD. 5. F An acceptable photo ID, such as a university ID, is required to have an address on it. 6. F If a voter asks me what address is on the EViD, I am not allowed to tell them. 7. T Procedure requires me to have the voter verify the information on their voter pass before they move on to the ballot distributor. 8. T If the voter presents a FL DL, and the address is different than what is on the EViD, the Operator s procedure is to ask the voter, Do you need to make an address update? 9. T If the voter has no acceptable ID with them, I touch NO ID on the home screen. 10.T The signature on the ID that the voter presents must reasonably match the signature on the signature pad.

INITIALS SCREEN To Get Started HOME SCREEN Two or three initials can be used

INITIALS SCREEN To Get Started HOME SCREEN Two or three initials can be used Home screen is where you begin processing voters

Manual Search When You Cannot Swipe MANUAL SEARCH SCREEN % Use birthdate and first initial followed by % sign for manual searches

Search by Name Manual Search by Name Page 16 in the Manual Enter first 3 letters of voter s last name and % Enter first 3 letters of voter s first name and % Touch Search

Manual Search Select the Voter by Touching Box LIST OF VOTERS FOUND WITH MANUAL SEARCH Manual searches may lead to boxes of voters that meet the criteria that was typed into the EViD These are all the T% AL% in the database. Always double check the DOB before selecting a voter from the list.

Manual Search Touch Search for Voter on Home Screen If Only One Voter Matches the Data You Enter The Name and Address Verification Screen will appear Otherwise, a List of Voters Matching the Criteria Will Appear Identify the correct voter there may be more than one voter with the same name

Name and Address Verification Screen Name and address verification is where you make certain the address on the EViD is the correct one. If the address on the EViD doesn t match the address on the ID card the voter is asked Do you need to update your address?

Name and Address Verification Screen There are 3 options: Yes No Wrong Voter

Voter Presents to Vote Address DOES NOT Match

Operator Sends Voter to the Help Desk with Ticket and a Red Card 02/14/1969 This is you!

Begin by Completing the Affirmation Step 1

Section 1 Section 2 Completing paperwork for: Name/Address Change Protected: Y or N Could NOT Find Voter Assistance - on file Assistance - requested at polls Signature Rejected Voter Already Voted Call the Office Prompt Other: Provisional Ballot: (all provisional voters MUST complete Section 3 AND provisional paperwork) No ID Provided Already Voted - voter disputes Pending Voter Challenged Voter At Polls Pre-filed Other: A Specialist B Voter C Contacted D Is E Orange F Provisional Name: Precinct # or Early Voting Site: Name: Registration #: Phone Bank: If yes, spoke to: Y or N D.O.B.: voter eligible to vote? Yes, Voter is Yes, Voter is No, Voter is not eligible to vote in this eligible to vote at a eligible to vote. precinct. different precinct. Reason: Ballot Style: Precinct #: (KEEP paperwork at your precinct) Manual Pass Issued: Y or N If yes, reason: Ballot Issued: Reason: Tracking/ID #: Ballot Style: Green Manual Provisional Voting Pass Issued: Y or N (ONLY issued for voters not in EViD or if directed by phone bank) Pasco County Polling Place Affirmation Sections 1 and 2 Completed by EViD Specialist

Pasco County Polling Place Affirmation Section3 Completed by Voter His new address is: 4338 Longshore Dr

Name/Address Change Required Pull Up Voter s Record Page 17 in the manual After the Paperwork Begin Processing Address Change on EViD

Name/Address Change Required Begin Making Address Change

Name/Address Change Required Begin Making Address Change 2309 Clear! Land O Lakes

Name/Address Change Required Begin Making Address Change 2309 Yes! Land O Lakes

Name/Address Change Required Begin Making Address Change Find!

Name/Address Change Required Find Residence Address Screen Using the information from the Voter Registration Application on the completed affirmation, enter the new house number, a space, and two or three letters of the new street name 4338 Long Touch OK and the address information will automatically populate the fields if an exact match is found in the database

Name/Address Change Required Find Residence Address Longshore Dr. Land O Lakes, FL 34639 If an exact match is not found in the database, select the correct street from the selection on the screen and the information will populate the appropriate fields.

