By-Laws for the Cursillo Secretariat of The Episcopal Diocese of Mississippi

Transcription

1 By-Laws for the Cursillo Secretariat of The Episcopal Diocese of Mississippi

2 BY-LAWS FOR THE CURSILLO SECRETARIAT OF THE EPISCOPAL DIOCESE OF MISSISSIPPI PREAMBLE The purpose of the Episcopal Cursillo Movement in Mississippi is, as a part of the Episcopal Church, one of the instruments to renew the world by the fullness of Christ=s ministry through the laity, deacons, priests and bishops. It is our aim as well as the aim of the national movement to bring Christians to a fuller personal knowledge of their relationship to the Lord Jesus Christ and to a deeper level of apostleship and commitment. Cursillo provides a method which develops Christian leaders and a Christian community. Cursillo asks exactly what Baptism and Confirmation asks of us and provides a method to live that commitment within the Church. The Mississippi Cursillo Movement accepts as our norm the content and method of the movement as contained in the publication: The Fundamental Ideas of the Cursillo Movement. The method calls for Christians to live their lives in union with Christ supported by regular reunion with other Christians. ARTICLE I NAME OF THE MOVEMENT The name of the organization is Cursillo in Christianity, Episcopal Diocese of Mississippi. ARTICLE II SCOPE The organization operates for the Episcopal Church and people of Mississippi, directly under the authority of the Bishop of the Diocese of Mississippi. ARTICLE III THE SECRETARIAT 1. Responsibilities - The Secretariat shall be the chief administrative and policy making body of the Cursillo Movement in the Diocese of Mississippi. It shall establish policies for the Diocesan Movement oversee financing and do any and all things necessary to continue and further the diocesan program. The Secretariat shall select the dates and arrange Cursillo weekends, select the Rector of each Cursillo weekend, approve the staff of each weekend, vote on and make changes in the By-Laws, and approve all diocesan meetings and 2

3 activities. The Secretariat shall insure that an audit is made of the financial condition of the Movement. A report of this audit will be presented annually. 2. Composition - The Secretariat shall be composed of: a. Diocesan Officers - The â CHAIRPERSON; ã VICE-CHAIRPERSON; ä the TREASURER; å the SECRETARY; and the æ DIOCESAN SPIRITUAL ADVISOR(S); ç PAST-CHAIRPERSON b. Delegate Officers - Representing the three major facets of the Cursillo program: the â PRE-CURSILLO REPRESENTATIVE/REGISTRAR; ã the THREE DAY WEEKEND REPRESENTATIVE; and ä the FOURTH DAY REPRESENTATIVE. 3. Selection of Officers a. The Chairperson and Vice-Chairperson shall be appointed by the Bishop after nomination by the outgoing or current Chairperson, with the advice and consent of the Secretariat. The Diocesan Spiritual Advisor(s) shall be appointed by the Bishop. It is appropriate for the Secretariat to provide recommendations for this position to the Diocesan. b. The Secretary, Treasurer and the three Delegate Officers shall be appointed by the Chairperson, with the advice and consent of the Secretariat. The Past-Chairperson will automatically move into that office at the conclusion of their tenure as Chairperson. 4. Right to Vote - Decisions of the Secretariat shall be made by a vote of a simple majority. Each officer of the Secretariat shall have one vote on all matters requiring a vote. 5. Meeting of the Secretariat - There shall be at least four (4) meetings of the Secretariat each calendar year. The dates of the meetings shall be set by the Chairperson, with special meetings also subject to call by the Chairperson. 6. Length of Service - In order that new people may be brought into the Secretariat regularly, no one shall serve more than six (6) consecutive years, in any combination of capacities, as an officer of the Secretariat. In the event that one does serve six years, he or she must Alay out@ for one year before seeking reelection. 7. Officers Responsibilities 3

4 a. The Chairperson will schedule all meetings of the Secretariat. The Chairperson will convene, preside at and direct said meetings. The Chairperson, in consultation with the Spiritual Director, will prepare the agenda for the meetings. The Chairperson will insure that each member of the Secretariat is aware of his or her responsibilities and fulfills same. The Chairperson will promote Cursillo throughout the diocese wherever possible. The Chairperson will prepare an annual report to the Bishop in the name of the Secretariat. This report will be submitted in time for inclusion in the January issue of The Episcopalian. The Chairperson will serve one term of two (2) years. He or she may not serve two (2) consecutive terms. It is desirable that the Chairperson be appointed from one of the existing positions on the Secretariat, and it is desirable and expected that the Vice- Chairperson succeed to the position of Chairperson. In the event that there is a Vice-Chairperson vacancy, or there are no candidates for Chairperson already on the Secretariat, then a Chairperson may be appointed from the Cursillo Community at large. When no candidates are available for Chairperson the term of the Chairperson may, with the permission of the Diocesan, be extended for one year, while a suitable candidate is found. b. The Vice-Chairperson will assist the Chairperson in preparing the meeting agenda and in whatever other ways the Chairperson directs. The Vice-Chairperson will preside at the meetings of the Secretariat if the Chairperson is unable to attend. The term of office shall be for one year. It is desirable that the Vice-Chairperson/Chairperson-Elect be selected by the end of the first year of the term of the Chairperson. c. The Past-Chairperson will automatically move into that position upon conclusion of their term as Chairperson. It is not required that the outgoing Chairperson move into this position. If it is their desire not to do so, the Chairperson, at their option, with the advise and consent of the Secretariat, may select another Past-Chairperson from a previous year. The term of this office shall be for one (1) year. This person s primary responsibility will be to lend counsel and advice to the Chairperson and the Secretariat. d. The Treasurer shall handle the financial matters of the Cursillo Movement. He or she will do whatever is necessary to inform the Secretariat that the Movement is financially sound at all times and that all local, regional and national financial obligations are met. The Treasurer will insure that all required books, publications and other supplies, which 4

