Minutes of the HRTPO Board meeting held on February 16, 2017 are attached.

Transcription

1 ITEM #19: APPROVAL OF CONSENT ITEMS A. MINUTES Minutes of the HRTPO Board meeting held on February 16, 2017 are attached. Attachment 19-A RECOMMENDED ACTION: Approve the minutes. HRTPO Board Meeting April 20, 2017 Agenda

2 Hampton Roads Transportation Planning Organization (TPO) Board Summary Minutes of February 16, 2017 The Hampton Roads TPO Board Meeting was called to order at 10:31 a.m. in the Regional Board Room, 723 Woodlake Drive, Chesapeake, Virginia, with the following in attendance: HRTPO Voting Members in Attendance: Linda T. Johnson, Chair (SU) Thomas Shepperd, Vice Chair (YK) Alan P. Krasnoff (CH) Ella Ward (Alternate, CH) Barry Cheatham (FR) Phillip Bazzani (GL) James Gray (Alternate, HA) Rex Alphin (IW) Michael Hipple (JC) McKinley Price (NN) HRTPO Nonvoting Members in Attendance: James Baker (CH) Randy Martin (FR) J. Brent Fedors (GL) Randy Keaton (IW) Jim Bourey (NN) Doug Smith (NO) J. Randall Wheeler (PQ) Lydia Pettis Patton (PO) Michael W. Johnson (SH) Kenneth Alexander (NO) Herbert Green (Alternate, PQ) John Rowe (PO) Barry Porter (SH) William D. Sessoms (VB) Paul Freiling (WM) Ray Amoruso (Alternate, HRT) James Utterback (VDOT) John Reinhart (VPA) Joshua Moore (Alternate, WATA) Patrick Roberts (SU) Dave Hansen (VB) Neil Morgan (YK) Terry Danaher (Alternate, CTAC) Ivan Rucker (Alternate, FHWA) Col. Herbert Joliat (Alternate, Langley-Eustis) Capt. Rick Wester (U.S. Coast Guard) Capt. Dean VanderLey (Alternate, U.S. Navy) HRTPO Executive Director: Robert A. Crum, Jr. Other Participants: Doug Pons (WM) HRTPO Voting Members Absent: Donnie Tuck (HA) W. Eugene Hunt (PQ) Senator Mamie Locke (GA)** Senator Frank Wagner (GA)** Delegate Chris Stolle (GA)** HRTPO Nonvoting Members Absent: Mary Bunting (HA) Bryan Hill (JC) Marvin Collins (WM) Greg Edwards (CTAC) Delegate David Yancey (GA)** Jennifer Mitchell (DRPT) William Harrell (HRT) Bill Porter (WATA) Melissa McGill (FTA) Art Moye (FTAC) Col. William Galbraith (Langley-Eustis) Capt. Michael Moore (U.S. Navy) HRTPO Board Meeting Summary Minutes February 16, 2017 Page 1 Prepared by B. Vandell Attachment 19-A

3 Jeffrey Breeden (FAA) Jessie Yung (FHWA) Terry Garcia-Crews (FTA) HRTPO Staff: Camelia Ravanbakht Sam Braden Kathlene Grauberger Michael Kimbrel John Mihaly Ken Spirito (PAC) Randall P. Burdette (VDOA) Kendall Miller Keith Nichols Joe Paulus Dale Stith Beth Vandell * Late arrival or early departure ** Absent due to 2017 General Assembly Session Others Recorded Attending: Earl Sorey (CH); Brian DeProfio (HA); Britta Ayers, Bryan Stilley (NN); Wynter Benda, Jeffrey Raliski (NO); Bob Baldwin (PO); Randolph Cook (SH); Leroy Bennett, Lue Ward (SU); Sheila Noll (YK); Cathie Vick (VPA); Rhonda Murray (U.S. Navy); Drew Lumpkin (Senator Warner); Karen McPherson (McPherson Consulting); Scott Lovell, Gary Webb (WSP/Parsons Brinckerhoff); Nick Antonucci, Anil Sharma (HNTB); Jim Long (RK&K); Donna Sayegh (Citizens); Mark Geduldig-Yatrofsky (Portsmouth City Watch); Martha Gross, Paula Miller, Dawn Odom, Eric Stringfield (VDOT); Bryan Stephens (Hampton Roads Chamber); Cathy Aiello (Aiello Enterprises); Craig Quigley (HRMFFA); Keith Cannady, Kelli Arledge, Andrea Gayer, Greg Grootendorst, Danetta Jankosky, Sharon Lawrence, Mike Long, Joe Turner, Chris Vaigneur (HRPDC Staff) Approval of Agenda Chair Linda Johnson asked for any additions or deletions to the agenda. Hearing none, Mr. Thomas Shepperd Moved to approve the agenda; seconded by Mayor Alan Krasnoff. The Motion Carried. Executive Director Report Mr. Robert Crum, HRTPO Executive Director, directed members towards his report included in the agenda package. He reported that a budget amendment was filed regarding the Richmond to Hampton Roads Passenger Rail Tier II Environmental Impact Statement (EIS) in the 2017 General Assembly session. The amendment would require the Virginia Department of Rail and Public Transportation and the HRTPO to work together to identify a firm cost estimate and a funding source for the Tier II EIS by July 1, Mr. Crum also stated the Board s action in 2016 to add the City of Franklin and Southampton County as official members to the HRTPO included a commitment to conduct a study of the Route 58 corridor. He indicated HRTPO staff has met with representatives from both localities to move this study forward. HRTPO Board Meeting Summary Minutes February 16, 2017 Page 2 Prepared by B. Vandell Attachment 19-A

