California Municipal Treasurers Association

Transcription

1 California Municipal Treasurers Association CMTA Board of Directors Meeting Friday, January 21, :00 a.m. 10:00 a.m. Via Conference Call Dial-in: (888) Passcode: # Agenda Call to Order Approval of the Agenda Roll Call President President Elect Vice President Secretary Treasurer Past President Parliamentarian Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 Division 8 Division 9 Committee Chairs, Staff and Guests: Certification Chair Commercial Associate Liaison Education Chair General Conference Co-Chair General Conference Co-Chair Legislative Chair Liaison Bookkeeper Mary Morris Nathan Hernandez Gina Tharani Danielle Navas Michelle Durgy Kelley Williams Shaun Farrell Rebecca Shobe Mike Whitehead Cass Cook Marissa Duran Richard Loomis Sue Clive Shari Jackson Deborah Sousa Pamela Arends-King Donna Mullally Bill Blackwill Mary Asturias Christine Vuletich Vikki Beatley Tim Lilligren Debbie Welch Tony Willert Consent Calendar 1. Minutes of October 8 & 9, 2010

2 CMTA Board Agenda January 21, 2011 Page 02 Action Items 1. Consideration of Strategic Planning Sessions (Mary Morris) a. CMTA Certification Investment Program (Shaun Farrell) 2. Conference Planning Report - (Christine Vuletich/Vikki Beatley) a. Sponsors/Exhibitors Report (Debbie Welch) b. Baseball Tickets S.D. Padres v. Phillies (Debbie Welch) c. Future Joint CMTA/CSMFO Conference Update 3. Membership Analysis and Dues Structure (Debbie Welch) 4. Proposed Bylaws Revisions (Kelley Williams) 5. Travel Policy (Gina Tharani) 6. San Mateo Compliant (Michelle Durgy) 7. Association Management Report a. Financial Reports b. Proposed Accounts Payable Process (Debbie Welch and Tony Willert) c. Bank Update (Tony Willert) d Proposed Budget (Debbie Welch ands Tony Willert) e. SMA Association Management Agreement (Debbie Welch) 8. CMTA Marketing: LOCC Ad in Directory (Debbie Welch) Information Items Committee & Division Reports Website Traffic Report * Green font denotes attachment Information will be posted on cmta.org under About CMTA Agenda, Reports and Minutes page. Page 2

3 California Municipal Treasurers Association CMTA Board of Directors Meeting Friday, October 8, :00 p.m. 5:00 p.m. Omni Hotel, San Diego, CA Minutes Call to Order President Morris called the regular meeting of the Board of Directors to order at 1:05 p.m. She welcomed Board Members and staff which was followed by the determination of the presence of a quorum by Shaun Farrell. Approval of the Agenda The Board approved the agenda. Roll Call present were: x President Mary Morris x President Elect Nathan Hernandez x Vice President Gina Tharani x Secretary Danielle Navas Treasurer Michelle Durgy x Past President Kelley Williams x Division 1 Rebecca Shobe Division 2 Mike Whitehead Division 3 Cass Cook Division 4 Marissa Duran Division 5 Richard Loomis Division 6 Sue Clive x Division 7 Shari Jackson Division 8 Deborah Sousa x Division 9 Pamela Arends King x Parliamentarian without vote Shaun Farrell Committee Chairs, Staff and Guests: x Certification Chair Donna Mullally x Commercial Associate Liaison Bill Blackwill x Education Chair Mary Asturias X Education Committee Member Tracey Lovely x General Conference Co Chair Christine Vuletich x General Conference Co Chair Vikki Beatley x Legislative Chair Tim Lilligren x CMTA Liaison Debbie Welch

