ST. CLAIR COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES Minutes of Regular Meeting Held May 11, 2017 Welcome Center - Room 150

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1 ST. CLAIR COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES Minutes of Regular Meeting Held May 11, 2017 Welcome Center - Room 150 CALL TO ORDER: Chairman DeGrazia called the Regular Meeting to order at 4:32 pm. AT ROLL CALL: Members Present at Roll Call: Members Absent at Roll Call: Also Present: Nicholas DeGrazia, John Ogden, Robert Tansky, Deborah Bourgois, Fredric Roberts John Adair, Karen Niver Dr. Deborah Snyder AGENDA ADOPTION: It was moved by Dr. Roberts, seconded by Ms. Bourgois, to adopt the agenda as presented. APPROVAL OF MINUTES: It was moved by Mr. Tansky, seconded by Mr. Ogden, to approve minutes of the Regular Meeting held April 13, 2017 as printed and circulated. FINANCIAL REPORTS: Chairman DeGrazia acknowledged that financial reports for the month of April 2017 had been provided to Trustees. COMMUNICATIONS & PETITIONS: Communication topics included: ~59 th edition of the Patterns publication ~NISOD Innovation Abstract article by Professor Susan Plachta ~Perspectives in Discourse lecture and debate program REPORT AND RECOMMENDATIONS OF THE PRESIDENT OF THE COLLEGE 1. INFORMATIONAL ITEMS & PRESENTATIONS a. Michigan Community College Association (MCCA) Update Michael Hansen, MCCA President 2. ACTION ITEMS: Acceptance of Gift It was moved by Ms. Bourgois, seconded by Mr. Tansky, to accept with appreciation, the following donations: $200 from Susanna Defever of Anchorville, MI for the Friends of the Arts; $2, from the Community Foundation of St. Clair County for the Skipper Snacks program; $4,000 from Ellucian Company, L.P. of Malvern, PA for the Student Experience Fund; 2009 Chevrolet Express Cutaway Ambulance from Tri-Hospital EMS Corporation for the paramedic program General Fund Budget/ Technology Fund Budget It was moved by Mr. Ogden, seconded by Mr. Tansky, that the Board take action to adopt the General Fund Budget and the Technology Budget as attached. 1

2 Minutes of Regular Meeting May 11, 2017 Page 2. Resolution Establishing Millage Rates It was moved by Dr. Roberts, seconded by Ms. Bourgois, that the Board take action to adopt the attached resolution establishing an operating millage and authorizing the levy for the fiscal year ending June 30, Roll Call Vote: Roberts-yes; Ogden-yes; Tansky-yes; Bourgois-yes; DeGrazia-yes Learning Management System License It was moved by Ms. Bourgois, seconded by Dr. Roberts, that the Board take action to award the purchase of a three (3) year learning management system licensing agreement to Infrastructure (Canvas) in the amount of $195,741 to be paid from the Technology Fund. Michigan New Jobs Training Program (MNJTP) Amendment with Eissman Automotive It was moved by Mr. Ogden, seconded by Dr. Roberts, that the Board take action to adopt the attached resolution which extends Eissmann Automotive s current MNJTP contract by an additional three (3) years. Roll Call Vote: Tansky-yes; Bourgois-yes; Roberts-yes; Ogden-yes; DeGrazia-yes OLD BUSINESS: N/A NEW BUSINESS: Trustee Professional Development Requests (2) It was moved by Ms. Bourgois, seconded by Dr. Roberts, that the Board take action to approve requests from Trustees Tansky and Ogden to attend the Michigan Community College Association Summer Conference, July 25-28, on Mackinac Island. President s Performance Appraisal Tool It was moved by Mr. Tansky, seconded by Dr. Roberts, that the Board take action to adopt the attached president s performance appraisal tool for STAFF CHANGES: N/A TRUSTEE REPORTS: N/A ADJOURNMENT: It was moved by Ms. Bourgois, seconded by Mr. Ogden, that the Board take action to adjourn the meeting at 5:28 p.m. Respectfully submitted, Mary L. Hawtin Board Secretary Certified by, Nicholas DeGrazia Board Chair 2

3 St. Clair County Community College Proposed General Fund Budget Proposed Revenue Tuition and Fees $ 13,320,000 Property Tax 10,425,000 State Aid 7,330,000 Other Income 675,000 Total Revenue/Transfers $ 31,750,000 Expenditures Salaries and Wages $ 14,653,400 FICA/Retirement 4,846,200 Fringes 3,098,800 General Insurance 268,000 Utilities and Postage 1,080,000 Transfers: Designated Funds 2,635,900 Operational Expenditures 4,245,500 Restricted, Matching and Bond Retirement 567,200 Unappropriated 355,000 Total Expenditures $ 31,750,000

4 St. Clair County Community College Proposed Technology Fund Budget Estimated fund balance $ 1,450,000 Estimated additions to fund 1,400,000 Total funds available $ 2,850,000 Proposed expenditures Network infrastructure $ 500,000 Classroom upgrades 250,000 Hardware replacements 250,000 Software licenses and services 1,100,000 Total proposed expenditures $ 2,100,000

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9 Presidential Performance Appraisal 2017 Adopted by the Board of Trustees: May 11, 2017 Please rate the President in the following key functional areas. Institutional Performance Satisfactory Unsatisfactory Stays current with trends, information, legislation, and other events pertinent to the college's long term viability Ensures excellence and quality in academic programming and student services Provides leadership and direction for measurable results in Areas of Focus Is creative and innovative in solving problems Is effective in decision-making and crisis management Institutional Leadership Satisfactory Unsatisfactory Maintains an accessible leadership style with campus constituents Contributes to high staff morale through leadership actions Effectively and appropriately delegates responsibility and authority Encourages responsible and appropriate constituent participation in the decision-making process Articulates and promotes vision/mission Page 1 of 3

10 External Relations Satisfactory Unsatisfactory Maintains effective working relationships with local, state and national legislative leaders Establishes positive and productive relationships with business, industry, community organizations and media Demonstrates a commitment to the exploration of educational and community partnerships which will enhance the vision/mission Serves as a positive and effective advocate for the College Fiscal Management & Regulatory Compliance Satisfactory Unsatisfactory Operates within approved budget levels Ensures fiscal accountability and responsibility for all College funds Ensures that physical plant, technology, and all necessary operational needs of the campus are met Personal Qualities Satisfactory Unsatisfactory Exercises good judgment in dealing with sensitive issues Is professional and respectful in interactions with all constituents Acts judiciously to resolve conflict Page 2 of 3

11 Creates a feeling of unity and enthusiasm among constituents Relations with Governing Board Satisfactory Unsatisfactory Keeps Board regularly informed about College operations Communicates respectively, openly, inclusively, and clearly with the Board of Trustees Participates in board meetings and retreats Resource Development Satisfactory Unsatisfactory Actively seeks ways to enhance student retention, staff development, and technological advancement Utilizes an entrepreneurial approach in developing partnerships Directs activities which seek alternative funding sources to supplement learning opportunities and further advance the vision/mission CLOSING Appraisal submitted by: Name: Date: Page 3 of 3