Vote Tabulator Testing Demonstration and Candidate Information Session Organizers: Isabel Leung Michele Kennedy
Agenda Vote Tabulator Testing Demonstration Accessibility Accessible Voting Locations Accessible Voting Devices Q+A regarding Vote Tabulators
Agenda. Proxy Voting Roles of Scrutineers/Candidates at the Voting Location Identification Set up at Municipal Offices on Election Night Uploading results to the Town s website Advance Vote results tabulation Roving Poll Ballots Processed into Continuous Advance Vote Tabulator (ADV05)
Voting Procedures at the Voting Location CSO: Do you have a Voter Notification Card? Elector: Yes! CSO: Your Poll is 201. The PC and DRO will be able to assist you. Help you complete Form EL15 if you are not on Voters List. PC checks ID assigns a number to the elector and crosses his/her name off the Voters List DRO Issues the appropriate ballot type in a secrecy folder with sharpie pen. Voter marks ballot behind voting screen. TO process your ballot through the vote tabulator. 201
Ballot Type School Support Code Ballot Type Colour on Ballot School Trustee Office on Ballot EP English Public White York Region District School Board ES English Separate Red York Region Catholic District School Board FP French Public Yellow Conseil scolaire Viamonde FS French Separate Orange Conseil scolaire de district catholique Centre-Sud N No School Support Pink None
Sample Ballot
DRO Initials The DRO must initial the box at the top of the ballot in the space provided (ensuring their initials remain INSIDE the box)
DRO Initials The DRO is to insert ballot into secrecy folder and hand to the elector. The DRO should ask the elector to return the ballot in the secrecy folder to the Tabulator Operator so the initials are visible and return the pen to the basket at the Tabulator.
Closing of the Voting Place Revision Officers At the close of the Voting Place, remain until all electors inside the Voting Place have voted Electors exiting the Voting Place may require your assistance Check with the DRO and/or PC to determine whether they require assistance
Closing of the Voting Place CSO Prior to 8:00 p.m., check the hallway outside the Voting Place and the parking lot and encourage voters to hurry inside as the doors to the Voting Place will close promptly at 8:00 p.m. SHARP Close the doors to the Voting Place at 8:00 p.m. SHARP Stay beside the doors to ensure that no one enters the Voting Place once the doors are closed (those individuals inside the location are permitted to vote) Check with the DRO and/or PC to determine whether they require assistance
Closing of the Voting Place Hall Monitors October 27 is a PA day and students will not be in school Daycare/childcare is being provided at St. Marks and Wendat Village Hall monitors for these two locations will be required to be on site from 9:00 a.m. to 6:30 p.m.
Individuals permitted inside the voting place after it closes (where applicable) Electors finalizing their vote in Voting Place DROs Poll Clerks Candidate or Scrutineer - one per Poll Poll Supervisors Tabulator Operators Customer Service Officer (until duties completed) Revision Officer (until duties completed) Town staff acting as Election Officials
DRO s Duties after closing poll Count Unused Ballots and Complete Form 10-WS Reconcile Statement with Poll Clerk Pack up forms/posters Refer to the checklist of what goes inside the Supply Ballot Box and what remains outside of the box Return Supply Ballot Box to Municipal Offices South Entrance and make sure staff scans your box before going home.
TO s Duties after closing poll Bring the following items back to the Municipal Offices, north entrance to Stouffville Room: Tabulator inside a sealed tabulator box (DO NOT remove memory card) Sealed Vote Tabulator Stand (ballots inside) Yellow Envelope E with results tape Town staff will scan all tabulator boxes upon receipt.
