23713412 FAX : 23713412 GRAM: ELECCOM NEW DELHI No. 4/RTI/PIO-AA/2012 SECRETARIAT OF THE ELECTION COMMISSION OF INDIA NIRVACHAN SADAN 110001 ASHOKA ROAD, NEW DELHI- 110001 Dated: 26.07.2012 ORDER On account of changes in work distribution among the Under Secretaries of the Commission, the Order No.4/RTI/PIO-AA/2011, dated 30.08.2011 regarding designation of the Commission s CPIOs has been modified. All the Under Secretaries of the Commission is hereby designated as CPIOs for the subject matter dealt with by him/her. Accordingly, the officers mentioned in column(2) of the following table will be the CPIOs in respect of the subject matter indicated in Column (3) of the table:- TABLE Sl. No. Name of the Central Public Information Subject Matter Officer with Designation and Phone No. (1) (2) (3) 1. Sh. A.K.Pathak, 23052082 2. Sh. N.T.Bhutia, 23052084 3. Sh. Ajoy Kumar, 23052067 All policy matter related to RTI, Co-ordination of RTI matters. All matters relating to court cases including references from the President and Governors. Electoral Reforms. Interpretations of election related law. Manual & Handbooks, revision of Handbooks. Issuance of statutory directions and instructions. Revision of electoral rolls. Photo electoral rolls. Issuance of Elector s Photo Identity Cards to electors. General instructions of polling stations. 4. Sh. B.C.Patra, Under Secretary 23052078 Creation and continuation of Posts (through Financial Division). Appointment/Promotion. Disciplinary cases. Property returns and other periodical returns. All work related to Recruitment Rules. Maintenance of CRs, Leave Accounts and Service Books. Pension & other terminal benefits. General instructions related to officers and staff posted in the CEO s Office. All other Establishment matters. Celebration of National days and other occasions. Training of ECI personnel. - 1 -
5. Sh. T.C.KOM, 23052075 6. Sh. B.M. Sharma, Under Secretary & DDO, 23052020 7. Sh. Kumar Rajeev, 23717057 8. Sh. J.K.Rao, 23052022 9. Sh. Anoop Kumar, 23052071 10. Sh. Rakesh Kumar, 23717391-98. 11. Sh., Malay Mallick Under Secretary 23052058 Maintenance and provisioning of automation equipments, computers and their accessories, Maintenance of Commission s website. Overseeing and standardization of CEO s websites. GIS mapping of electoral data. Supervision and monitoring of Control Tables and computerized database of electoral rolls and EPIC maintained by States. Maintenance of national elector database. Arrangements for video conferencing. Election Programmes, General instruction relating to elections, Vacancy statements, Establishment of Office of CEO of States and Maintenance of CEO s establishment records. Holidays lists, Insurance of polling personnel. Delimitation of constituencies. Matters pertaining to post delimitation activities. Preparation of bills for drawls and disbursement of Pay and allowances. Co-ordination between difference functional and territorial Division, Administrative matter relating to meeting, All matters related to the conference of the CEO, Co-ordination with CEO offices. All election matters relating to Uttarakhand, Haryana, NCT of Delhi, Jammu & Kashmir, Himachal Pradesh, Rajasthan and Punjab States and UT of Chandigarh. All election matters relating to Bihar, Jharkhand, Chhattisgarh, Orissa, West Bengal and Gujarat States. Reception of delegates, international dignitaries and making necessary arrangements for them. All work relating to Canteen. Provision of catering during meetings and conferences in the Commission. Provision of catering facilities to the employee of the Commission. All matters relating to hospitality. Ticketing for domestic and international tours, visas etc. Meetings and conference-room arrangements. International cooperation. Getting all clearance for foreign visits of the CEC/Commissioners/Officers. Any specific IEC projects allotted by the Commission. Getting clearance for foreign visits of Commission s members/commission Officials; Processing of foreign delegates visits of the ECI. MOU s with other Countries. Correspondence with external electoral agencies. Nomination to Seminar/Symposium/visits etc of ECI Secretariat or CEO/DEO estt. All election matters relating to Uttar Pradesh. Not in the manner cases which involve the cases of returned candidates and those policy decision referred to by the Zonal Sections. To Monitor the progress/status of all expenditure cases of the candidates with territorial - 2 -
12. Sh. A.N.Das, 23052012 13. Sh. Rahul Sharma, 23052070 14. Sh. K.D.K.Verma, 23052060 divisions under South, West and Central Regions. To prepare notices and follow up action. Election Accounts of political parties. Annual Accounts of Political Parties. Contribution reports of Political parties. Co-ordination with CBDT regarding reports. Security of the Officers and staff /premises/assets of the Commission. Cleanliness and upkeep of the ECI premises. Issue of Identity Cards and Passes to staff. Coordinating with CPWD Civil & Electrical Handling Daily Wagers. Purchase & maintenance of equipments other than telecom & computers. Scrutiny & processing of Bills for payment. Receipt, Issue and Central Diary of all correspondence including RTI applications. Receiving payments of RTI application against issue of receipts. Handling of special camp bag facilities, Daily Hoisting of Flag, Sale of Commissions Publications. Purchase and maintenance of dead stock, consumables and stationary items (other than books). Purchase and maintenance of Staff Cars. Maintenance of Commission s property registers. Medical