Robert Reeves. Deputy Clerk U.S. House of Representatives
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1 Robert Reeves Deputy Clerk U.S. House of Representatives
2 Introduction Good governance is an essential element to the attainment of sustainable development. To ensure good governance, including transparency and accountability of institutions, and effective law and policy making, Members of parliaments, their staff and the public need access to legislative and legal information. 2
3 Introduction (cont d) Today, access to any information that can help accelerate sustainable development, and particularly legislative and legal information, needs to be available online. This is an absolute requirement. Public institutions can no longer publish paper only. 3
4 Introduction (cont d) Parliament data should be: Easily accessible Accurate Complete Described Free Permanent Searchable Timely Reusable Machine-Readable 4
5 Introduction (cont d) Every parliament has the shared, ongoing challenges of preparing, managing, distributing and archiving its official documents both on paper and in digital formats. 5
6 Introduction (cont d) Today s challenge is no longer will parliaments have publicly available documents but rather how do parliaments and legislative bodies modernize their systems and workflows to utilize today s newer technologies to help citizens access free and timely legislative and legal information? 6
7 Challenge Parliaments should examine their policies and practices so that they can support online access to parliamentary documents such as bills, amendments, votes and proceedings, in structured and machine-readable formats. 7
8 Challenge (cont d) A Parliament s policies and practices should support publishing documents in structured machine-readable formats. Machine-readable formats: SGML, JSON and XML. These are different from traditional word processing documents and portable document format (PDF) files, which are generally difficult for machines to interpret. 8
9 Challenge (cont d) The House s preferred standard is XML. XML is a markup language that defines a set of rules for encoding documents in a format that is both human-readable and machine-readable. An XML document has a structure that lends itself to automated analyses; it is not meant to just display information on a screen or on paper for publishing purposes, but rather for automated processing of information. 9
10 Challenge (cont d) Element Attribute 10
11 Policy issues In 2011, the rules of the US House of Representatives for the 112 th Congress called for greater transparency and accessibility to legislative documents. The intention of the change was to place electronic distribution on par with traditional printing. 11
12 Policy issues (cont d) On June 1, 2012 House Report that accompanied H.R Legislative Branch Appropriations Act of 2013 directed the establishment of the House Bulk Data Task Force to examine increased dissemination of congressional information via bulk data download by non-governmental groups supporting openness and transparency in the legislative process. 12
13 Policy issues (cont d) The Bulk Data Task Force is a partnership of representatives from the various Legislative Branch Agencies such as: House of Representatives, Senate, Library of Congress, Government Publishing Office, Government Accounting Office that work in a cooperative manner to coordinate and accomplish openness and transparency goals. Civil society organizations also participate. 13
14 Policy (cont d) The House uses data standards as a part of its IT strategy. The standard use of XML was implemented in 1997 by the US House and US Senate. 14
15 Policy (cont d) Moving away from our own XML structure where possible. U.S. Code now available in the XML schema called USLM (United States Legislative Markup). It was designed to be consistent with the XML Akoma Ntoso standard to the extent practicable. In 2013, when USLM was designed, some structures of the U.S. Code were not handled by the Akoma Ntoso standard. 15
16 Policy (cont d) Akoma Ntoso is an international open document standard for parliamentary, legislative and judicial documents currently going through the OASIS standardization process. It was initially developed by the United Nations in the context of a program aimed at supporting Parliaments to adopt modern information technologies. 16
17 Policy (cont d) Benefits of a single standard: Reuse and transformation of source documents into other formats ensuring consistency and quality Improved data exchange internally or across borders Decrease amount of human error in drafting Long term preservation of parliamentary documentation More accurate search capabilities 17
18 Policy (cont d) Benefits of a single standard (cont d) Improved time for printers to process the document Easier tracking of document versions Unprecedented level of possibilities for data analysis. Interpretation and visual representation of content. Wider multichannel dissemination of information through different media, as well as facilitated access for persons with disabilities. 18
19 Implementation More data and documents online and over time, in bulk and machine-readable format using XML standards. Early projects: 2001 drafting bills and resolutions in XML 2003 House votes in XML on the web 2004 posting XML files on the web 2011 House floor proceedings in XML. 19
20 Implementation (cont d) Recent / current projects: docs.house.gov Provides access to legislative proposals (bills and resolutions) at a crucial point in the House legislative process that was not available to Members, staff and the public previously. 20
21 Implementation (cont d) 21
22 Implementation (cont d) Recent / current projects: 2013 Bills in bulk 2014 Bill Summaries in bulk 2014 Member data in XML 2014 Data Challenges 2015 Bill Status in bulk (coming soon). 22
23 Implementation (cont d) While not an official record, video helps to tell the story of the House and its committees: 2010: House Proceedings Video HouseLive.gov 2012: Committee Video centralized strategy for webcasting committee video proceedings and provides consistent public access and archiving on Congress.gov. 23
24 Implementation (cont d) 24
25 Implementation (cont d) Redesign of the THOMAS system by the Library of Congress. Combining the functions of the internal Legislative Information System (LIS) with THOMAS the public system. One system for everyone (Members, staff, and the public) at Congress.gov 25
26 Implementation (cont d) 26
27 THANK YOU Robert Reeves Deputy Clerk U.S. House of Representatives Phone:
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