4 Workshop Agenda Commonwealth Transportation Board Member Comments and Updates There were no representatives present from the Commonwealth Transportation Board (CTB). Virginia Department of Transportation Mr. James Utterback, Virginia Department of Transportation (VDOT) Hampton Roads District Administrator, reported he would brief the HRTPO Board in April 2017 on the status of major transportation projects underway. He noted VDOT has 14 studies moving forward in different stages of progression. Virginia Department of Rail and Public Transportation There were no representatives present from the Virginia Department of Rail and Public Transportation (DRPT). Virginia Port Authority Update Mr. John Reinhart, Virginia Port Authority (VPA) CEO and Executive Director, deferred his update to a status report on VPA scheduled following member comments. HRT and WATA Updates Mr. Ray Amoruso of Hampton Roads Transit (HRT) reported HRT s newest ferry boat will be in operation as of April He noted HRT will acquire two additional boats to serve Hampton Roads. Mr. Joshua Moore of the Williamsburg Area Transit Authority (WATA) had no comments. Citizen Transportation Advisory Committee (CTAC) Update Ms. Terry Danaher, Citizen Transportation Advisory Committee (CTAC) Co-Chair, reported the next CTAC meeting will be in April. She stated CTAC members strongly support mass transit in the region. Military Liaisons Comments and Updates Captain Rick Wester of the U.S. Coast Guard reported that the Coast Guard is working with the Chesapeake Bay Bridge Tunnel (CBBT) Commission regarding the construction of the Thimble Shoals Tunnel. He commented that the Army Corps of Engineers is working to reopen the Dismal Swamp Canal after Hurricane Matthew. Captain Dean VanderLey of the U.S. Navy had no comments. HRTPO Board Meeting Summary Minutes February 16, 2017 Page 3 Prepared by B. Vandell Attachment 19-A

5 Colonel Herbert Joliat of Langley-Eustis had no comments. Port of Virginia Status Report Mr. John Reinhart, CEO and Executive Director of the Virginia Port Authority, reported the Port of Virginia is growing faster than any port in the United States and briefed the Board on two major projects currently underway: the Norfolk International Terminal (NIT) North and South Expansions, and the Virginia International Gateway Expansion. Mr. Reinhart detailed how the port fits within the region s economy, noting Hampton Roads companies receive more than $2 billion in cargo value. More than 500 national companies are port customers providing an additional $4 billion in cargo value. Mr. Reinhart explained the NIT North Gate Expansion, a $31 million investment, adds 26 new truck gates, ties into a new I-564 Connector, and is slated for completion in June The NIT South Expansion includes a 46 percent increase in capacity (400,000 containers). The South Expansion is a $350 million investment, in which the first stacks are scheduled for completion in 2018 and all stacks are scheduled for completion in Mr. Reinhart also described the Virginia International Gateway Expansion, which increases capacity to 1.2 million containers, as well as including expanded rail operations, expanded berth, and four new ship-to-shore (STS) container cranes. The project commenced on November 17, Regional Proclamation Mr. Robert Crum, HRTPO Executive Director, stated the Hampton Roads region, through a Proclamation of Regional Consensus, would like to request assistance from the state and the federal government to secure funding for the completion of critical infrastructure to support the Hampton Roads economy. He reported several regional organizations have approved or plan to approve the proclamation, including the Hampton Roads Military and Federal Facilities Alliance, Hampton Roads Chamber, Virginia Peninsula Chamber of Commerce, Virginia Shipbuilders Association, Reinvent Hampton Roads, Opportunity, Inc., and the Peninsula Council for Workforce Development. Mr. Crum detailed three projects included in the Proclamation: Completion of improvements to Interstate 64 from Hampton Roads to Richmond Improving passenger rail service from Hampton Roads to Richmond, and the emerging northeast passenger rail corridor Completion of dredging to deepen and widen the region s harbor channel to support post-panamax container ships, while maintaining safe and secure mobility of Navy and Coast Guard assets. Mr. Crum noted the Hampton Roads Planning District Commission (HRPDC) voted to approve the Regional Proclamation at its January 19, 2017 meeting. HRTPO Board Meeting Summary Minutes February 16, 2017 Page 4 Prepared by B. Vandell Attachment 19-A

6 Hampton Roads Regional Transit Benchmarking Study Mr. John Mihaly, HRTPO Transportation Analyst II, reported on the final draft of the Hampton Roads Regional Transit Benchmarking Study, which compares public transit agencies in Hampton Roads to peer agencies across the nation and provides a baseline against which future performance may be measured. Measures included ridership, riders per revenue hour, riders per revenue mile, operating expenses per rider, fare revenue per rider, and farebox recovery ratios. Mr. Mihaly noted the study focused on bus transit in Hampton Roads and stated a working group has been established to provide guidance on transit topics for follow-up studies. Mr. Mihaly also stated the draft report was presented to TTAC on January 4, 2017 and was made available for public review and comment from December 21, 2016 through January 18, He detailed that comments received, along with HRTPO staff responses addressing the comments, are included in an appendix of the final report. Public Comment Period Meeting Agenda Ms. Donna Sayegh, Portsmouth Citizen, addressed the HRTPO Board regarding her concern about public involvement in the transportation process. A transcription of the public comments made orally during HRTPO Board meetings will be included in the HRTPO Agenda each month. The transcript will also be posted on the HRTPO website when available. Submitted Public Comments Chair Johnson reported there were no submitted comments in the Agenda packet. Authorizing Resolutions for FY 2018 Federal and State Grant Applications Mr. Robert Crum, HRTPO Executive Director, stated that each year, the HRTPO applies for regional planning funds under the Federal Transit Administration (FTA) Section 5303 program and the Federal Highway Administration (FHWA) State Planning and Research (SPR) Funds program. Mr. Crum noted both programs require a resolution by the HRTPO as part of the application process. Specifically, he explained, the resolution authorizes the HRTPO Executive Director to file an application for the funds on behalf of the HRTPO; execute and file all necessary certifications and assurances, as well as any other documents or information required for the application; and execute a grant agreement on behalf of the HRTPO. The resolutions also certify that the local share required to match the federal funds shall be made available from resources available to the HRTPO. HRTPO Board Meeting Summary Minutes February 16, 2017 Page 5 Prepared by B. Vandell Attachment 19-A

