Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting April 21, 2014 Notice of the meeting and agenda were posted at 12:30pm on April 17, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S. 301-314. The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Phil Carson and Commissioner Jack Stewart. Agenda item #1: Chairman Carson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: The Board discussed upgrading the county s current phone system server. Anderson had consulted with Dimensional Concepts (DCI) concerning the need for an updated system. DCI installed the phone system in October 2007 for an approximate original cost of $137,000.00. This system had a five year warranty and is now out of warranty. The phone system services the Judicial, County Assessor, County Election Board, and Administrative Office Buildings. The component that needs to be replaced is the PBX (private branch exchange) or computer server for the phone system. The individual telephone units and network components do not need to be replaced. One problem with the current server is the length of time required to reboot after a power outage. It could take several days without service to replace the system if it should fail before it is replaced. The Board directed the Clerk to prepare a bid packet with the necessary specifications. An estimate of the cost is $25,000.00. No formal action was necessary. Agenda item #4: Anderson moved, seconded by Stewart to approve the proposal for Oklahoma Environmental Management Authority (OEMA) for the lease/purchase financing of two Caterpillar roll-off trucks to F&M Bank, at a rate of 4.8% for 84 months with a payment of $5,402.16 monthly. This lease/purchase was approved by OEMA on April 10, 2014. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No. 14-211) Agenda item #5: Carson moved, seconded by Stewart to table for one week the approval of a resolution of determination and exchange of surplus county highway right-of-way on old U.S. 81 in the south city limits of Okarche, Canadian County, District #1, Oklahoma. All of the documents were not prepared for consideration. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #6 and #7: Carson moved, seconded by Stewart to approve the following interlocal agreements between the City of Yukon and the Board of County Commissioners of Canadian County District #1: Chip-seal ½ mile of Cimarron Road, from Highway 66 going north ½ mile. (Clerk's Misc. File No. 14-206) Chip-seal ½ mile of Gregory Road, beginning ½ mile north of Highway 66.
(Clerk's Misc. File No. 14-207) Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #8: Anderson moved, seconded by Carson to approve the revised amendment to the interlocal agreement between the Canadian County Board of Commissioners, District #2 and the Town of Union City for road services. The previous amendment was approved April 7, 2014. Anderson stated the grant administrator preferred different language in the agreement. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No. 14-208) Agenda item #9: Stewart moved, seconded by Carson to approve the lease agreement between the Canadian County Election Board and Pitney Bowes for a DM475 Digital Mailing System. The monthly lease payment is $336.00. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No. 14-209) Agenda item #10: Carson moved, seconded by Stewart to approve the Monthly Report for the Canadian County Health Department, March 2014. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No. 14-210) Agenda item #11: During this time engineering consultant C.C. Shah addressed the Board and discussed engineering and funding on roads and bridges in the districts. Agenda item #12: Undersheriff Chris West reported there were 205 inmates in the county jail. Agenda item #13: Stewart moved, seconded by Anderson to approve the April 14, 2014 minutes. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #14: There was no new business. Agenda item #15: Carson moved, seconded by Stewart to approve appropriations and transfers. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #2 Mike Graham Auctioneers $92,644.00 Unrestricted Highway District #3 OneOK $1,000.00 Children's Justice Center ODMHSAS $24,557.61 Children's Justice Center Office of Juvenile Affairs $30,646.00 Page 2 of 6
