FAIRFIELD DEPARTMENT OF HEALTH MINUTES January 10, 2013 Clarence E. Miller Building (Health Department) Lancaster, Ohio :00 P.M.

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1 FAIRFIELD DEPARTMENT OF HEALTH MINUTES Clarence E. Miller Building (Health Department) Lancaster, Ohio :00 P.M. President Dave Petty called the regular Board of Health meeting to order at 3:00 p.m. Roll call was taken: Roll Call: Tina Childers Present Charlie Engen Present Dr. Darryl Koop Present David Petty Present Jim Massey Present A quorum was established. The meeting began with the Pledge of Allegiance. Staff Present: Steve Deeter, Environmental Director; Kathie Whitlock, Administrative Assistant; Paulette Tiller, Fiscal Officer; Gwen Shafer, Nursing Director; Jen Valentine, R.S. Others Present: No public participants were present. Public Comment No public participants were noted. Approval of Minutes Mr. Petty asked for a motion to approve the December 4, 2013 and December 13, 2013 meeting minutes. Jim Massey moved to approve the December 4, 2013 and December 13, 2013 meeting minutes as presented. Dr. Darryl Koop seconded the motion. The motion was approved by a unanimous voice vote. Environmental Director s Report The written report was submitted and filed appropriately in health department files. No questions were noted. Resolution The purpose of Resolution is to adopt new fees for Risk Level Food Service and Retail Food Licenses, Mobile Licenses, Vending Licenses and Temporary Facility Licenses. This is also the public hearing for Resolution No public participants were present. Mr. Petty stated that this is the third and final reading of the resolution. He asked for a motion. Tina Childers moved to approve Resolution Dr. Darryl Koop seconded the motion. The motion passed by a unanimous voice vote.

2 2 Environmental Review Committee The written report was submitted and filed appropriately in health department files. Mr. Petty stated that the ERC discussed property owned by Charles Gilliam, 8876 Marcy Road, Canal Winchester. Mr. Gilliam has a large pile of construction debris behind the home. The committee decided to contact Bloom Township Trustees and discuss this with them to see if they have any input into this situation. Resolution The purpose of Resolution is to refer Thomas Appell, Taylor Road, Millersport to prosecution for failure to comply with Ohio Revised Code : The board of health of a city or general health district shall abate and remove all nuisances within its jurisdiction. It may, by order, compel the owners, agents, assignees, occupant, or tenants of any lot, property, building, or structure to abate and remove any nuisance therein, and prosecute such persons for neglect or refusal to obey such orders. Discussion ensued. Mr. Petty asked for a motion. Jim Massey moved to approve Resolution Dr. Darryl Koop seconded the motion. The motion passed with 4 aye and 1 abstain. Resolution The purpose of Resolution is to condemn the following properties, 7265 Amanda Northern Road, Canal Winchester and 9720 Blacklick Eastern Road, Pickerington for unsanitary and unsafe conditions. Discussion ensued. Mr. Petty asked for a motion. Charlie Engen moved to approve Resolution Dr. Darryl Koop seconded the motion. The motion passed with 4 aye and 1 abstain. Resolution The purpose of Resolution is to refer Heather Robbins to prosecution for violating Ohio Revised Code and/or orders made in pursuance of that section. Discussion ensued. Mr. Petty asked for a motion. Tina Childers moved to approve Resolution Dr. Darryl Koop seconded the motion. The motion passed by a unanimous voice vote. Approval to Remove Condemnation Order Mr. Petty discussed the condemnation orders on and Shell Beach Road. The homes have already been razed and the condemnation orders on these properties need to be removed. Mr. Petty asked for a motion. Jim Massey moved to lift the condemnation order on and Shell Beach Road. Charlie Engen seconded the motion. The motion passed with 4 aye and 1 abstain. Approval of ERC Report Mr. Petty asked for a motion to approve the report and recommendations of the Environmental Review Committee. Tina Childers moved to approve the report and recommendations of the Environmental Review Committee. Charlie Engen seconded the motion. The motion passed by a unanimous voice vote. Update on 4770 Brook Road The property on 4770 Brook Road, Lancaster was discussed at the December 13 th board meeting. The aerator on this property is not running properly and a neighbor complained to the Ohio Environmental Protection Agency.