7 Mayor Alan Krasnoff Moved to approve the resolutions and authorize the Executive Director to file applications and execute associated documents for the FY 2018 FTA Section 5303 and SPR funding programs; seconded by Mr. Barry Cheatham. The Motion Carried. FY TIP Amendment: VDOT Mr. James Utterback, VDOT Hampton Roads District Administrator, reported VDOT is requesting to amend the FY Transportation Improvement Program (TIP) to add a new project title HRCS Preferred Alternative Refinement to carry out a geotechnical investigation from I-664 in Hampton to I-564 in Norfolk. He noted the below specifics: Planned allocations FFY 17 PE Phase AC-Other: $25,000,000 PE estimate: $25,000,000 The public review period for the proposed TIP amendment is scheduled from February 9, 2017 through February 23, Mr. Thomas Shepperd Moved to approve the TIP amendment, subject to resolution of the source of funding for allocations and obligations, and receipt of no adverse comments during the public comment period; seconded by Mayor William Sessoms. The Motion Carried. Consent Agenda The Consent Agenda is as follows: Approve the minutes. Accept the HRTPO Financial Statement. Approve the RSTP fund transfer and the associated TIP Revision as an Amendment (Virginia Beach). Approve the Regional Proclamation. Approve the final Hampton Roads Regional Transit Benchmarking Study for public distribution. Approve Ms. Delceno Miles to fill a CTAC vacancy. Mayor William Sessoms Moved to approve the Consent Agenda as written; seconded by Mayor Alan Krasnoff. The Motion Carried. HRTPO Board Three-Month Tentative Schedule Chair Johnson outlined the HRTPO Board three-month tentative schedule in the Agenda Packet. Minutes of HRTPO Advisory Committee Meetings Chair Johnson noted there were summary minutes from the Transportation Technical Advisory Committee (TTAC) included in the Agenda packet. HRTPO Board Meeting Summary Minutes February 16, 2017 Page 6 Prepared by B. Vandell Attachment 19-A

8 For Your Information Chair Johnson highlighted the items in the For Your Information section of the Agenda packet. Old/New Business There was no old/new business. Adjournment With no further business to come before the Hampton Roads TPO, the meeting adjourned at 11:23 a.m. Mayor Linda Johnson Chair Robert A. Crum, Jr. Executive Director/Secretary HRTPO Board Meeting Summary Minutes February 16, 2017 Page 7 Prepared by B. Vandell Attachment 19-A

9 B. HRTPO FINANCIAL STATEMENT The Statement of Revenues and Expenditures for the activities of February 2017 is attached. This statement reflects the financial status of the HRTPO as a whole. Attachment 19-B RECOMMENDED ACTION: Accept the HRTPO Financial Statement. HRTPO Board Meeting April 20, 2017 Agenda

10 HRTPO FISCAL YEAR /28/2017 STATEMENT OF REVENUES AND EXPENDITURES 67% OF FISCAL YEAR COMPLETE Annual Previous Current % Received REVENUES Budget YTD Month YTD /Expended VDOT-PL SEC 112 $2,396,286 $441,353 $0 $441,353 18% HRTAC 136,000 24,557 15,608 40,165 30% VDRPT , , , ,283 49% SP&R 72,500 13, ,183 18% Total Revenue $3,432,979 $618,736 $284,248 $902,984 26% EXPENSES PERSONNEL 2,267,969 1,091, ,406 1,221,790 54% STANDARD CONTRACTS 10,000 1,876 1,056 2,932 29% SPECIAL CONTRACTS/PASS-THROUGH 839, , ,047 33% OFFICE SERVICES 315,056 67,326 3,648 70,974 23% INDIRECT COSTS 0 336,676 62, ,121 0% Total Expenses $3,432,979 $1,772,234 $197,630 $1,969,864 57% AGENCY BALANCE $0 ($1,153,498) $86,618 ($1,066,880) Attachment 19-B

11 C. FY 2018 UNIFIED PLANNING WORK PROGRAM This item was presented under Workshop Agenda Item #12. RECOMMENDED ACTION: Approve the FY 2018 Unified Planning Work Program. D. STUDY OF THE REMAINING COMPONENTS OF THE DRAFT HRCS SEIS: MEMORANDUM OF UNDERSTANDING (MOU) This item was presented under Workshop Agenda Item #13. RECOMMENDED ACTION: Approve the Memorandum of Understanding. E. FY TRANSPORTATION IMPROVEMENT PROGRAM AND CERTIFICATION OF THE TRANSPORTATION PLANNING AND PROGRAMMING PROCESS This item was presented under Workshop Agenda Item #14. RECOMMENDED ACTION: Approve the Resolution. HRTPO Board Meeting April 20, 2017 Agenda

12 F. HRTPO SELF-CERTIFICATION PROCEDURAL GUIDE This item was presented under Workshop Agenda Item #14. Attachment 19-F RECOMMENDED ACTION: Approve the HRTPO Self-Certification Procedural Guide. HRTPO Board Meeting April 20, 2017 Agenda

13 Self-Certification Procedural Guide April 2017 T17-06 Attachment 19-F

14 HAMPTON ROADS TRANSPORTATION PLANNING ORGANIZATION VOTING MEMBERS Robert A. Crum, Jr. Executive Director VOTING MEMBERS: CHESAPEAKE Alan P. Krasnoff Ella P. Ward Alternate FRANKLIN Barry Cheatham Frank Rabil - Alternate GLOUCESTER COUNTY Phillip Bazzani John C. Meyer, Jr Alternate HAMPTON Donnie Tuck Jimmy Gray Alternate ISLE OF WIGHT COUNTY Rex Alphin Rudolph Jefferson - Alternate JAMES CITY COUNTY Michael Hipple Vacant - Alternate NEWPORT NEWS McKinley L. Price Herbert H. Bateman, Jr. - Alternate NORFOLK Kenneth Alexander Theresa Whibley Alternate POQUOSON W. Eugene Hunt, Jr. Herbert R. Green, Jr. Alternate PORTSMOUTH John L. Rowe Paige Cherry Alternate SOUTHAMPTON COUNTY Barry T. Porter R. Randolph Cook - Alternate SUFFOLK Linda T. Johnson Leroy Bennett - Alternate VIRGINIA BEACH William D. Sessoms, Jr., Louis R. Jones - Alternate WILLIAMSBURG Paul Freiling D. Scott Foster, Jr. Alternate YORK COUNTY Thomas G. Shepperd, Jr. Sheila Noll - Alternate MEMBERS OF THE VIRGINIA SENATE The Honorable Mamie E. Locke The Honorable Frank W. Wagner MEMBERS OF THE VIRGINIA HOUSE OF DELEGATES The Honorable Christopher P. Stolle The Honorable David E. Yancey TRANSPORTATION DISTRICT COMM OF HAMPTON ROADS William E. Harrell, President/Chief Executive Officer Ray Amoruso Alternate VIRGINIA DEPARTMENT OF TRANSPORTATION James Utterback, Hampton Roads District Administrator Dawn Odom Alternate VA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION Jennifer Mitchell, Director Jennifer DeBruhl Alternate VIRGINIA PORT AUTHORITY John F. Reinhart, CEO/Executive Director Cathie Vick Alternate WILLIAMSBURG AREA TRANSIT AUTHORITY William Porter, Interim Executive Director Joshua Moore Alternate Attachment 19-F ii