Name/Address Change Required Change Residence Address 4338 Longshore Using the affirmation, verify no apartment/lot/unit number is listed on the affirmation. If so enter it manually in the NBR field on address line. Once all changes are made, touch OK

Name/Address Change Required Signature Pad Once EViD accepts the new address: The signature box appears on the screen Have voter sign the signature pad Touch Accept Signature A Voting Pass Will Print: Remove voting pass from printer Call Voter by Name Have them verify their info Return their ID to them Write their ballot style on the affirmation Send them to ballot distributor Daniel Winterthur If Voter s name has changed, voter should sign signature pad with their NEW name!

Name/Address Change Required Voting Pass/Ballot Style A Voting Pass Will Print: Remove voting pass from printer Call Voter by Name Have them verify their info Return their ID to them Write their ballot style on the affirmation Send them to ballot distributor D.

Name/Address Change Required

Voter Has Address Change What s the 1 st Thing You do? New Address: 4338 Longshore Dr. Land O Lakes

Process an Address Change and Complete Paperwork For: New Address: 3123 Whitehead Ln Land O Lakes

Do a Manual Search and Complete All Address Change Paperwork for: Sophia Sciandra DOB: 05/08/1996 New Address: 18321 Aylesbury LN

Stephanie Rogers DOB: 06/06/1984 I got married and moved! Do a Manual Search and Complete Address and Name Change Paperwork Page 19 in the manual New Address: 18621 Merseyside Loop New Name: Chaplin

Process Address Changes Assume ID is acceptable New Address: 3841 Morgons Castle CT DOB: 08/19/98 DOB: 7/3/95

Name/Address Change Required Address Protected (Page 22 in manual) 1,2A,2B Get Ballot Style Complete 2D OR Completed Affs Command Center will tell you which one

James Elmer Mitchell DOB: 7/7/51 Do a Manual Search and Complete Address Change for Protected Address New Address: 2852 Trinity Cottage Dr. Ballot Style 36.2 Kathy Darlene Mitchell DOB: 5/8/50

Review Questions Address Change Address Changes: 8 1 4 6 3 2 5 7

Examples of Refer to Clerk Tickets Voter needs a name/address change Voter at incorrect polling place Voter has no ID Voter has been mailed a ballot Voter has already voted Signature Rejected Operator could not find voter As the EViD Specialist, you will be solving these problems!

Review Questions Reviewing Refer to Clerk Tickets 1. F When the Operator prints an Action Required ticket that says Voter is at the incorrect polling place, they automatically send the voter to the Help Desk. 2. T When the ticket says Voter is at the incorrect polling place, the operator confirms that the voter s address is correct, and sends them to the correct pct. with the ticket. 3. T Refer to Clerk Tickets for name/address change are generated when the operator touches NO on the screen that asks if voter s name/address match. 4. T If a voter with a protected address confirms that their address is correct as shown on the list, the EViD Operator is able to print a Voting Pass rather than a Refer to Clerk. 5. T Operators always generate Refer to Clerk for voters who have requested a VBM. 6. T If an operator is unable to find a voter s record on the EViD, they touch Cannot Find Voter on the manual search screen to generate a Refer to Clerk. 7. T When a voter requests assistance and their registration does not indicate it, there is no Refer to Clerk Ticket. They are sent to the Help Desk with a red card and a voting pass.

Review Questions Reviewing Refer to Clerk Tickets 8. F When the voting pass states the voter IS eligible for assistance, and they have no one with them to assist, the Operator calls the Specialist over to help them. 9. T When the Refer to Clerk Ticket says Voter has already voted, it may be that the voter already voted early or by mail. 10.T When the Refer to Clerk says Voter has already voted, it may be that during early voting or earlier on Election Day the operator issued a voting pass for the wrong voter, and now that voter has come to vote. 11.T Florida Statutes dictates that on Election Day voters MUST vote in the precinct in which they reside, which makes verifying addresses one of my major responsibilities on Election Day. 12.T Ensuring that voters addresses are correct also insures that they are issued the correct ballot style, e.g. in the General Election there will be different ballot styles for voters who live in Community Development Districts.

Voter Presents at Check In With No Acceptable ID Operator sends voter to Help Desk with ticket and a red card This is you!

