CALL TO ORDER. Chairman Puryear

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1 PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC Fax June 15, :00 am CALL TO ORDER. Chairman Puryear INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA PUBLIC HEARING: ITEM #1 Request to cancel Public Hearing for consideration to appropriate County General Funds to Person County Business & Industrial Center, Inc. to assist Project G to locate to Person County Chairman Puryear INFORMAL COMMENTS The Person County Board of Commissioners established a 10 minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #2 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. Approval of Minutes of May 26, 2015, B. Budget Amendment #19, C. Memorandum of Agreement between Person County United Way and funded partner agencies (Sheriff s Department), 1

2 D. Person County Resolution to revise the Kerr-Tar Workforce Development Consortium Agreement, E. Kerr-Tar Workforce Development Consortium Agreement, F. Letter of Support and Resolution to Maintain and Support the Reauthorization of the Land Water Conservation Fund Equitable Treatment of the State Assistance Program, G. Tax Adjustments for the month of June 2015 a. Tax Releases, and b. NC Vehicle Tax System pending refunds UNFINISHED BUSINESS: NEW BUSINESS: ITEM #3 Fiscal Year Annual Budget Ordinance & Fee Schedule.... Heidi York & Amy Wehrenberg ITEM #4 Volunteer Fire Department and Rescue Capital Reserve Fund Program and Ordinance... Heidi York & Amy Wehrenberg ITEM #5 Fiscal Year Home & Community Care Block Grant Funding Maynell Harper ITEM #6 Renewal of the Agreement between Person County and The City of Roxboro for Economic Development Heidi York ITEM #7 Renewal of the Contract between Person County and The City of Roxboro to provide E-911 Communications Heidi York ITEM #8 Proposed Person County Board of Health Rule Rules Prohibiting the Use of Tobacco Products, Including E-Cigarettes, in County/Municipal Buildings and on Health Department and Social Services Grounds.. Janet Clayton ITEM #9 Appointments to Boards and Committees. Brenda Reaves CHAIRMAN S REPORT MANAGER S REPORT COMMISSIONER REPORTS/COMMENTS Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2

3 PUBLIC HEARING NOTICE The Person County Board of Commissioners will hold a Public Hearing on Monday, June 15, 2015 at 9:00am in Room 215 at the Person County Office Building, 304 S. Morgan Street, Roxboro, NC The Board of Commissioners will consider the appropriation of county general funds to be made available to Person County Business and Industrial Center, INC. in compliance with applicable law to assist Project G to locate in Person County a warehouse, logistics and foreign trade zone. The project will include 21 new jobs at an average wage of $42, and approximately $5,000, of net new capital investment in the first five years: Such assistance shall include: A financial grant incentive based on net new capital investments over a tenyear period of time subject to property taxes and at a total estimated cost of $313, Utilization of Golden Leaf funds provided to Person County Government to support the development of a foreign trade zone in Person County, NC. Brenda B. Reaves, NCCCC, CMC Clerk to the Person County Board of Commissioners 3

4 AGENDA ABSTRACT Meeting Date: June 15, 2015 Agenda Title: Public Hearing to consider the appropriation of county general funds to be made available to Person County Business and Industrial Center, Inc., in compliance with applicable law, to assist Project G to locate a warehouse, logistics and foreign trade zone in Person County. Summary of Information: North American Executives informed Person County on June 4, 2015 that overseas management halted Project G. Recommended Action: Cancel the Public Hearing in its entirety. Submitted By: Stuart C. Gilbert, MPA, MURP, CEcD, NC BIC 4

5 PERSON COUNTY BOARD OF COMMISSIONERS MAY 26, 2015 MEMBERS PRESENT OTHERS PRESENT Kyle W. Puryear Heidi York, County Manager David Newell, Sr. B. Ray Jeffers Brenda B. Reaves, Clerk to the Board Jimmy B. Clayton Tracey L. Kendrick The Board of Commissioners for the County of Person, North Carolina, met in recessed session on Tuesday, May 26, 2015 at 5:30pm in the Commissioners meeting room in the Person County Office Building for the purpose of a budget work session. Chairman Puryear called the recessed meeting to order. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Kendrick and carried 5-0 to approve the agenda. BUDGET WORK SESSION ITEMS FOR DISCUSSION: 1. Personnel Positions County Manager, Heidi York stated a total of 8 positions were frozen and remain unfilled noting only critical public safety or revenue generating, self-supporting positions have been filled since February Department Position Salary/Benefits Costs to reinstate General Services Bldg. Maintenance Tech $(43,261) Inspections Inspector $(50,453) $84,138* PATS Transportation Specialist $(37,018) Public Health Nurse II $(69,487) Env. Health Env. Health Specialist $(57,922) $88,803** PI Admin Support $(39,362) PI Production Asst. $(38,876) Coop. Ext. Admin Asst. $(20,250) TOTAL $ (356,629) Ms. York stated that both the Inspections and Env. Health position will require a vehicle to be purchased, if reinstated. May 26,

6 *Inspections -Inspector -$(50,453) +$(33,685) = $ (84,138) Includes SUV ($30,391), vehicle upfit ($1,409), training/cell phone ($1,885) **Env. Health- Env. Health Specialist - $(57,922) +$ (30,881) = $ (88,803) Includes truck ($29,361), training/cell phone ($1,520) Commissioner Clayton advocated for both the Inspections and Env. Health positons to be reinstated noting they are important for business. The Board heard from departmental directors, Sam Hobgood, Inspections Director and Janet Clayton, Health Director related to the impacts of the frozen positions. Ms. Clayton stated impacts would include decreased revenues for pump inspections, more staff time to interpret data and turnaround time would extend from one to two weeks. Ms. Clayton suggested the position, if reinstated, to be effective September 1 to correlate with the fall training schedule. Ms. Clayton noted the contingency plan for more than anticipated inspections and site evaluations would be to contract with a third party, i.e. another county. Mr. Hobgood stated with one inspector position vacant, the impact has resulted in more inspections for the other inspectors, i.e. from to per day. Mr. Hobgood noted that in addition to field inspections, there are impacts to plan review turnaround time. Mr. Hobgood stated turnaround time is the biggest issue. Commissioner Kendrick asked Mr. Hobgood if a 48-hour turnaround is possible to which he replied affirmatively. 2. Person County Schools County Manager, Heidi York gave the Board the following handout that noted the County Manager Recommendation for Schools Current Expense. Commissioner Kendrick stated opposition to the inclusion of driver s education as a county function. Ms. York updated the Board that the House of Representatives has proposed to reinstate the driver s education back into the state budget; the Senate has yet to approve the proposal. The charter schools appropriation is recommended to be increased by $90K. Assistant County Manager, Sybil Tate told the group that there are 1,090 students enrolled at both Roxboro Community School and Bethel Hill Charter School. May 26,

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8 3. Person Industries/Person County Recycling Center Vice Chairman Newell voiced his concerns related to Person Industries (PI) and the Person County Recycling Center s (PCRC) reliance on the County General Fund to sustain its operations. Adjustments were made in the budget as follows: Transfer from the General Fund to PCRC is $152,552, an $84,307 increase from FY15. This increase is due to a rate decrease in State money from Cardinal Innovations for training individuals with disabilities (-$45K), funding for a merger study ($7,500) and funding for a household hazardous waste day ($12K) Transfer from the General Fund to PI is $563,325 or $238,772 more than FY15. This increase is due to the loss of revenues from Bee-line s closing (-$40,000) and an increase for temp employees ($391,000) due to Obamacare and an increase in the Eaton contract Ms. Becky Clayton, Person Industries Director stated its programs are seeing a decrease from Cardinal Innovations for training as well as decrease in revenues in recycling due the markets being low at this time. Ms. Clayton stated the in-house business, Bee-Line Designs, is closing and staff will reevaluate contracts when termed. Ms. Clayton confirmed she offered up the two frozen positions to be cut from the budget for a savings of $78,000. Ms. Clayton stated once the two facilities are merged into one building, she expects expenses to be reduced as well as increase funding for a higher ratio of clients served. Ms. Clayton stated there are currently 90 consumers and 25 staff at both locations. Vice Chairman Newell told the group he has looked into an automated system through Van Dyke Services to increase efficiency at PCRC and asked Ms. Clayton to join in a meeting to be scheduled. May 26,

9 4. Volunteer Fire Department Capital Funding County Manager, Heidi York reminded the Board that a Capital Funding Program budget has been created for capital purchases only for the volunteer fire departments and rescue noting the intent is for the requests to be submitted to the County Fire Inspector to verify compatibility. Finance Director, Amy Wehrenberg stated if the County purchases the items, the county is eligible to get the sales tax refunded. Ms. York asked the Board what amount from the Revolving Loan Fund budget which has a current balance of $181,256 should be transfered to the Capital Funding Program for FY Vice Chairman Newell asked Ms. Wehrenberg if the volunteer fire departments and rescue had to be bonded to receive county funds. Ms. Wehrenberg was not sure if bonding was required or if they were already bonded. 5. Summary of Adjustments to the Recommended Budget There were no summary of adjustments to the Recommended Budget. County Manager, Heidi York informed the Board of additional requests submitted to the Board of Commissioners which included Judge Galloway s request for an appropriation of $10,000 toward the costs for Drug Court and the Chamber of Commerce s Personality event request for $3,000. Commissioner Jeffers stated his desire to return the $7,200 that was deducted from the Senior Center s appropriation for rent to be restored. Vice Chairman Newell stated the County pays $1.3M in rents and suggested evaluation of the leases. May 26,

10 CLOSED SESSION #1 A motion was made by Commissioner Kendrick and carried 5-0 to enter Closed Session per General Statute (a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) at 6:48pm with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, Finance Director, Amy Wehrenberg, Summer Intern Caley Trujillo and Economic Development Director, Stuart Gilbert. A motion was made by Vice Chairman Newell and carried 5-0 to return to open session at 7:22pm. ADJOURNMENT: A motion was made by Vice Chairman Newell and carried 5-0 to adjourn the meeting at 7:23pm. Brenda B. Reaves Clerk to the Board Kyle W. Puryear Chairman (Draft Board minutes are subject to Board approval). May 26,

11 6/15/2015 BUDGET AMENDMENT Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund Human Services (33,173) Public Safety 2,010 Education 325,000 REVENUES General Fund Intergovernmental 291,827 Charges for Services 2,010 Explanation: Reimbursement from NC Spay and Neuter Program reimbursement ($2,010); receipt of lottery proceeds for PCS improvement projects; changes to DSS intergovernmental grants (-$33,173). BA 19 11