15 HAMPTON ROADS TRANSPORTATION PLANNING ORGANIZATION NON-VOTING MEMBERS: CHESAPEAKE James E. Baker FRANKLIN R. Randy Martin GLOUCESTER COUNTY J. Brent Fedors HAMPTON Mary Bunting ISLE OF WIGHT COUNTY Randy Keaton JAMES CITY COUNTY Bryan J. Hill NEWPORT NEWS Vacant NORFOLK Douglas L. Smith POQUOSON W. Randall Wheeler PORTSMOUTH Lydia Pettis Patton SOUTHAMPTON COUNTY Michael W. Johnson SUFFOLK Patrick Roberts VIRGINIA BEACH David Hansen WILLIAMSBURG Marvin Collins YORK COUNTY Neil A. Morgan FEDERAL HIGHWAY ADMINISTRATION Jessie Yung, Division Administrator Virginia Division FEDERAL TRANSIT ADMINISTRATION Terry Garcia Crews, Regional Administrator, Region 3 FEDERAL AVIATION ADMINISTRATION Jeffrey W. Breeden, Airport Planner, Washington Airports District Office VIRGINIA DEPARTMENT OF AVIATION Randall P. Burdette, Director PENINSULA AIRPORT COMMISSION Sanford Wanner, Interim Executive Director NORFOLK AIRPORT AUTHORITY Robert S. Bowen, Executive Director CITIZEN TRANSPORTATION ADVISORY COMMITTEE Gregory Edwards, Chair FREIGHT TRANSPORTATION ADVISORY COMMITTEE Arthur W. Moye, Jr., Co-Chair (Nonvoting Board Member) Delegate Christopher P. Stolle, Co-Chair (Voting Board Member) MILITARY LIAISONS Michael Moore, Captain, U.S. Navy Dean Vanderley, Captain, U.S. Navy - Alternate Richard Wester, Captain, U.S. Coast Guard William S. Galbraith, Colonel, Langley-Eustis INVITED PARTICIPANT John Malbon, Commonwealth Transportation Board HRTPO PROJECT STAFF Camelia Ravanbakht, Ph.D. Michael S. Kimbrel Kendall L. Miller Deputy Executive Director Principal Transportation Engineer Public Involvement and Title VI Administrator Attachment 19-F iii

16 REPORT DOCUMENTATION Title: Hampton Roads Transportation Planning Organization Self- Certification Procedural Guide Author: Michael S. Kimbrel Project Manager: Michael S. Kimbrel ABSTRACT Report Date: April 2017 Grant/Sponsoring Agency: FHWA/FTA/VDOT/Local Funds Organization, Address, Telephone and Website: Hampton Roads Transportation Planning Organization 723 Woodlake Drive Chesapeake, Virginia Phone: (757) Website: The Hampton Roads Transportation Planning Organization (HRTPO) Self-Certification Procedural Guide serves as a reference for staff, reviewing agencies, and the public to assure that metropolitan transportation planning and programming processes are being carried out in accordance with applicable requirements. This guide includes self-certification questions and information about pertinent authorities. ACKNOWLEDGEMENTS This report was prepared in cooperation with the U.S. Department of Transportation (USDOT), the Federal Highway Administration (FHWA), the Federal Transit Administration (FTA), the Virginia Department of Transportation (VDOT), the Virginia Department of Rail and Public Transportation (DRPT), Hampton Roads Transit (HRT), and the Williamsburg Area Transit Authority (WATA). The contents of this report reflect the views of the Hampton Roads Transportation Planning Organization (HRTPO). The HRTPO staff is responsible for the facts and the accuracy of the data presented herein. The contents do not necessarily reflect the official views or policies of the FHWA, FTA, VDOT, or DRPT. This report does not constitute a standard, specification, or regulation. FHWA, FTA, VDOT or DRPT acceptance of this report as evidence of fulfillment of the objectives of this guide does not constitute endorsement/approval of the need for any recommended improvements nor does it constitute approval of their location and design or a commitment to fund any such improvements. Additional project level environmental impact assessments and/or studies of alternatives may be necessary. NON-DISCRIMINATION The HRTPO assures that no person shall, on the ground of race, color, national origin, handicap, sex, age, or income status as provided by Title VI of the Civil Rights Act of 1964 and subsequent authorities, be excluded from participation in, be denied the benefits of, or be otherwise subject to discrimination under any program or activity. The HRTPO Title VI Plan provides this assurance, information about HRTPO responsibilities, and a Discrimination Complaint Form. Attachment 19-F iv

17 TABLE OF CONTENTS Report Documentation... iv Table of Contents... 1 Purpose... 2 Hampton Roads Transportation Planning Organization... 2 Introduction... 3 Self-Certification Questions... 4 Organization and Structure... 4 Transportation Planning and Programming Process... 4 Title VI and Related Authorities... 5 Public Participation Plan... 5 Documentation and Reporting... 6 Appendix A Authorities and Regulations... 7 Appendix B HRTPO Self-Certification Form Attachment 19-F