4 CMTA Board Minutes October 8, 2010 Page 2 Consent Calendar Action: On motion by Past President Williams, the Board received and filed all items on the consent calendar. 1. July 7, 2010 Board of Directors Minutes 2. Certificate of PCI Compliance Payment Card Industry Data Security Standard and Identity Theft Prevention Policy Action Items Financial Report Liaison Welch reviewed the Association s financial status and the Board took the following actions. Action: On motion by Vice President Tharani, the Board approved the financial reports of August 31, Action: For future financial reports, income from cities, counties and special districts will be consolidated under the active members dues. Bylaws Dues Structure Action: The Board agendized the dues fee structure for the next Board meeting in January. Bylaws will be reviewed for consideration of proposed amendments regarding restructuring fee levels of government members for voting purposes. Action: Consider bylaws amendment regarding sustaining members to rename as active alumni. Active alumni will include retired public and commercial individuals. Conference Scholarship Action: The Board named the new conference scholarship fund in honor of Vincent Amado and directed staff to send a letter to Mr. Amado s wife informing her of CMTA s recognition of Vince. Annual Audit: by Richard & Company CPA Liaison Welch reported the recommendations in the management letter that the scholarship funds will be reclassified as restricted funds. Action: On motion by Past President Williams, the Board approved the fiscal year end March 31, 2010 audit and directed staff to post on the website the Association s statements of financial position. Membership Report Action: The Board directed staff to send division chairs the list of division members. Chairs will assist in the maintenance of the listserv files. Roster Commercial Associate Liaison Blackwell reported that he inquired with a few commercial associates regarding the online membership roster. He noted it was important that CMTA members have access to a usable printable roster from the website. He reported that he had difficulty using the online roster and was directed to contact Justin in IT. Action: The Board will consider publishing a membership roster.

5 CMTA Board Minutes October 8, 2010 Page 3 Nominations Committee Past President William s chairs the committee in accordance with the bylaws. Williams reported that the 2011 Nomination Committee was composed of Board member Danielle Navas and member Henry Valasco, City of El Monte. Conference Arrangements General Conference Co Chair Beatley reported that Catherine Walline of the California Treasurer s Office won the free conference registration pass to the 2011 annual conference. The Board reviewed the conference evaluation results and Beatley explained that the responses were few because of a computer glitch at the office Conference Planning Report Beatley reported topic recommendations under consideration were cash management, investing and pension reform. Contact the Co Chairs with any topic or speaker ideas. The conference theme will be The Road to Reinvention concept World Fair which was created by Susan Munson, Main Street Capital Advisors. CMTA also hopes to incorporate a baseball game and to utilize the banquet budget for this event between the hotel and Petco Park. The Phillies will play the Padres on Thursday evening. Swag for the event could include baseball hats or jerseys. How to register for the game will be determined once the costs are known. Staff will work on the details and report at the next meeting. Many of the costs associated with the usual banquet could be redirected towards the baseball event, such as the hiring of a D.J. Other organized events under consideration included trips to the USS Midway Museum, San Diego Zoo, Sea World. New to the Trade Show next year will be the Non Exhibitors/Exhibitors sponsorship levels that were modified to silver, gold and platinum levels and include designated funds for the Vincent Amado scholarship fund. The Early Bird registration incentive fee will remain $305. However, if you register by the early bird date you will be automatically entered to win a stay at the Omni Hotel. The 2011 conference will offer open enrollment to non members of any public entity that manages treasury. The additional attendees may help CMTA meet the room block at the Omni Hotel. Under consideration were Non members becoming a CMTA member for the 2011 year. The Food and beverage budget with the Omni Hotel was contracted at $60,000. The Board installation ceremony will be featured at the banquet on Thursday evening. Rebecca Shobe, San Diego County Treasurer and Tax Collector will inquire whether CMTA can store conference materials for the President s Raffle at the county office. Mia Corral, Chandler Asset Managers also offered storage space. Perpetual Commercial Associates and Speaker gifts The thank you medallion used for the tradeshow sponsors will be the thank you gift for speaker as well.