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18 PERSON COUNTY RESOLUTION TO REVISE THE KERR-TAR WORKFORCE DEVELOPMENT CONSORTIUM AGREEMENT Whereas, the Workforce Innovation and Opportunity Act (WIOA), Public Law as enacted July 22, 2014 allows local governments to form a consortium as a local workforce investment area; and Whereas, such a consortium agreement requires: (1) the designation of a Chief Elected Official (CEO) to represent the county as a member of the consortium who is empowered to enter into contractual and other agreements as necessary for the WIOA purposes; and (2) the designation of an administrative fiscal agent to administer the program on behalf of the Consortium; Now, therefore, be it resolved that Person County authorizes the revision of the Articles of Association and Agreement for the Kerr-Tar Workforce Consortium to include the Workforce Innovation and Opportunity Act (WIOA), Public Law as enacted July 22, Be it further resolved that Person County authorizes, directs, and names its chairman or his or her designee as the county s Chief Elected Official with signatory authority to execute agreements as necessary for WIOA purposes. Be it further resolved that Person County authorizes the designation of the Kerr-Tar Regional Council of Governments as the administrative/fiscal agent to administer the Workforce Innovation and Opportunity Act (WIOA), Public Law as enacted July 22, 2014 on behalf of the Consortium. Adopted this 15th day of June Attest: Brenda B. Reaves Clerk to the Board Kyle Puryear, Chairman Person County Board of Commissioners 18

19 Kerr-Tar Workforce Development Consortium Agreement ARTICLE I. TITLE AND PURPOSE The contiguous units of local government listed below agree to establish a consortium to act jointly as a local Workforce Development Area under the Workforce Innovation and Opportunity Act (WIOA), Public Law as enacted July 22, This consortium shall be known as the Kerr-Tar Workforce Development Consortium. ARTICLE II. MEMBERSHIP The Consortium shall be composed of the following independent and contiguous units of general purpose local government: County of Caswell County of Franklin County of Granville County of Person County of Vance County of Warren ARTICLE III. CERTIFICATION OF AUTHORITY 1. AUTHORITY UNDER STATE AND LOCAL LAW The member units of government certify that they possess full legal authority, as provided by state and local law, to enter into this agreement and to fulfill the legal and financial requirements of operating as a local Workforce Development Area under the Workforce Innovation and Opportunity Act for the entire geographic area covered by this agreement. 2. SPECIFIC RESOLUTIONS TO ENTER INTO AGREEMENT A copy of each duly executed resolution giving the respective counties specific authority to enter into this consortium agreement will be attached to this document and are incorporated herein by reference. 3. DESIGNATION OF CHIEF ELECTED OFFICIALS FROM EACH MEMBER UNIT OF GOVERNMENT Each member unit of government designates as chief elected official for Workforce Innovation and Opportunity Act purposes, upon whose representations the State, the Workforce Development Board, the administrative entity and the other member units may rely, the duly elected Chairman of each respective County Board of Commissioners. Such person shall be the signatory of this agreement and shall be authorized to execute such other agreements as are necessary for Workforce Innovation and Opportunity Act purposes. 19

20 4. DESIGNATION OF CHIEF ELECTED OFFICIAL FOR LOCAL WORKFORCE DEVELOPMENT AREA ARTICLE IV. DURATION The member units provide that Terry Garrison, representative of the Vance County Board of Commissioners, shall be authorized to exercise the functions of the local area chief elected official which are required under the Workforce Innovation and Opportunity Act. This agreement will become effective on the date of the last chief elected official s signature and shall continue in effect until the local Workforce Development Area is re-designated by the Governor of North Carolina or by termination of this Agreement by a member unit of government as provided for in Article XI. ARTICLE V. ASSURANCES AND CERTIFICATIONS The member units will comply with the requirements of the Workforce Innovation and Opportunity Act, and regulations promulgated thereunder, all other applicable federal regulations, the statutes of the State of North Carolina, and, written directives and instructions relevant to local workforce development area operation from the Governor of North Carolina or his/her designee. ARTICLE VI. FINANCING 1. It is anticipated that funding necessary to implement this agreement will be derived from federal grant funds received through the Governor. 2. The units of local government acknowledge that they are jointly and severally accountable for liabilities arising out of activities under the Workforce Innovation and Opportunity Act, and all funds received by the local workforce development area pursuant to WIOA. Liability includes, but is not limited to, responsibility for prompt repayment from nonprogram funds of any disallowed costs by the administrative entity of the local workforce development area, or any of its sub-recipients or contractors, or the Workforce Development Board. 3. Any entity or joint agency created or designated by this local workforce development area, including the Workforce Development Board, and Administrative Entity, shall be considered a public agency for the purposes of the Local Government Budget and Fiscal Control Act. ARTICLE VII. ESTABLISHMENT OF A WORKFORCE DEVELOPMENT BOARD The member units of government agree that the Workforce Development Board shall be established in accordance with Section 107 of the Workforce Innovation and Opportunity Act and applicable State of North Carolina laws including G.S. 143B The Chief Elected Official, as noted in Article III. 4., shall appoint members of the Workforce Development Board from among persons nominated in accordance with the Workforce Innovation and Opportunity Act. 20

21 ARTICLE VIII. APPOINTMENT OF PERSONNEL Appointment of personnel shall be as described in the Kerr-Tar Workforce Development Board/Chief Elected Official Agreement. ARTICLE IX. REAL PROPERTY, EQUIPMENT AND SUPPLIES The Kerr-Tar Workforce Development Consortium will follow all Workforce Innovation and Opportunity Act requirements governing the title, use and disposition of real property, equipment and supplies purchased with federal funds, ARTICLE X. AMENDMENTS The agreement may be amended at any time upon the consent of all of the parties as evidenced by resolution of the governing bodies of each member government and as approved by the State. ARTICLE XI. TERMINATION The parties to this agreement may request termination at any time upon six months prior written notice, such termination to be effective when the Governor considers local Workforce Development Area re-designations or at the end of the then current grant administration agreement program year. (Signature) Date ATTEST, Clerk to Board of Commissioners (Typed Name of) Chairman, Caswell County Board of Commissioners (Signature) Date ATTEST, Clerk to Board of Commissioners Sidney E. Dunston Chairman, Franklin County Board of Commissioners (Signature) Date 21

22 ATTEST, Clerk to Board of Commissioners Tony W. Cozart Chairman, Granville County Board of Commissioners (Signature) Date ATTEST, Clerk to Board of Commissioners Kyle W. Puryear Chairman, Person County Board of Commissioners (Signature) Date ATTEST, Clerk to Board of Commissioners Archie B. Taylor, Jr. Chairman, Vance County Board of Commissioners ATTEST, Clerk to Board of Commissioners Barry Richardson Chairman, Warren County Board of Commissioners 22

23 AGENDA ABSTRACT Meeting Date: June 15, 2015 Agenda Title: Letter of Support and Resolution to Maintain and Support the Reauthorization of the Land Water Conservation Fund Equitable Treatment of the State Assistance Program, Summary of Information: The Person County Recreation Advisory Board unanimously voted their approval to support the North Carolina Recreation and Parks Association (NCRPA) and the National Recreation and Parks Associations (NRPA) efforts the encourage the Federal Government the reauthorization of the Land Water Conservation Trust Fund (LWCF). The Recreation Advisory Board recognizes that the LWCF have been a great asset to Person County in that $139, of federal dollars have funded local projects such as The Huck Sansbury Recreation Complex; Hyco Lake Project I, Hyco Lake Project II, Hyco Lake Project III since 1967 with the latest completed in August 28, Recommended Action: Vote to adopt a Person County Resolution and a letter of support for the NCRPA and the NRPA s efforts for LWCF reauthorization. Submitted By: John Hill, Director of Recreation, Arts, and Parks Department on behalf of the department and the Person County Recreation Advisory Board. 23

24 PERSON COUNTY BOARD OF COUNTY COMMISSIONERS 304 South Morgan Street, Room 212 Roxboro, NC Fax June 15, 2015 The Honorable Mark Walker United States House of Representatives 312 Cannon House Office Building Washington DC, Dear Congressman Walker, It was 50 years ago that Congress passed the Land and Water Conservation Fund (LWCF) Act, an epic bipartisan measure that has provided urban and rural outdoor recreation opportunities for all Americans. With your support, the Act will be reauthorized beyond September We are asking you to support the return to fairness and equity with the States during this reauthorization. The LWCF is funded by drilling leases in the Outer Continental Shelf (OCS) and is based on the premise that the extraction of one natural resource (gas and oil) should provide funding for protecting other natural resources in perpetuity. While revenues from OCS leases have continued to rise, funding for conservation, especially at the state and local levels, has been low and unpredictable. When originally authorized in 1964, the LWCF specified 60% of funding would go to the State Assistance Program where it could support parks and open space in the communities you represent. Over the years, language specifying the State Assistance share has been removed. However, language was included specifying the Federal program shall receive a minimum of 40% of funds provided. As a result, since 1988, only 12% of the total appropriated LWCF dollars have gone to the State Assistance Program. 24

25 Page Two June 15, 2015 The State Assistance Program leverages private, state and local funds and fosters partnerships between all levels of government. The program serves as one of the most efficient uses of federal resources as states and local communities often surpass the dollar for dollar matching funds requirement. We need all levels of parks national, state and local. However, states and local communities provide the best access to affordable, close-to-home, outdoor recreation opportunities in North Carolina. Conservation efforts and efforts to get Americans physically active must take place at the local level and will require more dedicated resources to LWCF s State Assistance Program. For instance in Person County, LWCF has funded $139, in federal funding leveraged with local dollar-for-dollar match for projects such as The Huck Sansbury Recreation Complex; Hyco Lake Project I, Hyco Lake Project II, and Hyco Lake Project III. While significant strides have been made through past LWCF funding, in North Carolina there still remains over $1 billion of unmet needs for outdoor recreation as determined by the National Park Service. For these reasons, I am requesting you support reauthorization of LWCF and ensure a minimum of 40% guaranteed for the State Assistance Program to support parks in NC. Your support is critical to carry forward the visionary legacy of the Land and Water Conservation Fund. Sincerely, Kyle Puryear, Chairman Person County Board of Commissioners 25