Vote Tabulators Tabulators used in pilot project for 2010 municipal election Ballots same design as ballots used in 2010 New Brunswick Election issues
Election Page on Website
Procedures for the use of Vote Tabulator Guides & Procedures
Procedures for the use of Vote Tabulator
Procedures for the use of Vote Tabulator
Accessibility Public sector must comply with accessibility standards mandated by the province Standards for how we interact with various disabilities and provide service Requires: Staff training A feedback method Alternate communication methods (e.g. paper and pen) Permit the use of support persons and service animals Assistive devices (e.g. wheelchairs, walkers, magnifiers) Notice of service disruption
Accessibility Accessibility Audit of all Voting Locations are completed Accessible voting devices available at all Advance Votes CSO is assigned to ensure accessibility standards are met On Voting Day, Election officials will double check: Ramp Lighting Automatic Door Buttons Room for mobility devices to navigate behind voting screens
Accessible Voting Session The Audio Tactile Interface is a handheld controller (A) L-R paddles are used by pressing color-coded Left (L) and Right (R) paddles (B) Sip 'n' Puff is used by sipping or puffing on a straw (C) Headphones are used in conjunction with the ATI, L-R paddles and Sip n Puff to provide instructions to the voters (D) Accessible Ballot Printer (E)
Scutineers
Scrutineers
Scrutineers Appointed by Candidates (using Form 8-WS or Form 109 from City of Markham) to represent them at the voting place and observe voting process Perform very important process ensuring democratic process is open and transparent Scrutineers can: Enter voting place 30 minutes before it opens (9:30 am) to view the empty ballot box at 9:45am, ballots, election documents and vote tabulator tape; Sign the zero count tape produced prior to the commencement of voting;
Scrutineers can. Affix own seal to ballot box before the opening of the voting place, after the close and at advance votes (seal must not identify candidate) View voters list during slow periods; Sign the zero tape before poll opens and results tape produced after the close of voting; View second results tape posted after the close of voting.
Scrutineers cannot Scrutineers are PROHIBITED from: Interfering with how an elector votes; Persuading an elector to vote for a particular candidate; Wearing campaign material (including colour(s), symbols or words somehow identifying a candidate); Handing out campaign material; Parking a vehicle displaying campaign signage or materials in the parking lot of the voting place; Functioning as a greeter welcoming voters to the Voting Place;
Scrutineers cannot Interfering with an voter who is marking a ballot; Viewing the ballots as they are fed into the Vote Tabulator; Obtaining at the voting place any information about how an voter intends to vote or has voted; Communicating any information obtained at a voting place about how a voter intends to vote or has voted; Handling ballots; Engaging voters in conversation especially in languages not understood by election officials; Acting as an interpreter Providing assistance to a voter.
APPOINTMENT FOR VOTING PROXY A proxy voter is the person who has been appointed to vote on behalf of another elector through the use of a Proxy Vote. Proxy Voter Appointment for Voting proxy Form (Form3) Oral Oath to be taken at Voting Place at the bottom of the Form Box E titled Certification by Clerk must be signed and sealed. Must be original, No Copies! ID for Proxy Voter Only PC cross off name of person who made the appointment and write Voted by Proxy in DRO Comments
Voter Identification VOTER NOTIFICATION CARD The Town sent out Voter Notification Cards in early October. These cards provide electors with the following information: o Their status on the Voters List; o When and where they are to vote; o The times/locations of the Advance Votes; o Instructions regarding Elector Identification. Many electors may bring these cards with them to the Voting Place not a requirement Voter Cards are NOT an acceptable form of ID
Voter Notification Card NAME AND ADDRESS
VOTER QUALIFICATIONS A person is entitled to vote if, as of October 27, 2014, he or she is: A Canadian citizen, AND At least 18 years of age (born before Oct. 27 th, 1996), AND A resident in the Town of Whitchurch-Stouffville OR A non-resident who is the owner or tenant of land in the Town of Whitchurch-Stouffville, or the spouse of such person
Voter Qualifications These people are NOT qualified to vote: Owner of an incorporated business British subject A Trustee for a property held in trust
Voter Identification The Municipal Elections Act requires all electors produce original identification containing their name and qualifying address before being given a ballot at the Poll (refer to Table) The Qualifying Address refers to the address of the property which qualifies the individual to be an elector Identification does not have to be photo ID
A passport by itself does NOT qualify because the address is handwritten Examples of Identification OPTION 1 (contains both name and address) OPTION 2 (contains both elements)
List of Acceptable Identification The Elector must present one of the following documents showing his/her NAME AND ADDRESS (this is a partial list of acceptable identification check your manual for the full list): 1. An Ontario driver s licence 2. An Ontario Health Card (photo card) 3. An Ontario Photo Card 4. An Ontario motor vehicle permit (vehicle portion) 5. A cancelled personalized cheque 6. A mortgage statement, lease or rental agreement relating to property in Ontario 7. An insurance policy or insurance statement 8. A loan agreement or other financial agreement with a financial institution 9. A document issued or certified by a court in Ontario 10. Any other document from the government of Canada, Ontario or a municipality in Ontario or from an agency or such a government
Declaration of Identity Form 9 Ivona Vote Ivona Vote 21 Happy Lane 25th October 2010/10/25 2010/10/25
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