18 PURPOSE In accordance with Federal regulations (23 CFR ), metropolitan planning areas (MPAs) must certify at least every four years, concurrent with the submittal of the entire proposed Transportation Improvement Program (TIP) as part of the Statewide Transportation Improvement Program, that the metropolitan transportation planning and programming process is being carried out in accordance with applicable requirements. These requirements include highway, transit, and air-quality regulations and laws, as well as Title VI of the Civil Rights Act of 1964 and related nondiscrimination authorities. The questions within this document serve as a guide to issues considered during the selfcertification process. HAMPTON ROADS TRANSPORTATION PLANNING ORGANIZATION The Hampton Roads Transportation Planning Organization (HRTPO) is the metropolitan planning organization (MPO) for the Hampton Roads area. As such, it is a federally mandated transportation policy board comprised of representatives from local, state, and federal governments, transit agencies, and other stakeholders and is responsible for transportation planning and programming for the Hampton Roads MPA. Any highway or transit project or program to be constructed or conducted within the MPA and to be paid for with Federal funds, must receive approval by the HRTPO before any Federal funds can be expended. In addition, any highway or transit project deemed to be regionallysignificant, regardless of the source(s) of funding, must receive HRTPO approval to proceed. The Hampton Roads MPA includes the cities of Chesapeake, Hampton, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, and Williamsburg; the counties of Isle of Wight, James City, and York; a portion of the City of Franklin, and portions of the counties of Gloucester and Southampton. 2 Attachment 19-F

19 INTRODUCTION The Hampton Roads Transportation Planning Organization (HRTPO) Self-Certification Procedural Guide was developed to serve as a reference for staff, reviewing agencies, and the public to assure that metropolitan transportation planning and programming processes are being carried out in accordance with applicable requirements. This Guide is organized as follows: Self-Certification Questions This section includes the questions used to ascertain that the HRTPO transportation planning and programming processes comply with pertinent laws and regulations. Appendix A Enumerates and defines applicable requirements. Items 1 and 2 of this section list and briefly explain highway, transit, and air-quality regulations and laws. Items 3 through 10 provide information about Title VI of the Civil Rights Act of 1964 and related nondiscrimination statutes. Appendix B Includes the HRTPO Self-Certification Form. When the Self- Certification Form is submitted, it will be accompanied by an Accomplishments Report highlighting HRTPO initiatives and accomplishments achieved through the regional transportation planning and programming processes since the previous self-certification. The self-certification process takes place at least every four years, concurrent with the submittal of the entire proposed HRTPO Transportation Improvement Program (TIP). The FY TIP is scheduled for approval by the HRTPO Board on April 20, The Self-Certification Form and Accomplishments Report will be included in the appendix of the approved FY TIP. 3 Attachment 19-F

20 SELF-CERTIFICATION QUESTIONS ORGANIZATION AND STRUCTURE 1. Is the HRTPO properly designated by agreement between the Governor and 75% of the urbanized area, including the central city, and in accordance in procedures set forth in state and local law? 2. Does the HRTPO Board include elected officials, providers of major modes of transportation, and appropriate state officials? 3. Is training about the transportation planning process provided for the HRTPO Board and its advisory committees? 4. Does the HRTPO boundary encompass the existing urbanized area and the contiguous area expected to become urbanized within the 20-year forecast period? TRANSPORTATION PLANNING AND PROGRAMMING PROCESS 1. Is the transportation planning process continuous, cooperative and comprehensive? 2. Is there a currently adopted Unified Planning Work Program (UPWP)? a. Are tasks and products clearly outlined? b. Does the UPWP include sufficient detail of who will perform the work, the schedule for completing work, the resulting products, proposed funding and a summary of the total amounts of federal and matching funds? c. Is the work identified in the UPWP completed in a timely fashion? 3. Is there a valid Long Range Transportation Plan (LRTP)? a. Does the LRTP have at least a 20-year horizon at the time of adoption? b. Does it address the ten planning factors? c. Does it cover all modes applicable to the area? d. Does the LRTP specify the HRTPO s project selection methodology? e. Is it financially constrained? f. Does it include funding for the maintenance and operation of the system? g. Is it updated/reevaluated in a timely fashion (at least every four or five years)? h. Does the area have a process for including environmental mitigation discussions in the planning process? 4. Is there a valid Transportation Improvement Program (TIP)? a. Is it consistent with the LRTP? b. Is it fiscally constrained? c. Is it developed cooperatively with the state and local transit operators? 4 Attachment 19-F

21 d. Is it updated at least every four years and adopted by the HRTPO and submitted to the Governor? 5. Does the area have a valid Congestion Management Process? a. Is it consistent with the LRTP? b. Is it used for the development of the TIP? c. Is it monitored and reevaluated to meet the needs of the area? 6. Does the area have a process for including environmental, state, other transportation, historical, local land use and economic development agencies in the planning process? TITLE VI AND RELATED AUTHORITIES 1. Does the planning process meet the following requirements of federal law? a. Title VI: Are there procedures in place to address complaints related to Title VI of the Civil Rights Act of 1964 and related statutes and do they comply with federal regulation? b. American Disabilities Act (ADA): Are there procedures in place to address ADA complaints of non-compliance and do they comply with federal regulation? c. Disadvantaged Business Enterprises (DBE): Does the HRTPO have a DBE policy statement that expresses commitment to the DBE program? 2. Environmental Justice: Has the HRTPO identified low-income and minority populations within the planning area and considered the effects in the planning process? PUBLIC PARTICIPATION PLAN 1. Does the area have an adopted Public Participation Plan (PPP)? a. Did the public participate in the development of the PPP? b. Was the PPP made available for public review for at least 45-days prior to adoption? c. Is adequate notice provided for public meetings? d. What sources does the HRTPO use to educate and inform the public about plans, programs, and activities (i.e. website, press releases, newspapers, mailers, etc.)? e. Are meetings held at convenient times and at accessible locations? f. Is the public given an opportunity to provide oral and/or written comments on the planning process? g. Does the HRTPO seek out and consider the needs of those traditionally underserved by existing transportation systems, such as low-income and minority households? h. Is the PPP periodically reviewed and updated to ensure its effectiveness? i. Are plans/program documents available in an electronic accessible format? 5 Attachment 19-F

22 2. Does the area participate in an interagency process designed to facilitate communication among involved agencies and make decisions on the transportation conformity process and air quality improvement matters? DOCUMENTATION AND REPORTING 1. What supporting documentation/information is provided to the HRTPO Board when the self-certification is approved? 2. How is the self-certification provided to the Federal agencies? 3. Is there continuity and consistency between the self-certification and quadrennial Federal Certification? 6 Attachment 19-F

