BOARD OF FIRE COMMISSIONERS Montgomery Township Fire District No. 2 PO Box 264 Blawenburg, New Jersey MINUTES OF DECEMBER 19, 2013

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1 BOARD OF FIRE COMMISSIONERS Montgomery Township Fire District No. 2 PO Box 264 Blawenburg, New Jersey MINUTES OF DECEMBER 19, 2013 CALL TO ORDER The regularly scheduled meeting of the Board was called to order by Chairman Laughlin at 7:30 pm, following proof of publication under the Open Public Meetings Law (Meeting Notice published in the official newspaper of the district, posted at the Montgomery Township Municipal Building and at the Board offices). ROLL CALL Present: Commissioners L. Laughlin, C. Lewis, C. Kabis, D. Davis. Absent: S. Weingart. Also present: Assistant Chief Kabis, Fire Company President/Deputy Chief Keller, Attorney Griswold, L. Franchino and John Plimpton.. APPROVAL OF MINUTES The Board reviewed and discussed the minutes of the December 5, 2013 meeting. A motion was made to approve the minutes of the December 5, 2013 as presented. Motion made by Davis. 2 nd by Kabis. Motion passed without objection. TREASURER S REPORT BILLS A copy of the Treasurer s Report was made available to each commissioner with a list and description of the bills to be paid. The Chief Financial Officer certified that there were sufficient unencumbered funds to pay the bills and designated the accounts to which each would be charged. - One invoice was added to the list of bills to be paid: Nottingham Insurance ($161.43) endorsement to add the new pumper to the insurance policy. - The cost of the air compressor service and inspection exceeded the amount previously encumbered for it by $ the total amount is included in the list of bills (Air Power Int l $954.39). - Ms. Franchino clarified that transfers to the capital fund approved at prior meetings ($230,000.00) represent $200, to the reserve for future capital outlays and $30, designated for Opticom intersection control devices. A motion was passed to accept the Treasurer s Report and to approve payment of the bills as presented and supplemented. Motion made by Kabis. 2 nd by Davis. Motion passed without objection.

2 RESOLUTION Payment of Bills. Approval to pay the bills as presented in the amount of $2,908.84, which amount includes payment to Nottingham Insurance in the amount of $161.43, chargeable to the 2013 Insurance appropriation. Resolution Ayes:Laughlin, Lewis, Kabis, Davis.. Nays:None Absent:Weingart.. CHIEF S REPORT Tower 46 (46-126) Due back tomorrow from periodic maintenance. Brush 46 (46-149) Going for warranty work on the exhaust system this week. Car -46 (46-C1) The body work has been completed. New Engine Training continues. The lettering and striping is almost complete. Plans are to have the truck in service by year end. Rescue Engine 46 (45-156) The warranty on the motor has expired. In view of the problems Station 51 is experiencing with the head gasket on its Quint (same engine as ), Commissioner Laughlin asked Justin Kabis to look into whether the engine manufacturer intends to recognize and remedy future claims for similar problems suffered by others. Sale of Old Commissioner Davis will research the market value and after the new truck is in service a decision as to its disposition will be made. Cascade System Service Agreement The air compressor service contract is up for renewal and is available for review. Fire Company Elections For 2014, Justin Kabis was elected Chief and Mike Kauffman was elected Fire Company President. OLD BUSINESS NEW BUSINESS Fire Company Agreement for Fire Protection Services A renewal agreement was presented and discussed. The initial term will run through December 31, 2014, with the option of two additional one-year renewals. A Motion passed approving the Agreement with the fire company to run through December 31, 2014, with two one-year renewal options, and authorizing Chairman Laughlin to execute on behalf of the Board. Rocky Hill Support Services Agreement A renewal agreement was presented and discussed. The initial term will run through December 31, 2015, with the option of two additional one-year renewals. A Motion passed approving the Agreement with Rocky Hill Hook & Ladder Co. No 1 to run through December 31, 2014, with two one-year renewal options, and authorizing Chairman Laughlin to execute on behalf of the Board.

