COUNCIL MINUTES. MOTION: Be it moved that the amended AGENDA for May 24, 2017 be accepted. Moved by Aubrey Burt Seconded by Wilfred Thorne Carried

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1 Council Minutes, January 27, COUNCIL MINUTES ANLS Boardroom ATTENDEES: President: John Berghuis Vice President: Robert Goodland Past President: Cliff Hawco Secretary-Treasurer: Dominic Howard Executive Director: Paula Baggs (Scribe) Councillors: Aubrey Burt Robin Davis (via Telephone) Garry Temple (via Telephone) Wilfred Thorne Cory Tucker Public Member: Wayne Follett 1. Meeting Opening 1.1 John Berghuis, President welcomed all to the meeting. 1.2 Regrets for Noting No regrets. 1.3 Review & Accept AGENDA Added to the AGENDA under New Business Election of Officers (AGM) - Incoming Correspondence from MCPD Committee Chair MOTION: Be it moved that the amended AGENDA for be accepted. Moved by Aubrey Burt Seconded by Wilfred Thorne Carried 1.5 Review Minutes March 10, 2017 Standard round table discussion of March 10, 2017 Council Minutes Errors and Omissions for noting: No errors or omissions but typos noted and changed. MOTION: Be it moved that the March 10, 2017 Minutes be accepted. Moved by Cory Tucker, NLS

2 ANLS Council Meeting Page 2 of 10 Seconded by Wilfred Thorne, NLS Carried Matters Arising from the minutes: There were no matters arising from minutes MOTION: Be it moved that the minutes of March 10, 2017 be adopted. Moved by Cory Tucker, NLS Seconded by Robin Davis, NLS Carried. 1.6 Review Action Item Register (AIR) The AIR was reviewed with the following notes: Item 1. Practice Review Audit Review No movement on this at this time by council, refer back to committee and ask to coordinate with the ANLS / CL committee. Council noted that to proceed with what was presented in the Practice Review document would require more money and input from members and government. Item 2. Letter/meeting - Premier Dwight Ball Action: Meeting with Andrew Parsons to be scheduled to shed light on the situation. We need to speak to every Minister that we have access and tell them from what we know so far, this move makes no sense for people in the profession nor for the people of Newfoundland and Labrador. John was unable to get a meeting with Andrew Parsons. Council reviewed John s letter to the Premier and the feed back that was provided by council was discussed. Action: John to rework the letter and discuss with members at the AGM business meeting before sending. Item 3. Standard of Professional Conduct, Knowledge and Skill Section ACTION: The consensus of council was that we talk to our insurer Mark Sampson and ask him to give his opinion on this matter but for now council agrees that it should stay. Completed. Mark Sampson has been contacted and will be responding to this request. Item 4. Mandatory Continuing Professional Development (MCPD) Have discussed with MCPD to look at ways of presenting seminars across the province on-line using web technology. In progress. Item 5. Canning & Shortall Files Acquired form Allnorth NL Surveyors

3 ANLS Council Meeting Page 3 of 10 ACTION: Check with Ian to ensure plans were inputted properly and have Cory check on accuracy. Our student (Charli Gould) entered 794 surveys. ED asked Danny Myles, IT / GIS Manager with IBL to take a look for quality and he informed that he did a sample of 10 parcels and confirmed the quality of the data entry looked good. Item 6. Retired Members Files Should they be in digital format before we accept any retired members files? ACTION: Review and bring forth a Policy regarding retired members files, review after the work term is complete to look at what the cost was etc. Put a note out to membership with respect to how they would like retired files should look like. 2. Matters for Presentation 2.1 Executive Reports President s Report: John Berghuis verbal report. Reported on his trip to Alberta and noted that Alberta like other provinces are suffering from the economic downtown. Noted that issues and concerns that are raised in the President s Forum meetings are consistent right across Canada. Miranda and John had an enjoyable trip to Alberta. John expressed to council that this year has been wonderful and extremely busy and wanted to say as this was his last meeting as President, that it s been a pleasure Vice President s Report: Robert Goodland no report, but noted that his time has Vice President has been a learning curve Past President s Report: Cliff Hawco - verbal report. Thanked the President, John Berghuis and thanked all council members. I have been a member for 39 years I have only missed one AGM in 44 years I always tried to put in as much as I could for the association and would do it all again. A sincere thank you. John, on behalf of council thanked Cliff for his dedication to council and to the association for the past years. Wished him well with his retirement and life membership and hoped that he would stay connected to the association in some capacity Secretary Treasurers Report: Dominic Howard Audited Financial Statements December 31, 2016