23 APPENDIX A AUTHORITIES: LAWS AND REGULATIONS 1. Highway and Public Transportation a. 23 U.S.C. 134 Highways Sec Metropolitan Planning This section describes the legal framework for metropolitan planning areas (MPAs) and the conduct of the metropolitan transportation planning processes, development of transportation plans, programs, and activities to encourage and promote the safe and efficient management, operation and development of transportation systems. b. 49 U.S.C. 53 Public Transportation Sec Metropolitan Transportation Planning This section provides the legal framework to encourage and promote the safe and efficient management, operation, and development of surface transportation systems that will serve the mobility needs of people and freight and foster economic growth and development within and between States and urbanized areas. This section also encourages the continued improvement and evolution of the metropolitan and statewide transportation planning processes. c. 23 CFR part (a) Self certifications and Federal certifications Regulations to ensure the State and MPAs certify at least every four years that the metropolitan planning process is being carried out in accordance with all applicable requirements. 2. Clean Air Act and Related Regulation a. The Clean Air Act (CAA) is the law that defines the Environmental Protection Agency s responsibilities for protecting and improving the nation's air quality and the stratospheric ozone layer. The last major change in the law, the Clean Air Act Amendments of 1990, was enacted by Congress in b. 40 CFR part 93 Determining Conformity of Federal Action State or Federal Implementation Plans This section sets forth policy, criteria, and procedures for demonstrating and assuring conformity of such activities to an applicable implementation plan developed pursuant to the CAA. This section also provide procedures for air quality nonattainment and maintenance to implement requirements with respect to the conformity of transportation plans, programs, and projects which are developed, funded, or approved by the United States Department of Transportation (USDOT), and by MPOs or other recipients of highway or transit funds. 7 Attachment 19-F

24 3. Title VI of the Civil Rights Act of 1964 states, "No person in the United States shall, on the ground of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." Title VI of the Civil Rights Act of 1964 set a standard which authoritatively outlawed discrimination in the conduct of all federal activities. Subsequent laws and Presidential Orders added handicap, sex, age, and income status to the criteria for which discrimination is prohibited. Executive Order directs Federal agencies to make Environmental Justice part of their missions by identifying and addressing disproportionately high and adverse human health or environmental effects of their programs, policies, and activities on minority and low-income populations. Executive Order requires Federal agencies to examine the services they provide, identify any need for services to those with limited English proficiency (LEP), and develop and implement a system to provide those services so LEP persons can have meaningful access to them. This Executive Order also requires that the Federal agencies work to ensure that recipients of Federal financial assistance provide meaningful access to LEP applicants and beneficiaries U.S.C prohibits discrimination on the basis of race, color, creed, national origin, sex, or age in employment or business opportunity. 5. Section 1101(b) of the FAST Act (Pub. L and 49 CFR part 26 provide the legal and regulatory framework regarding the involvement of disadvantaged business enterprises in USDOT funded projects CFR part 230 provides regulatory standards for the implementation of an equal employment opportunity program on federal and federal-aid highway construction contracts. 7. The Americans with Disabilities Act (ADA) prohibits discrimination against people with disabilities in employment, transportation, public accommodation, communications, and governmental activities. It prohibits the discrimination on the basis of disability by public accommodations and in commercial facilities. 8. The Older Americans Act prohibits discrimination on the basis of age in programs or activities receiving federal financial assistance. 9. Section 324 of title 23 U.S.C. prohibits discrimination based on gender. 10. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 prohibit discrimination against individuals with disabilities. 8 Attachment 19-F

25 APPENDIX B 9 Attachment 19-F

26 G. HRTPO FY 2016 CMAQ/RSTP PROJECT SLEECTION PROCESS REPORT As the Metropolitan Planning Organization (MPO) for the Hampton Roads area, the HRTPO is responsible for project selection and allocation of funds under two federal funding programs the Congestion Mitigation and Air Quality Improvement Program (CMAQ) and the Regional Surface Transportation Program (RSTP). The process used by the HRTPO to select projects to receive funds from these two programs is referred to as the CMAQ/RSTP Project Selection Process. The project selection process is conducted annually, normally beginning in July and running through December. The enclosed report summarizes the work of selecting CMAQ and RSTP projects during the 2016 CMAQ/RSTP Project Selection Process. Selected projects received allocations of CMAQ or RSTP funds in Fiscal Year The CMAQ and RSTP projects and allocations were approved by the HRTPO Board on January 19, The Transportation Technical Advisory Committee has recommended approval of the final report. Enclosure 19-G: HRTPO FY 2016 CMAQ/RSTP Project Selection Process Report RECOMMENDED ACTION: Approve the final report. HRTPO Board Meeting April 20, 2017 Agenda

27 H. FY TIP AMENDMENT: HRT Hampton Roads Transit (HRT) has requested to amend the FY Transportation Improvement Program (TIP) to revise the funding associated with the following six projects to make the information consistent with the HRT Capital Improvement Plan. UPC HRT0026: Replacement Rolling Stock o Increase FY funding by $256,898 o Increase FY funding by $268,044 o Increase FY17 State funding by $1,273,574 o Increase FY17 Local funding by $74,563 UPC HRT0032: ADP Software o Increase FY funding by $651,557 o Increase FY17 State funding by $125,638 o Increase FY17 Local funding by $38,841 UPC HRT0033: ADP Hardware o Add $146,900 FY funding o Add $30,700 FY17 State funding o Add $7,400 FY17 Local funding UPC HRT0054: Preventative Maintenance o Increase FY funding by $171,267 o Increase FY funding by $85,956 o Increase FY17 Local funding by $64,307 UPC HRT0079: Debt Service for Bus Equipment or Facilities o Increase FY funding by $32,341 o Increase FY funding by $553,449 o Increase FY17 State funding by$1,422,346 o Increase FY17 Local funding by $83,255 o Delete all federal, state, and local funding in FY18 UPC HRT0081: Transit Asset Management System o Move all federal, state, and local funding in FY15 to FY17 o Delete $272,000 in FY17 FTA 5339 funding o Add $272,000 in FY17 Flexible STP funding UPC HRT 0082: Rehabilitate/Renovate Administration/Maintenance Facility o Increase FY17 Local funding by $1,394,681 o Move all federal, state, and local funding in FY15 to FY17 HRTPO Board Meeting April 20, 2017 Agenda