6 CMTA Board Minutes October 8, 2010 Page 4 The Committee Co Chairs recommended the services of Rita Corbinook, Conference Resource Center LLC and Smith Moore and Associates to manage the 2011 annual conference in San Diego. CRC Conference Agreement Action: On motion by Shari Jackson the Board approved the contract for CRC LLC services for the 2011 CMTA annual conference. The agreement will be signed by President Morris. SMA Conference Addendum Action: The Board agendized the Smith Moore addendum for conference services for the next Board meeting in January. Smith Moore & Associates Contract Action: On motion by President Elect Hernandez, the Board approved extending the current SMA agreement through March 31, 2011 and will continue the payment of the monthly retainer. The Board will evaluate the renewal of the SMA agreement for the next Board meeting in January. Marketing The Board approved the recommendation to redirect the marketing monies for the quarterly advertisement in Western Magazine to the online version. Staff will change the ads to feature the education workshops and conference events along with CMTA member benefits. CMTA will outreach conference and member benefits to as many associations that are interested in our services. The Board discussed outreach to: CATTC County Association of Treasurers and Tax Collectors LAFCO Local Agency Formation Commission CSDA California Special District Association CAJAPA California Association of Joint Powers Authority GIOA Government Investment Officers Association Action: Invite GIOA President to the CMTA annual conference. Bill Blackwell can help with the contact. Past President Pin President Morris presented Past President Kelley Williams with the new CMTA Past President s pin. Joint CMTA & CSMFO Conference President Morris reported that she was in contact with Thomas Phil and discussed the graduated approach leading up to a joint conference in She will follow up with Mr. Phil to inquire whether CSMFO is interested in the concept. Next Conference Committee and Board Meetings The Board discussed various options for meetings. Many members liked hosting conference calls so they could participate. Action: Staff will look into Go To Meetings for future conference calls. Newsletter Report Chair Hernandez has been working with Ashley in the CMTA office on the online Dollars & Sense. He urged members to solicit and submit articles for the quarterly edition of Dollars $ Sense. He has

7 CMTA Board Minutes October 8, 2010 Page 5 been looking for better ways to solicit articles. Suggested articles of interest by Board members included bankruptcies, TOT collection, APT investment policy certification and FINs. Action: Include a survey link in the newsletter on what kind of articles members are interested in reading about? Education Report Chair Asturias reported the attendance of the Essentials Workshop was low. The Committee tried something different, attendees were split into smaller groups and rotated to different meeting rooms for topics rather than staying in the same room for a couple of days. Speaker JoAnne Speers from Institute of Local Government was an excellent speaker and very interesting. Evaluation forms on card stock worked but were too small. The list of attendees was sent to the Certification Chair to track hours for CCMT and CPE credit. Next Meeting The January meeting will be in Irvine. Liaison Welch will poll the Board for the best date and she will look for public agency facility to host the group. Division Meetings Action: Division Chairs were encouraged to contact IT manager Justin to distribute the luncheon meetings to other divisions. Having no further business, the Board adjourned the meeting at 4:20 p.m.

8 California Municipal Treasurers Association CMTA Board of Directors Meeting Saturday, October 9, :00 a.m. 10:30 a.m. Omni Hotel, San Diego, CA Minutes Call to Order President Morris called the regular meeting of the Board of Directors to order at 8:20 a.m. She welcomed Board Members and staff. Shaun Farrell determined that there was no presence of a quorum to take up matters of action. Roll Call present were: x President Mary Morris x President Elect Nathan Hernandez x Vice President Gina Tharani x Secretary Danielle Navas Treasurer Michelle Durgy x Past President Kelley Williams Division 1 Rebecca Shobe Division 2 Mike Whitehead Division 3 Cass Cook Division 4 Marissa Duran Division 5 Richard Loomis Division 6 Sue Clive Division 7 Shari Jackson Division 8 Deborah Sousa x Division 9 Pamela Arends King x Parliamentarian without vote Shaun Farrell Committee Chairs, Staff and Guests: x Certification Chair Donna Mullally Commercial Associate Liaison Bill Blackwill Education Chair Mary Asturias Education Committee Member Tracey Lovely General Conference Co Chair Christine Vuletich x General Conference Co Chair Vikki Beatley Legislative Chair Tim Lilligren x CMTA Liaison Debbie Welch Reports The Board resumed business from yesterday and continued reports from the chairs.

9 CMTA Board Minutes October 9, 2010 Page 2 Certification Chair Mullally noted, that having no quorum, the CCMT certification report will be deferred until the January meeting. Liaison Liaison Welch shared with the Board how privileged Smith Moore & Associates was to manage CMTA. It s a great association and the staff was grateful and thanked everyone for helping us understand the Association s operations and step through the first year. Program Planning Chair Beatley reported on plans from yesterday s conference program meeting. CMTA decided not to hire a photographer for the upcoming conference. Schedule of Events (tentative) Wednesday general session Thursday morning general session Thursday afternoon concurrent session Friday roundup general session CMTA will invite Ted Gaebler, City Manager, City of Rancho Cordova and Author of Reinventing Government as a keynote speaker. CMTA Investment Certification Program Shaun Farrell raised the question whether CMTA should consider offering a certification program. The Board will continue to explore the development of a certification program. Consider endorsements by CDIAC and APT for participation on the steering committee. Shaun Farrell and Mary Morris will contact CDIAC to inquire about their level of interest in the concept. Next Meeting The Board will plan a face to face meeting in southern California that doesn t conflict with the Advanced Workshop. Orange County Tustin Library is an option as the location. President Morris will review her calendar and Liaison Welch will poll Board members. Having no further business, the Board adjourned the meeting at 9:10 a.m.