care of staff. Allotment of residential accommodation for staff. Uniforms for staff. Purchase & maintenance of telecom instruments in the office and at the residences of officers. All matters relating to Print Media and Electronic Media. Radio and T.V. Broadcast Facilities, Publicity. Authority Letters under rules 32 & 53 of the Conduct of Elections Rules, 1961. Printing, publication & distribution of Election Law Manual and Handbooks etc. Issue of Press Notes, placing them on website. Preparation of data, films, videography materials and their use for training. Matter related to voter Awareness. Consolidation of voters education, voters awareness. Voters facilitation and voters participation research and practices. Preparation and exhibition of specific IEC plans for the parliament/assembly constituencies going to elections. Engage survey, research and social marketing methods (through IFD) to identify voters behavior and enhance participation. Build IEC capacity and structures at the State Electoral Offices. Establishing partnership of ECI on IEC matters with other agencies/players including youth. Organizing advocacy events. Model Code of Conduct and instructions related thereto, Breaches of Model Code of Conduct-all cases relating to Central Govt. Biennial Elections to the Council of States & Legislative Council (except J & K). Elections to the office of the President and Vice President of India. Procurement and Maintenance of all election materials. All matters relating to Secret Seals of the Commission - 3 -
15. Sh. P.K.Sharma, 23052057 16. Sh. Darsuo Thang 23052062 17. Sh. Mohd. Umar, Under Secretary & AFA. 23052066 18. Sh. Avinash Kumar, 23052055 19. Sh. Arvind Anand, Under Secretary & PAO, 23052063 20. Sh. Salekh Chand, Library & Information Officer, 23052040 21. Smt. Rachna Gupta, DD(OL), 23717149 22 Ms. P.N.Lakra, 23052074 and Electronic Voting Machines. All matters relating to Commission s Observers, Observers deployment, Payment to Observers. All matter related to registration of political parties. All post registration matter relating to political parties. Recognition and de-recognition of parties. Disputes of parties. Organizational elections, Symbols Orders etc. All election matters relating to Karnataka, Andhra Pradesh, Kerala, Tamil Nadu and UTs of Puduchhery, Lakshadweep, A & N Islands. All work on Budget, Vehicle & House Building Advances, GPF Accounts and Processing of GPF withdrawals, Welfare, Annual Audit, and Settlement of audit objections. Streamline election expenditure monitoring and formulate policies for expedient expenditure monitoring. To liaise with other departments(cbdt etc.) regarding deployment. Take follow up measures. Preparation of guidelines and instructions for Election Expenditure Monitoring. Training of officials of State and Election Commission. Observer appointment. To Monitor the progress/status of all expenditure cases of the candidates with territorial divisions under North, North Eastern and Eastern Regions. To prepare notices and follow up action. Observer report relating to above mentioned regions. All matters relating to Pay and Accounts. All election matters relating to Assam, Arunachal Pradesh, Mizoram, Sikkim, Manipur, Meghalaya, Tripura and Nagaland states. General upkeep of Library. Purchase of Books, Newspapers, and Journals. Press Clippings. Archives (Record Room). Translation of Commissions correspondence, Notifications and Publications into Hindi. Training of employees in the use of Hindi. Updating and compilation of various instruction/orders/guidelines etc. issued from time to time by the Commission. Updating and compilation of important decisions taken by the Commission in connection with conduct of election, revision of electoral rolls, Model Code of Conduct and make available consolidated instructions to different Sections. Updating various Hand Books. Maintenance of Record Room/review of recorded files. Preparation and publication of Annual Report of the Commission. Statistical Report on elections, Index Cards, Maintaining/providing elections data to other - 4 -
23. Sh. A.K.Bhatnagar, Under Secretary 23717391-98 24. S.B.Joshi, 23052033 organizations. All election matters relating to Madhya Pradesh, Goa and Maharashtra states and UTs of Daman & Diu, and Dadra & Nagar Haveli. Setting up and maintenance of training infrastructure, Management of training of the ECI, Training need assessment, Development of training material and training modules, Developing training network with other training institutes of national repute. 2. APIO :- Sh. Santosh Kumar Dubey, APIO & Section Officer, Room No. 510, Election Commission of India Tel. 23052105 3. First Appellate Authority:- Sh. K.F. Wilfred Principal Secretary Room No.305, Election Commission of India Tel.: 011-23052026, [23717391-98, Extn. 229]. Fax no. 23052010. 4. Nodal Officer:- Sh. Tapas Kumar, Principal Secretary Room No.113, Election Commission of India Tel. 23717164, [23717391-98, Extn.266]. Fax. 23052007 5. Transparency Officer:- Sh. Vinod Zutshi. Deputy Election Commissioner, Room No.107, Election Commission of India, Tel. 23052023, 23052024, [23717391-98, Extn. 207] Fax. 23052025. 6. This order supersedes the Commission s earlier Office Order of even number dated 30-08-2011. - 5 -
7. Further, the Establishment Division is hereby Ordered to place all the work distribution (among the Under Secretary of the Commission) Orders of the Commission on its website under head Right to Information. Sd/- (TAPAS KUMAR) PRINCIPAL SECRETARY & NODAL OFFICER STANDAND DISTRIBUTION - 6 -