28 UPC HRT 0089: Transit Bus Rebuild/Refurbishment o Move all state and local funding in FY17 to FY18 o Delete all federal, state, and local funding in FY16 o Add $803,269 in FY funding o Add $3,725,985 in FY17 State funding o Add $219,176 in FY17 Local funding UPC HRT0090: Transit Bus Mid-Life Overhaul/Repower o Add $308,000 FY funding o Increase FY17 State funding by $748,312 o Increase FY17 Local funding by $44,371 UPC HRT 0095: ADA Bus Stop Access Upgrades o Delete all federal, state, and local funding in FY15 o Delete $280,000 in FY16 FHWA TAP funding o Decrease FY16 State funding by $60,000 o Decrease FY16 Local funding by $11,000 o Increase FY17 FHWA TAP funding by $280,000 o Increase FY17 State funding by $153,548 o Increase FY17 Local funding by $18,065 UPC HRT0101: Bus Technology Upgrade o Move all federal, state, and local funding in FY16 to FY17 This request has been made available for public review and comment from April 3, 2017 through April 14, The Transportation Technical Advisory Committee has recommended approval of the TIP amendment. RECOMMENDED ACTION: Approve the TIP amendment. HRTPO Board Meeting April 20, 2017 Agenda

29 I. FY TIP AMENDMENT: VDOT The Virginia Department of Transportation (VDOT) has requested to amend the FY Transportation Improvement Program (TIP) to revise the funding information associated with one project, as follows: I-64 Peninsula Widening Segment 3 (UPC ) o Revise phase cost estimates as follows: Preliminary Engineering (PE): $10,000,000 Right-of-Way (RW): $12,000,001 Construction (CN): $289,303,819 Total: $311,303,820 o Revise Allocations to reflect the following: FFY 16 Allocation High Priority Projects (HPP)-State $10,000,000 Delete FFY 17 Allocation HPP-Fed $10,000,000 FFY 18 Allocation HPP-State $19,210,469 FFY 19 Allocation HPP-State $32,000,000 FFY 20 Allocation HPP-State $25,858,850 FFY 21 Allocation HPP-State $57,858,434 o Add Obligations as follows: FFY 16 PE Phase Obligation $200,000 Advance Construction (AC) Other FFY 17 PE Phase Obligation $2,600,000 AC Other FFY 18 PE Phase Obligation $7,200,000 AC Other FFY 17 RW Phase Obligation $12,000,001 AC Other FFY 17 CN Phase Obligation $289,303,819 AC Other This request has been made available for public review and comment from March 29, 2017 through April 12, The Transportation Technical Advisory Committee has recommended approval of the TIP amendment. RECOMMENDED ACTION: Approve the TIP amendment. HRTPO Board Meeting April 20, 2017 Agenda

30 J. FY TIP REVISION RSTP TRANSFER REQUEST: NORFOLK The City of Norfolk has requested to transfer a total of $964,010 in Regional Surface Transportation Program (RSTP) funds from one completed project to the HRTPO RSTP Reserve Account to make the funds available for other RSTP projects. The specifics of the request are described below: Transfer a total of $964,010 in FY 2012 RSTP funds, including State Match, from the Wesleyan Drive Widening project in Norfolk and Virginia Beach (UPC 52148) to the HRTPO RSTP Reserve Account. Should the HRTPO Board approve the RSTP fund transfer described above, the FY Transportation Improvement Program (TIP) will be amended to update the funding information associated with the project. This request has been made available for public review and comment from March 29, 2017 through April 12, The Transportation Technical Advisory Committee has recommended approval of the TIP amendment. RECOMMENDED ACTION: Approve the RSTP fund transfers and the associated TIP amendment. HRTPO Board Meeting April 20, 2017 Agenda

31 K. FY TIP REVISION RSTP TRANSFER REQUEST: VDOT The Virginia Department of Transportation (VDOT) has requested to transfer a total of $289,354 in Regional Surface Transportation Program (RSTP) funds from the HRTPO RSTP Reserve Account to a project in Isle of Wight County to cover a funding shortfall. The specifics of the request are described below: Courthouse Highway/Foursquare Road Intersection Project in Isle of Wight County (UPC 58297) o Update phase cost estimates as follows: Preliminary Engineering (PE): $670,499 Right-of-Way (RW): $593,722 Construction (CN): $1,665,005 Total: $2,929,226 o Transfer a total of $289,354 in RSTP funds, including State Match, from the FY 2012 HRTPO RSTP Reserve Account. Should the HRTPO Board approve the RSTP fund transfer described above, the FY Transportation Improvement Program (TIP) will be amended to update the funding information associated with the project. This request has been made available for public review and comment from March 29, 2017 through April 12, The Transportation Technical Advisory Committee has recommended approval of the TIP amendment. RECOMMENDED ACTION: Approve the RSTP fund transfers and the associated TIP amendment. HRTPO Board Meeting April 20, 2017 Agenda