10 CMTA 2011 Conference Sponsors Company Contact Date Paid Sponsor Type Non Exhibitor Sponsorship Cost Bank of America Merril Lynch Angela Strecker Silver $3,000 UBS Financial Services, Inc. Jodi Pieczynski 11/18/2010 CK#5252 X $2,500 Cutwater Asset Management Gay Eichhoff 11/29/2010 CK# Silver $3,000 Morgan Keegan & Company Katie Devine 11/29/2010 CK# Silver $3,000 Chandler Asset Management Mia Corral 12/7/2010 ck#14331 Gold $4,000 NBS Geralina Reyes 12/8/2010 CK#20178 Silver $3,000 Union Bank Martha Bluemel ck# /20/2010 Silver $3,000 Main Street Susan Munson Gold $4,000 BNY Mellon Jose Matamoros Silver $3,000 As of January 19, 2011 TOTAL: $28,500

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12 CSMFO BOARD REPORT DATE: November 19, 2010 FROM: Thomas Fil, Past President SUBJECT: Joint Conference with CMTA The CSMFO Board approved the recommendations from the Nov doc at their Dec. 8 meeting. Propose 75/25 split of revenue. At the Strategic Planning Session in 2009, one of the goals the Board came away with for the year was strategic partnerships working with other like organizations to maximize our efficiencies and effectiveness. As a number of CSMFO chapters currently hold joint meetings with CMTA districts, it seemed a logical next step to hold a joint annual conference. The road getting to this point has been a difficult one, with each entity attempting to ensure its identities remain intact. After several conversations with influential CMTA members, I can say with confidence that the recommendation you re about to read is one that CMTA would also approve. Please read the following recommendation. I feel strongly that the CSMFO leadership take some time to digest this prior to Board action, so I am asking you to forward your comments to either myself, tfil@belmont.gov, or Melissa Dixon, melissa.dixon@staff.csmfo.org. This item will be placed on the agenda at the December 8 meeting as an action item. Recommendation In order to ensure all involved are comfortable with the collaboration, we should approach a joint conference in steps. 1. In 2012, CSMFO should be responsible for CMTA s pre-conference session, and vice versa. This will begin to give us a presence at each other s events. 2. In 2013, CSMFO should invite representatives from CMTA to join the host and program committees. CMTA will do the same. This will allow each organization to learn the culture of the other. 3. In 2014, have a joint conference. CMTA is willing to hold two meetings in the south so that CSMFO may keep its rotation. They are also willing to keep CSMFO s approximate dates for the event (theirs is typically held in April).

13 Written Reports for Action and Information Items Page 2 While the details of a joint event will need to be determined, it is premature to go down that road at this point. Once we have Board approval on this concept, CMTA and CSMFO staff will be tasked with developing the how to bring back to the Board.

14 CMTA Membership Report (as of 12/22/2010) Dues Levels Active Members Organizations: 296 Individuals: 618 Government Members Organizations: 13 Individuals: 35 Special District Members Organizations: 83 Individuals: 27 Commercial Associates: 101 Sustaining Members: 10 Active Members: 1 63 $ $ $ $ $ $315 Government Organizations: 1 2 $ $ $195 Special Districts: 1 40 $ $ $ $ $275 $205 per person $ 30 per person Public Agencies 392 Public Agencies individual members 680 Average 1.7 people per agency Total entities 503 Total individual members 791