3 Montgomery Township EMS Agreement MEMS would like to store an ambulance in one of the bays of the firehouse for the foreseeable future. The board discussed benefits to district residents of such an arrangement, terms and conditions of use, and authorized a contract reflecting the parties agreement. A Motion passed authorizing Commissioner Laughlin to negotiate and execute an agreement with Montgomery Emergency Medical Service for MEMS to store an ambulance in the firehouse for the foreseeable future. Motion by Davis. 2 nd by Kabis. Motion passed without objection. Resolution Authorizing Agreements Authorizing execution of an Agreement for Fire Protection Services with Montgomery Township Volunteer Fire Company No. 2, an Agreement for Support Services with Rocky Hill Hook and Ladder Co. No. 1, and an Agreement for Use of Space with Montgomery Township Emergency Medical Service. Resolution Ayes: Laughlin, Lewis, Kabis, Davis. Nays: None Absent:Weingart. Purchases Prices/Quotes were presented for the following purchases: length of PSI hose for Hurst extrication tools are on NJ State Contract from Tasc $912.00, plus shipping. 2. Motorola Minitor V chargers: M&W Communications $38.50 ea; Chief Supply $44.99 ea; P&W Service Center $49.75 ea. A Motion was made to authorize the purchase of hose and pager chargers. Motion by Davis. 2 nd by Laughlin. Motion passed without objection. Resolution Authorizing Miscellaneous Equipment Purchases. Approval to purchase the following items on NJ State Contract or pursuant to lowest quote received: 1. One (1) 30 foot length of 5000 PSI hose pursuant to NJ State Contract No. A80968 from Tasc at a cost of $912.00, plus shipping not to exceed $38.00, chargeable to the 2013 Supplies appropriation. 2. Five (5) ea. Motorola Minitor V pager chargers pursuant to lowest quote from M&W Communications, at a cost of $225.00, plus shipping not to exceed $25.00, chargeable to the 2013 General Operating appropriation. Resolution Ayes: Laughlin, Lewis, Kabis, Davis. Nays: None Absent:Weingart. Resignation To avoid any appearance of a conflict of interest once his son, Justin, assumes the office of fire chief, Commissioner Kabis tendered his resignation from the board effective January 1, Chairman Laughlin accepted his resignation with regret and thanked him for his tireless service to the fire district over the years. Filling Vacancy on Board Chairman Laughlin asked that district resident John Plimpton be approved to fill the vacancy left by Commissioner Kabis resignation. After discussion A Motion was made to appoint John Plimpton as Commissioner to fill the vacancy on the board until the next annual election of commissioners.

4 Elections In addition to one three-year seat open on the Board of Fire Commissioners there also will now be a one-year seat open in 2014, due to Commissioner Kabis resignation. Forms for potential candidates are available at the firehouse, from the Clerk of the board or by calling (609) The closing date for the submission of candidate election petitions to the Clerk of the Board is January 17, 2014 at 5:00 p.m. The election will be held February 15, Transfer of Funds Between Line Items in 2013 Budget - The 2013 expenses for Insurance and Supplies will exceed the budget appropriations for these items, and there are excess funds available in the Training and General Operating reserves to cover these insufficiencies. A Motion was made to transfer funds between line items in the 2013 budget to cover the shortage in the budget s Insurance and Supplies line item appropriations for expenses incurred during Motion by Kabis. 2 nd by Davis. Motion passed without objection. RESOLUTION Transfer of Funds Between Line Items in 2013 Budget (Attached). Recognition of Gene Keller - Fire Company President Gene Keller will be stepping down at the end of this year. Chairman Laughlin acknowledged his dedication and service to the fire company in a variety of administrative roles over the years. He recognized Gene s encyclopedic knowledge of every aspect of fire company operations, recognized him as an incredible resource and thanked him for his countless hours of service, expressing hope that the board and fire company can continue to rely on his expertise in the future. Eagle Scout Presentation The scout may present is project proposal at the next meeting. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 9:20 p.m. The next regularly scheduled meeting will be held on January 2, Motion made by Laughlin. 2 nd by Kabis. Motion passed without objection.

5 MONTGOMERY TOWNSHIP BOARD OF FIRE COMMISSIONERS FIRE DISTRICT NO. 2 P.O. BOX 264 BLAWENBURG, NEW JERSEY Resolution # RESOLUTION TO TRANSFER FUNDS BETWEEN LINE ITEMS IN 2013 BUDGET WHEREAS, the voters in Montgomery Township Fire District No. 2 in the County of Somerset, State of New Jersey, approved line item appropriations in the Cost of Operations section of its 2013 budget of $65, for Insurance, $71, for Supplies/New Equipment, $141, for General Operating Expenses, $56, for Training; and WHEREAS, it has become apparent that expenditures incurred during 2013 will exceed the appropriated amount for Insurance by approximately $6, and for Supplies/New Equipment by approximately $15,000.00; and WHEREAS, there are funds remaining in the 2013 budget appropriation for General Operating Expenses in excess of $13, and for Training in excess of $7,500.00; and WHEREAS, NJSA 40A: authorizes a Fire District during the last two months of the fiscal year to transfer amounts in the budget from line items of the operating appropriations section with excess appropriations to those with appropriations deemed to be insufficient; NOW, THEREFORE, BE IT RESOLVED by the Board of Fire Commissioners of Montgomery Township Fire District No. 2 in the County of Somerset, State of New Jersey, that In the 2013 Fire District Budget the sum of $13, shall be transferred from the Cost of Operations General Operating Expense appropriation and applied as follows: $6, to the Insurance appropriation and $7, to the Supplies/New Equipment appropriation; and the sum of $7, shall be transferred from the Cost of Operations Training appropriation and applied to the Supplies/ New Equipment appropriation. As a result of the foregoing transfers, the fire district s 2013 budget appropriations are amended to the following amounts: Supplies/New Equipment $86,150.00; Insurance $71,000.00; General Operating Expenses $127,500.00; and Training $48, A written recital of this Resolution shall be prepared and forwarded to appropriate government authorities for approval. Resolution Ayes: Laughlin, Lewis, Kabis, Davis. Nays: None. Absent: Weingart. Certified as a true copy of a Resolution duly adopted by the Board on December 19, s/ Devin Davis Devin Davis, Clerk