32 L. RECONCILING FY 2018 CMAQ AND RSTP FUNDING SHORTFALLS HRTPO staff received updated Congestion Mitigation and Air Quality Improvement Program (CMAQ) and Regional Surface Transportation Program (RSTP) preliminary estimates (marks) for fiscal years (FY) from VDOT on March 1, The updated marks resulted in funding shortfalls in FY18 of $250,690 CMAQ and $579,545 RSTP. Since 100% of the previous marks had been allocated for FY18, the only way to reconcile the shortfall is to reduce FY18 allocations on projects. HRTPO staff developed a strategy that addressed the FY18 funding shortfalls by affecting only one CMAQ project and one RSTP project and coordinated with the administrators of those two projects. The strategy (shown in the tables below) includes reducing the FY18 allocation as necessary to resolve the over-allocation in that year and replacing the funding with available funding from later years. Strategy for Reconciliation of Over-Allocation of CMAQ and RSTP in FY 2018 CMAQ Over-Allocation = $250,690 CMAQ RESERVES FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 Before Revision $0 $0 $47,540 $82,540 $526,989 $0 After Revision $0 $0 $0 $0 $406,379 $0 Total Jurisdiction UPC Project Name Funding Strategy FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 (FY 18-23) Green Operator (GO) Truck Current Allocations $500,000 $500,000 $0 $0 $0 $0 $1,000,000 VPA Replacement Program Revised Allocations $249,310 $500,000 $47,540 $82,540 $120,610 $0 $1,000,000 RSTP Over-Allocation = $579,545 RSTP RESERVES FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 Before Revision $0 $0 $0 $0 $0 $1,434,582 After Revision $0 $0 $0 $0 $0 $855,037 Total Jurisdiction UPC Project Name Funding Strategy FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 (FY 18-23) Current Allocations $5,366,235 $7,273,942 $9,859,208 $10,026,102 $6,433,447 $1,544,066 $40,503,000 James City Co Skiffes Creek Connector Revised Allocations $4,786,690 $7,273,942 $9,859,208 $10,026,102 $6,433,447 $2,123,611 $40,503,000 This request was made available for public review and comment from April 5, 2017 through April 19, The Transportation Technical Advisory Committee has recommended approval of the TIP amendment. RECOMMENDED ACTION: Approve the funding transfers, as well as a TIP amendment to account for the funding revisions as shown in the tables. HRTPO Board Meeting April 20, 2017 Agenda

33 M. FY 2018 TRANSPORTATION ALTERNATIVES SET-ASIDE: PROJECT SELECTION During the March 2017 TTAC meeting, HRTPO staff provided an FY 2018 Transportation Alternatives (TA) Set-Aside update, noting that the Transportation Programming Subcommittee (TPS) would meet on March 17, 2017 to review the scored project proposals and submit a recommended set of TA Set-Aside projects and allocations for consideration by the TTAC in April. Prior to the March TPS meeting, HRTPO staff met with the Commonwealth Transportation Board (CTB) member for the Hampton Roads District to determine the projects on which he intended to allocate the portion of TA Set- Aside funds designated to him. A total of 19 applications were submitted from within the Hampton Roads Metropolitan Planning Area (MPA), but one application was subsequently withdrawn by the applicant. Of the remaining 18 applications, four were for existing projects and 14 were new projects. The following table includes the 18 projects proposed within the Hampton Roads MPA, plus one additional new project submitted within the Hampton Roads Construction District, but outside of the MPA. The table also shows the projects selected to receive FY 2018 allocations, the allocation amounts by the CTB member, and the allocation amounts recommended by the Transportation Technical Advisory Committee (TTAC) during its meeting on April 5, Number TAP Project Number Jurisdiction Project Score (Max=300) Priority Ranking Total Cost TA Set-Aside Request Allocations CTB HRTPO Balance Existing Projects Virginia Beach Cape Henry Lighthouse Restoration $1,056,980 $362,800 $362,800 $ Norfolk Elizabeth River Trail - Fort Norfolk Phase $550,000 $160,000 $160,000 $ Chesapeake Commonwealth Railway Trail $850,000 $440,000 $440,000 $ Newport News Washington Ave Streetscape & Ped Improvements $1,000,000 $400,000 $400,000 $0 New Projects Virginia Beach Salem Road Sidewalk $484,821 $334,527 $334,527 $ Norfolk Granby St Bike Lanes - Ocean View Neighborhoods $570,000 $456,000 $456,000 $ Virginia Beach Foxfire Pedestrian Trail $1,123,530 $775,235 $775,235 $ York Co Bypass Rd Sidewalk Rehabilitation $763,150 $583,150 $241,868 $341, Virginia Beach Euclid Rd Sidewalk - Onondaga Rd $373,159 $257,480 $257, Virginia Beach Euclid Rd Sidewalk - Southern Blvd $774,885 $534,670 $534, Norfolk Granby St Bike Lanes - Wards Corner Shop District $780,000 $624,000 $624, Virginia Beach Violet Bank Trail $475,195 $327,884 $327, Virginia Beach Kellam Rd Sidewalk $367,672 $253,693 $253, Virginia Beach Euclid Rd Sidewalk Connections - Kellam Rd $376,987 $260,121 $260, Suffolk Suffolk Seaboard Coastline Trail $750,000 $600,000 $600, William & Mary Compton Dr Multiuse Pathway $793,135 $634,508 $634, Virginia Beach Sandbridge Rd Sidewalk $692,544 $477,855 $477, Gloucester Co Historic Courthouse Circle Ped Improvements $296,706 $235,365 $235,365 Non-HRTPO Project New Projects Emporia East Atlantic St Pedestrian Improvements $732,566 $586,053 $586,053 RECOMMENDED ACTION: Approve the TA Set-Aside projects and allocations as recommended by the Transportation Technical Advisory Committee as shown below: 1. TAP# Salem Road Sidewalk Virginia Beach $334, TAP# Granby St Bike Lanes Ocean View Norfolk $456, TAP# Foxfire Pedestrian Trail Virginia Beach $775, TAP# Bypass Rd Sidewalk Rehabilitation York County $241,868 HRTPO Board Meeting April 20, 2017 Agenda

34 N. HRTPO CITIZEN TRANSPORTATION ADVISORY COMMITTEE: MEMBERSHIP The HRTPO Citizen Transportation Advisory Committee (CTAC) currently has vacancies for representatives from several Hampton Roads localities. As an advisory committee to the HRTPO Board, the mission of the CTAC is to provide the HRTPO with a citizen s viewpoint on regional transportation issues, strategies, funding, priorities, and the decision-making process of the HRTPO. The HRTPO posted a call for membership applications to the CTAC via a notice on the HRTPO website, HRTPO E-Newsletter, and Social Media. The following individual has been recommended for CTAC membership: James City County Mr. Henry Branscome is a resident of Lanexa, Virginia and is a civil contractor and the proprietor of Henry Branscome LLC, a civil contracting firm located in Williamsburg, Virginia. RECOMMENDED ACTION: Approve Mr. Henry Branscome to fill the CTAC vacancy. HRTPO Board Meeting April 20, 2017 Agenda