15 CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION Serving California Since 1959 Date: January 12, 2011 To: From: Subject: CMTA Executive Board of Directors Kelley Williams, CCMT, CMTA Immediate Past President CMTA Bylaw revision/change suggestions As Immediate Past President, I would like to propose a few revisions/changes to our Bylaws to be discussed at the January 21 st meeting. 1. Article IV- Membership, Section 5. Sustaining Members (change to CMTA Alumni Members). This change would also affect Article V Dues Section 2. All Other Members (change Sustaining Members to CMTA Alumni Members). 2. Article VIII Meetings, Section 3. Division (change to read: The goal of each division is to hold meetings four times a year.) 3. Article X Finances, Section 1. Fiscal Year (change Fiscal year to July 1 June 30.) Section 2. Bonding (Eliminate). 4. After reviewing the dues, I would like to suggest a one time fee to become a lifetime CMTA Alumni Member. Please feel free to contact me with comments and suggestions. Respectfully Submitted, Kelley Williams, CCMT CMTA Immediate Past President (626) kwilliams@ci.arcadia.ca.us

16 CMTA Sustaining Members First Name Last Name City State Zip Code Work Patricia Beal Elk Grove CA Carole Gierhart Barefoot Bay FL Ruth Hopp El Segundo CA Patrick King Fresno CA Peggie Linville Redding CA Debbie Michel Sacramento CA Randy Rassi La Quinta CA L. Samsell Stockton CA Mary Turner Eudora AR Barbara Underwood San Diego CA

17 ANONYMOUS PERSONNEL TRAVEL POLICY Approved by the Board January 24, 2004 POLICY: ANONYMOUS will pay for the cost of authorized staff travel to a conference, committee meeting, or other ANONYMOUS-related meeting if the travel has been budgeted, scheduled, and authorized by the Executive Director. PROCEDURES: A. Covered Expenses. No per diem limit is set; however, staff is expected to use prudence and good judgment in selecting the mode of travel, accommodations, meals, fees, and incidentals. Otherwise, costs deemed excessive by the Executive Director will not be paid by ANONYMOUS. Travel expenses for spouses or guests of staff members will not be reimbursed. Authorized travel expenses include those costs incurred in the use of common carriers, e.g., plane, bus, train, etc., from the point of origin to destination and return, as well as rental car fees (where necessary), bus, or taxi fares at destination. Payment for the use of personal auto will be at the mileage rate established by the IRS. ANONYMOUS policy is to use the lowest reasonably available discount fare for transportation. Full coach fare will be the maximum allowed for reimbursement when discounted airfares are not available. Staff is not expected to extend a trip to obtain a fare reduction, but may do so when it is cost effective. However, if travel time is extended in order to obtain a discount fare (i.e., a Saturday night stay) the resulting subsistence costs will be reimbursed only if the total trip expense is less than the cost would have been without the extension. Examples of allowable costs include airfare, mileage, hotel, meals, transportation to and from hotel and airport, work-related telephone calls and Faxes, tips, and parking. If there are variations in routing or mode of travel for the convenience of the traveler, only those costs attributable to ANONYMOUS s business will be paid. For example, if a personal auto is used for a long trip, ANONYMOUS payment will not exceed the reimbursable air fare between the two points. Examples of costs that are not allowable are costs in excess full coach fare, rental car if the hotel provides a shuttle service or if a taxi between the hotel and airport would be less than a rental car and parking, personal entertainment, alcoholic beverages, or any one meal in excess of $50, except where specifically required and/or authorized. B. Reimbursement of Expenses. Within fifteen working days of completion of the trip, a travel request form must be completed, signed, and submitted to the ANONYMOUS Executive Director. Copies of all receipts must be attached.