Transfers: FROM TO AMOUNT County General Visual Inspection Part- County General Visual Inspection $10,000.00 Time Help Maintenance & Operation Agenda item #16: Anderson moved, seconded by Stewart to approve Blanket Purchase Orders. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #17: Stewart moved, seconded by Anderson to approve Claims. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Children's Justice Center Cash Fund 5629 Wal-Mart Community Branch (A/C) Supplies $346.95 5630 Wal-Mart Community Branch (A/C) Supplies $552.74 5631 Wal-Mart Community Branch (A/C) Supplies $764.60 6464 Canadian County Sheriff's Office Bomb Dog Expenses $2,000.00 6465 Canadian County Sheriff's Office Service $40,071.00 6466 Canadian County Sheriff's Office Service $5,847.00 7486 CMRS-FP Postage $500.00 7514 O G & E Service - CHBS $94.52 7533 Shortea Cooper Haircuts $20.00 7623 Tandi Crittenden Travel $20.16 7626 Board Of Education / General Fund Salaries $78,563.46 7630 Canadian County Public Facilities Authority Insurance Proceeds $146,601.00 7688 Clearwater Enterprises, LLC Service $914.48 7690 A T & T Mobility 2 Service $102.55 Children's Justice Center Cash Fund Total: $276,398.46 County Clerk Lien Fees Cash Fund 6412 OSU AGEC CTP Training $140.00 6413 OSU AGEC CTP Training $140.00 County Clerk Lien Fees Cash Fund Total: $280.00 County General Fund 162 Lowe's Companies (A/C) Supplies $58.90 332 Advanced Correctional Health Care Tank Rental $42.44 3852 Summit Business Systems Maintenance $515.00 4122 Oklahoma Restaurant Supply Chairs $595.50 4173 Hi-Line Supplies $499.50 4175 Polymath Interscience LLC Detection Kit Set $2,274.99 4912 Mustang News Advertisement $1,325.25 5067 Cintas First Aid & Safety Services $363.23 5345 Water Quality Control Inc Service $200.00 5348 Pike Pass Toll Fees $4.75 5350 InSight Screening Services, LLC Testing $315.00 5585 Cintas First Aid & Safety Service $82.02 5589 Dry Clean Super Center Service $774.00 5947 Cintas First Aid & Safety Service $438.25 6293 Auto F/X Tint $185.00 6336 Cintas First Aid & Safety Services $582.68 Page 3 of 6
6338 Joe Cooper Ford Parts $329.31 6350 Association Of County Commissioners Of OK Registration $190.00 6598 AmSan Eve Inc Glass Filler $31.20 6725 Hyatt Regency Tulsa Lodging $166.00 6778 Staples Advantage (IL) (A/C) File Cabinet $489.28 6898 Comdata Network, Inc Fuel $317.08 6959 Assessment, Inc Service $120.00 7029 Onesource Managed Services Maintenance $97.50 7101 Fuzzell's Business Equipment Ribbon $39.68 7217 Schwarz Oil Co Parts $40.45 7236 AmSan Eve Inc Supplies $655.09 7419 Schwaab Inc Stamps $82.50 7421 Magic Wand Car Wash Tokens $100.00 7422 My Computer Bytes LLC Computer $1,170.00 7440 Interstate All Battery Center Batteries $215.88 7447 Century Printing LLC Service $286.15 7448 Century Printing LLC Service $5,294.43 7476 Nurnberg Roofing LLC Repairs $500.00 7482 ONG Service $308.04 7502 Advanced Correctional Health Care Service $387.45 7503 Image Works Ink $109.80 7504 State Auditor And Inspector Audit Services $2,483.16 7508 Schwarz Oil Co Fuel $97.00 7521 Cox Communications LLC Service $22.94 7522 O G & E Service $136.54 7523 Clearwater Enterprises, LLC Service $1,584.72 7524 ONG Service $2,251.76 7526 Cox Communications LLC Service $25.52 7527 El Reno Tag Agency LLC Tag $26.50 7530 A T & T Long Distance Service $617.76 7532 Jack Stewart Fuel $110.03 7586 O G & E Service $434.58 7588 Sandra K Cushing Payment $406.51 7632 Joel Foster Travel $299.50 7635 Verizon Wireless Service $985.64 7636 O G & E Service $129.10 7637 Cox Communications LLC Service $1,983.66 7644 ONG Service $187.37 