When Do You Issue a Provisional? When to issue? No ID Provided Voter Disputes Having Voted Pending Voter Challenged Voter Other as directed by the Command Center What kind to issue? On the EViD or Manually when the instance of issuing a provisional ballot cannot be processed through the EViD

Provisional Ballot Certificate and Affirmation Front Accuracy and Thoroughness are Key You MUST get this right! Voter Completes You will need this number later X X X X X You Complete You will get the ballot style after voting pass prints or from the Command Center

Provisional Ballot Certificate and Affirmation Back You MUST select a reason from this list! Nothing else to complete on this side.

Step 1: No ID Provided Paperwork + + + +

Processing a Provisional Ballot Pass Starts Here

Voter Presents Without Signature ID Process Provisional Paperwork for these voters Assume there are no changes to address/name These voters present to vote with acceptable photo ID, but they are unable to produce an acceptable signature ID: DOB: 7/31/75

Review Questions Provisional Ballot No ID Provisional Ballot NO ID Processed on EViD: 11 5 9 2 12 4 1 13 (only if voter produced 1 form of ID) 3 7 8 6 10

Voter Has Been Mailed a Ballot Brought Ballot to Polls to Surrender Page 21 in Manual Completed Affs Completed Affs TOUCH YES Voter has been mailed a ballot and ask Do you want to issue (voter s name) a voting pass?

Voter has been mailed a ballot: Voter Has Been Mailed a Ballot Has Ballot to Surrender Voter has been mailed a ballot: Albert S. Rosso DOB: 2/11/45 20728 Amanda Oak Land O Lakes

Voter Has Been Mailed a Ballot Did Not Bring Ballot to Polls to Surrender Ballot Completed Affs TOUCH YES Voter has been mailed a ballot and ask Do you want to issue (voter s name) a voting pass?

Voter has been mailed a ballot: Voter Has Been Mailed a Ballot Has No Ballot to Surrender Voter has been mailed a ballot: Terry Jerome Clark DOB: 09/24/59 3430 Diamond Falls Cir Land O Lakes

Review Questions Voter Has Been Mailed a Ballot Voter has been mailed a ballot: 7 2 1 3 4 5 8 6

Voter Has Already Voted Voter Disputes/ Does Not Dispute Page 27 in Manual Call Command Center 1-800-272-3250

Voter Has Already Voted Voter Does Not Dispute May or May Not Be Sent to Help Desk

Voter Has Already Voted Voter Disputes Begin the procedure for issuing a Provisional Ballot + + + +

Voter Has Already Voted Voter Disputes Process Provisional Ballots for these Voters:

Signature Rejected Page 20 in Manual

Here s Where The Operator Rejects the Signature

Help Desk EViD Machines Cannot Reject a Signature For the following exercise Pretend you have a Refer to Clerk Ticket for Signature Rejected Look up the voter on the EViD Print a regular voting pass but. Complete paperwork for a signature update In real life. After doing the paperwork You get a Voting Pass for the voter on the EViD by accepting the signature on the Signature Pad AS IF IT MATCHES

Process Paperwork for Signature Updates Assume They Have Signature ID and No Address Change Process paperwork and voting pass as if you are a Specialist DOB: 2/27/81 DOB: 10/20/87

Review Questions Signature Rejected Signature Rejected: 5 6 2 1 3 4

Operator Could Not Find Voter/ Eligibility is In Question Look for the voter yourself. Have voter complete Voter Registration Application on the Affirmation If you still can t find the voter: Voter completes Section 3 while you call Call Command Center 1-800-272-3250

Operator Could Not Find Voter/ Eligibility is In Question Command Center May: Be able to locate the voter in the database and give you a voter information number to enter into the EViD. A voting pass will print. Instruct you to issue a manual provisional ballot. Instruct you to issue a manual orange voting pass. The Command Center will give you the ballot style. **Manual voting passes are for when a voter is entitled to vote in your precinct (or demands to vote, but the voter cannot be processed on the EViD.