18 ANONYMOUS SPEAKERS EXPENSE POLICY Adopted by the Board January 24, 2004 Policy: It is ANONYMOUS s policy to arrange for speakers for conferences and seminars to result in a varied, informative, and interesting agenda that will provide conference participants with information and insight of value and importance on issues and matters relative to ANONYMOUS s mission. At the same time programs should be planned in such a way that the public funds that support ANONYMOUS are wisely, efficiently and economically spent to provide the best possible programs at the least possible cost. Procedures: A. Representatives from the following should be expected to participate in conference and seminar programs without charge or expense to the Association: member agencies and associate members; consultants, suppliers and other commercial enterprises whose organizations benefit from conference exposure; state and federal agencies that provide travel expenses and/or per diem allowances; and related associations with which ANONYMOUS might reciprocally exchange conference participation, with each organization paying for its staff s expenses. B. Reasonable expenses for travel, meals and lodging may be reimbursed for representatives of other local governments, news media and other specialized areas if reimbursement is not otherwise available. Every effort should be made to minimize such expenditures, with ANONYMOUS staff making the travel reservations in accordance with the ANONYMOUS Staff Travel Policy. Expenses for speakers not addressed in Section A (above) may be paid by ANONYMOUS for the day they are scheduled to speak, include an overnight stay. Such speakers should be lodged at the Conference hotel, and they should not be expected to pay for a meal at which they are speaking. However, should they choose to stay longer, the speakers are expected to pay conference registration fees and expenses for the additional days. Requests for reimbursement must be on the ANONYMOUS Travel Reimbursement Request form with receipts attached. Any exceptions to this section must be made in advance of travel by the Executive Director and the President. C. ANONYMOUS does not pay honoraria, consulting fees, or other speaking fees, except by a vote of approval by the Board of Directors for a special case. D. An advance commitment for expense reimbursement must be secured from the ANONYMOUS Executive Director prior to committing to a speaker.

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33 3:38 PM 01/19/11 Accrual Basis CMTA Profit & Loss Budget vs. Actual April through December 2010 Apr - Dec 10 Budget $ Over Budget % of Budget Income Membership dues Dues (active) 64, , , % Dues (commercial) 19, , , % Dues (government associate) , , % Dues (sustaining) % Dues (special districts) , , % Membership dues - Other 0.00 Total Membership dues 84, , , % Program services Certification % Education 21, , , % Publications Handbook % Roster , , % Job Ads Newsletter 10, , , % Website , , % Publications - Other 0.00 Total Publications 11, , , % Scholarship Woodward memorial 1, , % Vincent Amado Scholarship 0.00 Total Scholarship 1, , % Annual Conference Registrations Active Members Commercial Associates Registrations - Other 57, , , % Total Registrations 57, , , % Sponsors Exhibitors 38, , , % Non-Exhibitors 13, , , % Sponsors - Other 0.00 Total Sponsors 51, , , % Annual Conference - Other 0.00 Total Annual Conference 109, , , % Total Program services 143, , , % Division Income 10, , , % Page 1 of 5

34 3:38 PM 01/19/11 Accrual Basis CMTA Profit & Loss Budget vs. Actual April through December 2010 Apr - Dec 10 Budget $ Over Budget % of Budget Interest t % Other 0.00 Total Income 239, , , % Gross Profit 239, , , % Expense Management and general Audit 6, , % Board meetings 16, , % Contract Services Website update and maintenance 3, , , % Contract Services 29, , , % Total Contract Services 33, , , % Depreciation Insurance 2, , % Taxes , % Postage , % Public relations Telecommunications Internet services Telephone Telecommunications - Other % Total Telecommunications % Supplies % Records Retention % Miscellaneous % President's fund , , % Bank and Merchant Fees Bank Fees % Merchant Fees 2, , , % Total Bank and Merchant Fees 2, , , % Total Management and general 65, , , % Program services expenses Certification % Education 17, , , % Publications Newsletter 2, , , % Printing , % Roster , , % League Advertising 1, Publications - Other , , % Page 2 of 5

35 3:38 PM 01/19/11 Accrual Basis CMTA Profit & Loss Budget vs. Actual April through December 2010 Apr - Dec 10 Budget $ Over Budget % of Budget Total Publications 4, , , % Scholarship Woodward memorial , , % Total Scholarship , , % Annual Conference Annual conference planning 4, , , % Attrition 7, Audio Video 13, Banquet - Entertainment, Decor. 1, Gifts & Mementos Attendee 5, Speaker, Sponsor, Board 1, Awards 5, Total Gifts & Mementos 12, Food and Beverage 52, Future Conference Deposit 7, Lodging 5, Professional Services Conference Contract Services 9, , , % Total Professional Services 9, , , % Photographer 3, Printing 1, Speaker Expense 2, Supplies Annual Conference - Other , , % Total Annual Conference 124, , , % Total Program services expenses 147, , , % Prior Year Expenses Division Expense 11, Reconciliation Discrepancies Total Expense 224, , , % Net Income 14, , , % Page 3 of 5