26 A RESOLUTION TO MAINTAIN AND SUPPORT THE REAUTHORIZATION OF THE LAND WATER CONSERVATION FUND (LWCF) EQUITABLE TREATMENT OF THE STATE ASSISTANCE PROGRAM WHEREAS, in 1964, the Land and Water Conservation Fund (LWCF) was enacted to help preserve, develop and ensure access to outdoor recreation facilities for the purpose of strengthening the health of U.S. citizens; and WHEREAS, over the past 50 years the Land and Water Conservation Fund Act has established one of the most successful federal/state and local partnerships in history, which stimulated hundreds of millions of dollars from private, local and state sources matching dollar-for-dollar federal funds for outdoor recreation projects; and WHEREAS, the State of North Carolina and its local governments have experienced the LWCF State Assistance Program s success with $80 million in LWCF assistance to develop more than 890 state and local projects covering 97 counties in the state; and WHEREAS, Person County has experienced the LWCF State Assistance Program s success, first-hand, with $139, in federal funding leveraged dollar-for-dollar with local projects such as The Huck Sansbury Recreation Complex; Hyco Lake Project I, Hyco Lake Project II, Hyco Lake Project III; and WHEREAS, lands used for LWCF State Assistance projects must remain in recreational use in perpetuity, thereby protecting outdoor recreation opportunities for future generations of the citizens of Person County; and WHEREAS, the LWCF is budget neutral, having been authorized with a dedicated funding source of Outer Continental Shelf (OCS) offshore oil and gas leasing revenues and in 2013, OCS revenues totaled over $9 billion; and WHEREAS, when the LWCF Act was passed by Congress its primary purpose was to provide outdoor recreation for Americans in close to home locations, guaranteeing that sixty percent (60%) of the Act s funds were to be dedicated to the states and territories; and WHEREAS, the LWCF Act was later amended to eliminate the sixty percent (60%) guarantee for the state s LWCF shares, though, with guarantees of not less than forty percent (40%) of annual appropriations for federal LWCF project purposes; and WHEREAS, since 1988, only twelve percent (12%) of the total appropriated LWCF dollars have gone to the State Assistance Program; and WHEREAS, the Land and Water Conservation Fund Act will expire in September, 2015, and assessments by the National Park Service show significant unmet needs for outdoor recreation in state, local and urban areas, including over $1 billion in unmet needs in North Carolina; and 26

27 WHEREAS, Person County strongly supports reauthorizing LWCF State Assistance funding to enable planning, acquisition, development and rehabilitation of outdoor recreation facilities and opportunities at the state, local and urban level; and NOW, THEREFORE, BE IT RESOLVED, the Person County Board of Commissioners support the reauthorization of the Land and Water Conservation Fund including full, permanent funding with fair and equitable treatment for the State Assistance Program of no less than a minimum of forty percent (40%) guaranteed funding for the Stateside Assistance Account. Adopted this 1st day of June, Kyle W. Puryear, Chairman Attest: Brenda B. Reaves, Clerk to the Board 27

28 AGENDA ABSTRACT Meeting Date: June 15, 2015 Agenda Title: Tax Adjustments for June 2015 Summary of Information: Attached please find the tax releases and motor vehicle pending refunds June June 2015 tax releases. 2. June 2015 North Carolina Vehicle Tax System (NCVTS) pending refunds. Recommended Action: Motion to accept reports and authorize refunds. Submitted By: Russell Jones, Tax Administrator 28

29 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS PAGE: 1 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" WALKER CARMEN LOUISE SUNBIRD SE 2S R 1799 BSG REASON:UNDER DOLLAR HERITAGE CIRCLE APTS LLC BUSINESS PERSONAL R 1830 RH REASON:NEW OWNER FOR BUS F14 ADJ MACH VALU HERITAGE CIRCLE APTS LLC BUSINESS PERSONAL R 1837 RH REASON:ADJ LATE LISTING BAILEY ELBERT EXPLORER 4X4 2D MP R 1854 SRJ REASON:UNDER ONE DOLLAR BEDUCIAN WENDE RUTH RX350 AWD MP R 1855 SRJ REASON:UNDER ONE DOLLAR BEDUCIAN WENDE RUTH PICKUP F150 4X4 X CAB TK R 1856 SRJ REASON:UNDER ONE DOLLAR SALON GOSSIP BUSINESS PERSONAL R 1857 SRJ REASON:UNDER ONE DOLLAR BASS WILLIAM JR 42 ACRE FARM R 1858 SRJ REASON:UNDER ONE DOLLAR BASS WILLIAM SR 75 ACRES R 1859 SRJ REASON:UNDER ONE DOLLAR COMPTON HASSELL R & JEAN PER/SW/615 JEAN ST R 1860 SRJ REASON:UNDER ONE DOLLAR GAYADEEN MAHINDRA WAYNE 608 DICKENS ST R 1861 SRJ REASON:UNDER ONE DOLLAR HAYDEN RICHARD V & BRANDA D TIMBERLAKE AC/LT21/SWR R 1862 SRJ REASON:UNDER ONE DOLLAR HERITAGE CIRCLE APTS LLC BUSINESS PERSONAL R 1863 SRJ REASON:UNDER ONE DOLLAR IRVIN WILL ESTATE 48&5/100 ACRES R 1864 SRJ REASON:UNDER ONE DOLLAR MELTON CHARLES LINDBERGH READE ESTATES/LT21/VL R 1865 SRJ REASON:UNDER ONE DOLLAR ORTIZ GILBERT MOSS CREEK/LT8/SWR R 1866 SRJ REASON:UNDER ONE DOLLAR

30 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS PAGE: 2 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" SUBWAY 1808/RAHMAT FOODS INC BUSINESS PERSONAL R 1867 SRJ REASON:UNDER ONE DOLLAR U S CELLULAR L/H TOWER ON G SIMPSON R 1868 SRJ REASON:UNDER ONE DOLLAR KING KEVIN RAYMOND PERSONAL PROPERTY R 1877 CW REASON:DIDN T OWN DOGS JAN 1, 2014 MOVED TO VA MIDDLE OF YEAR 30

31 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS PAGE: 3 TRANSACTION TOTALS PAGE TRANSACTIONS FROM 1 THROUGH 1877 IN SY0:TAX.MOD AMOUNTS FROM THROUGH TRANSACTION TYPES:R TRANSACTIONS > PAYMENTS 0 DISC/CORR 19 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR) PERSON COUNTY TAX OFFICE LATE LISTING DOG CODE DISTRICT NAME 30 STORMWATER FEE SUB-TOTAL STATE 3PCT INTEREST DISCOUNT INTEREST LIEN SALE COST TOTAL CITY OF ROXBORO LATE LISTING SUB-TOTAL DISCOUNT INTEREST TOTAL TOTAL TAXES TOTAL LIEN COST TOTAL DISCOUNT TOTAL INTEREST TOTAL STATE 3PCT INTEREST =============== =============== =============== =============== =============== GRAND TOTAL

32 Payee Name Refund Type Transaction Refund Refund Create # Reason Date BLACKARD, BRENDA Proration Refund Vehicle Sold 05/27/2015 BRAY, JAMES Proration Refund Vehicle Sold 05/14/2015 CLAPP, NICOLE DAVIS, DARRYL Adjustment < $100 DICKERSON, WILLIAM EDGE, PETER KENDRICK, TANNER MARS, JAMES MOORE, JUDY NEELY, LISA Proration Refund Vehicle Sold 05/20/2015 RICE, RICHARD Proration Proration Overpayment Proration Overpayment Proration RICHMOND, GEORGE Adjustment < $ Refund Refund Refund Refund FOX, TRACEY Proration Refund Vehicle Totalled HUMPHRIES, ELIZABETH Proration Refund Vehicle Sold 05/04/ Overpayment Refund Overpayment Refund Overpayment 05/14/2015 Overpayment 05/20/2015 NEEL, MICHAEL Proration Refund Vehicle Sold 05/27/ Refund Over Assessment Vehicle Sold 05/20/2015 Mileage 05/29/2015 DICKERSON, BARBARA Proration Refund Vehicle Sold 05/26/2015 Vehicle Sold 05/26/2015 DILLEHAY, ROBIN Proration Refund Vehicle Sold 05/11/2015 Vehicle Sold 05/27/2015 ELLIOTT, THEEOTIS Proration Refund Vehicle Sold 06/03/ /01/2015 Vehicle Sold 05/11/2015 MARTIN, HENRY Proration Refund Vehicle Sold 05/11/ Proration Vehicle Sold 05/11/ /12/2015 Tax Jurisdiction Levy Type Change Interest Change Total Change 01 Tax ($16.96) $0.00 ($16.96) Refund $ Tax ($20.53) $0.00 ($20.53) Refund $ Tax ($53.94) $0.00 ($53.94) Refund $ Tax ($26.14) $0.00 ($26.14) 50 Tax ($24.65) $0.00 ($24.65) 50 Vehicle Fee $0.00 $0.00 $0.00 Refund $ Tax ($12.37) $0.00 ($12.37) Refund $ Tax ($5.13) $0.00 ($5.13) Refund $ Tax ($35.20) $0.00 ($35.20) Refund $ Tax ($10.09) $0.00 ($10.09) Refund $ Tax ($5.39) $0.00 ($5.39) 50 Tax ($5.08) $0.00 ($5.08) 50 Vehicle Fee $0.00 $0.00 $0.00 Refund $ Tax ($17.73) $0.00 ($17.73) Refund $ Tax ($1.57) ($0.08) ($1.65) 50 Tax ($1.42) ($0.07) ($1.49) 50 Vehicle Fee $0.00 $0.00 $0.00 Refund $3.14 OVERPAYMENT ($13.82) $0.00 ($13.82) Refund $ Tax ($9.99) $0.00 ($9.99) Refund $ Tax ($11.37) $0.00 ($11.37) Refund $11.37 OVERPAYMENT ($5.91) $0.00 ($5.91) Refund $ Tax ($73.98) $0.00 ($73.98) Refund $ Tax ($12.70) $0.00 ($12.70) Refund $ Tax ($13.94) $0.00 ($13.94) Refund $ Tax ($62.82) $0.00 ($62.82) Refund $62.82

