MARY WASHINGTON ELDERSTUDY BOARD OF DIRECTORS MEETING (BOD) UMW STAFFORD CAMPUS, SOUTH BUILDING ROOM 210 ON JUNE 7, 2017

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1 MARY WASHINGTON ELDERSTUDY BOARD OF DIRECTORS MEETING (BOD) UMW STAFFORD CAMPUS, SOUTH BUILDING ROOM 210 ON JUNE 7, 2017 The Mary Washington ElderStudy (ES) Board of Directors Meeting was held in the UMW Stafford Campus South Building, Room 210, on June 7, There were 13 people in attendance. President Jack Allison called the meeting to order at 10:00 a.m. Jack welcomed attendees, guests and new members. We had a quorum. Chuck Watkins approved the minutes of the March 8, 2017 Board Meeting and Chuck Johnson seconded the motion. STANDING COMMITTEE REPORTS Administration Committee (AC), Barbara Barrett (see first attachment) Curriculum Committee (CC), Chuck Johnson (see attachment B) Membership Committee (MC), Donna Lewis (see attachment C) TREASURER S REPORT, Bryn, see attachment D Reviewed and approved by Chuck Watkins and seconded by Joan Bitely. OLD BUSINESS: No news on LLC classroom, no contact from UMW about the occupancy limit. Some ideas were, getting a second screen and extra seating. Possible removal of some of the tables to make room for seating. NEW BUSINESS: ES Sponsorship of Civil Discourse Forum. We either had a no answer or a negative answer. Election of Officers: President Jack Allison, Vice-President Joan Bitely, and Treasurer Bryn Pavek. Kay McKinney has stepped up to be the new Secretary, replacing Peggy Verdine. Thanks Kay! Chairpersons: Curriculum Chair, Chuck Johnson (Joe Alfred as backup), Admin Chair, John Thompson, Membership Chair, Donna Lewis. Budget was approved by BOD

2 25 th Anniversary. Peggy Johnson and Peggy Gratz are good resources for planning this event. U.S. flag purchase was discussed. One time increase of BLS scholarship to $2500 was discussed. Joan Bitely would like to have an introduction of candidates before one of our classes. This would be after the February newsletter, but before the election. It would give another way to introduce the candidates. The 1 st week of February candidates bios are included in the newsletter. Chuck Block proposed removing all of the tables with the exception of the first three rows. This should be done before our first class session in the fall. Meeting concluded at 11:40. OPEN FORUM: None ANNOUNCEMENT: Next Board Meeting, September 6, 2017, 10:00-12:00 in the ElderStudy classroom. Peggy A Verdine, Secretary Date Approves: September 6, 2017

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8 Appendix B BOARD OF DIRECTORS MEETING JUNE 7, 7 CURRICULUM INPUT The spig seeste is histo, ad hopefull, the EldeStud eeship foud ou sessios eduatioal ad stiulatig. I do ot hae a fial out o the total ue of attedees ut ill poide the ue to the Boad Pesidet fo tasittig to ou UMW liaiso. The Cuiulu Coittee CC is puttig the fial touhes o the fall shedule, ad e hae fot pogas sheduled, i additio to ou fou ook lu eetigs. Agai, I a alas aazed o ho ou oittee ees, seeste afte seeste, ae ale to oe up ith all the fasiatig pogas. Budget ise, e ae i eellet shape. I do t hae the fial udget ues fo the spig seeste, ut e see to e lose to ou pojeted spig epeditues of $. Wokig ith the Meeship Coittee, e hae plaed a oe hou sessio just pio to the Geeal Meeship Meetig sheduled fo Otoe,. Pofesso L Rihadso, fo the Uiesit, ill gie a pesetatio o Netokig. Hopefull, haig a poga efoe the sheduled Geeal Meeship Meetig ill iease attedae at the eetig. I atiipatio that this oept ill ok, I a okig o a siila poga fo ou spig Geeal Meeship Meetig. I hae ee i oespodee ith D. Walad Maks peiousl a EldeStud ee ad a uet atie phsiia, ho fouses o geiati ediie ho ill talk o health ae fo seio itizes. Oe issue that e ae uetl okig ioles the fat the uiesit o loge has a seuit peso i fot, ad this peso had oall opeed up ou lassoo fo ou sessios. Coseuetl, EldeStud pesoel ill hae to pefo this futio, ad at this jutue ou pla is to hae a ee of the CC o aothe olutee aie iutes eal to ope up the oo ad get the AV up ad okig. We ill eed poal si olutees ho ould eah ope the oo o a oe o tie a oth asis. Just as a heads up, I hae sheduled hip eplaeet suge fo August,. I ill poal eed the seod oe doe i Noee. I ot sue hat ipat that ill hae o EldeStud duties, ut I ill e uale to atted the August Cuiulu Coittee eetig. Fotuatel, Joe Alfed is alie ad ell, ad atuall has the itial ole i puttig togethe the shedule. Ufotuatel, I o t e thee to patie ditatoial skills.