4 ANLS Council Meeting Page 4 of 10 The statements were reviewed as prepared by Coombs & Associates and will be discussed at the AGM under committee reports on Saturday with membership Board of Examiners Report Board of Examiner New Member Recommendations The Board of Examiners would like to report to Council that the following five students had successfully completed all components required to become a Newfoundland Land Surveyor. 1. Joshua D. Mailman, NLS # Bradley J. Eisan, NLS # Corey M. Collins, NLS # Ryan G. Billard, NLS # Mitchel S. Burt, NLS # 464 MOTION: Be it moved that the council accept the Board of Examiners recommendations and to officially admit the students presented as Newfoundland Land Surveyors. Moved by: Seconded by: Carried. Cliff Hawco, NLS Dominic Howard, NLS Council congratulated all students and their sponsors. The above noted students will be presented their NLS licence at the President s Luncheon on Saturday, May 27, Registrar s Report: Dominic Howard Request from Rick Legge COA Refund Council discussed Rick Legge s request for refund or partial refund of COA for Alvin Hayes who was an employee under Rick, but left part way through the year to take a position with The City of St. John s. By-law 19 (Certificate of Authorizations) was discussed and confirmed that the COA belongs to the company and not an individual. It was discussed that you can t buy a COA for part of the year. A vote was taken and the consensus was that no refund or partial refund would be given to Legge Surveys Ltd Hearing Update December 8, Rescind Motion Dominic has been corresponding with our legal counsel discussing sanctions with respect to File and at the March 10, 2017 council meeting the

5 ANLS Council Meeting Page 5 of 10 following motion to seek 1/3 cost of the Hearing with no fine imposed was made and today Dominic is requesting that due to further discussions on this matter, this motion be rescinded. MOTION: Be it moved that council rescind the Motion made at the March 10, 2017 council meeting with respect to File Moved by: Seconded by: Carried. Dominic Howard, NLS Cliff Hawco, NLS Executive Directors Report: Paula Baggs ADMINSTRATION Receipt Membership Cards prepared and issued. On-line Registration for AGM completed. March 13-15, 2017 Invigilated CBEPS students Annual Report finalized an published on ANLS web site (April 27, 2017) COMMUNICATION The following er s and Communiques were sent to Membership and posted on our website: ers March 30, 2017 March 14, 2017 April 23, 2017 May 12, 2017 Communiques March 14, 2017 Advertising Business News (St. John s Board of Trade) Horizons Ad Magazine Publish Dated April 21, 2017 Telegram Ad Membership Listing published May 27 th, 2017 WEB UPDATES Membership Listing updated Committee / Council meeting dates s / Communiques General updates maintained Meetings Attended Meeting with Staff at The Wilds (2 meetings) one with John Berghuis attending. Labour Mobility Meeting, April 25, 2017 Invigilated ANLS Professional Written Examination, Friday, April 28, 2017 Eastern Regional Meeting, The Capital Hotel, Wednesday, May 3, 2017

6 ANLS Council Meeting Page 6 of 10 Board of Examiners Teleconference, Monday, May 8, 2017 Attended Executive Directors meeting in Victoria BC Executive Directors Meeting April 5-7, 2017, Victoria BC Highlights CPD BC 1 st year 25% non-compliant Letters sent out 2 nd year down to 14.5% non-compliant (50 members) 3 still suspended CPD Tracking System BC on board ON is testing now NS optimistic about participating in the national tracking system o NS did 3 full days of video costing $7, o While at the National meeting it cost $3, MB don t have a formal CPD tried to implement it fell by the wayside when the committee got disbanded. The engineers have changed over the years and we are hoping that the surveyors (with respect to professional development) will start changing attitude as well. Discussed the lawyer case out of Manitoba. Foreign Credential Reconignition (FCR) - o All provinces have Stakeholders, as well BCIT and other Universities are part of the task force Phase 1 has $150-$200 available to review academics etc. Canadian Board of Examiners for Professional Surveyors (CBEPS) year-end report was received - o Note on C12 Hydrography In 2015, the CBEPS Board of Directors received a proposal from the ACLS Hydrographic Surveyor Certification Program Task Force to modify the learning outcomes of subject C12 Hydrographic Surveying and create a new elective subject E2 Advanced Hydrographic Surveying. The end results would be that some learning outcomes would be removed from C12 to be added to new subject E2 and more content would be added to E2. C12 also needed to be updated to be in line with the quickly evolving technology in the ocean mapping field. CBEPS received letters from all surveying

