3.a. Public Employee Performance Evaluation [Government Code Section 54957]

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1 Attendance Taken at 5:37 PM: Present: Paul Bokota Lauren Brooks Ira Glasky Michael Parham Sharon Wallin 1. CALL TO ORDER Irvine Unified School District Minutes Regular Meeting of the Board of Education March 15, :30 PM IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA :30 p.m. Closed Session / 6:30 p.m. Regular Meeting President Bokota called the meeting to order at 5:37 p.m. 2. ORAL COMMUNICATION None. 3. CLOSED SESSION The Board adjourned to closed session at 5:38 p.m. 3.a. Public Employee Performance Evaluation [Government Code Section 54957] The Board met with the Superintendent, Assistant Superintendents and Chief Technology Officer to review progress toward the Superintendent's Goals and Objectives for RECONVENE REGULAR MEETING - 6:30 PM President Bokota reconvened the meeting at 6:39 p.m. 5. PLEDGE OF ALLEGIANCE / ROLL CALL Page 1 of 8

2 The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Courtney Fassett. Members Present: Paul Bokota Lauren Brooks Ira Glasky Michael Parham Sharon Wallin Student Members Present: Courtney Fassett Samantha Kosai Karina Sun Sarah Verdegan Staff: Terry L. Walker, Superintendent of Schools John Fogarty, Assistant Superintendent, Business Services Eamonn O'Donovan, Assistant Superintendent, Human Resources Cassie Parham, Assistant Superintendent, Education Services Raianna Chavez, Executive Assistant to the Superintendent 6. REPORT OF CLOSED SESSION DISCUSSION / ACTION President Bokota reported on the discussion in Closed Session. 7. APPROVAL OF MINUTES Motion Passed: Approve the minutes of the following meeting(s), as presented: March 1, Regular Meeting Passed with a motion by Sharon Wallin and a second by Lauren Brooks. 8. ADOPTION OF AGENDA Motion Passed: Adopt agenda, as presented. Passed with a motion by Sharon Wallin and a second by Ira Glasky. Page 2 of 8

3 Yes Sharon Wallin 9. SPECIAL PRESENTATIONS / RECOGNITIONS 9.a. Irvine Public Schools Foundation Neda Eaton, Irvine Public Schools Foundation President and Chief Executive Officer reviewed the IPSF upcoming calendar of events. She reported the approval of the Funding Priorities by the IPSF Board, which included funding for the CubeSat program, whereby, teams of 25 to 30 students from each Irvine high school will work together to launch a small satellite into orbit. She shared registration for the IPSF Summer program recently commenced, and for the first time will be offering two three week sessions and longer school days as requested by the community. The class offerings also increased by 40%. IPSF enhanced the STEAM academy offerings for high school students. In closing, she shared applications are being accepted for the Spirit of the Community awards for outstanding volunteers and applications are being accepted for the Lee Bryn Brooks Scholarship and the Dr. Kevin Armstrong Memorial Scholarship, for graduating students. 9.b. Irvine Unified Council PTA Connie Stone, Irvine Unified Council PTA President, extended appreciation for the Board s support of the School Facilities Improvement Measure (SFIM) at the last Board Meeting, reporting the campaign efforts are in full swing. She reported the PTA has expressed its support for IUSD s Portola High School, and has encouraged parents to connect with the PTA or IUSD for the facts regarding the school, and that parents should consider the source of false information in the community. Recently, the Irvine Unified Council PTA named honorable mention for Outstanding PTA Council in Orange County and Woodbury PTA named Outstanding PTA unit. Connie reported on the recent Student Advocacy Trip to Sacramento and introduced Aurnov Chattopadhyay, Aidan Arasasingham and Tristan Malhotra, University High School students who attended the trip and shared their experiences. 10. ORAL COMMUNICATION Kate Randle, Representative to Congresswoman Mimi Walters addressed the Board regarding the 2016 Congressional High School Art Completion. 11. STUDENT BOARD MEMBER REPORTS Student Board Members Fassett, Kosai, Sun and Verdegan reported on school activities. 12. SUPERINTENDENT'S REPORT Page 3 of 8

4 Superintendent Terry Walker reported on the activities of the ACE Day event, noting the event is a great opportunity to walk in the shoes of classified staff members, and thanked Janelle Cranch for setting up the program. He extended his appreciation for the comments shared by Connie Stone regarding Portola High School, noting the district will continue to assert effort into communicating with the community about the school s safety, as the district only has the best in mind for all of our students. He shared the scheduling of a special meeting on March 22 nd, at 7pm regarding Portola High School s safety. In other news, the district recently completed a State Educational Equity Audit and received no findings, which is a testament to the district s efforts. The District was recognized for the 2016 O.C. School District with Arts Education on the Rise award for promoting rigorous arts education. In closing, he congratulated the Irvine Unified Council PTA and Woodbury for their honors and shared his admiration for the students who went on the Student Advocacy Trip. 13. ANNOUNCEMENTS AND ACKNOWLEDGMENTS Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation. 14. CONSENT CALENDAR Motion Passed: Passed with a motion by Sharon Wallin and a second by Michael Parham. Approve Consent Calendar Item Nos. 15.a b. 15. CONSENT CALENDAR - Business Services 15.a. Check Register Report 15.b. Contract Services Action Report /13 15.c. Purchase Order Detail Report 15.d. Claim for Damages # e. Notice of Completion Oak Creek Elementary Roofing Repair Project - Phase III 16. CONSENT CALENDAR - Education Services 16.a. Participation in Outdoor Education Science Camps for the School Year Page 4 of 8