33 Payee Name THOMASSON, MILES Refund Type Proration WRENN, ANTHONY Adjustment >= $100 Transaction Refund # Refund Refund Refund Create Reason Date Vehicle Sold 05/27/2015 WADE, ROBERT Proration Refund Vehicle Sold 05/27/2015 WINSTEAD, STEVEN Proration Refund Vehicle Sold 05/14/2015 Situs error 04/20/2015 Tax Jurisdiction Levy Type Change Interest Change Total Change 01 Tax ($3.79) $0.00 ($3.79) Refund $ Tax ($45.50) $0.00 ($45.50) Refund $ Tax ($9.87) $0.00 ($9.87) Refund $ Tax $0.00 $0.00 $ Tax ($91.54) $0.00 ($91.54) 50 Vehicle Fee ($10.00) $0.00 ($10.00) Refund $

34 AGENDA ABSTRACT Meeting date: June 15, 2015 Agenda Title: Fiscal Year Annual Budget Ordinance Summary of Information: General Statute (a) directs that the annual budget must be adopted by July 1. The budget ordinance may be adopted at any regular or special meeting at which a quorum is present, by a majority of those present and voting. The Ordinance for FY is before the Board for adoption having fulfilled the legal requirements including the conducting of a public hearing. Recommended Action: Adopt the Fiscal Year Budget Ordinance Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director 34

35 PERSON COUNTY, NORTH CAROLINA BUDGET ORDINANCE BE IT ORDAINED by the Board of Commissioners of Person County, North Carolina (the Board ): Section 1. The following amounts are hereby appropriated in General Fund for the operation of the county government and its activities for the fiscal year beginning July 1, 2015 and ending June 30, 2016, in accordance with the chart of accounts heretofore established for this county and by function as listed below: PERCENT EXPENDITURES AMOUNT OF BUDGET General Government $ 6,229, Public Safety 12,934, Transportation 1,126, Human Services 15,468, Education 11,507, Environmental Protection 133, Economic and Physical Development 798, Culture and Recreation 1,671, Debt Service 2,430, Transfers to Other Funds and Component Unit 2,021, Contingency 643, TOTAL GENERAL FUND APPROPRIATIONS $ 54,966, Section 2. The appropriations to the Board of Education for current expense, firstly, shall be made from any funds that are dedicated to the use of the schools and secondly, shall be made from general county revenues to the extent necessary and for capital expenditures shall be by project, as listed in the the categories in the budget of the Board of Education, to the extent of the amount available for capital appropriations. Capital outlay will be distributed on a requisition basis as expenditures are incurred. Documentation of expenditures must be submitted to the Person County Finance Office in such form as they prescribe prior to reimbursement. The appropriation of state funds from the State Library of North Carolina shall be used exclusively for operating expenditures of the Person County Public Library. The appropriations made and revenues estimated hereafter shall be for the fiscal year beginning July 1, 2015 and ending June 30,

36 Section 3. It is estimated that the following revenues will be available in the General Fund: REVENUES AMOUNT PERCENT OF BUDGET Ad Valorem Taxes $ 30,362, Local Option Sales Taxes 6,623, Other Taxes 306, Licenses and Permits 403, Intergovernmental Revenues 8,851, Investment Earnings Charges for Services 5,364, Other Revenues 155, Transfers from Component Unit 176, Fund Balance Appropriated 2,721, TOTAL GENERAL FUND REVENUES $ 54,966, Section 4. The following amounts are hereby appropriated, and included in the General Fund, for Debt Service for the payment of principal and interest on the outstanding debt of the county, and the expenses relating thereto: Principal 2006 Installment Financing Contract Reroof and Paving $ 250,000 Interest 2006 Installment Financing Contract Reroof and Paving 79,831 Prin Installment Financing Contract Cthouse Renov & Various Re-Roofing 800,000 Int Installment Financing Contract Cthouse Renov & Various Re-Roofing 99,960 Prin Installment Financing Contract Schools Re-Roofing 208,836 Int Installment Financing Contract Schools Re-Roofing 100,539 Principal 2014 Installment Financing Contract PCRC & Re-Roofing 400,000 Interest 2014 Installment Financing Contract PCRC & Re-Roofing 60,480 Principal 2015 Installment Financing Contract Senior Center 150,000 Interest 2015 Installment Financing Contract Senior Center 105,000 Principal 2015 Installment Financing Contract Roxplex & Reroofing 100,000 Interest 2015 Installment Financing Contract Roxplex & Reroofing 75,600 Total $ 2,430,246 Section 5. The following amounts are hereby appropriated in the Person Industries & PI Material Recovery Facility (MRF) Fund: Community Rehabilitation Program Services $ 2,396,141 Material Recovery Facility 539,027 Total $ 2,935,168 36

37 Section 6. It is estimated that the following revenues will be available in the Person Industries & PI Material Recovery Facility (MRF) Fund: Intergovernmental Revenues $ 631,120 Charges for Services 1,584,284 Other Revenues 8,350 Transfer from General Fund Person Industries 564,457 Material Recovery Facility 145,957 Total $ 2,935,168 Section 7. The following amounts are hereby appropriated in the VFD & Rescue Capital Reserve Fund to assist local volunteer fire and rescue departments to complete purchase or repairs of equipment used in the performance of the department s fire-fighting and rescue duties: VFD & Rescue Capital Reserve $ 90,625 Section 8. It is estimated that the following revenues will be available in the VFD & Rescue Capital Reserve Fund: Transfer from Revolving Loan Fund $ 90,625 Section 9. The following amounts are hereby appropriated in the Emergency Telephone System Fund: Emergency Telephone System $ 538,768 Section 10. It is estimated that the following revenues will be available in the Emergency Telephone System Fund: E-911 State Surcharges $ 538,768 Section 11. The following amounts are hereby appropriated in the Revolving Loan Fund which was established to provide loans to small businesses to promote economic development: Transfer to VFD & Rescue Capital Reserve Fund $ 90,625 Section 12. The following amounts are hereby appropriated in the Revolving Loan Fund: Fund Balance Appropriated $ 90,625 Section 13. The following amounts are hereby appropriated in the Economic Catalyst Fund for future industrial incentives and expansion efforts of current industry facilities: Industrial Recruitment Incentives $ 800,000 Section 14. It is estimated that the following revenues will be available in the Economic Catalyst Fund: Transfer from General Fund $ 800,000 37

38 Section 15. The following amounts are hereby appropriated in the Water and Sewer Construction Reserve Fund for the future funding of water and sewer construction: Reserve for Water and Sewer Construction $ 30,000 Section 16. It is estimated that the following revenues will be available in the Water and Sewer Construction Reserve Fund: Shared Fees $ 30,000 Section 17. The following amounts are hereby appropriated in the Stormwater Fund for funding the Stormwater Management Utility s responsibilities for protection, restoration, and management of stormwater quality: Reserve for Stormwater Utility Management $ 239,215 Section 18. It is estimated that the following revenues will be available in the Stormwater Fund for funding the Stormwater Management Utility s responsibilities for protection, restoration, and management of stormwater quality: Stormwater Fees $ 239,215 Section 19. There is hereby levied a tax at the rate of seventy cents ($0.70) per one hundred dollars ($100) valuation of property listed for taxes as of January 1, 2015 for the purpose of raising revenues from property taxes included in "Ad Valorem Taxes" in the General Fund in Section 3 of this Ordinance. This rate of tax is based on an estimated total valuation of property for the purpose of taxation of $4,040,000,000 and an estimated collection rate of 97.25%. In addition to these revenues, the County is also including licensed motor vehicle tax revenues collected by the North Carolina License Plate Agencies, which is budgeted to generate $2,100,000 in revenues. Section 20. Charges for services and fees by County departments, excluding those established by state statute, are levied in the amounts set forth in the attached Fee Schedule. (Attachment 1) Section 21. The budget officer is hereby authorized to transfer appropriations within a fund as contained herein under the following conditions: a. She may transfer amounts between objects of expenditure within a department and between departments within the same functional area without limitation and without a report to the Board of Commissioners. b. She may transfer amounts up to $10,000 between functional areas of the same fund with an official report on such transfers at the next regular meeting of the Board of Commissioners. c. She may not transfer any amount between funds or from the regular contingency appropriation within any fund, except that she may transfer any amount from the Information Technology Systems Fund for technology-related items, without a report to the Board of Commissioners. 38

39 Section 22. The County Manager, or her designee, is hereby authorized to execute contractual documents under the following conditions: a. She may execute contracts for construction repair projects which do not require formal competitive bid procedures. b. She may execute contracts for: (1) purchase of apparatus, supplies and materials, or equipment which is within budgeted department appropriations, (2) leases of personal property for a duration of one year or less and within budgeted department appropriations and (3) services which are within department appropriations. c. She may execute grant agreements to or from public and nonprofit organizations that are within budgeted appropriations, unless grantor organization requires execution by the Board of Commissioners. d. She may execute contracts, as the lessor/lessee of real property, which are of one-year duration or less, if funds are within budgeted appropriations. e. She may execute contracts for consultant services, which consultant fees are estimated to be less than $10,000 and if funds are within budgeted appropriations. Section 23. The Finance Director may make cash advances between funds during the fiscal year without reporting to the Board of Commissioners. Any advances outstanding at fiscal year-end must be reported to the board except those involving funds where grant revenues or unreimbursed debt proceeds arise from prior county expenditures. Section 24. Copies of the Budget Ordinance shall be furnished to the Budget Officer, the Finance Director, and the Tax Administrator for direction in the carrying out of their duties. Adopted this the 15th day of June Kyle W. Puryear, Chairman Person County Board of Commissioners Brenda B. Reaves, Clerk to the Board 39

