Olympia Community Unit School District #16 REGULAR BOARD OF EDUCATION MEETING AGENDA Olympia Administration Office April 13, 2015 7:00 PM 1. Call to Order, Roll Call, and Pledge of Allegiance The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier ; Carolyn Hansen ; Trena Glenn ; Laura Cremeens ; Steve Matter ; Doug Maris ; Shawn Hohulin ; Superintendent Andrew S. Wise ; Assistant Superintendent Joshua R. Olsen ; OHS Principal Ed Jodlowski ; OMS Principal Andy Walsh ; ONE Principal Ben Lee ; OSE Principal Stacey Rogers ; OWE Principal Matt Nordstrom. Absent: Others Present: The Pledge of Allegiance was led by. 2. Recognition of Visitors 3. Approval of Consent Agenda A motion was made by, seconded by to approve the consent agenda that includes: Discussion. Vote: Frazier ; Hansen ; Glenn ; Cremeens ; Matter A. Approval of Agenda B. Approval of Minutes, including Executive Session, from the March 9, 2015 regular Board of Education meeting C. Approval of Minutes from the March 30, 2015 special-called Board of Education meeting D. Approval of Bills and Financial Reports E. Confirm the following resignations: 1. Sara Hughes - OHS Speech Team Coach effective March 30, 2015 2. Linsy Stockham - Teacher's Aid at Olympia West Elementary effective at the end of the 14-15 school year F. Employ the following Certified Teachers effective for the 2015-2016 school year: 1
1. Christyn Biswell - OHS Mathematics 2. Bryce Hoffman - OHS Agriculture 3. Courtney Hoffman - OHS Physical Education G. Employ Gerald Graber as Custodian at Olympia West Elementary effective June 15, 2015 H. Employ the following Extra-Curricular Coaches/Sponsors effective for the 2015-2016 seasons: 1. Lisa Steve - OHS National Honor Society Co-Sponsor (split stipend with Amanda Hapgood) 2. Josh Padilla - OHS Assistant Football Coach 3. Bryce Hoffman - OHS FFA Advisor 4. Courtney Hoffman - OHS Varsity Head Girls' Basketball Coach 5. Amber Kashner - OHS Head Football/Basketball Cheerleading Coach I. Approve an overnight trip to Monmouth College on June 6-7, 2015 in order for the OHS Varsity Boys' Basketball team to attend the 12th Annual Summer Shootout J. Approve an overnight trip for the OHS Wrestlers to attend a camp in Wisconsin Dells to be held June 22-25, 2015, and to approve the use of the Olympia white activity bus for said trip K. Approve renewal of the annual IESA membership effection for the 2015-2016 school year L. Approve renewal of the Sports Medicine Services agreement between Hopedale Medical Complex and Olympis CUSD No. 16 effective for the 2015-2016 school year M. Approve the 2015 OHS Senior Class Trip to Six Flags in Gurnee on Thursday, May 21, 2015 N. Approve the Job Description for Director of Food & Transportation Services 4. Communications A. A folder will circulate around the Board table. B. OHS Chorus/Band Trip Update C. IASB Corn Belt Division Dinner/Meeting Update - Steve Matter, Trena Glenn, Josh Olsen, & Andrew Wise 5. Committee Reports 6. Administrative Reports A. Assistant Superintendent's Report - Dr. Joshua R. Olsen 1. Reductions-in-Force/Dismissals of Education Support Personnel (Motion) 2
2. Director of Food & Transportation Services (Consent Agenda Attachment) 3. Olympia South Roof Repair (Motion) 4. Insurance Committee Meeting Update 5. Nickel Lease Information 6. PARCC Update B. Principals' Reports C. Superintendent's Report - Dr. Andrew S. Wise 1. District Dashboard 2. Enrollment Update 3. District Revenue & Expense Update 4. FY15 Amended Budget Report 5. State Aid Resolution (Motion) 6. Working Cash Transfer (Motion) 7. Revenue Enhancements/Cost Containments for FY16 8. FY16 Working Budget - May 9. 2015-2016 Instructional Materials & Other Fees Schedule (Motion) 10. Bond Resolution Hearing on May 4, 2015 (Motion) 11. State & Federal Legislative Update 12. 2015-2016 Board of Education Meeting Dates (Motion) 13. 2015 Junior/Senior Prom - Saturday, May 2, 2015 14. Final 2014-2015 End-of-Year Events/Dates 15. Board Reorganization Process - May 4, 2015 7. Other Business 8. Action Items the Reduction-in-Force of the following School Bus Driver effective at the end of the 2014-2015 school year: Nancy Langley. Reduction-in-Force of the following Bus Aides effective at the end of the 2014-2015 school 3
year: Catherine Ross, Valerie Martin, and Samantha Meridith. the Reduction-in-Force of the following Teacher's Aides effective at the end of the 2014-2015 school year: Teresa Hawkes, Norma Gourdier, Lydia Schmidgall, Laura Simonton, Stacey Boots, Whitney Boughan, Keri Leach, and Kalee Cross. the 2015-2016 Board of Education meeting dates/times as presented by Superintendent Andrew Wise. the 2015-2016 Instructional Materials & Other Fees Schedule as presented by Superintendent Andrew Wise. a resolution to abate $250,000.00 from the Working Cash Fund and transfer to the Education Fund as recommended by Superintendent Andrew Wise. a resolution requesting supplemental State Aid based on need. a proposal from Ameresco for roof repairs at Olympia South Elementary. A motion was made by, seconded by, to set a Working 4
Cash Bond Hearing for Monday, May 4, 2015 at 6:50 p.m. prior to the regular scheduled Board of Education Meeting. 9. Opportunity for Public Input 10. Executive Session A motion was made by, seconded by, to meet in Executive Session at p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or to discuss litigation, when an action against, affecting or on behalf of the school board has been filed and is pending before a court or administrative tribunal, or when the school board finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Ayes Nays A motion was made by, seconded by, to reconvene open session at p.m. Ayes Nays 11. Actions As A Result Of Executive Session 5
12. Adjournment At p.m. a motion was made by, seconded by to adjourn the meeting. Motion carried by unanimous vote. 6