5 16.b. Field Trips and Excursions 17. CONSENT CALENDAR - Human Resources 17.a. Certificated Personnel Action Report /13 17.b. Classified Personnel Action Report / CONSENT CALENDAR - Special Education 18.a. Payment for Nonpublic School/Agency Services for Special Education 18.b. Contract for Special Education Related Services 18.c. Payment in Accordance with the Terms of the Settlement Agreement(s) 19. CONSENT CALENDAR - Superintendent 19.a. Conference Attendance 19.b. Gifts 20. FACILITIES CONSENT CALENDAR Motion Passed: Passed with a motion by Sharon Wallin and a second by Lauren Brooks. Approve Facilities Consent Calendar Item Nos. 20.a i. 20.a. Change Order Requests Central Kitchen and Culinary Arts Facility Project 20.b. Change Order Requests - Irvine High School Classroom Addition Project 20.c. Change Order Requests - Portola High School 20.d. Notices of Completion Central Kitchen and Culinary Arts Facility Project 20.e. Notices of Completion - Irvine High School Classroom Addition Project 20.f. Authorization for the Purchase of Three (3) Relocatable Classrooms and One (1) Shared Commons Area At Cypress Village Elementary School Page 5 of 8

6 20.g. Authorization for the Purchase of Four (4) Relocatable Classrooms and One (1) Shared Commons Area at Portola Springs Elementary School 20.h. Authorization to Renew Lease of Two (2) Relocatable Classrooms at Maintenance and Operations Yard 20.i. Receive Bids/Award Contracts For: Weight Equipment, Bid No. 2015/16-1FA Athletic Equipment & Uniforms, Bid No. 2015/16-2FA 21. ITEMS REMOVED FROM THE CONSENT CALENDAR None. 22. ITEMS OF BUSINESS 22.a. Public Hearing: Resolution No Approval of Energy Conservation Services Contract for Design, Installation and Commissioning of HVAC at University High and Westpark Elementary Schools - Roll Call Motion Passed: After holding a public hearing and considering all comments, adopt Resolution No , for the approval of an Energy Conservation Services Contract for Design, Installation and Commissioning of HVAC at University High and Westpark Elementary Schools, resulting from RFQ/RFP No. 15/ MO, to EMCOR Services/Mesa Energy Systems, Inc. Passed with a motion by Lauren Brooks and a second by Michael Parham. Joe Hoffman, Director of Maintenance and Operations summarized the procedures for the District s Energy Expenditure Plan approved by the California Energy Commission funded by Proposition 39 California Clean Energy Jobs Act, noting the project identified had to qualify with a savings of 1.5%, which is an anticipated savings of nearly $500,000 annually. The program is in its third year of the five year program. The district will apply again next year. President Bokota opened the public hearing at 7:53 p.m., received no comments and closed the public hearing at 7:54 p.m. 22.b. Public Hearing: Consideration and Adoption of Resolution No Statutory School Fee Increase Motion Passed: After holding a public hearing and considering all comments, adopt Resolution No increasing the school facilities fee on both residential and Page 6 of 8

7 commercial/industrial development within the non-mitigated areas of the Irvine Unified School District. Passed with a motion by Michael Parham and a second by Lauren Brooks. John Fogarty, Assistant Superintendent of Business Services reviewed the Statutory School fee increase. President Bokota opened the public hearing at 7:56 p.m., received no comments and closed the public hearing at 7:57 p.m. 22.c. Resolution No Fund Closure: Tax Override Fund 53 - Roll Call Motion Passed: Adopt Resolution No authorizing the closure of the Tax Override Fund (Fund 53) of the Irvine Unified School District. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. 22.d. Second Interim Report of (AB1200, Chapter 1213, Statutes of 1991) Motion Passed: Certify the Second Interim Report of as "Positive" based on information presented. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. John Fogarty, Assistant Superintendent of Business Services presented the Second Interim report with a detailed explanation of the major components of the Local Control Funding Formula (LCFF) as it relates to IUSD, noting the Governor s Budget Proposal, as proposed, would fund IUSD within 95% of the LCFF. He shared IUSD s funding in comparison to State and County averages, noting IUSD is funded $1,502 less per ADA than the State average which is equal to $48 million annually. Page 7 of 8

8 Assistant Superintendent Fogarty reviewed the Second Interim Assumptions and projections noting a reduction in anticipated enrollment for , noting staff and consultants are investigating the reason for the decrease. Members of the Board asked questions regarding changes in enrollment projections. Members Parham and Glasky requested specific enrollment projection tracking to include generation rate analysis by zip code and dwelling age and type. 23. ORAL COMMUNICATION Janelle Cranch, CSEA President extended her appreciation to the Board for their participation in the ACE Day event. 24. CLOSED SESSION None. 25. ADJOURNMENT Motion Passed: Passed with a motion by Michael Parham and a second by Sharon Wallin. The meeting was adjourned at 8:28 p.m. Page 8 of 8