40 FY Adopted Fee Schedule Attachment 1 Animal Control Recreation Arts and Parks Mayo Park 40 Department Fee Type FY Adopted Fees FY Adopted Fees Adoption Fees Adoption Fee includes age appropriate vaccinations $25 No change Deposit required for unaltered animal (Deposit will be refunded if completed before the deadline that is stated on adoption contract) $75 No change Reclaim Fees 1st Offense Reclaim $25 No change 2nd Offense Reclaim (in one year period) $50 No change 3+ Offense Reclaim (in one year period) $100 No change Regular holding per night $5 No change Quarantine holding per night $10 No change Animal Pick Up Fees Pick up litter of puppies or kittens (If mother of litter is surrendered at time of pickup, there will be no charge) $25 No change Pick up injured or sick animals $25 No change Deposit fee for Humane Dog or Cat Trap $25 No change Vaccination Fees Rabies Vaccine (if unvaccinated or no proof of vaccination) $8 No change 5 way Vaccine $6 No change Citations No current or displayed Rabies Tag NEW $25 Permitting a dog to run at large NEW $25 Allowing a female "in heat" to run at large NEW $25 Cruelty to animals NEW $100 Interfering with an Animal Services Officer NEW $100 Nuisance NEW $25 Leaving a dangerous dog unattended NEW $100 Cabins Small (Per Night) $50 $55 Large (Per Night) $65 No change Camp Sites RV (1 4) and (9 18) (Per Night) $23 $25 Waterfront Tent Sites (5 8) (Per Night) $18 $20 Non Waterfront Primitive Sites (19 30) (Per Night) $10 No change Non Waterfront Group Site (Per Night) $75 No change Shelters (Numbered1 8) Four Hours or Less $25 No change Four Hours or More $50 No change Environmental Education and Community Center Resident (Hourly) $35 $40 Resident (Daily, 8 Hours) $200 No change Resident (Daily with Special Use Permit, 8 hours) NEW $250 Resident Deposit $200 No change Non Resident (Hourly) $53 $58 Non Resident (Daily, 8 Hours) $300 No change Non Resident (Daily with Special Use Permit, 8 hours) NEW $350 Non Resident Deposit $200 No change Amphitheatre Local Non Profit Agencies (Rental) $150 No change Local Non Profit Agencies Rehearsal (Per Hour) $25 No change Private Organizations (Rental) $300 No change Private Organizations Rehearsal (Per Hour) $50 No change Private Organizations or Individuals; Non Performance (Rental) $250 No change Hour) $20 No change Resident Security Deposit $200 No change Non Resident Security Deposit $200 No change Staffing of Rangers and Officers for the rental or events (Requested) $15 per hour $25 per hour Special Use Permit for Environmental Education Center/Amphitheater NEW $50 Canoes, Kayaks and Paddle Boards Four Hours or Less (Per Vessel) $10 No change Half Day (12 Hours) (Per Vessel) $15 No change Full Day (24 Hours) (Per Vessel) $20 No change Weekend (48 Hours) (Per Vessel) $40 No change Security Deposit $25 No change Horse Shoes $5 No change Corn Hole Set $5 No change Lake Maps Purchased at Office (Each) $6 No change Purchased by Mail or (Internet) $7 No change Bundle of Fire Wood $5 No change RV Dump Station (Non Camper) Per Use $20 No change EECC Equipment Chairs and Tables Resident Chairs (Indoor) $1 No change Resident Chairs (outdoor) $2 No change Resident Tables (Indoor) $2 No change Resident Tables (outdoor) $3 No change Non Resident Chairs (Indoor) $2 No change Non Resident Chairs (Outdoor) $2 No change

41 FY Adopted Fee Schedule Attachment 1 Department Fee Type FY Adopted Fees FY Adopted Fees Kirby Auditorium and Second Floor Rental Recreation Program and Facilities Planning Non Resident Tables (Indoor) $3 No change Non Resident Tables (Outdoor) $5 No change AV Equipment Resident Hourly (Per Unit) $5 No change Resident Daily (Per Unit) (8 Hours) $25 No change Non Resident Hourly (Per Unit) $8 No change Non Resident Daily (Per Unit) (8 Hours) $40 No change Power Point Projector Resident Hourly $10 No change Resident Daily (8 Hours) $50 No change Non Resident Hourly $15 No change Non Resident Daily (8 Hours) $75 No change Rental Auditorium Private for Profit Performance $300 No change Auditorium Private Non Profit Org Performance $200 No change Auditorium School and Government Org N/A No change Auditorium Private for Profit Rehearsal $25 per hour No change Auditorium Private Non Profit Rehearsal $25 per hour No change Second Floor Private Non Profit Studio Rental NEW $10/hour, $40/day Second Floor Private for Profit Studio Rental NEW $20/hour, $80/day Second Floor Private Non Profit Hall Rental NEW $20/hour, $80/day Second Floor Private for Profit Hall Rental NEW $30/hour, $120/day Second Floor Private for Non Profit Whole Floor Rental NEW $75/hour, $300/day Second Floor Private for Profit Whole Floor Rental NEW $100/hour, $400/day Lighting Technician $17 per hour No change Spotlight Technician $12 per hour No change Spotlight Equipment (Categories II&III) $10 per hour No change Sound Technician $17 per hour No change Sound Equipment (Categories II&III rehearsal) $10 per hour No change Sound Equipment (Non profit performance) $10 per hour No change Sound Equipment (Private Performance) $50 per performance No change Piano Tuning Request or Move $150 No change All Security Deposits $200 No change Concession Stand Fee $25 per day No change Staff Utilization Fee $10 per hour No change Consignment Ticket Sales $1.00 $10.00 $0.50 per ticket No change consignment Ticket Sales $11.00 $15.00 $1 per ticket No change consignment Ticket Sales $16.00 $20.00 $1.5 per ticket No change Consignment Tickets Sales $20.00 Up $2 per ticket No change Consignment Ticket Sales Tax (NC State Privilege Tax) % No change Marquee advertising NEW $50 set up + $10/day Consignment Sales (arts, products, etc.) Negotiated by Director based on market and trends Athletic Programs Registration fees are set to cover the expense of operating each program Recreational Programs Registration fees are set to cover the expense of operating each program Recreation Program Late Fees Based on program costs Facilities Picnic Shelters (4 hours or less) $25 No change Picnic Shelters (4 hours or more) $50 No change Field Rentals( 4 hours of less) $75 No change Field Rental (4 hours or more) $150 No change Field Rental (Full Weekend) $200 No change Field Light Rental (per hour) $25 No change Gym Rental (per hour, min of 2 hours $35 No change Concession Stand Rent (Hot Foods, Per Season) $200 No change Concession Stand Rent (Pre packed Food, Per Season) $100 No change Tennis Courts (One Court) 4 hours or less $15 No change Tennis Courts (One Court) 4 hours or more $25 No change Tennis Courts (weekend rental) $125 No change Bleacher Rental $100 No change All Security Deposits $200 No change Person County Office Building Auditorium Rental Fee $25 per hour No change Person County Office Building Auditorium Security Deposit $200 No change Person County Office Building Auditorium Kitchen Fee $15 No change Returned Check $25 No change Credit Card convenience Fee (Over the counter) NEW Fee Percentage based on allowed ZONING PERMITS 41 Residential: SFD, MH, Modular Home, or Duplex Construction, Additions, Alterations, and Accessory Structures (storage sheds, garages, pools, etc.) $50 No change Structures with an estimated value of less than $200 (ie. patios, well houses) Permit fee waived No change Installation/Construction of Multi Family $75 No change Location of Business in Existing Building $60 No change Accessory Structure for Business or Industry $75 No change All other construction/uses not listed $75 No change Off premises sign zoning permit $200 No change All other sign zoning permits $40 No change Structures built without a permit DOUBLE No change Home occupations $50 No change

42 FY Adopted Fee Schedule Attachment 1 Department Fee Type FY Adopted Fees FY Adopted Fees Variance request $250 No change Appeals $250 No change Rezoning requests $250 + $10 PER ACRE No change Special use permit $250 + $10 PER ACRE No change Conditional use permit $250 No change Text amendment $250 No change Vested rights $250 No change Minor plats approval fee $25 + $10 PER LOT No change Major plats approval fee $200 + $10 PER LOT No change Final subdivision plat approval $200 No change Revisions to approved subdivision $100 No change Variation to subdivision ordinance $200 No change Bond review $30 No change Street renaming $200 No change Street Sign fee $125 No change Review fee exceeding density levels in watershed $100 No change Cellular tower re certification $100 No change Cellular tower fee $5,000 No change Co Locate fee $2,000 No change Consultant fee for towers $6,500 No change Library Overdue fines for books, audios, CDs, magazines (individual item cap $5) $0.20 per day No change Overdue fines for DVD's (individual item cap $5) $1 per day No change Photocopies/Computer Print outs $0.20 per page No change Replacement Cards for lost, stolen, missing cards $5 No change Out of County Fee for library card $25 No change Out of State Fee for library card $75 No change Sales $0.50 for book bags No change Emergency Medical Services (EMS) Basic Life Support $425 No change Advanced Life Support 1 $475 No change Advanced Life Support 2 $685 No change Specialty Care Transport $750 No change Loaded Mileage Charge $9.75 per mile No change Treatment, No transport $150 No change Special Event Coverage (3 hour minimum) $100 per hour No change R U OK 1 call bi weekly NEW $5/month R U OK 1 call per week NEW $7/month R U OK 2 calls per week NEW $14/month R U OK 1 call Mon Fri NEW $45/month R U OK One time set up fee NEW $30 GIS 8.5 X 11 or 11 X 17 $2 No change 18 X 24 $5 No change 24 X 36 $10 No change Wall Map (35 X 40) $20 No change CD/DVD $20 No change Person County Mapbook $40 (pages only) No change 500' Buffer Map & Property owner list $5 (8.5 X 11); $10 (18 X 24) No change Custom requests requiring extensive personnel time $40/hour No change Sheriff Civil Process Service Fee (In State) $15 $30 Service Fee (Out of State) $100 No change Records Division Fingerprints $15 No change Concealed Weapon Permits $90 No change Concealed Weapon Permits Renewal $75 No change Concealed Weapon Permits Duplicate $15 No change Pistol Permits $5 No change Report Copy $3 No change Attorney's Request Criminal History Check $10 No change Driver History Check $10 No change National History Check $10 No change Firearm Storage Fee 1 5 Weapons $5 per month No change 6 10 Weapons $10 per month No change Weapons $15 per month No change 16 or more Weapons $20 per month No change Public Health Collection by Venipuncture $16 No change IUD Insertion $162 No change IUD Removal $206 No change Fetal Nonstress Test $99 No change Antepartum Care 4 6 visits $1,154 No change Antepartum Care 7+ visitss $1,756 No change Ultrasound $100 $150 Lipid Profile $25 $40 Urinalysis $10 No change Pregnancy Test $25 No change Amines $12 No change Blood Ocult, Feces $14 No change Cholesterol $19 No change 42