Anytime the voter cannot be processed on the EViD, e.g. when the voter is disputing that his voter registration record is invalid or in delete status. The Command Center will have to give you the ballot style. Paperwork is completed the same way as a provisional issued on the EViD Issuing Manual Provisional Voting Pass Page 25 in Manual Command Center May instruct you to issue a manual provisional ballot: +

Michael Joseph Baglieri DOB: 2/19/1993 New Address: 3830 Round Table Ct Ballot Style: 36.2 Command Center Has Located a Voter Registration that is Good Good in Florida Good to Go!! James L. Stump DOB: 7/12/36 New Address:18043 Wasbush Ter Ballot Style: 36.2 Page 22 in Manual

Review Questions Signature Rejected Signature Rejected: 5 6 2 1 3 4

Other Reasons for an Orange Manual Pass NEVER issue an Orange Manual Pass without Authorization from the Command Center Voter is eligible, but record is not available on the EViD Voter is a protected address with an address change Voter s address has been validated by the Command Center, but address is not in the EViD Voters MUST sign manual passes EViD Specialists MUST get ballot style from Command Center. In the event of a power outage If there is a storm and you lose power at the polling place, call the command center for authorization to use the printed backup register. The printed registers are in the Precinct Supervisor supplies. Ask for them after receiving authorization from command center.

Back up Precinct Registers

Review Questions If We Lose Power on Election Day Review 1. T All voters will be checked in with orange manual passes. The ballot style is on the backup register. 2. T Voters are required to sign both the backup register and the orange manual passes. 3. T I will have to call the Command Center for all address changes to make sure the voter s new address is in my precinct. 4. T I will not have to call the Command Center for voters who have been mailed a VBM and have it with them. 5. F I will have to call the Command Center for all signature updates. 6. F I will have to call the Command Center for all provisional ballots I issue. 7. T I will have to call the Command Center for messages that are in the signature box on the backup register such as Address Update Required, Call Phone Bank, Voted Absentee, etc.

Review Questions If We Lose Power on Election Day Review 8. F I won t have to call the Command Center for voters who have been issued ballots and don t have them along with them. 9. F When and if the power comes back on, we still have to use the backup register because we will be unable to power up the EViD again. 10. F Voters showing ID at the check in station is not necessary during a power outage.

Review Questions Provisional Ballot Review 1. T Paper manual passes, whether orange or green, are only necessary when I am not able to print a voting pass on the EViD 2. T In the case of a provisional ballot, I never give the voting pass to the voter. By giving ALL paperwork to the Precinct Supervisor, I insure the provisional will not be cast through the DS200 voting machine. 3. F Pending voters are not required to vote provisionally if they are willing to update their address. 4. F When issuing a provisional ballot pass on the EViD, the EViD will populate the reason field. If the reason is not the correct one, I have to call the Command Center. 5. T It s 6:50 p.m. and I process an address change for a voter that puts them in another precinct. If they are unable to make it to their precinct by 7:00 p.m., I may offer them a provisional ballot. 6. F When processing a Provisional Ballot Voting Pass on the EViD, it s OK to complete a manual pass as well for backup. 7. F There is nothing on the reverse side of the Provisional Certificate that I need to worry about filling out.

Voter Eligible for Assistance Page 14 in Manual Voter Eligible for Assistance Already On File Requesting Assistance for First Time This is the first decision you make when processing a voter who is eligible for assistance.

Voter Eligible for Assistance Page 14 in Manual Voter Brought Assistor Voter is Alone This is the second decision you make when processing a voter who is eligible for assistance.

Scenario 1 Voter Eligible for Assistance Voting Pass States It and Voter DID NOT Bring Assistor Voter EViD Operator Pct Supervisor Be Right There! + + +

Scenario 2 Voter Eligible for Assistance Voting Pass States It Voter Brought Assistor Voter Assistor + + + This is you!

Scenario 2 Eligible for Assistance in Voting Already on File for Voter Voter Brought Assistor With Them + + + Help Desk completes affirmation using voting pass Help Desk has assistor complete Section 5 on reverse side of affirmation Help Desk sends voter and assistor to the Ballot Distributor Help Desk puts completed affirmation in Completed Affirmations Envelope

Assistor always does paperwork Whether assistance is on file for voter or not Pasco County Polling Place Affirmation Section 5 Completed by Assistor

Scenario 3 Eligible for Assistance in Voting Not on file on voter s Record Voter Brought Assistor With Them + + + Help Desk completes affirmation using voting pass Help Desk has assistor complete Section 5 on reverse side of affirmation Help Desk sends voter and assistor to the Ballot Distributor Help Desk puts completed affirmation in Completed Affirmations Envelope

Pasco County Polling Place Affirmation Section 4 Completed by Voter

Pasco County Polling Place Affirmation Section 5 Completed by Assistor

Scenario 4 Eligible for Assistance in Voting Not on Voter s Record Voter Has Not Brought Assistor With Them + + + Help Desk completes affirmation using voting pass Help Desk has voter complete Section 4 on reverse side of affirmation Help Desk puts completed affirmation in Completed Affirmations Envelope

Pasco County Polling Place Affirmation Section 4 Completed by Voter

Eligible for Assistance in Voting Not on Voter s Record Voter Has Not Brought Assistor With Them Help Desk notifies Precinct Supervisor Help Desk gives Voter Pass to Precinct Supervisor Help Desk Pct Supervisor Be Right There! This is you!