3 3 The aerator needed to be replaced. The requirements were to be completed by December 28 th (a service contract must be in place for at least a year; the aerator must be inspected four times per year; install a new motor (not a refurbished unit); have the timer inspected and the tank pumped. A representative from E.C. Babbert called on 1/9/13 and will be cleaning and pumping the tank on 1/10/13 and then will place the occupant on a service contract. Financial Report The written report was submitted and filed appropriately in health department files. Mrs. Tiller highlighted the report. Mrs. Tiller stated that at the end of December the department had collected 90.5% of the revenue and spent 92.3% of the budget. She reported that at the close of 2012, all funds were in good shape. The transfers were listed on the financial statement. She discussed the Accounts Aging Report. The department will pay an additional six(6) months of the past due Vital Statistics fees. Resolution The purpose of Resolution is to appropriate unappropriated monies in the Bioterrorism fund in the amount of $2, Resolution The purpose of Resolution is to memo expense the District Health fund in the amount of $3, for payment to OPERS for carryover employees at the Community Health Center. Resolution The purpose of Resolution is for an amended certificate in the amount of $1, Resolution The purpose of Resolution is to request for amended certificate of estimated resources for the Solid Waste Fund in the amount of $31, Resolution The purpose of Resolution is to request for an amended certificate of estimated resources for the District Health fund in the amount of $260, Approval of Resolutions Mr. Petty asked for a motion. Tina Childers moved to approve Resolution ; Resolution ; Resolution ; Resolution and Resolution Dr. Darryl Koop seconded the motion. The motion passed by a unanimous voice vote. Approval of Financial Report Mr. Petty asked for a motion. Jim Massey moved to approve the Financial Report as presented. Tina Childers seconded the motion. The motion passed by a unanimous voice vote. Approval of Out-of-County Travel Mr. Petty asked for a motion for out-of-county travel. Dr. Darryl Koop moved to approve the out-of-county travel as presented. Tina Childers seconded the motion. The motion passed by a unanimous voice vote.

4 4 Miscellaneous - Mr. Petty discussed the 2014 contract with the City of Lancaster for public health services. The District Advisory Council Vice-Chairman, Mike Oatney, stated that there will be no increase in the contract for The District Advisory Council will not be asked for an increase in 2014 either. The department fleet was discussed. The health department has some very old vehicles that are in bad shape. Mr. Hanna would like to replace one vehicle per year. Nursing Report The written report was submitted and filed appropriately in health department files. Mrs. Shafer highlighted the written report. She stated that the Nursing Division has been extremely busy with the flu. She discussed the number of flu outbreaks in the county. The Nursing Division will be holding a flu clinic next week because the department still has some flu vaccine left. The Immunization Action Plan grant was awarded to the health department. There is enough money in the grant to move a part-time nurse to full-time. Mrs. Shafer proposed that Jenny Grove, R.N., be moved to a full-time status. Mr. Petty wanted to make it clear that if the grant is reduced or we lose the grant, this situation will be looked at for other funding source or we may have to revoke this motion. Tina Childers moved to approve moving Jenny Grove from a part-time position to a full-time position for the Immunization Action Plan grant. Dr. Darryl Koop seconded the motion. The motion passed with a unanimous voice vote. ADMINISTRATOR S REPORT Mr. Deeter announced that the Ohio Department of Health Sewage Treatment System Draft Rule Regional Meeting was held on January 10 th from 9:30 a.m. to 12:30 a.m. The state fee portion of the sewage permits will be increased from $25.00 to $74.00 effective in Discussion ensued. Temp Services Mr. Petty stated that the department is working on a contract with I-Force Temp Agency to fill the receptionist position for the department. The cost would be $10.75 per hour. The original contract stated that the person cannot handle money. We have asked that this be removed. I- Force changed the wording but our legal counsel suggested that we contact our liability insurance representatives to make sure that the department would be covered in case of theft. Mrs. Tiller sent an to them. Discussion ensued. Tina Childers moved to hire a temporary part-time person to fill the receptionist duties instead of using a temp agency. The motion died for a lack of a second. The board agreed to use a temp agency for this. If the contract with I-Force doesn t work, we need to exhaust all temp agencies.

5 5 Approval of Employee Resignation Heather Snyder, WIC Breastfeeding Peer Helper, submitted her resignation effective January 24, Discussion ensued. Mr. Petty asked for a motion. Tina Childers moved to approve the resignation of Heather Snyder. Charlie Engen seconded the motion. The motion passed by a unanimous voice vote. Adjournment There being no further business, the meeting adjourned at 4:15 p.m. on motion by Dr. Darryl Koop and seconded by Charlie Engen. The motion passed by a unanimous voice vote. David Petty, President Fairfield Department of Health Mark Aebi, M.D., Secretary Fairfield Department of Health