Organize Your Senate Effectively TODAY to Shape the Future Leaders for Tomorrow!
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1 Organize Your Senate Effectively TODAY to Shape the Future Leaders for Tomorrow! Pasadena City College: Classified Senate Classified Leadership Institute June 14, 2018
2 Welcome! Graciela Caringella President, Classified Senate Pasadena City College
3 Workshop Learning Objectives: LEADERSHIP: WHAT IS IT? HOW TO ORGANIZE YOUR SENATE INNOVATION THROUGH PROFESSIONAL DEVELOPMENT BUILDING FUTURE LEADERS
4 LEADERSHIP: WHAT IS IT? What is leadership?
5 LEADERSHIP: WHAT IS IT? Leadership is both a research area and a practical skill encompassing the ability of an individual or organization to lead or guide other individuals, teams, or entire organizations.
6 LEADERSHIP: WHAT IS IT? Academic environments define leadership as a process of social influence in which a person can enlist the aid and support of others in the accomplishment of a common task.
7 LEADERSHIP: WHAT IS IT? Shared Governance: Classified Senate College Council Committees Standing Committees Hiring Committees AdHoc Committees Leadership in your own division/department
8 LEADERSHIP: WHAT IS IT? ability of an individual or organization to lead or guide other individuals, teams, or entire organizations. In order to lead our senates MUST be organized!!
9 HOW TO ORGANIZE YOUR SENATE: Pasadena City College: 18 Senators 6 Officers 12 Senators
10 HOW TO ORGANIZE YOUR SENATE: President - Graciela Caringella Vice President Cheryl Storms Secretary - Felisia Mitchell Treasure Nicholas Valsamides Parliamentarian - David Colley Board of Trustees - Audrey Joseph Senators 12 Representing various areas
11 HOW TO ORGANIZE YOUR SENATE: Senate Goals and Objectives: Who is doing all the work? Are the responsibilities of fulfilling senate goals and object being met? By all officers and senators? Some? Is all of the shared governance responsibility falling only on officers? Is there only warm bodies filling seats in senate meetings Is there inclusion?
12 HOW TO ORGANIZE YOUR SENATE: Meet Senate Goals and Objectives by creating delegations.
13 HOW TO ORGANIZE YOUR SENATE: Senate Delegations President Vice President Secretary Treasure Parliamentarian College Assistant Senator Senator Senator Senator Senator Senator Senator Senator Senator Senator Senator Senator Senator
14 HOW TO ORGANIZE YOUR SENATE: Delegations reduce responsibility of all the work falling on officers while other senators are left wondering what they should be doing. Delegations reduce the confusion senators might have as to what role they should be contributing. Delegations contribute to inclusion and equity, where the work is shared amongst the senate.
15 HOW TO ORGANIZE YOUR SENATE: President Vice President Secretary Treasure Parliamentarian Agenda Appointing Committees Minutes Accounts Report Maintain Order During Senate Meetings Shared Governance Professional Development Workshop Classified Days Fall General Meeting Professional Development Workshop Spring General Meeting Newsletter Fundraiser Bylaws & Constitution Scholarship Professional Development Workshop Professional Development Workshop Pasadena City College - Senate Delegations
16 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: Professional development is learning to earn or maintain professional credentials such as academic degrees to formal coursework, conferences and informal learning opportunities situated in practice.
17 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: EDUCATION CODE - EDC TITLE 3. POSTSECONDARY EDUCATION [ ] ( Title 3 enacted by Stats. 1976, Ch ) DIVISION 7. COMMUNITY COLLEGES [ ] ( Division 7 enacted by Stats. 1976, Ch ) PART 51. EMPLOYEES [ ] ( Part 51 enacted by Stats. 1976, Ch ) CHAPTER 1. Provisions Applying to All Employees [ ] ( Chapter 1 enacted by Stats. 1976, Ch ) ARTICLE 5. Community College Faculty and Staff Development Fund [ ] ( Article 5 added by Stats. 1988, Ch. 973, Sec. 26. )
18 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: There is hereby established the Community College Professional Development Program, to be administered by the board of governors, the purpose of which is to provide state general funds to community colleges for supporting locally developed and implemented faculty and staff development programs.