Voter Requesting Assistance for the First Time Voter Came to Polls with Assistor DOB: 02/06/1998 Process Paperwork Issue a Voting Pass

Processing Voting Passes What if When Verifying Their Information I realize I processed the wrong voter? STOP DO NOT PROCESS ANOTHER VOTER

Searching for Voters What if I realize I ve processed the wrong voter s record?

Is It Possible to Reprint a Voting Pass? If the printer jams or runs out of paper or you load the paper backwards, you will have to reprint the voting pass for the voter **The EViD WILL NOT reprint Refer to Clerk tickets and Action Required tickets

Review Questions Reviewing Printer Issues 1. T The printer will print a blank pass if I put the paper roll in the cradle upside down or backwards. 2. T If the printer does not print, it may be out of paper, or one corner of the printer cover is not cinched down. 3. T Spare rolls of paper are stored in the EViD Supply Tote. 4. F It is not possible to re print a voting pass, so if something happens to a pass in the printing process, I fill out an orange manual pass.

Getting to Know the EViD OTHER FEATURES ON THE HOME SCREEN

Missing X and Signature Line on Signature Pad If your EViD Sigpad is missing the X and dotted line where voters should sign: Touch Reset Sigpad on the Home Screen You will get a message that the signature pad is resetting The X and dotted line should reappear If you continue to have problems, call the Command Center

Review Questions Reviewing Signatures/Signature Pad 1. T When a voter s initial signature on the signature pad is different than the signature on their ID, I touch Clear Signature and ask them to sign again. 2. F When the voter has a temporary medical condition that effects their ability to sign, it s not necessary for the Operator to send them to the Help Desk to do an official signature update. 3. F An example of when to use the Reset button on the signature pad would be if a voter slips off the signature pad while signing and needs to start over. 4. T If my signature pad is blank, I may have to unplug it and plug it back in, touch the rest button, or both. 5. T The Operator touches the Reject Signature button when the voter needs to go to the Help Desk and do an official signature update. 6. F It s never acceptable to accept a blank signature.

EViD Features Pollwatcher asks if someone voted Page 7 in the Manual This button allows you to look at voter records WITHOUT issuing a Voting Pass.

Review Questions Miscellaneous Review 1. F If I realized I processed a voting pass for the wrong voter 2. F It s OK to ask Operators to set up their Check In stations 3. T Bookclosing date was October 9 th 4. F Voters who applied to vote with incomplete applications 5. F Voters who are Inactive Status cannot vote 6. T When the Check In EViD is powered up, it s inspector mode 7. T Children may accompany adults 8. T Children may serve as interpreters 9. T Orange Manual Passes must be completed for protected address changes.. 10. T Voter has VBM to surrender, not necessary to complete an affirmation 11. F Voter has been mailed a VBM, did not bring it to surrender 12. T Ballot Distributors are dependent upon voting pass for ballot style. 13. T Stapling Refer to Clerk helps the elections staff.

Review Questions Signature Rejected Which are NOT supplies that are mandatory to give to Precinct Super at the end of the day: Air Card EViD Voting Pass Totals Tape Closing Procedures A list of any Provisional Tracking #s you made up Help Desk and Check In Station Signs Which are supplies that are mandatory to give to Precinct Super at the end of the day: ALL completed affirmations envelopes (even empty ones) Cell Phones Address Protected Envelope EViD Activators

Spanish Language Assistance Language Assistance Hotline: 352-518-4057 + The Precinct Supervisor Has Printed Materials

Pssst.. READ YOUR MANUALS Find the secret word E-mail: pollworker@pascovotes.com Enter for a chance to win!

Be sure to call or e mail me if you have ANY questions 800 851 8754 tbentley@pascovotes.com