7 ANLS Council Meeting Page 7 of 10 associations and passed a motion on March 30 th, 2017 to implement the new learning outcomes. Labour Mobility on committee and had meeting in April as noted earlier (Changes to the AIT but no changes affect Chapter 7) National High School initiative Scott Fitzgerald is our Rep. Task force set up Held 10 meetings Discussed what should the content of a high school package look like Survey Monkey was used to get that info. Promotion of math skills with the Ontario minister is happening Will request a report from Scott on this. There is a national committee purposed regarding branding issues not just public awareness o With respect to Branding they are trying to get away from the tri-pod image. Salary survey will be sent out to all surveyors across Canada to be looked at along with the PSC Salary study then did a couple of years ago. Life Member Files Policy ACLS don t keep and no policy On don t keep and no policy AB same Budget AB post sale are way down they are now down from 20 to 3 ideas for funding: o Fee for signed documents o Stamping Documents o Digital Stickers Looking at hiring a consultant to see which route they should take and then they will present at AGM and look at implementing the By-law. ON has put away $200,000 each year to cover discipline costs AB council meetings are all face to face Some committee meetings use GoTo GeoAlliance is struggling now the committee is frustrated as they have budgetary issues.

8 ANLS Council Meeting Page 8 of 10 ANLS Membership Renewal NATI After some discussion, the consensus of council was not to renew our membership with NATI this year. 3. Matters for Noting: John Berghuis 3.1 Ongoing Business: Internet Vote Accepted Motion April 19, 2017 The following names were presented to council for Life Membership: Cliff Hawco Donald Fitzgerald Ernest Green Motion: Be it moved to accept Cliff Hawco, NLS Donald Fitzgerald, NLS & Ernest Green, NLS as Life Members of the Association of Newfoundland Land Surveyors. Moved by: Seconded by: Carried. Dominic Howard, NLS Wilfred Thorne, NLS MCPD Update on Non-Compliant Members Letters have been sent to members that were deemed non-compliant. Some responses have been received. The Secretary-Treasurer will review these response and report to council of his findings An Unusual Case This was for information purposes. This case has been sent to membership for their information. 3.2 New Business: John Berghuis Appoint Scrutineers (By-Law 4.12) This will be done at the business meeting prior to the Election of Officers at the AGM on Saturday, May 27, Discussion of Election of Officers The Chair of Nomination Committee, Cliff Hawco, informed council that no member put their name forward for Vice President this year. By-law 4.11 states - on the day of the Annual General Meeting the Nominating Committee Chair or his / her designate shall conduct an election of Officers. Additional members for each position may be nominated from the floor of the meeting. The nomination must be seconded and the nominee must accept the nomination. Each voting member shall print the additional

9 ANLS Council Meeting Page 9 of 10 nominees on their ballot. Members in good standing who cannot attend in person may provide a proxy to another member to vote on his / her behalf provided the proxy is signed and dated appropriately by the member providing the proxy. A Newfoundland Land Surveyor who votes may: Appropriately mark his/her ballot for the candidate(s) of his/her choice shown on the ballot The number of names voted for each office must not exceed the number to be elected at that time to such office Ballots shall be placed in the ballot box in front of the Registrar who shall insure that each person voting is in good standing with the Association. This will be the first year ANLS has done a formal Election of Officers at the AGM. 3.3 Incoming Correspondence David Thomson National Geomatics Winners - noted John Berghuis attend the CNA Awards on April 4, Invite to PGNL- June 16 th, 2017 Annual Dinner Robert Goodland will attend Invite to Law Society Dinner June 9 th Robert Goodland unable to attend, John Berghuis will attend his place MEMO from MCPD committee dated May 18, Council did not have time to do a complete review. This Memo was tabled and will be brought forward for discussion at the June 16 th council meeting. 3.1 Other Matters for Noting Regional Meeting Eastern Regional Meeting May 3, 2017 John Berghuis gave a verbal update. The meeting was video taped and is on the Members Only web page for viewing Central Regional Meeting not scheduled Western Regional Meeting - May 10, 2017 Robin Davis gave a verbal update

10 ANLS Council Meeting Page 10 of 10 4 Meeting Finalization 4.1 Review Actions Actions were reviewed and will be added to the AIR. 4.2 Next Meeting Date The next Council Meeting is scheduled for Friday, June 16, Respectfully submitted, June 16, 2017 John Berghuis, President Date June 16, 2016 Dominic Howard, Secretary-Treasurer Date