19 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: HOW?
20 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: Current Status: What are we offering now? Resources: Who has funding for us? Delegation: Who can help?
21 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT:
22 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: On behalf of the Classified Senate, we are pleased to submit this proposal to our Professional Development committee for consideration. We hold our classified staff in high esteem and are determined to continue to provide professional development to all of our constituents. We would like to expand professional development opportunities this year to our classified staff and therefore are submitting detailed proposal. Thank you for your consideration.
23 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: The Objective We would like to offer the following Professional Development opportunities this year: <Need #1: Offer three Professional Development Classified Days <Need #2: Offer four Professional Development Workshop Series <Need #3: Continue to offer funding for individual Professional Development conference or workshop requests
24 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: The Opportunity <Goal #1: Facilitating three professional development Classified Days will provide an opportunity for all Classified employees to attend. In the past, we have only offered one Classified Day with a maximum of 140 in attendance. We have 332 Classified employees and we would like to offer all 332 employees an opportunity to attend a Classified Day event. <Goal #2: In offering four Professional Development Workshop series on campus, we are able to educate our classified employees regarding the various professional development opportunities. This would be through the form of serving on any form of shared governance committee, attending a classified day, attending a workshop to understand the funding request process, providing information on the SanFac mentoring program, educating the campus regarding further professional development opportunities. <Goal #3: By continuing to offer individual profession development funding, the support of classified employees to continue to advance in their individual areas of expertise is supported.
25 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: EXPECTED RESULTS Professional Development Benefits <Result #1: All Classified Staff will be able to attend Classified Day for the first time in PCC history. This is an equitable and inclusive approach for our classified staff. <Result #2: Classified employees will be educated as to the various shared governance and Professional Development opportunities on and off campus. <Result #3: Specialized professional development skills will be acquired and useful for each individual classified expert area.
26 WHO IS ELIGIBLE? The Solution Recommendation #1: Funding for three Classified Days, $16,000 Recommendation #2: Funding for four Professional Development Workshops, $1,000 Recommendation #3: Funding for Classified staff to attend individual professional development opportunities, $8,000 Total Proposal Request $25,000
27 WHO IS ELIGIBLE? The Solution Recommendation #1: Funding for three Classified Days, $20,000 Recommendation #2: Funding for four Professional Development Workshops, $1,000 Recommendation #3: Funding for Classified staff to attend individual professional development opportunities, $14,000 Total Proposal Request $35,000
28 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT:
29 INNOVATION THROUGH PROFESSIONAL DEVELOPMENT: Classified Days: May 30, 2018 Huntington Library - Day June 20, 2018 Huntington Library - Day July 11, 2018 PCC Campus - Evening
30 BUILDING FUTURE LEADERS: Rotate people through different jobs. You want to give senators or classified staff firsthand experience in many different roles throughout your college. They ll gain exposure to different, committees, divisions, departments and gain new expertise.
31 BUILDING FUTURE LEADERS: Challenge them with unfamiliar jobs. Stretch assignments are growth-oriented exercises with some inherent risk. They re designed to push senators or participating staff past their skill level. Even failure offers valuable lessons that can add new skills, improve confidence and solidify shared governance or campus commitment.
32 BUILDING FUTURE LEADERS: Create mentoring programs. Typically, employees are paired with more senior employees at their college through programs which match employees with other mentors. When mentors and mentees meet for the first time, they should determine the mechanics of their relationship when will they meet, how often, and how will they communicate outside those meetings. Mentors and mentee should get to know each other before tackling specific issues. Spending time discussing objectives, work styles, personalities and backgrounds.
33 BUILDING FUTURE LEADERS: Ensure participants get frequent feedback and coaching through previous senators or committee members or participants advice. You want them to stretch but not break, so make sure they have adequate support in new assignments. Frequent evaluations will help catch and address problems early on. Classified who have previously served can help others to build on potential future leaders.
34 BUILDING FUTURE LEADERS: Allow senators or staff to take turns or switch out. Not every classified staff will have the desire to be a good leader. Therefore, appoint new committee members, new senators and have former senators mentor new appointees.
35 Questions & Thank you!
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