5 are needed by the Movement, are always available. All special funds (scholarship, memorials, etc.) shall be maintained and reported by the Treasurer. The term of office shall be for two (2) years. e. The Secretary shall keep the minutes of all meetings and see to it that they are distributed promptly to all who should receive them. He or she will see to it that lists and mailing lists and communication information are up-to-date and assume responsibility for all mailings sent out by the Secretariat. The Secretary shall insure that newsletters are periodically sent out and is generally responsible for all communications and publicity relating to Cursillo. The Secretary is responsible for the maintenance and updating of the Website. The term of office shall be two (2) years. f. The Pre-Cursillo Representative/Registrar shall study and propose to the Secretariat the plan of establishment and extension of the Cursillos in the Diocese and assist all leaders in implementing the Pre-Cursillo phase of the movement according to the official literature. He or she shall also be the recipient of candidate applications for the weekend and will be responsible for distributing them to the weekend rector, as well as periodically communicating the names of the candidates and staff to the Cursillo Community at large as the weekend approaches. The term of office shall be for two (2) years. g. The Three Day Weekend Representative shall help all weekend rectors carry out all that is required on the 3-Day Cursillo according to the official literature. This person shall maintain a file of applications, both prospective participants and staff. The Three Day Weekend Representative shall be responsible for insuring that the Cursillo facility is left in good condition at the conclusion of each weekend. This person shall see that Staff Training, Music, Palanca and the Prayer Chain are provided for the weekend. Supplies for the weekend are also this person=s responsibility. The term of office shall be for two (2) years. h. The 4 th Day Representative shall for the benefit of all Cursillistas promote the essential means of perseverance (Group Reunion and Ultreya) and establish fundamental standards for managing the same according to the official literature; working with the Secretary, publish or distribute pertinent material for the information and orientation of the Cursillistas; gather the necessary statistical data to supply for the Secretariat opportune information concerning the progress of the Movement in the diocese. The term of office shall be two (2) years. 5

6 i. A priest Spiritual Advisor or Advisors shall be appointed by the Bishop. In addition to the general responsibility for the whole Cursillo Movement for which he or she shares with the other members of the Secretariat, it will be the specific responsibility to provide for the apostolic formation of the leaders, to advise the Movement in spiritual matters and to secure the service of priests to work in the various phases of the Movement in their capacity as spiritual advisors. The term of office shall be at the discretion of the Bishop. i. Other persons may be added to the Secretariat as deemed necessary so that it may accomplish its task of guiding and serving the Cursillo Movement in the Diocese. Permanent additions shall require a formal amendment in accordance with Article VIII. k. Secretariat members may appoint Servant Community Coordinators, as needed, to assist them in carrying out their assigned responsibilities. All appointments of Service Community Coordinators are subject to the approval of the Secretariat. ARTICLE IV DIOCESAN ADVISORY COMMITTEE 1. Responsibilities - There shall be an Advisory Committee established to assist the Secretariat in monitoring administration of the Cursillo movement. The Advisory Committee may also, through a majority vote, record its opinions with the Secretariat. 2. Presiding Officer - The Chairperson of the Secretariat shall also serve as Chairperson of the Diocesan Advisory Committee, exercising those duties and responsibilities necessary and normally associated with chairmanship of an advisory body. 3. Composition - The Diocesan Advisory Committee shall be composed of: a. Members of the Secretariat b. At least one delegate from each active Ultreya, normally the Ultreya Rector or their representative. An active Ultreya is defined as any Ultreya with a designated Ultreya Rector; which meets frequently; and has supported the Diocesan Cursillo organization financially. c. Active Servant Community Coordinators appointed by Secretariat members in accordance with Section III(7)(j). 4. Right to Vote - Decisions of the Diocesan Advisory Committee shall be made by a vote of simple majority of those attending the meeting. There shall be no quorum requirements. Each member and each officer of the Committee shall 6

7 have one vote on all matters requiring a vote. Alternate representatives may be appointed by each committee member to the place of that member at meetings of the Advisory Committee should the member be unable to attend. That alternate representative shall be entitled to vote in lieu of the regular member. 5. Meetings of the Diocesan Committee - There will be at least one meeting of the Diocesan Advisory Committee each calendar year. The date of the meetings shall be set by the Secretariat, with special meetings called by the Chairperson. ARTICLE V Liaison shall be established and maintained with the National Episcopal Cursillo Committee, both spiritually, by way of prayer and palanca, and, materially, by way of financial contributions to the degree required. ARTICLE VI The Secretariat shall implement the Cursillo Movement in the Diocese of Mississippi according to that which is essential and fundamental as outlined in the official literature of the Movement ARTICLE VII Since the Secretariat is itself a Group Reunion, there shall be a sharing of piety, study, action and moment closest to Christ by each member at every Secretariat meeting. ARTICLE VIII These By-Laws shall be changed only by a vote of two-thirds (2/3) of the Secretariat voting, at a properly held meeting. Notice of any proposed amendment must be given to each member of the Secretariat, in writing, at least five (5) days prior to any vote on such proposed amendment. These amended by-laws were approved by a 2/3 majority the Secretariat on November 10, 2007 and are effective as of November 10,