43 FY Adopted Fee Schedule Attachment 1 43 Department Fee Type FY Adopted Fees FY Adopted Fees Glucose Screening $19 No change One Hour GTT $20 No change GTT 3hr $48 No change GTT 3hr added samples $19 No change A1C $35 No change Diagnostic Panel $40 No change Blood Lead $30 No change PSA $30 $44 Thyroid Profile w TSH $40 No change Hemoglobin $12 No change Rabies Titer $45 $65 PPD $25 No change Varicella Titer $43 No change GC Culture $28 No change Vag B Strep $21 $60 Uricult $30 No change Wetmount $19 No change PAP $20 $35 Imm Adm nasal/oral $18 $25 Imm Adm nasal/oral each add'l $16 No change Imm Adm single $35 No change Imm Adm each addt'l $18 No change Hep A (>=19) $73 No change Hep A (1 18) $35 No change Twinrix $105 $115 Hib $30 $40 Gardasil $157 $165 Influenza (6 35 mo) $25 No change Influenza ( 3yr+) $25 No change Flu Mist $25 No change Influenza High Dose * No change Kinrix $55 No change Pentacel $89 $93 PCV 13 Prevnar $150 $168 Rabies IM $230 $285 Rotovirus $83 $90 MMR $62 $76 MMRV $174 $186 IPV $31 $45 Td $25 $35 DTAP (Daptacel, Tripedia, Infarix) $29 $30 Tdap (Adacel, Boostrix) $46 $53 Varicella $104 $131 Pediarix $78 $86 Pnuemonia $76 $80 Menomune $108 No change Menactra $130 No change Zoster Shingles $183 $192 Hep B (0 19) $25 $35 Hep B (20+) $60 $75 Hearing Screen $25 No change Developmental Screen $35 No change Therapeutic Injection $35 No change Handling Fee $25 No change Vision Screen $20 No change New Problem Focused $88 No change New Exp Problem Focus $153 No change New Detailed $165 No change New Comprehensive $344 No change New Comp/High Severity $275 No change Minimal Nurse $50 No change Est Problem Focused $100 No change Est Exp Problem Focus $149 No change Est Detailed $224 No change Est Comprehensive $205 No change New Physical Exam $259 No change New Physical Exam $279 No change New Physical Exam $277 No change New Physical Exam $244 No change New Physical Exam $244 No change New Physical Exam $286 No change Est Physical Exam $160 $ Est Physical Exam $246 No change Est Physical Exam $245 No change Est Physical Exam $212 No change Est Physical Exam $213 No change Est Physical Exam $233 No change Autism Screen $21 No change PPHV $278 No change NBHV $278 No change

44 FY Adopted Fee Schedule Attachment 1 Department Fee Type FY Adopted Fees FY Adopted Fees Dental Screen $59 No change Dental Varnish $51 No change Influenza Adm * No change Pnuemonia Adm * No change Depo Provera $85 No change Rhogam Injection $140 No change Alpha Hydroprogesterone $27 No change Paragard IUD $506 $600 Mirena IUD $750 No change OCP $6.50 No change RN Services (TB/STD) $84 No change Returned Check $25 No change Medical Record Copy (per page) $0.50 No change Accounting of Disclosure $0.25 No change Hep B Surface Ab $40 No change MMR Titer $76 No change Smoking and tobacco cessation 3 10 mins $15 No change Smoking and tobacco cessation >10 mins $25 No change Destruction of lesion(s), penis papilloma $105 No change Destruction of lesion(s), vulva papilloma $110 No change Antibody Screen $10 $25 ABO Grouping $5 $7 Rh Typing $5 $7 PMH High Risk Screening NEW $50 PMH Postpartum Screening NEW $150 Gardisil 9 NEW $175 AFP NEW $90 Note: * LHD Cost According to Current Medicare Rate No change Environmental Health Improvement Permit (Site Evaluation) <600 gpd $200 No change Improvement Permit (Site Evaluation) >600 gpd $300 No change Construction Authorization (Type IIa and IIIg) $150 No change Construction Authorization (Type IIIb) $300 No change Construction Authorization (Type IV) $400 No change Construction Authorization (Type V and VI) $500 No change Construction Authorization (Repairs) Type IIa and IIIg $150 No change Construction Authorization (All others) $300 No change Required Maintenance Inspections V(a) $125 No change Mobile Home Replacement $150 No change Building Addition (with site visit) $150 No change Permit Revision (no site visit) $75 No change Revisit Fee $30 No change Well Permit (new/replacement) (includes water analysis) $300/$200 No change Well Repair Permit $75 No change Bacterilogical Water Samples $50/$25 (resample) No change Chemical Water Sample $40 $100 Nitrate Water Sample $40 $55 Petroleum Water Sample $55 $110 Pesticide Water Sample $50 $110 Full Well Panel $110 No change Well Camera $150 No change Restaurant Plan Review $100 No change Temporary Food Establishment Plan Review $75/event No change Pool permits $150/yr No change Tattoo Artist permits $200/yr No change Register of Deeds INSTRUMENTS IN GENERAL: 1 st Page thru 15 pages $26 No change Page 16 and subsequent pages (each page) $4 No change Additional multi instrument filing $10 No change DEEDS OF TRUST MORTGAGES: 1st Page thru 15 pages $56 No change Page 16 and subsequent pages (each page) $4 No change Additional multi instrument filing $10 No change EXCISE TAX (DOCUMENTARY STAMPS): $1,000.00) No change PLATS: Record $21 No change Highway Right of Way Plans $21 No change Additional Page (highway right of way maps only) $5 No change Certified copies $5 No change 9):(Real Property related ONLY fixture, timber or as extracted 1 2 Pages (effective date ) $38 No change 3 10 Pages $45 No change Over 10 Pages ($45.00 plus $2.00 per page) No change UCC copy request (mailed copies per page) $1 No change UCC search request prior to $30 No change NON STANDARD DOCUMENT FEE: (Effective ) $25 No change MARRIAGE LICENSES: Issuing License $60 No change Delayed Certificate with copy $20 No change Corrections $10 No change 44

45 FY Adopted Fee Schedule Attachment 1 Department Fee Type FY Adopted Fees FY Adopted Fees NOTARY QUALIFICATION/OATH: $10 No change NOTARY AUTHENTICATION: $5 No change NOTARIZATION OF SIGNATURES (per signature): $5 No change CERTIFIED COPIES OF OTHER DOCUMENTS: 1st Page $5 No change 2nd and subsequent pages (each page) $2 No change Comparing copies for certification $5 No change VITAL RECORDS: (Birth/Death/Marriage) Certified copy of birth/death/marriage $10 No change Delayed Birth Applications/Registration (for another county) $10 No change Delayed Birth Applications/Registration (received from another county) $10 No change Delayed Birth Applications/Registration (No change county) $20 No change Amendments (Preparation) $10 No change Legitimations $10 No change NC Vital Records Certified Copy $24 No change NC Vital Records Amendments & Legitimations $15.00 payable to NC Vital Records No change COPY MACHINE OR LASER PRINTER (each page) $0.50 No change thereafter) $1 No change PLAT COPIES (Whole page 18 X 24) $2 No change (Half page 11 X 17) $1 No change FAX USAGE (send or receive; per document) $2 No change Tax Administration Color GIS Printout $2 No change Black/White Copies $0.10 No change Tax Card $0.25 No change Copy of Tax Database (Access) $40 No change Inspections New Homes Up to 1200 sq ft* $495 $505 *Fees reflect all trades 1201 to 2000 sq ft* $615 $ to 3000 sq ft* $780 $ to 5000 sq ft* $875 $ sq ft and up $875 plus $0.20 per sq ft sq ft $893 plus $0.20 per sq. ft over 5000 sq. ft. Homeowners Recovery Fee $10 No change Separate Inspection for Temp Serv. Pole $55 $60 Mobile Homes W/O AC & With AC *Fees reflect all trades Single Wide* $ / $ $213 / $264 Double Wide* $ / $ $264 / $315 Triple Wide & tag units* $ / $ $281 / $332 Deck fees (2 trips) $100 $120 Modular Homes On frame(including triple &tag units)*, ** $451 $460 *Fees reflect all trades Off frame (w/no finishable attic)* $451 $460 **No plan review for on frame Off frame (w/ a finishable attic or 2nd story)* $501 $511 Deck fees (2 trips) $100 $120 Multi Family Dwellings First Unit* $550 No change *Fees reflect all trades Each Additional Unit* $165 No change Residential Additions/Remodel/Fire damage Up to 400 sq.ft., plus trade fees $93 $ to 800 sq. ft., plus trade fees $142 $ to 1200 sq. ft., plus trade fees $.20 per sq. ft No change Over 1200 sq.ft use new home fees No change Trade Fees: Plumbing $50 $60 * Trade fee for electrical does not reflect change of service construction Electrical* $50 $60 **Trade fee for mechanical doesn't reflect installation or change out of HVAC units Mechanical** $50 $60 Non Residential Fees Job Cost: $0 $ $250 $280 $2501 $25, $375 No change $25,001 $50, $500 No change $50,001 $100, $750 No change $100,000 $200, $1,318 No change $200,000 $350,000.. $2,572 No change $500,000 $750, $3,825 No change $500,001 $750, $5,060 No change $750,000 $1,000, $6,185 No change 1,000,001+ Jobs... Add $2.75 per $1000 over No change Miscellaneous Non Residential Foundation Permit (4trips) $200 No change Demolition Permit (2trips) $100 No change Modular Classrooms/office $282 w/out AC No change $350 w/ac No change Temp. Work Trailer $228 w/out AC No change $278 w/ac No change Electrical Fees Electrical: New service/new Const. included in fee No change Residential: ~up to 200 amp $50 $60 ~exceeding 200 amps $96 No change 45