36 3:37 PM 01/19/11 Accrual Basis CMTA Balance Sheet As of December 31, 2010 Dec 31, 10 ASSETS Current Assets Checking/Savings Cash and cash equivalents General - Chase 38, Education - Chase 9, Investments LAIF 65, Total Investments 65, Total Cash and cash equivalents 113, Division Accounts - Chase Division 1 4, Division 2 4, Division 3 1, Division Division 5 3, Division 6 3, Division 7 2, Division 8 2, Division 9 3, Total Division Accounts - Chase 27, Total Checking/Savings 141, Other Current Assets Inventory Prepaid expenses 3, Total Other Current Assets 4, Total Current Assets 145, Fixed Assets Capital assets Furniture and equipment 11, Accumulated depreciation -11, Total Capital assets 0.00 Total Fixed Assets 0.00 TOTAL ASSETS 145, LIABILITIES & EQUITY Liabilities Current Liabilities Page 4 of 5

37 3:37 PM 01/19/11 Accrual Basis CMTA Balance Sheet As of December 31, 2010 Dec 31, 10 Accounts Payable Accounts payable Total Accounts Payable Other Current Liabilities Other liabilities 7, Deferred revenue Deferred Annual Conference 14, Deferred Scholarship Income 1, Total Deferred revenue 16, Total Other Current Liabilities 23, Total Current Liabilities 23, Total Liabilities 23, Equity Retained Earnings -16, General fund 106, M Woodward Memorial Education 16, Net Income 14, Total Equity 121, TOTAL LIABILITIES & EQUITY 145, Page 5 of 5

38 Addendum to Agreement for Professional Association Management Services between Smith Moore and Associates, Inc. and California Municipal Treasurers Association Annual Conference Support Services SMA will proactively coordinate these services with CMTA Board, Seminar/Host Committees or other CMTA committees as requested. The following Conference Services will be provided in addition to the management services listed in the Agreement for Professional Association Management Services already executed. These costs will apply for CMTA s 2011 and 2012 conferences. Service: Registration Cost: $1,850 This service portion will include handling online registrations (including the accounting thereof), as well as preparing all check-in materials (name badges, tickets, ribbons, envelopes, etc.). Service: Onsite Staff Cost: $1,920 This service includes a staff member to work the conference all four days, including staffing the registration desk, as well as (if necessary) ensuring all room set-ups are accurate, all audio-visual equipment is correct, and all speakers are taken care of. Service: Program Support Cost: $ 800 This service includes staff to work with the committee, and especially the chairs, to establish a timeline for tasks associated with the planning of this event. Service: Speaker Coordination Cost: $2,700 This service includes staff to organize all speaker materials, including distributing speaker confirmations, establishing audio-visual needs, collecting presentations, biographies and pictures, make hotel arrangements, etc. Service: Marketing Cost: $1,600 This service includes coordinating the publication of the conference brochure, including drafting the text and collecting course descriptions. Design and printing of the brochure is not included, and should be considered separate costs in the conference budget. This also includes promotional s. Service: Exhibitors/Sponsors Cost: $ 800 This service includes accounting and registration of confirmed exhibitors and sponsors, as well as coordinating same with CMTA contract meeting planner. Also included is promotional/logo coordination for the passport and other conference materials as appropriate.

39 Service: Materials/Give-Aways Cost: $ 480 This service includes ordering any give-aways for the conference, such as tote bags, pens, portfolios, etc., as directed by the committee and/or item sponsor. Ensuring prompt delivery of correct items in time for the event. Compensation The total cost for all additional services is $10,150 annually. The fee for these services will be billed monthly at a rate of $ per month from January 2011 through December 2011; and at $1,015 per month from January 2012 through October Any like or additional services for future conferences will be detailed in a subsequent addendum to the original Agreement for Professional Association Management Services. EXECUTED: Smith Moore and Associates, Inc. California Municipal Treasurers Association Date: Date: By: By: Catherine A. Smith, CAE President, Smith Moore & Associates Mary Morris President, CMTA Note: Covers through the end of our current service agreement which ends Oct. 31, We can address a fee increase when we propose a new agreement and consolidate the addendums into the scope of service.