9 Joe Alfed has doe soe eseah fousig o the aious topis e peset at ou sessios. The details ae as follos: fall spig fall spig TOTA L Tous & Off Site Pogas Etetaiet UMW, Fedeiksug & Vigiia Histo Book Goup Iteatioal & Doesti Politis Milita Histo UMW Galle Tous Pla Disussios STEM Goeet Medial Issues Religio Liteatue Ietio & Ioatio Food Eoois Histoial Pesoalities Geeal Topis Geeal Topis As a fial ite, I at to gie the oad a iitial heads up. I thik it is aout tie that I aked out of eig CC haipeso. I hae ee at it fo eal eas, ad it is aout tie soeoe had the oppotuit to get ioled. It is pla to help ok the spig shedule, ut esig fo the oittee effetie Ja,. Joe Alfed has ageed to take oe as the oittee haipeso as ell as otiue as the data ase aage, hih is hee the eall hea ok fo the oittee is doe. Ee afte I esig, it ould e pla to otiue to help Joe ith aagig the data ase ad assist i oittee issues. Chuk Johso, Chaipeso Cuiulu Coittee

10 Appendix C Membership Committee Report to the Board of Directors June, 2017 The Membership Committee has been busy spreading the word about ElderStudy to various organizations in the area and will have a presence at the Expo on Aging in June. We were happy to report a membership of 300 this year. The Spring Luncheon was a success. We received many compliments on the venue and entertainment, not to mention the social time and the delicious food. The Membership Committee will be revising the message on the ElderStudy phone to reflect only an opportunity to leave a message. The Curriculum Committee will no longer use this service to notify of schedule changes. Members may now begin to register for the year. There has been no increase in dues. Returning members who register by September 9 may do so at the discounted rate. (See online form.) The deadline for submissions for the August newsletter is July 20. Please have all input to Dottie Meyers by that time. In conjunction with the Curriculum Committee, the Membership Committee will be sponsoring an abbreviated (1 hour) session to accompany the October General Membership meeting. The membership will be celebrating our 25 th anniversary in If you are interested in serving on a planning committee or contributing ideas please contact Donna Lewis at Respectfully Submitted Donna Lewis Membership Committee Chairperson

11 Appendix D Treasurer s Report to the Board of Directors June 7, 2017 Two financial reports are presented to the Board for approval. The Operations Report #8 reflects program income and expenditures for the current Year to Date (YTD) (September 1, 2017 thru May 31, 2017) and compares the approved budget to the Year to Date budget. Funds are sufficient to meet planned expenditures. The Quarterly Balance Sheet shows all Assets (funds) and Liabilities (expenses or to be determined expenses) for the organization as of the Third Quarter, September 1, 2017 through May 31, The ElderStudy membership is at 300 for this year. The Administrative Committee will present the proposed fees, recommended Budget and recommended grants in their report. Respectfully submitted, Bryn Pavek, Treasurer