46 FY Adopted Fee Schedule Attachment 1 Department Fee Type FY Adopted Fees FY Adopted Fees Farm Buildings/ Shops/ Agriculture ~up to 200 amp $50 $60 ~exceeding 200 amps $96 No change Temporary Power Permit (Residential) $100 No change Fine for occupying a residence before CO is issued $2,000 No change Non residential Services: 100 amp service $60 + Fee (based on job cost) No change 150 amp service $70 + Fee (based on job cost) No change 200 amp service $80 + Fee (based on job cost) No change 300 amp service $90 + Fee (based on job cost) No change 400 amp service $110 + Fee (based on job cost) No change service increase per amp volt system up to 400amp $300+ Fee (based on job cost) No change 480 volt system Over 400 use formula ( per volt amp) amps x voltage x = fee (added to the original $300) No change Alarm Systems $50 + Fee (based on job cost) $60 + Fee (based on job cost) Temporary Power Permit (Commercial) $100 No change Fine for occupying a commercial building before CO is issued $2,000 No change Mechanical Fees Mechanical: Non Residential: Hood Commercial Cooking Equipment $50 + Fee (based on job cost) $60 + Fee (based on job cost) Refrigeration $50 + Fee (based on job cost) $60 + Fee (based on job cost) Residential: Replacement/Changeout $50 per trip $60 Per trip Plumbing Fees Plumbing: Residential: $50 per trip $60 Per trip Non Residential: Based on Job cost No change Accessory Buildings Unfinished walls $99 No change Finished/closed walls $132 No change Garage (unfinished) + trade fees $150 No change Garage (finished) + trade fees $200 No change Pre fab placed on lot $50 $60 Trade Fees $50 each $60 each Farm Accessory Bldg. (Trade fees that apply) $50 each $60 each Signs Base Fee $100 No change Wall mount Base Fee $50 $60 Trade Fee (Electrical) $50 $60 Swimming Pools Base Fee $99 No change Trade Fees $50 $60 Miscellaneous Permit Fee for Single Trade $50 (per trip) $60 Per trip Gas piping Permit $50 $60 Moved Homes plus trade fees $162 $165 Building Compliance Inspect per trip $60 No change Issuance of Duplicate Placard per card $5 No change Searching & or duplication for past permit inspection records or Certificate Of Occupancy $1 per page No change Restamp Plans (lost original sets) $25 No change Work begun w/out permits Double Fees No change Permit Renewal/Expired Permit (Permits expired for more than 18 months will not be re issued. A new permit must be obtained.) 50% of original fee No change Any Special Inspection $65 No change Re inspection Fee $60 per trip No change Not ready for inspection $60/trade No change 10 or more code violations $100 No change 2nd Reinspection $100 No change 3rd Reinspection $150 No change 4th Reinspection $300 No change Minimum Fee (not covered in fee schedule) $50 $60 Residential Decks (2 trips) $100 $120 Change of Occupancy Permit (No Building permit required) $60 No change Administrative Fee for contractor change on residential permit $60 No change REFUND POLICY A refund will be issued when requested in writing for any residential permit which has not expired and the construction has not been started. Fire Prevention Fees ABC Inspection (all trades) $100 No change AES(Hood) Field Performance Test $75 No change Fire Alarm Performance Test $75 No change Carnivals & Fairs $150 No change Amusement Buildings $100 No change Tent Inspection $60 No change Blasting: Blasting Permit & Inspection (30 days) $150 No change (90 days) $300 No change Fireworks Event $100 No change Plan Reviews: (Fire code approval) Building : sq. ft. $25 No change 1,000 2,499 sq.ft. $50 No change 2,500 9,999 sq.ft. $100 No change 10,000 49,999 sq.ft. $200 No change 46

47 FY Adopted Fee Schedule Attachment 1 *based on per pile/ or stack Stormwater 47 Department Fee Type FY Adopted Fees FY Adopted Fees 50,000+ sq.ft $300 No change AES Plan Review $50 No change Fire Alarm Plan Review $75 No change Sprinkler(per riser)/standpipe/pump Plan Review $75 No change Tank Plan Review (per tank) $50 No change Compliance/Required Routine Inspections: Residential Care/Group Homes $100 No change Institutional Facility/Nursing Home $100 No change Foster Care $60 No change Daycare $75 No change Home Daycare $50 No change Churches $50 No change Schools $50 No change Hazardous & Factory Industrial 0 3,000 sq. ft. $50 No change 3,001 5,000 sq. ft. $100 No change 5,001 10,000 sq. ft. $150 No change 10,001 50,000 sq. ft. $200 No change 50, ,000 sq. ft. $250 No change Over 100,000 sq. ft. $300 No change Business & Mercantile 0 3,000 sq. ft. $50 No change 3,001 5,000 sq. ft. $100 No change 5,001 10,000 sq. ft. $150 No change 10,001 50,000 sq. ft. $200 No change 50, ,000 sq. ft. $250 No change Over 100,000 sq. ft. $300 No change Misc. Compliance Inspections (Not listed) $50 No change Tank Inspection $100 No change UGST/AGST (Install, Remove, Abandon, Alter) $100 No change Re inspection Fees: 1st visit Violations corrected No Charge No change 2nd visit $50 No change 3rd visit $75 No change 4th visit & subsequent visits $150 No change Fines: Burning w/out Permit Residential 1st Offense $50 No change Residential 2nd Offense $100 No change Burning w/out Permit Commercial 1st Offense* $500 No change Commercial 2nd Offense* $1,000 No change Locked Exit / Exit Obstructed 1st Offense $200 No change 2nd Offense $500 No change Overcrowding 1st Offense $300 No change 2nd Offense $600 No change Work begun w/out permits Double Fees No change Credit Card convenience fee $1.95 or 2.5% of permit fee No change Stormwater plan review deposit (non single family residential only) $1,000 No change Residential stormwater construction inspection fee $50 No change Commercial and subdivision stormwater construction inspection fee $100 No change Stormwater permit fee (inside Falls Lake Watershed) $15 No change Annual stormwater inspection fee (single family residential and commercial properties with BMP's designed to treat one acre or less of impervious surface) FREE No change Outside of Falls Lake Watershed Single Family Residential < 2 acres $6 annual fee No change 2 to < 10 acres $8 annual fee No change 10 to < 100 acres $10 annual fee No change 100 acres or more $12 annual fee No change Non single Family Residential <2 acres $4 annual fee + $2 per 4,300 sq ft of impervious area No change 2 to < 10 acres $6 annual fee + $2 per 4,300 sq ft of impervious area No change 10 to < 100 acres $8 annual fee + $2 per 4,300 sq ft of impervious area No change 100 acres or more $10 annual fee + $2 per 4,300 sq ft of impervious area No change Inside of Falls Lake Watershed Single Family Residential < 2 acres $16 annual fee No change 2 to < 10 acres $22 annual fee No change 10 to < 100 acres $28 annual fee No change 100 acres or more $34 annual fee No change

48 FY Adopted Fee Schedule Attachment 1 Department Fee Type FY Adopted Fees FY Adopted Fees Non single Family Residential < 2 acres 2 to < 10 acres 10 to < 100 acres 100 acres or more $8 annual fee + $8 per 4,300 sq ft of impervious area No change $14 annual fee + $8 per 4,300 sq ft of impervious area No change $20 annual fee + $8 per 4,300 sq ft of impervious area No change $26 annual fee + $8 per 4,300 sq ft of impervious area No change 48

49 AGENDA ABSTRACT Meeting date: June 15, 2015 Agenda Title: Volunteer Fire Department & Rescue Capital Reserve Program and Ordinance Summary of Information: Submitting the program outline/requirements for the new Volunteer Fire Department (VFD) and Rescue Capital Reserve Program. Also presenting the VFD and Rescue Capital Reserve Fund Ordinance as required by N.C.G.S that establishes the purpose of the fund, the mechanism for allowing the funds to roll from year to year, the effective date that the program begins, the sources from which the funds derived (available funds from the Revolving Loan Fund), and the list of associated expenditures. Recommended Action: To adopt the VFD & Rescue Capital Reserve Program and Ordinance that provides supplemental capital funding to local volunteer fire and rescue agencies Submitted By: Heidi York, County Manager Amy Wehrenberg, Finance Director 49

50 PERSON COUNTY VFD AND RESCUE CAPITAL RESERVE PROGRAM What is it and how does it work? Offers additional source of funding to VFD s & Rescue Squad for vehicle/equipment capital with no payback requirement; allocated on a pro-rata basis Eligible for purchases/repairs of capital equipment that are non-recurring in nature; does not cover recurring operating costs (i.e. overhead, office supplies, furniture). [See next page for complete list of eligible and non-eligible items]. Approved funding for first year o One-half of the existing balance in the Revolving Loan Program Fund for Small Business Loans ($90,625) o Funding to be determined as available for all years thereafter or until program is terminated Funds are appropriated similar to the operational funds (based on # of stations in each fire district) and become part of the County s adopted budget. Remaining funds from less than 100% requested expenditures will roll forward to the following year, to be added to any Board approved funds. Benefits and Advantages: Flexibility to plan ahead for larger capital needs, as well as address their most critical needs per year Prevents a department from waiting 5+ years for capital support (old Capital Rotation Program) Buying Power: County to make approved purchases from agency s capital appropriation, securing possible discounts from bulk ordering and netting out the sales tax as county governments are authorized to do Equipment Compatibility: purchasing same brand and type of items that can be used at an event by all responding agencies Provides agencies with control in their requests to prevent exceeding required thresholds set by the State for grant opportunities Can contribute to lowering fire insurance rating, reducing the homeowner s insurance cost for residents in those districts 50

51 Request & Approval Process: Fire and rescue agencies submit capital expenditure requests at specified times during the fiscal year to Fire Inspector for amounts up to their approved capital budget. Fire Inspector reviews and determines if capital expenditures are eligible costs; completes necessary forms and submits to the Finance Office for payment. After equipment is delivered, County donates the equipment to the requesting agency. Fire Inspector submits a summary of capital expenditures incurred by agency to the Board of Commissioners on an annual basis for reporting purposes and evaluation of the program. Types of purchases eligible for capital funding: Emergency vehicles Emergency vehicle apparatus Emergency service equipment Emergency protective equipment Maintenance and repair costs for emergency vehicles/equipment Grant match for capital item One-time payment on new or existing loan for capital item Loan down-payment for capital expenditures (exception: not to be associated with any loan program that may be established with the County) Types of purchases ineligible for capital funding: Recurring operating costs (i.e. utilities, maintenance agreements, dues, fundraising supplies, fuel, travel, office supplies, furniture, facility maintenance) Vehicles or equipment used for general purposes or that may be considered for personal use; Construction projects or facility improvements; Equipment related to facilities such as meeting halls, social rooms, etc. Projects in which any director, officer, general manager, or supervisory employee of Person County, or close relative thereof, has a financial interest; projects in which any subsidiary or affiliated organization of Person County has a financial interest; or projects which, based on the judgment of the Board, would create a conflict of interest, potential for conflict of interest, or any appearance of a conflict of interest. 51