7668 ONG Service $205.45 County General Fund Total: $31,174.09 County Health Department Fund 5875 El Reno Tribune Advertisement $157.50 6843 Houghton Mifflin Harcourt Forms $877.30 7269 Miccah Gilmore Service $1,492.50 7270 Onesource Managed Services Staples $61.53 7389 Florida Wholesale Plant Service Service $150.00 7425 Century Printing LLC Envelopes $910.00 7468 Yukon Review Advertisement $189.00 7498 Touchtone Communications (Box 27772) Service $39.79 7565 Yukon Chamber Of Commerce Luncheon $12.00 7566 ONG Service $257.05 7567 Onesource Managed Services Maintenance $57.81 7568 Jani-King Of Oklahoma Service $1,976.96 7569 R. K. Black, Inc Maintenance $73.99 7571 Mustang News Subscription $18.00 Page 4 of 6
7672 Johna Paul Travel $16.80 7678 Stasha Howard Travel $124.32 7679 Emily Bruce Travel $41.44 County Health Department Fund Total: $6,455.99 Emergency Management Cash Fund 7510 Sprint Service $69.60 7512 A T & T Mobility Service $81.72 Emergency Management Cash Fund Total: $151.32 Flood Plain Permit Cash Fund 3274 South Central Arc Users Group Training $495.00 6968 Quartz Mountain Resort Lodging $82.00 7433 Oklahoma Floodplain Managers Association, Inc Registration $50.00 Flood Plain Permit Cash Fund Total: $627.00 Grants Cash Fund 7511 A T & T Mobility Service $45.00 Grants Cash Fund Total: $45.00 Sheriff Service Fees Cash Fund 4479 Bank Of America Travel $296.54 6416 Bank Of America Travel $848.40 6438 Office Of Management And Enterprise Services MRAP Vehicle $2,500.00 6975 U. S. Prisoner Transport Transport $576.24 6980 U. S. Prisoner Transport Transport $400.00 7038 U. S. Prisoner Transport Transport $400.00 7041 Tower Management Enterprises LLC Rent $680.00 7054 Galls, LLC Parts $1,580.00 7455 U. S. Prisoner Transport Transport $784.16 7459 Cutting Edge Signs Vehicle Kits $555.00 7460 International Police Work Dog Association Membership Dues $45.00 7528 Cox Communications LLC Service $71.64 7694 Canadian County Treasurer / Payroll Payroll for 2014/04/21 $10,225.22 Sheriff Service Fees Cash Fund Total: $18,962.20 Treasurer Mortgage Fees Cash Fund 3833 Cox Communications LLC Service $104.95 Treasurer Mortgage Fees Cash Fund Total: $104.95 Unrestricted Highway Cash Fund 4204 S & T Alarm Service Service $95.00 6345 Cowan Group Engineering LLC Surveying $1,255.00 6369 Hoskins Gypsum Company LLC Gyp $11,640.89 6371 Lowe's Companies (A/C) Parts $200.31 6799 C. C. Shah Service $2,000.00 6800 John Deere Company Mowers $47,734.08 6851 Airgas Mid South, Inc Parts $526.03 6852 Dolese Bros Co Road Rock $10,375.84 6996 Dolese Bros Co Road Rock $6,728.04 6997 Dolese Bros Co Crusher Run $8,739.13 7087 Warren CAT Trailer $72,691.00 7260 Logan County Asphalt Co Proline $1,548.12 Page 5 of 6
7261 InSight Screening Services, LLC Drug Tests $85.00 7263 Zep Manufacturing Company Supplies $228.53 7304 Northern Safety Company Inc Bandaids $54.84 7394 K & O Construction & Supply Co Beams $1,017.12 7412 Schwarz Oil Co Fuel $3,819.24 7434 Triple A Truck And Trailer Repair LLC Parts & Labor $561.75 7435 Wingfoot Commercial Tire Systems, LLC Foam Fill $2,484.00 7483 Schwarz Oil Co Fuel $3,253.50 7493 Cavin Wrecker Service LLC Service $396.00 7499 ONG Service $836.88 7520 Verizon Wireless Service $83.21 7589 Welch State Bank Payment $2,058.70 7590 Welch State Bank Payment $2,058.70 7591 Welch State Bank Payment $2,511.08 7592 Prosperity Bank Payment $5,293.82 7593 Caterpillar Financial Services Corporation Payment $3,819.24 7594 Welch State Bank Payment $3,520.21 Unrestricted Highway Cash Fund Total: $195,615.26 Vending Machine Cash Fund 6073 Great Plains Coca-Cola Supplies $211.70 6967 Dr Pepper Crown Royal Supplies $97.50 Vending Machine Cash Fund Total: $309.20 Payment Listing for 4/18/14 Total: $530,123.47 Agenda item #18: Carson moved, seconded by Stewart to adjourn. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. The meeting adjourned at 9:54am. Shelley Dickerson, County Clerk (SEAL) Page 6 of 6