40 League of California Cities 1400 K Street Sacramento, CA (916) Date 12/6/2010 Invoice Invoice No California Municipal Treasurers Assoc. Debbie Welch, Executive Liason 1215 K Street, Suite 2290 Sacramento, CA Terms PO No. Description Amount City Hall Directory advertisement 1/4P 2 Color Total $ Payments/Credits $0.00 Balance Due $825.00

41 Dashboard Jul 1, Jan 15, 2011 Comparing to: Site Visits Jul 5 Jul 23 Aug 10 Aug 28 Sep 15 Oct 3 Oct 21 Nov 8 Nov 26 Dec 14 Jan 1 Site Usage 3,016 Visits 48.64% Bounce Rate 10,070 Pageviews 00:03:03 Avg. Time on Site 3.34 Pages/Visit 43.97% % New Visits Visitors Overview Map Overlay Visitors Jul 5 Jul 23 Aug 10 Aug 28 Sep 15 Oct 3 Oct 21 Nov 8 Nov 26 Dec 14 Jan 1 Visitors 1,353 Visits 1 2,989 Traffic Sources Overview Referring Sites 1, (65.38%) Direct Traffic (32.43%) Search Engines (2.19%) Content Overview Pages Pageviews % Pageviews /frontend/portal/viewcalendar.a 1, % /event.aspx?eventid=17320&in % /frontend/search.aspx?cs= % /event.aspx?eventid=18341&in % /login.cfm % 1 Google Analytics

42 Visitors Overview Jul 1, Jan 15, 2011 Comparing to: Site Visitors Jul 5 Jul 23 Aug 10 Aug 28 Sep 15 Oct 3 Oct 21 Nov 8 Nov 26 Dec 14 Jan 1 1,353 people visited this site 3,016 Visits 1,353 Absolute Unique Visitors 10,070 Pageviews 3.34 Average Pageviews 00:03:03 Time on Site 48.64% Bounce Rate 43.97% New Visits Technical Profile Browser Visits % visits Internet Explorer 2, % Firefox % Chrome % Safari % Mozilla % Connection Speed Visits % visits Unknown 1, % T % Cable % DSL % ISDN % 2 Google Analytics

43 Traffic Sources Overview Jul 1, Jan 15, 2011 Comparing to: Site Visits Jul 5 Jul 23 Aug 10 Aug 28 Sep 15 Oct 3 Oct 21 Nov 8 Nov 26 Dec 14 Jan 1 All traffic sources sent a total of 3,016 visits 32.43% Direct Traffic 65.38% Referring Sites 2.19% Search Engines Referring Sites 1, (65.38%) Direct Traffic (32.43%) Search Engines (2.19%) Top Traffic Sources Sources Visits % visits cmta.org (referral) 1, % (direct) ((none)) % google (organic) % interactivedata.com (referral) % treasurer.ca.gov (referral) % Keywords Visits % visits cmta % california municipal treasurers % cmta essentials of treasury % mary morris sacramento % cmta 2010 annual conference % 3 Google Analytics

44 Map Overlay Jul 1, Jan 15, 2011 Comparing to: Site Visits 1 2,989 3,016 visits came from 16 countries/territories Site Usage Visits 3,016 % of Site Total: % Pages/Visit 3.34 Site Avg: 3.34 (0.00%) Avg. Time on Site 00:03:03 Site Avg: 00:03:03 (0.00%) % New Visits 44.00% Site Avg: 43.97% (0.08%) Bounce Rate 48.64% Site Avg: 48.64% (0.00%) Country/Territory Visits Pages/Visit Avg. Time on Site % New Visits Bounce Rate United States 2, :03: % 48.38% India :00: % 80.00% Canada :02: % 50.00% Italy :00: % % China :00: % 50.00% Morocco :00: % 50.00% France :00: % % Netherlands :00: % % Sri Lanka :00: % 0.00% 4 Google Analytics

45 United Kingdom :00: % % 1-10 of 16 5 Google Analytics

46 Content Overview Jul 1, Jan 15, 2011 Comparing to: Site Pageviews Jul 5 Jul 23 Aug 10 Aug 28 Sep 15 Oct 3 Oct 21 Nov 8 Nov 26 Dec 14 Jan 1 Pages on this site were viewed a total of 10,070 times 10,070 Pageviews 6,804 Unique Views 48.64% Bounce Rate Top Content Pages Pageviews % Pageviews /frontend/portal/viewcalendar.aspx 1, % /event.aspx?eventid=17320&instance= % /frontend/search.aspx?cs= % /event.aspx?eventid=18341&instance= % /login.cfm % 6 Google Analytics