52 PERSON COUNTY VFD AND RESCUE CAPITAL RESERVE FUND ORDINANCE BE IT ORDAINED by the Board of Commissioners of Person County, North Carolina, that, pursuant to Section 18 of Chapter 159 of the General Statutes of North Carolina, the following Capital Reserve Fund Ordinance is hereby adopted: Section 1 The fund is created to assist local Volunteer Fire Departments and the Rescue Squad to complete purchases or repairs of vehicles and equipment used in the performance of the department s fire-fighting and rescue duties. The source of funds used to establish this program will be transferred from existing funds in the Revolving Loan Fund as authorized by the Board of Commissioners during the budget work session on June 3, It is the intent of the Board to allow unspent funds in this program for each agency to roll forward from year to year as a cumulative total for the purposes set forth in Person County VFD and Rescue Capital Reserve Program until further action is taken by a future Board, if they deem necessary. The effective date of the authorization and adoption of funds is July 1, Section 2 The employees authorized to manage these costs are hereby directed to proceed under the terms of the VFD and Rescue Capital Program and the budget contained herein. Section 3 The following amounts are appropriated for the project: Rescue Squad... $ 7,250 Allensville VFD... 7,250 Ceffo VFD... 14,500 Hurdle Mills VFD... 14,500 Moriah VFD... 14,500 Semora VFD... 3,625 Timberlake VFD... 7,250 Triple Springs VFD... 7,250 Woodsdale VFD... 14,500 Total... $ 90,625 Section 4 The following revenues are anticipated to be available to complete this project: Transfer from Revolving Loan Fund... $ 90,625 Section 5 The Finance Director is hereby directed to maintain within the Capital Reserve Fund sufficient specific detailed accounting records to satisfy the requirements of any and all applicable requirements of North Carolina General Statutes. The terms of the VFD and Rescue Capital Reserve Ordinance shall also be met. Section 6 The Finance Director is directed to report periodically on the financial status of each project element in Section 3 and on the total revenues received or claimed. Section 7 The Budget Officer is directed to include a detailed analysis of past and future costs and revenues in this Capital Reserve Fund periodically to the Board. Section 8 Copies of this Capital Reserve Ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Director for direction in carrying out the responsibilities of this fund reserve program. Adopted this 15 th day of June 2015 Kyle W. Puryear, Chairman Person County Board of Commissioners Brenda B. Reaves Clerk to the Board 52

53 AGENDA ABSTRACT Meeting Date: June 15, 2015 Agenda Title: Fiscal Year Home & Community Care Block Grant Funding Summary of Information: Person County Home & Community Care Block Grant (HCCBG) Committee elected funding to proceed as follows for county funding. Person County Senior Center with a total of $290,172 allocated between Congregate and Home Delivered Nutrition, Transportation, In-Home Aide, and Operations and Person County Department of Social Services with a total of $33,249 allocated for In-Home Aide services. Total HCCBG funding for Person County is $323,421. Recommended Action: Approval of the HCCBG Committee s funding allocation recommendation for Fiscal Year with acceptance of HCCBG funding for Person County. Submitted By: Maynell Harper, Interim Aging Services Director 53

54 AGENDA ABSTRACT Meeting Date: June 15, 2015 Agenda Title: Renewal of the Agreement between Person County and the City of Roxboro for Economic Development Summary of Information: The current agreement between the County and the City of Roxboro for an economic development partnership began in 2012 for a period of three years. The City and County Managers have proposed a renewal of this Agreement for an additional three years. The only update proposed is the inclusion of the City s contribution towards the administrative support position which was added after the initial agreement had been approved. This revised agreement simply formalizes that contribution. The agreement can be modified at any time with written consent of both parties. This Agreement is being presented to the City Council for approval on June 9, Recommended Action: if appropriate. Review the renewal Agreement for Economic Development and adopt Submitted By: Heidi York, County Manager 54

55 Economic Development Partnership Agreement Between Person County and the City of Roxboro THIS CONTRACTUAL AGREEMENT, made and effective as of the day of, , by and between the City of Roxboro, a municipal corporation of the State of North Carolina (hereinafter called the CITY ), and Person County, North Carolina, a body corporation and politic (hereinafter called the COUNTY ) WITNESSETH: That for and in consideration of the mutual covenants hereinafter contained, and pursuant to approval by the Council for the City of Roxboro and The Board of Commissioners for Person County, both parties do hereby covenant and agree as follows: 1. Both the City and County agree to partner in the endeavor of Economic Development through a mutual funding partnership related to the County s Economic Development Director, and the City s Uptown Development Director. 2. The City agrees to the following: a. To establish, hire, and maintain an Uptown Development Director position for the duration of this contract; including any extensions. This position will report to the City Manager and will receive all benefits granted to all City employees. The City agrees to provide office space for this position and to cover all expenses related to this position. This position will serve as the City and County s representative to the Roxboro Development Group, and will coordinate all funding provided to this organization. b. To require the Uptown Development Director to provide updates on events and projects as requested by the County, but at no interval less than quarterly. c. To provide twenty thousand dollars ($20,000) in annual funding, to be provided in five thousand dollar ($5,000) quarterly payments, towards the County s Economic Development Director s position. c.d. To provide seven thousand, five hundred dollars ($7,500) in annual funding, to be provided in one annual payments, towards the County s Senior Administrative Support position for Economic Development. 3. The County agrees to the following: 55

56 a. To hire and maintain an Economic Development Director position for the duration of this contract; including any extensions. This position will report to the County Manager and will receive all benefits granted to all County employees. The County agrees to provide office space for this position and to cover all expenses related to this position. b. To require the Economic Development Director to provide updates on activities and projects as requested by the City, but at no interval less than quarterly. c. To provide twenty thousand dollars ($20,000) in annual funding, to be provided in five thousand dollar ($5,000) quarterly payments, towards the City s Uptown Development Director s position 4. The appointment, evaluation, and termination of the Uptown Development Director shall be coordinated as outlined in this agreement. a. Appointment of the Uptown Development Director shall be done by the City Manager with input from the County Manager, and any other parties deemed necessary. b. Evaluation of the Uptown Development Director shall be completed by the City Manager on an annual basis. The City Manager, County Manager, and designees of RDG shall meet at least annually to discuss the performance of the Director. The performance evaluation system of the City shall apply to the extent it is applicable. c. Termination of the Uptown Development Director shall be at the discretion of the City Manager. The Director shall be subject to the personnel policies of the City. 5. The appointment, evaluation, and termination of the Economic Development Director shall be coordinated as outlined in this agreement. a. Appointment of the Economic Development Director shall be done by the County Manager, with input from the City Manager, and any other parties deemed necessary. b. Evaluation of the Economic Development Director shall be completed by the County Manager on an annual basis. The County Manager, City Manager, and designees of the EDC shall meet at least annually to discuss the performance of the Director. The performance evaluation system of the County shall apply to the extent it is applicable. c. Termination of the Economic Development Director shall be at the discretion of the County Manager. The Director shall be subject to the personnel policies of the County. 56

57 6. The term of this agreement shall be for a period of three (3) years from the effective date of this agreement. Nothing in this paragraph prevents any party from proposing a modification to this agreement, which modification shall become effective only upon mutual consent of both parties as evidenced by appropriate resolutions adopted by both parties. In the absence of any duly adopted resolution and notice, this agreement will automatically renew at the end of this agreement for an additional three (3) year period. 7. This agreement may be terminated early through mutual consent of both parties as evidenced by appropriate resolutions adopted by both parties, or through an adopted resolution from either party providing six (6) months notice through proper service of such resolution to the other party. IN WITNESS WHEREOF the parties hereto have caused this instrument to be executed by their properly designated officials by authority validly and duly given and their respective seals to be hereunto affixed on the day and year first above written. This instrument is executed in duplicate originals. ATTESTED TO BY: CITY OF ROXBORO City Clerk Mayor ATTESTED TO BY: PERSON COUNTY County Clerk Chairman This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. City Finance Director County Finance Officer 57

58 AGENDA ABSTRACT Meeting Date: June 15, 2015 Agenda Title: Renewal of the Contract between Person County and the City of Roxboro to Provide E-911 Communications Summary of Information: The current contract between the County and the City of Roxboro to provide E-911 services went into effect on October 1, 1999 for a period of (10) ten years, with a clause to automatically renew at the end of the agreement for an additional (5) five year period in the absence of any duly adopted resolution and notice. The City and County Managers have proposed a few minor updates to the Agreement. These updates are highlighted in the attached version and include language to reflect the reorganization of the 911 department to work under Emergency Services Director; formalize the cost sharing of repairs to the building, owned by the City of Roxboro; formalize the use of the Roxboro Police Department as a potential back-up location; and language to create a partnership for use of the current 911 Tower on Hill Street. The updated Agreement proposes an initial term of ten years with an automatic renewal of an additional ten years. The agreement can be modified at any time with written consent of both parties. This contract is being presented to the City Council for approval on June 9, Recommended Action: Review the proposed updates to the current 911 Communications Contract and adopt if appropriate. Submitted By: Heidi York, County Manager 58

59 Contract to Provide E-911 Communications THIS CONTRACTUAL AGREEMENT, made and effective as of the day of, 2015, by and between the City of Roxboro, a municipal corporation of the State of North Carolina (hereinafter called the CITY ), and Person County, North Carolina, a body corporation and politic (hereinafter called the COUNTY ) WITNESSETH: That for and in consideration of the mutual covenants hereinafter contained, and pursuant to approval by the Council for the City of Roxboro and The Board of Commissioners for Person County, both parties do hereby covenant and agree as follows: 1. Both the City and County agree to continue their partnership in the endeavor of E-911 Communications through a mutual funding partnership. 2. The County agrees in principle to the following: a. To provide maintain a separate department for E-911 Communications professional, trained staff working under a director/manager and reportingwith a director reporting to the County Manager or her designee. The E911 director/manager will be responsible for complying with all state and federal requirements, and with advising on the implementation of new technologies. b. To provide insurance coverage for equipment located in the E-911 center. c. To fund all E-911 equipment, and update as needed to meet new state and federal requirements. d. To provide a copy of the E-911 audit to the City Finance Department for review after the completion of the annual County audit. 3. The City agrees in principle to the following: a. To furnish the building located at 301 Hill Street as a location for the 911 Center. The City will provide insurance on the building, and agrees to share 50% of the cost of repair to the building over $5,000. All purchase, installation, utilities, and maintenance costs associated with occupying the building, grounds beautification, technology improvements, and workspace improvements will be the responsibility of the County. 59